Ricoh 1018 Operating Instructions Manual
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Ricoh 1018 Operating Instructions Manual

Fax option type 1018
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See also: Service Manual
FAX Option Type 1018
Operating Instructions
Facsimile Reference (option)
<Basic Features> >
<Advanced Features>
ZEQH010N.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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Summary of Contents for Ricoh 1018

  • Page 1: Basic Features

    FAX Option Type 1018 Operating Instructions Facsimile Reference (option) <Basic Features> > <Advanced Features> ZEQH010N.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 3 6. In the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual. 7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX for repair or warranty information. If the equipment is causing harm to the telephone network, the telephone company may request you to disconnect the equipment from the network until the problem is resolved.
  • Page 4 Available Options • Handset (Handset Type 1018) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance)
  • Page 5 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
  • Page 6 Note to users in the United States of America - Notice: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential in- stallation.

  • Page 7: Important Safety Instructions

    Important Safety Instructions Caution When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, includ- ing the following: • Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

  • Page 8: How To Read This Manual

    How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 9: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine................. 1 Basic Features (this manual) ................ 1 Advanced Features ..................1 1. Getting Started Guide to Components ................3 Front View ..................... 3 Rear View...................... 5 Operation Panel ..................6 Starting the Machine ................. 8 Turning On the Power ...................
  • Page 10 Dialing....................... 30 Number Keys ....................30 Quick Dials ....................32 Speed Dials....................33 Groups ......................34 Reception ....................36 Selecting the Reception Mode ..............36 3. Setup Own Name/Fax Header/Own Fax Number ..........37 Registering Own Name/Fax Header/Own Fax Number ......38 Quick Dial ....................

  • Page 11: Manuals For This Machine

    Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations.

  • Page 13: Getting Started

    1. Getting Started Guide to Components Front View Document Feeder (ADF)/Platen Exposure Glass Cover (Option) Place the original face down on the upper left corner of the exposure glass, aligning Holds a document stack of up to 30 the upper left corner with the reference sheets which are fed automatically one at mark.
  • Page 14 Getting Started Handset (Option) This permits voice communication. Main Power Switch If the machine dose not operate after turning on the operation switch, check if the main power switch is turned on. If it is off, turn it on. However, if the machine is installed with the fax option, do not turn the main power switch off.

  • Page 15: Rear View

    Guide to Components Rear View Bypass Tray G3 Line Connector Select this tray for non-standard size pa- Optional Handset/External Tele- per. phone Connector See Chapter 2 “Copying from the Bypass Tray” in the Copy Reference.

  • Page 16: Operation Panel

    Getting Started Operation Panel 0 0 0 0 1 1 1 1 keys Receive File Indicator Lights to tell you a message has been re- Press to move the cursor or select func- ceived into memory. tions. { { { { OK} } } } key Communicating Indicator Lights during transmission or reception.
  • Page 17 Operation Panel User Function keys Operation switch Each of these can be programmed for Press this switch to turn the power on rapid access to frequently used features. (the On indicator goes on). To turn the power off, press this switch again (the On ❖...

  • Page 18: Starting The Machine

    Getting Started Starting the Machine To start the machine, turn on the op- Turning On the Power eration switch. Note Confirm that the power cord is ❒ This machine automatically enters plugged into the wall outlet firm- Energy Saver mode or turns itself ly and the Main Power switch is off if you do not use the machine for a while.

  • Page 19: Turning Off The Power

    Starting the Machine Turning Off the Power Turn off the operation switch. The On indicator will go out. Important ❒ Before you unplug the power cord, confirm that the display in Facsimile mode indicates that the remaining memory space is 100%.

  • Page 20: Switching Between Copy Mode And Facsimile Mode

    Getting Started Switching Between Copy Mode and Facsimile Mode This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key.

  • Page 21: Reading The Display

    Reading the Display Reading the Display The display tells you the machine status and guides you through operations. Note ❒ All procedures in this manual assume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Facsimile} key to change to Facsimile mode.

  • Page 22: Standby Display

    Getting Started Standby Display Display Prompts While the machine is in standby mode Depending on the situation, the ma- (immediately after it is turned on or af- chine will show various prompts on ter the {Cancel} key is pressed), the fol- the display.

  • Page 23: Faxing

    2. Faxing Overview Changing Memory Transmission and Immediate Transmission The basic procedure to send a fax message is: Make sure the Facsimile indicator is lit Set your original Dial the number Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail.

  • Page 24: Setting Originals

    Faxing Setting Originals ❒ You can scan non-standard size In this manual an original can mean a single or multiple page document. documents as standard size docu- You can set your originals either in ments with the Irregular Scan Area the Document Feeder or on the expo- feature.

  • Page 25: Placing A Single Original On The Exposure Glass

    Setting Originals Placing a Single Original on - How to set A4, B4, A3, 8 "× × × × 11", the Exposure Glass "× × × × 14" and 11"× × × × 17" size originals Set originals that cannot be placed in the Document Feeder, such as a book, on the exposure glass one page at a time.

  • Page 26: Loading Originals In The Document Feeder

    Faxing ❒ Set thin originals on the exposure Loading Originals in the glass. Document Feeder Reference For information about the sizes Use the Document Feeder to scan in a and number of originals that can stack of originals in one operation. be placed in the Document Feeder, see Chapter 9 “Acceptable Types Limitation...

  • Page 27: If The Machine Cannot Detect The Size Of Your Original

    Setting Originals • Sticky originals, such as translucent paper • Thin and soft originals • Originals of inappropriate weight • Originals in bound form, such as books • Transparent originals, such as OHP transparencies or translucent paper If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the following display is shown: If this happens, carry out the following steps.

  • Page 28: Original Sizes Difficult To Detect

    Faxing Original Sizes Difficult to Detect The following paper sizes are automatically detected in Facsimile mode. ❖ ❖ ❖ ❖ Metric Version 11"× × × × 17"L "× × × × 14"L "× × × × 11" "× × × × 8 "×...

  • Page 29: Memory Transmission

    Memory Transmission Memory Transmission In Memory Transmission mode, after Note you press the {Start} key, the machine ❒ Maximum number of Memory does not dial the destination until all Transmission files: 200 pages of your fax message have ❒ Maximum number of destinations scanned into memory (in contrast per Memory Transmission: 100 with Immediate Transmission, where...
  • Page 30 Faxing Set the original. Dial. If you wish to send the same message to more than one desti- Limitation nation, press the { { { { OK} } } } key and ❒ You can send the first pages dial another destination. Repeat from the exposure glass then this step for all destinations.
  • Page 31 Memory Transmission D Place the next original on the Press the { { { { Start} } } } key. exposure glass within 60 sec- onds after the machine has fin- i s h e d s c a n n i n g t h e f i r s t original.

  • Page 32: Canceling A Memory Transmission

    Faxing Canceling a Memory Transmission Canceling the Transmission Canceling a Transmission Before the Original is Scanned While the Original is Being Scanned Press the { { { { Clear Modes} } } } key. Press the { { { { Clear/Stop} } } } key. Note ❒...

  • Page 33: Canceling A Transmission While The Message Is Being Sent

    Canceling a Memory Transmission Press the { { { { OK } } } } key. Canceling a Transmission Press the 0 0 0 0 or 1 1 1 1 key until the file While the Message is Being you wish to delete is shown and Sent press the { { { { OK} } } } key.

  • Page 34: Immediate Transmission

    Faxing Immediate Transmission With Immediate Transmission, when Check that the Immediate Trans- you press the {Start} key, the fax mission indicator is lit. number is dialed immediately. The message is scanned and transmitted page by page without being stored in memory.
  • Page 35 Immediate Transmission C Press the { { { { Start} } } } key. Reference The machine starts scanning the P.30 “Dialing” original. See Chapter 3 “Chain Dial” in D Place the next original on the the Advanced Features manual. exposure glass within 10 sec- Press the { { { { Start} } } } key.

  • Page 36: Canceling An Immediate Transmission

    Faxing Canceling an Immediate Transmission Canceling a Transmission Canceling a Transmission Before You Have Pressed the After You Have Pressed the Start Key Start Key Use this procedure to cancel a trans- Press the { { { { Clear/Stop} } } } key, and mission before you have pressed the then remove the original.

  • Page 37: Scan Settings

    Scan Settings Scan Settings ❖ ❖ ❖ ❖ Fine (8× × × × 15.4lines/mm, 200× × × × 400dpi) You may wish to send many different types of fax messages. Some of these Select for originals with very fine may be difficult to reproduce at the details or when you require the other end.

  • Page 38: Original Type

    Faxing Press the { { { { Resolution} } } } key to Note ❒ If you select Photo, the transmis- switch between resolutions. The indicators above the key shows sion will take longer than when the current selection. Text is selected. ❒...

  • Page 39: Image Density (Contrast)

    Scan Settings Image Density (Contrast) The text and diagrams in your origi- nal should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspa- per clipping), or if the writing is faint, adjust the image density.

  • Page 40: Dialing

    Faxing Dialing There are three main ways to dial a Number Keys number: ❖ ❖ ❖ ❖ Number keys: Enter numbers directly using the Enter numbers directly using the number keys on the right side of the number keys on the right side of operation panel.
  • Page 41 Dialing ❒ The display shows the percentage of free memory space for storing - Restrictions When Dialing with originals. Since fax numbers are the Number Keys stored in separate memory, dialing fax numbers with the number keys F a x n u m b e r s e n t e r e d w i t h t h e does not change the percentage on number keys are stored in internal the display.

  • Page 42: Quick Dials

    Faxing Tone Quick Dials This feature allows a machine con- When you have stored a destination's nected to a pulse dialing line to send number in a Quick Dial key, you can tonal signals (for example if you want dial the number by just pressing that to use a special service on a tone dial- key.

  • Page 43: Speed Dials

    Dialing Press the Quick Dial key in which Speed Dials the destination's number is pro- grammed. If you store a number in a Speed Dial, when you want to dial it, just press the {Speed Dial} key followed by a 2 digit code.

  • Page 44: Groups

    Faxing Press the { { { { Speed Dial} } } } key. Groups If you frequently send the same mes- sage to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes.
  • Page 45 Dialing Press the Quick Dial in which the Group is programmed. Note ❒ If you make a mistake, press the {Clear/Stop} key and try again. ❒ If you wish to dial another des- tination, press the {OK} key and dial another fax number. Press the { { { { Start} } } } key.

  • Page 46: Reception

    Faxing Reception Selecting the Reception Mode - Receiving a Fax in Telephone Mode There are two ways you can set up your machine to handle incoming This feature needs a User Function calls: key programmed as Manual Recep- tion. By default, the {F1} key is al- •...

  • Page 47: Setup

    3. Setup Own Name/Fax Header/Own Fax Number ❖ ❖ ❖ ❖ Own Fax Number (Required by inter- Make sure that all necessary settings are made before connecting your ma- national law) chine to the telephone line. This is your fax machine's phone number, which must include coun- ❖...

  • Page 48: Registering Own Name/Fax Header/Own Fax Number

    Setup Press 0 0 0 0 or 1 1 1 1 until "4. Fax Infor- Registering Own Name/Fax mation" is displayed. Header/Own Fax Number The following procedure describes how to make initial settings. Press the { { { { OK} } } } key. Press the { { { { User Tools} } } } key.
  • Page 49 Own Name/Fax Header/Own Fax Number Press the { { { { OK} } } } key. Enter your Own Fax Number. The programmed Own Name is displayed. Note ❒ The format of the number is normally as follows: Interna- Enter your Fax Header. tional Dial Prefix, Your Country If your Fax Header is the same as Code, Your Area Code (do not...

  • Page 50: Quick Dial

    Setup Quick Dial Press the { { { { User Tools} } } } key. Registering Quick Dials To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial.
  • Page 51 Quick Dial Press the { { { { OK} } } } key. Display the number of the Quick Dial key you want to register. The fax number is programmed. Press a Quick Dial key, or search using 0 or 1. Enter the destination name.

  • Page 52: Quick Dial Key And Function Key Label (Dial Label)

    Setup Press the { { { { OK} } } } key. Quick Dial Key and Function Key Label (Dial label) You can print a template that can be used to make labels for Quick Dial If you want to store another Quick Dial, go to step D.
  • Page 53 Quick Dial Non-transparent label paper Quick Dial key number Group name (G) Destination name Programmed contents of User Function keys...
  • Page 54 Setup Transparent label paper Quick Dial key number Group name (G) Destination name Programmed contents of User Function keys...

  • Page 55: Deleting Quick Dials

    Quick Dial Press 0 0 0 0 or 1 1 1 1 until "2. Del. Quick Deleting Quick Dials Dial" is displayed. This procedure describes how to find a programmed Quick Dial and delete Press the { { { { OK} } } } key. Limitation ❒...

  • Page 56: Speed Dial

    Setup Speed Dial Press the { { { { User Tools} } } } key. Registering Speed Dial If you register a destination in a Speed Dial, you can dial that number by just pressing the {Speed Dial} key followed by a two digit code. Use these steps to program a new Speed Dial or overwrite an existing one.
  • Page 57 Speed Dial Display the number of the Speed Enter the Destination name. Dial you want to register (00 to 99). Enter the Speed Dial number with the number keys, or search using 0 or 1. Note ❒ If a destination name is already registered in the Speed Dial, the name is shown on the display.

  • Page 58: Deleting Speed Dial

    Setup Press the { { { { OK} } } } key. Press 0 0 0 0 or 1 1 1 1 until "4. Fax Fea- tures" is displayed. If you want to store another Speed Dial number, go to step E. Press the { { { { OK} } } } key.
  • Page 59 Speed Dial Press the { { { { OK} } } } key. T h e p r o g r a m m e d d a t a ( f a x number and name) is deleted. If you want to delete another name, go to step E.

  • Page 60: Groups

    Setup Groups ❒ When a registered group is being Registering Groups used for a standby Memory Trans- mission, the message " This Dial If you send the same message to sev- " is is in Use. Cannot Change. eral destinations at the same time on a shown and you cannot change des- regular basis, program these destina- tinations for this Group.
  • Page 61 Groups Press 0 0 0 0 or 1 1 1 1 until "5. Prog. Specify the destination using one Group Dial" is displayed. of the following three methods: Enter the fax number with the number keys. Press the { { { { OK} } } } key. Press a Quick Dial key.

  • Page 62: Deleting Groups

    Setup Press the { { { { OK} } } } key to register the Deleting Groups Group. This function deletes all destinations registered in a Group. Limitation ❒ When a registered Group is being Press the { { { { OK} } } } key. used for a Memory Transmission If you selected "No", go to step R.
  • Page 63 Groups Press 0 0 0 0 or 1 1 1 1 until "6. Del. Group Dial" is displayed. Press the { { { { OK} } } } key. Display the number of the group you want to delete (1 to 9). Enter the group number with the number keys, or search using 0 or Press the { { { { OK} } } } key.

  • Page 64: Entering Text

    Setup Entering Text ❖ ❖ ❖ ❖ 0 0 0 0 or 1 1 1 1 This section describes how to enter characters. When you enter a charac- Use to move the cursor left or ter, it is shown at the position of the right.

  • Page 65: How To Enter Text

    Entering Text ❖ ❖ ❖ ❖ Using a wild card Entering letters Destination to be reg- Number of regis- istered (Own name) tered identifications Press the { { { { shift} } } } key to switch be- BRANCH tween Uppercase and Lowercase. Limitation ❒...
  • Page 66 Setup Select the desired symbol by Entering numbers pressing 0 0 0 0 and 1 1 1 1 . Press a number key. The numeral is entered and the cursor moves. Note ❒ If you wish to insert a character, press the 0 or 1 key to move the cursor to a character you want to enter.

  • Page 67: Troubleshooting

    4. Troubleshooting Adjusting Volume You can change the volume of the fol- Press the { { { { User Tools} } } } key. lowing sounds the machine makes. ❖ ❖ ❖ ❖ On Hook Sounds when you press the {On Hook Dial} key.
  • Page 68 Troubleshooting Press the { { { { OK} } } } key. Confirm that "1. Monitor Volume" is displayed. Press the { { { { OK} } } } key. Press 0 0 0 0 or 1 1 1 1 to select the item you want to adjust, and then press the { { { { OK} } } } key.

  • Page 69: Error Messages And Their Meanings

    Error Messages and Their Meanings Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash up briefly, so if you are watching for errors, stay by the machine and check the display.

  • Page 70: When The {Facsimile} Key Is Lit In Red

    Troubleshooting When the {Facsimile} key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Solution Paper has run out. Add paper. See Chapter 3 “Loading Paper” in the Copy Reference.

  • Page 71: When The Receive File Indicator Is Lit

    When the Receive File Indicator is Lit When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reasons. The message was stored in memory (Substitute Recep- tion).

  • Page 72: Solving Problems

    Troubleshooting Solving Problems This table lists some common problems and their solutions. Problem Solution Refer to Image background appears Adjust the scan density. P.29 “Image Density (Contrast)” dirty when a fax is received at the other end. Printed or sent image contains The Document Feeder or ex- spots.

  • Page 73: Index

    INDEX Adjusting Volume , 57 G3 Line Connector , 5 Advanced Features , 1 Getting Started , 3 Auto Reception Mode , 36 Group Dial list , 52 Groups , 34 , 50 Basic Features (this manual) , 1 Broadcasting , 19 Handset (Option) , 4 , 5 Bypass Tray , 5 How to Read this Manual , iv...
  • Page 74 Pause , 31 User Function Keys , 7 Pause/Redial key , 7 User Tools key , 6 Photo , 28 Wild Cards , 54 Quick Dial , 30 , 32 , 40 Quick Dial Flip Plate , 6 Quick Dial keys , 6 Quick Dial List , 42 Rear View , 5 Receive File Indicator , 6 , 61...

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