Other Security Functions; Fax Function - Ricoh Aficio MP C3500 Operating Instructions Manual

Specifying the Extended Security Functions

Other Security Functions

This section explains settings for preventing information leaks, and functions
that you can restrict to further increase security.

Fax Function

❖ Not Displaying Destinations and Senders in Reports and Lists
You can specify whether or not to display destinations and senders by click-
ing [Facsimile Features], [Administrator Tools], [Parameter Setting] and specifying
"Bit No. 04" and "Bit No. 05" under "Switch 04". Not displaying destinations
and senders helps prevent information leaks.
Reference
For details, see "User Parameters", Facsimile Reference.
❖ Stored RX File User Setting
Specify which users can manage fax files stored on the hard disk by setting
[Facsimile Features], [Administrator Tools], [Stored Reception File User Setting] to
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[On].
To access the machine over a network, specified users must enter their user
codes or login user names and passwords.
Allowing only authorized users to manage files can prevent others seeing fax-
es you have sent.
Reference
For details, see "Stored RX File User Setting", Facsimile Reference.
❖ Printing the Journal
When making authentication settings for users, to prevent personal informa-
tion in transmission history being printed, set the Journal to not be printed.
Also, if more than 200 transmissions are made, transmissions shown in the
Journal are overwritten each time a further transmission is made.
To prevent the Transmission History being overwritten, perform the follow-
ing procedures:
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 03, Bit 7), change the setting for automatically printing
the Journal.
• In the default settings for Fax, under "Administrator Settings", "Parameter
Settings" (Switch 21, Bit 4), set "Transmit Journal by E-mail" to "ON".
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