Using A Laptop - Vidyo VidyoRoom HD-220 User Manual

USING A LAPTOP

Besides the remote control and the VidyoRemote, you can also use a laptop with your VidyoRoom. Vidyo
recommends that you use a laptop if you need to share documents with other participants in the conference
or if you want to control the conference (for example, using a laptop enables you to mute all the participants
in the conference).
If you plan on sharing, Vidyo's best practice recommendation is to bring your laptop with you into the
VidyoRoom for better control over your sharing experience. You can then log in to the meeting and share
using the VidyoDesktop. Alternatively, if your system has a VGA2USB frame grabber, you can share by
physically connecting your laptop to the VidyoRoom using a VGA2USB frame grabber.
To share with a laptop by logging in to the meeting:
1. Take your laptop with you to the location of the VidyoRoom.
2. Power on all of the VidyoRoom equipment as you normally would.
This includes powering on the VidyoRoom system, the display, and the camera.
3. Join the meeting as described in Chapter 5 on page 20.
4. Log in to the same meeting from your laptop (just as you would if you were sitting at your desk).
5. Share your document using the Share button on the VidyoDesktop.
For more information about how to share using the VidyoDesktop, refer to the Vidyo Sharing Best
Practices Quick User Guide or the VidyoPortal and VidyoDesktop User Guide.
To share with a laptop and a frame grabber:
1. Ensure that you have a VGA2USB frame grabber or a DVI2USB frame grabber properly connected to
a USB port on your VidyoRoom.
You should use only one of these frame grabbers and its associated cables (not both). For a
complete list of the available frame grabbers and other peripherals, refer to the Choosing
Peripheral Devices for the VidyoRoom Technical Note.
Note that the following illustration shows the HD-220 Rev. C. For this and other VidyoRoom models,
you can connect the frame grabber to any USB port on the system.
18
4. Controlling the VidyoRoom