OTES CAUTIONS AND WARNINGS NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.
NTRODUCTION BOUT THIS BOOK This book is delivered as an Adobe Acrobat PDF file. There are many cross-references within this book, each highlighted as blue text. When you click on a cross-reference within Adobe Acrobat or Adobe Reader the display will instantly jump to the part of the manual containing the referenced material.
OW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system. The driver windows are dialogue boxes offering a wide range of choices about how you want to print your documents.
OSTSCRIPT There are a number of drivers supplied with your machine, check with your support website for details. If you print mainly from general “Office” applications choose one of the PCL drivers. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.
EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer.
HANGING THE DRIVER DEFAULTS Windows XP/2000 Click Start > Settings > Printers and Faxes to open the Printers and Faxes window. In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose Printing Preferences from the context menu. Windows Vista Click Start >...
SAVED DRIVER SETTINGS This feature, unique to the Windows PCL drivers, allows you to save the printer driver settings and reuse them later. This could be useful if you frequently print many different types of document that require different printer driver settings. Recalling saved settings in the PCL drivers is a simple task that must be done first, before any job-specific changes are made.
ETTING THE DRIVER DEVICE OPTIONS This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your printer. Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there.
Panther (Mac OS X 10.3) Open the Mac OS X Print & Fax Preferences. Click Printing. Click Set Up Printers…. Ensure your machine is selected and click Show Info…. Click the menu and choose Installable Options…. Select all hardware options appropriate to your machine and click Apply Changes….
LACKS AND GRAYS LACK OVERPRINT Black overprint eliminates the white edge between the printed fonts and the colored background. Black overprint can only be used when printing 100 percent black text over a background color. Black overprint may not be available with some software applications. NOTE 1.
LACK PRINTING BLACK GENERATION To use Black Generation, Office Color or Graphic Pro must be the selected Print Mode. Your printer prints the color black in one of two ways: Composite Black or True Black. OMPOSITE BLACK The cyan, magenta, yellow, and black toners are combined to create composite black. This will sometimes give a glossier finish, due to the increased amount of toner.
Graphic Pro On the driver’s Color tab, select Graphic Pro (1) and click the Options button. WINDOWS From the Black Finish menu (2), choose your preferred setting. Blacks and grays > 16...
INE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn Adjust Ultra Fine Lines OFF. INDOWS In the driver’s Job Options tab, click Advanced.
RAYSCALE PRINTING If you select Grayscale, the printer converts all colors into shades of gray, and prints using only black toner. Use Grayscale to speed up printing of proof copies or when you do not need to print a color document in color.
INDOWS On the driver’s Color tab, click Grayscale, then click Advanced. WINDOWS PS Some applications will attempt to set the halftone screen information for the printer. If the option to use printer halftones is left at ON, the printer will set its own halftone screen value, giving a smoother result.
OLOR PRINTING BASICS The printer drivers supplied with your printer provide several controls for changing the color output. For general use the automatic settings will suffice, providing reasonable default settings that will produce good results for most documents. Many applications have their own color settings, and these may override the settings in the printer driver.
How your software application displays color Some graphics applications such as Corel Draw or Adobe Photoshop may display color differently from “Office” applications such as Microsoft Word. Please see your application’s on-line help or user manual for more information. Paper type The type of paper used can also significantly affect the printed color.
CCESSING THE COLOR MATCHING OPTIONS The color matching options in the printer driver can be used to help match your printed colors to the ones displayed on your monitor or from some other source, such as a digital camera. To open color matching options from the Windows Control Panel: Open the Printers window (called “Printers and Faxes”...
Choose Options (1) and select an options from the drop-down menu (2): Monitor (6500k) Perceptual Optimised for printing photographs. Colors are printed with emphasis on saturation. Monitor (6500k) Vivid Optimised for printing photographs, but with even more saturated colors than the Monitor (6500k) Perceptual setting.
An example of using the color swatch function: You wish to print a logo in a particular shade of red. The steps you would follow are: Print a color swatch, then select the shade of red that best suits your needs. Take a note of the RGB value for the particular shade that you liked.
OLOR MATCHING ADVANCED ASICS There are three methods by which your document’s color can be managed and adjusted: Windows / Macintosh Application Color Management (1). Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in color management systems. page 38.
RINTER COLOR MANAGEMENT NTRODUCTION Your printer has two separate Color management systems – Office Color and Graphic Pro. Windows / Macintosh > Office Color (3a) – See “Office color” on page 27. This is a simpler color management system designed for ease of use. Office Color is recommended for users who are not experts in color but want good results when printing from programs such as Microsoft Office.
About the printer drivers Depending on your operating system, you may have the choice of different drivers to use with your printer. You may wish to select a printer driver based on whether it supports CMYK data. SUPPORT SUPPORT FOR RGB FOR CMYK DATA DATA...
- RGB FFICE COLOR OPTIONS Office Color provides a collection of several different color matching presets for RGB data. These presets each change the color of your print in a slightly different way. These RGB color matching options are available in all printer drivers. PRESET EXPLANATION Monitor (6500K) –...
On the printer driver Color tab, select Office Color (1) and click the Options button. WINDOWS Select a preset from Color matching options (2). USTOMISING OFFICE COLOR WITH THE COLOR CORRECT UTILITY If the Office Color presets are not sufficient for your needs, the Color Correct utility provides a means of further adjustment.
RAPHIC PRO This section describes the color matching options available for Graphic Pro. The Graphic Pro color matching system is based around ICC profiles. These profiles are downloaded to the printer using the Profile Assistant utility and then selected in the printer driver.
YPES OF PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro color matching system: PROFILE DESCRIPTION TYPE RGB Source These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). (RGB Input) The RGB Input Profile may also be your monitor profile if you are trying to match to your screen.
Step 2 - Downloading ICC profiles to the printer storage device You can download profiles to the printer storage device using the Profile Assistant utility. Using Profile Assistant Launch Profile Assistant. Select a printer. If this is the first time you have used Profile Assistant, you should allow the utility to search for compatible printers.
ATCHING THE COLOR OF A MONITOR SCANNER OR CAMERA The Graphic Pro color matching system can be used to match the printer color to an RGB input device such as a monitor, scanner or digital camera. 1. RGB data 4. Printed document 2.
Select ICC Profile Color Matching (2). Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant.
If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: On the printer driver Color tab, select Graphic Pro (1) and click Options. WINDOWS Select Printer Simulation (2). Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3).
CMYK – CMYK INK SIMULATIONS SOURCE DATA The ICC-based color matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: > Euroscale –...
If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: WINDOWS On the printer driver Color tab, select Graphic Pro (1) and click Options. Select ICC Profile Color Matching (2). Select the CMYK Input profile (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.
ENDERING INTENTS When selecting the Printer Output Profile, if you select any other profile apart from Auto, you can select the Rendering Intent. The rendering intents are essentially a set of rules that determine how colors that fall outside of the printable colors are treated. Select the rendering intent that best suits the document you are printing.
If you are using your application color matching, select Use Application Color Matching. This option switches off all printer color management. On the printer driver Color tab, select Graphic Pro (1) and click Options. Select Disable Color Matching for Profile Creation (2) if you are creating an ICC profile using third-party profile creation software.
VERLAYS AND MACROS WINDOWS ONLY HAT ARE OVERLAYS AND MACROS If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features.
In the Overlay window, choose Create Form from the drop-down list (4). Click OK to close the Document Properties window. Click OK again to close the Print dialogue. When prompted for a print file name, enter a meaningful name with the extension.PRN. Close your application.
EFINING OVERLAYS This is the final step before the new overlays are ready for use. Open the Printers (called “Printers and Faxes” in Windows XP) window via the Start menu or the Windows Control Panel. Right-click on the Relevant PostScript printer icon and choose Printing Preferences from the pop-up menu.
In the Overlay window, choose Use Overlay from the drop-down list (1). Click on the first overlay (2) you wish to use. In this example it is the Cover Page overlay. Then click the Add button (3). If you want to use another overlay, in this case it is the Continuation page, click the second overlay (4) and then click the Add button (3) again.
REATING OVERLAYS Three steps are required to create an overlay: Create the form data using your own application software and print it to a printer (.PRN) file. Use the Storage Device Manager utility software supplied on CD/DVD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer.
If you wish to edit the names or ID numbers, double-click the file entry and edit the details. Volume details are as follows: 0 = printer’s storage device PCL partition; 1 = printer’s storage device Common partition; %disk0% = printer’s storage device PostScript partition; 2 = flash memory PCL %Flash0% = flash memory PostScript Note that the names are case sensitive, and will be needed later exactly as they...
Remember that names and IDs of overlay files must be entered exactly as they appeared in the Storage Device Manager project window. Remember also that names are case sensitive. If you forgot to note the overlay name or ID when you created them, you can find them using Storage Device Manager to view the project file, or the printer’s Information Menu to print a file list and identify them from there.
INISHING OPTIONS Your printer offers a wide selection of document finishing options that help you to control the final form of your printed document. Depending on the hardware fitted, either as optional upgrades or included as standard, depending on which model you have, your system can offer the choice of double-sided (duplex) printing, booklet printing, stapling and hole punching.
OOKLET PRINTING IMPOSITION Booklet printing in the Windows drivers printing allows printing of multipage documents with their pages ordered and arranged so that final printed output can be folded into a booklet. Typically, A4 (or A3) pages would be reduced to A5 (or A4) and printed side by side on both sides of A4 (or A3) paper, so that the paper can be folded into a booklet.
INDOWS In the driver’s Setup tab, recall any saved driver settings you may wish to use. Choose Booklet from the Finishing Mode drop-down list, then click Options. In the Options window you can set the signature size (see page 48, the number of pages per side of paper and the bind margin if your document is going to be thick.
OLLATING This feature allows multiple copies of a multipage document to be printed with the pages of each copy in sequence. Uncollated pages print like this Collated pages print like this Application collate—Some application programs have a collate feature in their print options.
In the Job Options tab, choose how many copies you want to print from the scrolling list. Click the Collate checkbox. OS X Select Printer Features (1). From the Feature Sets menu (2), select Job Options. Select the Collate checkbox (3) to enable printer collate. NOTE The Collate option in the Copies &...
OLOR SEPARATION The color separation feature prints each of four primary colors as separate grayscale images. This is a proofing facility that indicates the relative densities of each of the four toner colors in your print document. The darker an area appears, the more of the corresponding toner color will be used when printing in full color.
EPARATING QUEUED PRINT JOBS When you share a printer with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the printer. In Windows this page is called a “separator page”.
OVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray. This feature is not available in the Windows PostScript Drivers. Do not confuse Cover Print with “Cover Page”.
ANNER PRINTING This feature enables printing on standard sized banner media. The multipurpose tray is used for feeding banner media sizes. Some applications software may not produce the desired results with banner print media sizes, and some experimentation may be required to obtain the results you want. NOTE If this feature is not available in the driver, you may still print on banner media using the Custom Page Size feature.
USTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1320mm. Actual limits vary slightly depending on which printer driver you use and your computer’s operating system.
You can also position the page image on the paper to avoid printing too close to the edge by choosing an Offset. Offset relative to perpendicular direction adds to your left margin. Offset relative to parallel direction adds to your top margin (normal feed) or bottom margin (flipped feed).
OS X In your application program, choose File > Page Setup. Select Manage Custom Sizes (1). Click the + button (2) to define a new paper size and enter a name for the paper size. Enter the Width and Height (3) of your paper. Specify paper margins (4) as required.
UPLEX DOUBLE SIDED PRINTING If your printer has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost. NOTE If this choice does not appear in the driver screens, or if it is grayed out, check to ensure that the storage device is enabled in the printer driver.
INDOWS CRIPT AND In the driver’s Layout tab, under 2-Sided Printing, select the binding edge you want. WINDOWS PS For portrait (tall) page layout the usual choice is Long Edge. For landscape (wide) page layout the usual choice is Short Edge. Choosing None (Windows PS) or Off (Mac) turns off duplex printing and your document will be printed single-sided.
RINTING MULTIPLE PAGES ON ONE SHEET This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost. If you have a duplex unit installed, you can even combine this feature with duplex printing to save even more.
INDOWS In the driver’s Setup tab, choose the number of pages (N-up) you want to print on each sheet. 1-up is normal, 16-up is maximum. NOTE 8-up is maximum in the PCL 6 driver. Click Options to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it.
OSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster. Poster Print is only available with the Windows PCL 5c printer drivers. INDOWS In the driver’s Setup tab, under Finishing Mode, choose Poster Print.
CALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is not available with the Windows PS driver. INDOWS In the driver’s Setup tab, click the Options button. Check the Fit to Page checkbox.
ATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can be used to indicate that the document is “Draft”, or perhaps “Confidential”. This feature is not available on Mac OS X. The illustration below shows the Windows PostScript driver.
O PRINT USING A WATERMARK In the Watermarks window, click the watermark’s name in the list. Click OK to close the Watermarks window. Click OK to close the Printer Properties window. Print your document. RAPPING Trapping is the process of adjusting the area where colors meet to compensate for registration problems when printing C, M, Y and K layers.
OS X Select Job Options. Choose the Trapping option you need from the drop-down list. Off; Trapping is disabled (default setting). Wide; A wide overlap is applied between the foreground and background objects. If this causes noticeable overlaps on your print, use the Narrow setting instead.
ECURE PRINTING Secure printing allows you to print confidential documents on machines that are shared with other users in a network environment. The document does not print until a PIN (personal identification number) is entered through the control panel. You must go to the machine and enter the PIN. This feature requires a storage device in your machine, this device must be enabled in the printer driver.
ENDING THE DOCUMENT If using the PCL driver, in the Setup tab choose any saved driver settings you wish to use. See “Recalling saved driver settings” on page 11. In the driver’s Job Options tab, click Secure Print. The Job PIN (personal identification number) window opens. If the PIN window does not open, click the PIN button.
RINTING THE DOCUMENT NOTE The menu buttons on your machine’s control panel will vary depending on the model. For illustration purposes we will demonstrate the following procedure using the +/- and Enter buttons; your machine may have Up/Down and Return arrow buttons instead however the procedure is identical.
ELETING A SECURE PRINT DOCUMENT NOTE The menu buttons on your machine’s control panel will vary depending on the model. For illustration purposes we will demonstrate the following procedure using the +/- and Enter buttons; your machine may have Up/Down and Return arrow buttons instead however the procedure is identical.
TORE TO STORAGE DEVICE This feature allows print jobs to be created on the PC and stored on the machine’s storage device for printing on demand. This is good for forms, generic memos, letterhead, stationery, etc. If you use this feature for standard forms, for example, you can walk up to the machine at any time and print off your forms without having to resend them from the PC.
ENDING THE DOCUMENT Follow the same procedures as described in the section starting on page 69 for sending a secure document, except that on the Job Options tab in step 2, click: > Store to HDD if you have a hard disk drive installed >...
NCRYPTED SECURE PRINTING Security over the network is an increasing concern for some organisations. Encrypted secure printing allows you to send, store and print confidential documents on machines that are shared with other users in a network environment. Encrypting your documents before sending them to your machine will prevent unauthorised personnel accessing confidential or sensitive information.
ENDING THE DOCUMENT If using the PCL driver, in the Setup tab choose any saved driver settings you wish to use. In the driver’s Job Options tab, click Encrypted Secure Print. The Encrypted Secure Print window opens. In the Encrypted Secure Print window, enter a Password for this print job: The password must be between 4 and 12 alpha-numeric characters.
RINTING THE DOCUMENT Follow the same procedures as described in the section “Printing the document” on page 70 for printing a secure document. In this case you will enter your password, and the document will be erased from the storage device depending on the options you specified in “Select the required erase option for your print job:.”...
NDEX (job spooling) ....72 Overlays and macros Application collate ....50 general ......40 Overlays, PCL how to create ....44 Banner printing ..... 55 printing with overlays ..45, 46 Black Overlays, PostScript printing black ....15, 16 defining in the Windows driver Booklets, printing Windows PCL ....