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Polycom VSX Series Getting Started Manual

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Download this manual See also: Administrator's Manual
Getting Started Guide
™
for the VSX
Series
July 2004 Edition
3725-21286-005/A

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Summary of Contents for Polycom VSX Series

  • Page 1 Getting Started Guide ™ for the VSX Series July 2004 Edition 3725-21286-005/A...
  • Page 2 Management System , PathNavigator™, Siren™ 14, StereoSurround™, Visual Concert™, VSX , and VTX™ are trademarks of Polycom, Inc. in the United States and various other countries. All other trademarks are the property of their respective owners. Patent Information The accompanying product is protected by one or more U.S. and foreign patents and all pending patent applications held by Polycom, Inc.

  • Page 3: Table Of Contents

    Contents System Basics ..................1 Using the Remote Control ..................... 1 Getting More Information ...................... 3 Calling and Answering................4 Answering a Video Call ......................4 Placing a Video Call ......................4 Ending a Video Call ......................6 Types of Video Calls You Can Make ..................7 Placing Audio-only Calls and Adding Audio-Only Sites (VSX 8000) ..........
  • Page 4 Using Your VSX 3000 System as a PC Monitor ........41 Video Conferencing Tips ..............43 Tips for Great Meetings......................43 Tips for Great Video ......................43 Tips for Great Audio ......................43 Tips for Showing Documents (VSX 7000 and VSX 8000) ............44 POLYCOM VIDEODOCUMENTATION...

  • Page 5: System Basics

    ™ for the VSX Series ® When you attend a meeting using the Polycom VSX system, you’ll see that it’s very much like any other meeting you attend in a physical conference room: You see and hear other people and they see and hear you.
  • Page 6 VSX S ETTING TARTED UIDE FOR THE ERIES VSX Series Remote Control Place or end a call Open the directory to make a call or work with an entry Adjust the camera; navigate through menus Confirm your current selection; perform functions...

  • Page 7: Getting More Information

    If you need additional information about using the VSX system, try these resources: To view help while you’re using the system, press Help. For network questions, contact your system administrator. For system questions, contact Polycom Technical Support at www.polycom.com/support. © Polycom, Inc.

  • Page 8: Calling And Answering

    Entering a name or number Choosing from a list of recently-called sites Choosing a site from the Contacts or Speed Dial list on the Place a Call screen, if your system has been configured to have one Using the directory POLYCOM VIDEODOCUMENTATION...
  • Page 9 1. Select Recent Calls from the Place a Call screen. 2. Scroll to the entry you want to call. 3. Press Call-Hang Up to place the call. To see details about a call listed on the Recent Calls screen, highlight the site name and press Help. © Polycom, Inc.

  • Page 10: Ending A Video Call

    To hang up from a call: 1. Press Call-Hang Up on the remote control. 2. Confirm that you want to end the call. If you don’t confirm that you want to hang up, the system disconnects the call automatically after 60 seconds. POLYCOM VIDEODOCUMENTATION...

  • Page 11: Types Of Video Calls You Can Make

    When you include the extension, you will be given the option of saving both the number and the extension in the directory when the call ends. If you enter the extension after the gateway connects, then you can save only the gateway number when the call ends. © Polycom, Inc.

  • Page 12: Placing Audio-Only Calls And Adding Audio-Only Sites (Vsx 8000)

    3. Use the number buttons on the remote control to enter the telephone number of the audio participant that you want to add to your video conference. 4. After the audio call connects, press Near or Far to return to the video conference. POLYCOM VIDEODOCUMENTATION...

  • Page 13: Ending An Audio-Only Call

    2. Select the audio-only site from the Hangup screen to hang up the call. If the person on the telephone hangs up first, you need to disconnect the call from the VSX 8000 system, just as you would hang up a telephone receiver in a regular phone call. © Polycom, Inc.

  • Page 14: Controlling What You See

    For example, press 1 to select the main camera. The image from the camera or video source you selected appears on the screen. POLYCOM VIDEODOCUMENTATION...
  • Page 15 Zoom to zoom out or in. To adjust the main camera on the VSX 3000 system: 1. Position the camera up, down, to the left, or to the right manually: 2. Focus the camera using the focus wheel: © Polycom, Inc.

  • Page 16: Setting And Using Camera Presets

    2. If you selected a camera that supports pan, tilt, and zoom, you can adjust the camera’s position: Press the arrow buttons on the remote control to move the camera up, down, to the left, or to the right. POLYCOM VIDEODOCUMENTATION...

  • Page 17: Switching Between Full Screen Video And The Home Screen

    To learn about adjusting user settings, see Customizing Your Workspace on page 37. To see the video in the full screen: >> Press Near. To see the Place a Call screen: >> Press Home. © Polycom, Inc.

  • Page 18: Showing, Moving, And Turning Off The Pip

    (split-screen viewing), you can use the PIP button to scroll through the following screen layouts: 1. Near and far sites, same size, side by side 2. Far site big, near site small 3. Near site big, far site small 4. Near site, full screen 5. Far site, full screen POLYCOM VIDEODOCUMENTATION...

  • Page 19: Enabling Voice Tracking To Presets (Vsx 8000 Only)

    ONTROLLING Enabling Voice Tracking to Presets (VSX 8000 Only) If your system configuration uses the Polycom PowerCam Plus camera, you can set the main camera to automatically move to the preset location that is closest to the speaker. When you enable this voice tracking to presets, you can view the people who are speaking throughout the meeting without having to manually adjust the camera at all.

  • Page 20: Controlling What You Hear

    For example, you might mute the microphone if you want to speak to someone privately. To mute or unmute the microphone: >> Press Mute on the remote control. For VSX 7000 and VSX 8000 systems, you can also press on the microphone. POLYCOM VIDEODOCUMENTATION...

  • Page 21: Enjoying Stereo Audio In Video Calls

    The left and right microphones are configured during system setup. It is important that you do not move them as this may detract from the stereo audio experience. Stereo audio is only used in video calls of 256 Kbps or higher. © Polycom, Inc.

  • Page 22: Showing Content And Video Sources

    Check that the laptop video is configured to use one of these supported resolutions and refresh rates: Resolution Refresh rates (Hz) 640 x 480 60, 72, 75, 85 800 x 600 60, 72, 75, 85 1024 x 768 60, 70, 75, 85 1280 x 1024 POLYCOM VIDEODOCUMENTATION...
  • Page 23 1. Connect the laptop to a Visual Concert VSX device: For more information about using the Visual Concert VSX device, see the Visual Concert VSX Quick Tips, available at www.polycom.com/videodocumentation. 2. Press on the Visual Concert VSX unit or press Graphics on the remote control.

  • Page 24: Using A Document Camera, Vcr, Or Dvd Player

    2. Select a video source. 3. Press on the remote control. To stop showing a document, object, videotape, or DVD in a call: 1. Press Camera on the remote control. 2. Select the main camera. 3. Press on the remote control. POLYCOM VIDEODOCUMENTATION...

  • Page 25: Working With Directory Entries

    To add a single-site entry to the directory: 1. Press Directory on the remote control. 2. Select New and specify that this is an entry for one site. © Polycom, Inc.
  • Page 26 4. Specify a speed for the call. Note that each call in the multipoint conference is placed at the same speed. 5. Select Save to save the entry. 6. Enter a name for this entry as you want it to appear in the directory list. POLYCOM VIDEODOCUMENTATION...

  • Page 27: Categorizing Directory Entries

    4. Scroll to the category name you want to delete and then select Delete. When you delete a category, all entries in that category are deleted. If you want to keep these entries, be sure to assign them to a new category before you delete the old category. © Polycom, Inc.

  • Page 28: Including Multiple Sites In Calls

    VSX system to join the conference. Placing a Multipoint Call How you place a multipoint call depends on whether you’re using the internal MCU option or an external MCU. If your organization uses Polycom’s ™ PathNavigator , you can also use PathNavigator’s Conference on Demand...

  • Page 29: Supplying A Password For External Mcu Calls

    Pressing the remote control number buttons, using the text-entry method commonly used with cell phones, or Pressing Keyboard to use the on-screen keyboard to enter characters 4. Press Home to save your change and return to the Place a Call screen. © Polycom, Inc.

  • Page 30: Setting The Multipoint Viewing Mode

    Systems with: See this: Single monitor Speaker in full screen Dual monitors Speaker on the first monitor and near site on the second monitor Full Screen Enable every site in the call to see the speaker full screen. POLYCOM VIDEODOCUMENTATION...

  • Page 31: Controlling How The System Answers Multipoint Calls

    Allows chair control if… Internal MCU The call includes: VSX systems, ViewStation EX, ViewStation FX, and VS4000 systems connected by IP, ISDN, or both IP and ISDN Other systems connected by ISDN only External MCU Allowed by the external MCU © Polycom, Inc.
  • Page 32 Participant Request control of the conference Acquire Chair View the selected site’s video. This View Site does not change what other sites see. Return to viewing the video selected Stop Viewing by the chair or the MCU Site POLYCOM VIDEODOCUMENTATION...

  • Page 33: Changing The Way Calls Are Answered

    , and select Yes. 4. If you want to automatically answer incoming multipoint calls, scroll to Auto-Answer Multipoint, press , and select Yes. 5. Press Home to save your change and return to the Place a Call screen. © Polycom, Inc.

  • Page 34: Muting Automatically Answered Calls

    UIDE FOR THE ERIES If you have a VSX 3000 system that you are using as your PC monitor, Polycom recommends that you set up the system so that you have to answer calls manually. If you receive a call while using the system as a PC, you hear a ringing sound and you can switch to video to answer the call manually.

  • Page 35: Scheduling Calls

    1. Select System from the Place a Call screen. 2. Select Utilities from the System screen. 3. Select Calendar from the Utilities screen. Dates with scheduled calls are marked in the calendar with a small green triangle. © Polycom, Inc.

  • Page 36: Using The Vtx 1000 Conference Phone In Video Calls

    2. On the VTX conference phone, enter the number of the site you want to add. To call a video site, enter the number, and press the VID CALL soft key. To call an audio-only site, enter the number, and press the Call button on the VTX keypad. POLYCOM VIDEODOCUMENTATION...

  • Page 37: Muting The Audio In A Call That Includes A Vtx Conference Phone

    1. Press Call-Hang Up on the VSX remote control. 2. On the VSX Hang Up screen, do one of the following: Select which site to disconnect. Choose Hang Up All to end the call for all sites. © Polycom, Inc.

  • Page 38: Ending A Call With Audio-Only Participants

    2. If the call is a multipoint call, select VTX Conference Phone from the Hang Up screen to clear the audio line. If you do not disconnect the audio-only call from the VSX system, you will hear a tone from the telephone through the conference. POLYCOM VIDEODOCUMENTATION...

  • Page 39: Streaming A Conference To The Web

    (if any) from the conference organizer. To view a streaming conference: 1. On a PC, open a web browser. 2. In the browser address line, enter the system’s IP address, for example, http://255.255.255.255, to go to the video conferencing system’s web interface. © Polycom, Inc.
  • Page 40 UIDE FOR THE ERIES 3. Click Place a Call > Utilities > Streaming. 4. If prompted, enter the user name and password provided by the conference organizer. To stop viewing the streaming conference: >> Close the web browser. POLYCOM VIDEODOCUMENTATION...

  • Page 41: Customizing Your Workspace

    PIP in calls. After a call connects, however, you can show, move, or hide the PIP, as needed. To specify when to display the PIP: 1. Select System from the Place a Call screen. 2. Select User Settings from the System screen. 3. Select to see more settings. © Polycom, Inc.

  • Page 42: Displaying The Far Site's Name When The Call Connects

    You can set up the system to speak each number as you enter it in the dialing entry field on the Place a Call screen. To enable audio confirmation: 1. Select System from the Place a Call screen. 2. Select User Settings from the System screen. 3. Select to see more settings. POLYCOM VIDEODOCUMENTATION...

  • Page 43: Adjusting For Room Lighting

    The default is 11. To set the camera brightness: 1. Select System from the Place a Call screen. 2. Select User Settings from the System screen. 3. Scroll to Camera Brightness, press , and select the brightness level. © Polycom, Inc.

  • Page 44: Changing The System Color Scheme

    5. Press Home to save your change and return to the Place a Call screen. There are four different views available with dual monitor emulation. To change the view, press PIP on the remote control. POLYCOM VIDEODOCUMENTATION...

  • Page 45: Using Your Vsx 3000 System As A Pc Monitor

    To use your VSX 3000 system as a PC monitor: 1. Connect your PC to the VSX 3000 system as described in Chapter 2 of the Administrator’s Guide for the VSX Series. 2. Press the Input button on the front of the VSX 3000 system to toggle between displaying content from the PC and showing video from the video conferencing system.
  • Page 46 2. Press Call-Hang Up on the remote control. If you use the VSX 3000 system as your PC monitor, Polycom recommends that you set up the system so that calls must be answered manually. This ensures that callers do not unexpectedly see or hear you at your desk.

  • Page 47: Video Conferencing Tips

    If your video conferencing room is configured to use stereo sound, the microphones are positioned at the end of the conference table nearest the video conferencing system. One microphone pod is positioned on the left © Polycom, Inc.

  • Page 48: Tips For Showing Documents (Vsx 7000 And Vsx 8000)

    Check that your system has the application you need to show your documents, such as Microsoft® PowerPoint, Project, or Word. For a smoother presentation, be sure your document is open and ready to show before you start the video call. POLYCOM VIDEODOCUMENTATION...

This manual is also suitable for:

Vsx 3000Vsx 7000Vsx 8000

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