Understanding Meeting Room Status; Understanding User Status - Vidyo VidyoRoom HD-220 User Manual

Understanding Meeting Room Status

Each meeting room has a status icon that indicates whether it is available for you to join. In addition, a room
may require a PIN number to gain access. When a room is available to join, the Join Room button is active.
These are the five room statuses:
This status
icon...
Note: User status and room status are independent of one another. You can join the room of a user that is
not available (online) for a direct call. Likewise, you can call a user whose room is locked or full.

Understanding User Status

A user's status determines whether you can place a direct call to them, join their room, or invite them to
attend a meeting. When a user is available, the Call Direct button is active. These are the eight user
statuses:
This status
icon...
Means...
Empty — The room has no one in it and you can join it. The Join Room button is
active.
Full — The room is fully occupied and can't accept more participants. The Join
Room button is inactive.
Locked — The room is locked and you can't join it. The Join Room button is
inactive.
Occupied — The room is occupied but additional participants can join it. The Join
Room button is active.
PIN Protected — You must enter a PIN to join the room. The Join Room button is
active. (Typically, the room's owner will email you the PIN for the meeting.)
Means...
Available — The user is available for a direct call, to join a room, or to be invited
to attend a meeting. The Call Direct button is active.
Busy — The user is busy and you cannot contact them with a direct call or invite
them to join your room. You can join their room if it is available (not Full or
Locked). The Call Direct button is inactive.
In Room — The user is in their own room. You cannot call them directly; therefore,
the Call Direct button is inactive. You can join their room if it is available. They
can leave their room and join yours if they choose to.
In Room/Room Full — The user is in their own room and the room is full. You
cannot call them directly or join their room. They can leave their room and join
yours if they choose to.
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5. Using the Home Page