Ricoh 40105 Operating Instructions Manual page 159

Security
Confidential information is always at risk of being copied without permission or
subject to unauthorized access through the network. To protect documents from
these types of risks, not only can passwords be set, but also the Extended Secu-
rity function can be used to strengthen security.
For those who require ample document protection, we recommend that the Ex-
tended Security function be used.
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Protects documents with a password when using Document Server or Locked
Print. Furthermore, the Extended Security function can protect against a pass-
word-guessing attack. See p.149 "Extended Security Function".
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Protects image data remaining in memory. When a copying or printing job is
completed or a job is cancelled, the data is secure.
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Protects essential functions for administrating document security with an ac-
cess code. See p.69 "Key Operator Code"
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By setting a password, operations with documents such as printing, deleting, or
delivering can be restricted to authorized users and access denied to others.
However, a password is breakable. When the Extended Security function is
used, entering the wrong password 10 times will lock a document, protecting it
from illegitimate accesses.
For unlocking documents, see p.150 "Unlocking a Locked Document".
The documents that can be protected by the Extended Security function are as
follows. All documents must be set with a password to be protected by this func-
tion.
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• Document Server mode
• Copier function
• Scanner function
• Printer driver
9. Security
149