Other Security Functions; Fax Function - Ricoh MP 6002 User Manual

Other Security Functions

This is an explanation of the settings for preventing leakage of information.
It also explains the functions that are restricted when user authentication is used.

Fax Function

Not displaying destinations and senders in reports and lists
This can be specified by the machine administrator.
In [Facsimile Features], you can specify whether to display destinations and sender names by
setting "Switch 04, Bit No. 4" and "Switch 04, Bit No. 5" in [Parameter Setting], under [Initial
Settings]. Making this setting helps prevent information leaks, because unintended users cannot
read destinations and sender names on both the sending and receiving side.
For details, see "Facsimile Features", Fax.
Stored Reception File User Setting
This can be specified by the file administrator.
In [Facsimile Features], you can specify which users can manage fax files stored on the hard disk
by setting [Stored Reception File User Setting] to [On], under [Reception Settings]. To access the
machine over the network, specified users must enter their user codes or login user names and
passwords. Only authorized users can manage fax files stored on the hard disk.
For details, see "Facsimile Features", Fax.
Printing the Journal
When user authentication is specified, the Journal is automatically set not to be printed in order to
prevent automatic printing of personal information in transmission history. Also, if more than 200
transmissions are made, transmissions shown in the Journal are overwritten each time a further
transmission is made.
To prevent the transmission history from being overwritten, perform the following procedures:
• In [Facsimile Features], set "Switch 03, Bit 7" in [Parameter Setting] under [Initial Settings] to
change the setting for automatically printing the Journal.
• In [Facsimile Features], set "Switch 21, Bit 4" in [Parameter Setting] under [Initial Settings] to
send the Journal by e-mail.
For details, see "Facsimile Features", Fax.
Other Security Functions
269