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Ricoh Scanner Scan Manual

Scanner reference
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
2
Sending Scan Files to Folders
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Scanner

  • Page 1: Operating Instructions

    Sending Scan Files to Folders Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    Explains Facsimile functions and operations. ❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations. ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided.
  • Page 4 • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 About the Scanner Functions................2 Display Panel......................3 Simplified Display.......................4 Confirmation Displays ....................5 Scanner Features....................9 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............11 Outline of Sending Scan Files by E-mail..............11...
  • Page 6 Simultaneous Storage and Sending by Scan to Folder ........60 3. Storing Files Using the Scanner Function Before Storing Files.....................62 Outline of File Storage under the Scanner Function ..........62 Basic Operation for Storing Scan Files .............64 Specifying File Information for a Stored File ............66 Specifying a User Name ..................66...
  • Page 7 Registering Initial Values for Initial Display ............141 Scan Settings When Using Twain Scanner .............142 Setting Original Orientation on the TWAIN Scanner ..........142 When Scanning Originals of Mixed Sizes Using TWAIN Scanner ......144 7. Appendix Relationship between Resolution and Original Size ........145 When Using E-mail, Folder Sending, Storing or Network Delivery Function ..146...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 10: About The Scanner Functions

    Network TWAIN Scanner". ❖ Storing files You can store scan files on the machine's hard disk. Stored files can be sent later. For details, see chapter 3 "Storing Files Using the Scanner Function". Reference p.11 “Sending Scan Files by E-mail”...

  • Page 11: Display Panel

    You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".

  • Page 12: Simplified Display

    Letters and keys are displayed at a larger size, making operations easier. AQI002S ❖ Example of Simplified Display ARE006S [Key Colour] This does not apply to the initial scanner screen. Press to change the key colour and in- crease the brightness of the display panel. Note ❒...

  • Page 13: Confirmation Displays

    This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes...
  • Page 14 Preview This section explains items that are displayed and how to display the Preview screen. Use the Preview screen to check that of originals have been scanned correctly. You can display the Preview screen when sending files by e-mail or Scan to Fold- er, delivering files, or simultaneously sending and delivering files.
  • Page 15 Reference p.72 “Checking a Stored File Selected from the List” Transmission File Status This section explains items that are displayed and how to display the Transmis- sion File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results.
  • Page 16 Press to print transmission results. Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen.

  • Page 17: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press {User Tools / Counter}. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed.
  • Page 18 ❖ Send Settings Items Description Compression (Black & White) Specify a compression method for files scanned in black and white. Compression (Gray Scale / Full specify a compression method for files scanned in Colour) gray scale or full colour. High Compression PDF Level Specify the data compression method for High Com- pression PDF files.

  • Page 19: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 20: Preparation For Sending By E-Mail

    For more information about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book.

  • Page 21: E-Mail Screen

    Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].

  • Page 22: Basic Operation For Sending Scan Files By E-Mail

    Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen".
  • Page 23 Message Disposition Notification. ❒ By pressing {Check Modes}, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see "Check Modes".
  • Page 24 Sending Scan Files by E-mail Reference p.17 “Switching to the E-mail Screen” p.107 “Various Scan Settings” p.118 “Adjusting Image Density” p.119 “Setting of Original Feed Type” p.128 “Setting File Type and File Name” p.18 “Specifying E-mail Destinations” p.32 “Specifying the E-mail Message” p.31 “Specifying the E-mail Subject”...

  • Page 25: Switching To The E-Mail Screen

    This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].

  • Page 26: Specifying E-Mail Destinations

    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
  • Page 27 Specifying E-mail Destinations If the target destination does not appear, take one of the following steps: • Display the destination by selecting its initial letter from the title • Display the destination by pressing [U] or [T] Note ❒ Depending on the security setting, some destinations may not appear in the destination list.
  • Page 28 Sending Scan Files by E-mail Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address].
  • Page 29 Specifying E-mail Destinations Press [Start Search]. Destinations that match the search criteria are displayed. Select a destination. Select [To], [Cc], or [Bcc]. Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search.

  • Page 30: Entering An E-Mail Address Manually

    Sending Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. Press [Manual Entry]. The soft keyboard appears so you can enter the e-mail address. Enter the e-mail address. Press [OK]. Note ❒...

  • Page 31: Selecting Destinations By Searching An Ldap Server

    Specifying E-mail Destinations Selecting Destinations by Searching an LDAP Server By accessing an LDAP server, you can search for destinations and select them. Important ❒ To use this function, an LDAP server must be connected to the network. In addition, under [System Settings], the server must be registered and [LDAP Search] must be set to [On].
  • Page 32 Sending Scan Files by E-mail Enter part of the destination name. To search by e-mail address, enter part of the destination address. Press [OK]. If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], [Company Name], [Department Name], and [Search Options].
  • Page 33 Specifying E-mail Destinations ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or char- acters are targeted. For example, to search for "ABC", enter "A". • [End Word]: The names which end with the entered character or characters are targeted.

  • Page 34: Registering A Directly-Entered Destination In The Address Book

    Sending Scan Files by E-mail Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register. Press [Prg.

  • Page 35: Specifying The E-Mail Sender

    Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 36: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender from the destination list according to the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the required destination folder.

  • Page 37: Selecting The Sender By Searching The Machine's Address Book

    Specifying the E-mail Sender Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s ad- dress book. Press [Sender Name]. Press [Search]. To search by user name, press [Name]. To search by e-mail address, press [E-mail Address].
  • Page 38 Sending Scan Files by E-mail Press [Start Search]. Destinations that match the search criteria are displayed. Select the sender. Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search.

  • Page 39: Specifying The E-Mail Subject

    Specifying the E-mail Subject Specifying the E-mail Subject This section explains how to specify the e-mail subject. Press [Subject]. The soft keyboard appears. Enter the subject. Press [OK].

  • Page 40: Specifying The E-Mail Message

    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the e-mail message from the list • Enter the message directly Selecting a Message from the List You can select a message from the list.

  • Page 41: Manual Entry Of A Message

    Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears so you can enter the message. Enter the message. Press [OK] twice.

  • Page 42: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Make sure [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Store File".

  • Page 43: Sending The Url By E-Mail

    Important ❒ To send the URL of the stored file by e-mail without sending the file itself, you must specify the setting in [Scanner Features]. For details, see General Settings Guide. You can send the URL when you send a stored file by e-mail, and when you store a file and simultaneously send it by e-mail.
  • Page 44 Sending Scan Files by E-mail ❒ For details about the functions for displaying and downloading stored files using Web Image Monitor, see Copy/ Document Server Reference. ❒ To display details about the functions for managing stored files using Web Image Monitor, click [Help] on the upper right of each Web browser's win- dow.

  • Page 45: Sending Scan Files To Folders

    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
  • Page 46 Sending Scan Files to Folders Sending files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. To send scan files to FTP server FTP server from a client computer.
  • Page 47 Before Sending Files by Scan to Folder Sending files to a NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download files, a computer must be ers. To send scan files to NetWare fold- running the NetWare client and be logged ers, use the NCP protocol.

  • Page 48: Preparation For Sending By Scan To Folder

    • To send files to shared folders, enable [SMB] in [Effective Protocol]. To send files to NetWare folders, enable [NetWare] in [Effective Protocol]. If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒ To connect the machine to the network using an IEEE 1394 cable or wire- less LAN (IEEE 802.11b), an extended 1394 board or extended wireless...

  • Page 49: Registering Destination Folders In The Address Book

    Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the ad- dress book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups.

  • Page 50: Scan To Folder Screen

    Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 51: Basic Operations When Using Scan To Folder

    Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen. For details, see "Switching to the Scan to Folder Screen".
  • Page 52 {Clear / Stop}. You can cancel a destination selected from the address book by pressing the selected destination again. ❒ By pressing {Check Modes}, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see "Check Modes".

  • Page 53: Switching To The Scan To Folder Screen

    This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: Press [Delivery Dest.].

  • Page 54: Specifying Scan To Folder Destinations

    Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
  • Page 55 Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
  • Page 56 Sending Scan Files to Folders Press [OK]. By pressing [Change], you can change the selected destination. Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it.
  • Page 57 Specifying Scan to Folder Destinations If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 58: Sending Files To A Shared Network Folder

    Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ The shared folder must have been created on the client computer in advance. ❒...
  • Page 59 Specifying Scan to Folder Destinations Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft key- board. Depending on the destination setting, enter the password for logging on to the client computer.
  • Page 60 Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear.

  • Page 61: Sending Files To An Ftp Server

    Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒...
  • Page 62 Sending Scan Files to Folders Press [Manual Entry] on the right side of the path field. Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. Press [OK].

  • Page 63: Sending Files To An Nds Tree Or Netware Server

    Specifying Scan to Folder Destinations Sending Files to an NDS Tree or NetWare Server This section explains how to specify destinations when sending files to an NDS tree or NetWare server. You can send a file to an NDS tree or NetWare server by any of the following methods: •...
  • Page 64 Sending Scan Files to Folders Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be \\tree\volume.con- text\folder".
  • Page 65 Specifying Scan to Folder Destinations Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the network You can browse the network and specify the path to a destination folder in an NDS tree or on a NetWare server.
  • Page 66 Sending Scan Files to Folders ❒ If the selected NDS tree or NetWare server requires authentication, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object.

  • Page 67: Registering The Path To The Selected Destination In The Address Book

    Specifying Scan to Folder Destinations Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. In the destination field, display the destination you want to register. Press [Prg.

  • Page 68: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan Files to Folders Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password].

  • Page 69: Storing Files Using The Scanner Function

    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder.

  • Page 70: Before Storing Files

    Storing Files Using the Scanner Function Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function.
  • Page 71 ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine’s control panel. Print the files from a client computer after receiving them on the computer.

  • Page 72: Basic Operation For Storing Scan Files

    Make sure that no previous settings remain. If a previous setting remains, press {Clear Modes}. Place originals. If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings". If necessary, specify the scanning density.
  • Page 73 Basic Operation for Storing Scan Files Press [OK]. Press {Start}. If you are scanning batches, place the next originals. Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator.

  • Page 74: Specifying File Information For A Stored File

    Storing Files Using the Scanner Function Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and password. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from ac- cessing the file.

  • Page 75: Specifying A File Name

    Specifying File Information for a Stored File Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.

  • Page 76: Specifying A Password

    Storing Files Using the Scanner Function Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.

  • Page 77: Displaying The List Of Stored Files

    Using the list of stored files, you can delete stored files or change the file data. List of Stored Files This section describes how the list of stored files is displayed. To display the list of stored files, press [Select Stored File] on the initial scanner screen. The list of stored files appears as follows: The function items displayed serve as selector keys.

  • Page 78: Searching The List Of Stored Files

    Note ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. Reference p.72 “Checking a Stored File Selected from the List”...
  • Page 79 Displaying the List of Stored Files Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [File Name]. The soft keyboard appears. Enter the file name. For information about how to enter characters, see About This Machine. Press [OK].

  • Page 80: Checking Stored Files

    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files.
  • Page 81 Checking Stored Files Stored File Preview Screen ALQ022S Display File [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge The name and size of the selected file ap- the file image. pear. [← ][→ ][↑ ][↓ ] Display Page You can scroll the preview screen.

  • Page 82: Checking Stored Files From A Client Computer

    Storing Files Using the Scanner Function Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the list of files stored in the machine on a client computer. Important ❒ To view stored files from a client computer, the IPv4 address of the machine must be specified.

  • Page 83: Sending A Stored File

    You can either send the selected file or the URL of the file location. This section mainly explains how to select the files you want to send by e-mail or Scan to Folder, or deliver using the network delivery scanner. For details about operating procedures for individual functions, see the appropriate chapters.
  • Page 84 ❒ When you send a stored file by e-mail, either the file can be attached to the e-mail or the URL of the file location can be sent. This setting must be made in advance in [Scanner Features]. For details, see General Settings Guide. Reference p.14 “Basic Operation for Sending Scan Files by E-mail”...

  • Page 85: Managing Stored Files

    Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.

  • Page 86: Changing Data For A Stored File

    Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Pass- word]. Note ❒ Information for files waiting for delivery cannot be changed.
  • Page 87 Managing Stored Files Press [OK]. Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file stored in the machine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help.
  • Page 88 Storing Files Using the Scanner Function Changing a file name You can change the file name of a stored file. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File]. Select the file containing the file information you want to change.
  • Page 89 Managing Stored Files Changing a password Enter the password for accessing the stored file. Important ❒ Be sure not to forget the password. If you forget it, consult the system admin- istrator of the machine. Press [Select Stored File]. The list of stored files appears. Press [Manage / Delete File].
  • Page 90 Storing Files Using the Scanner Function...

  • Page 91: Delivering Scan Files

    Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional the ScanRouter delivery software is installed. You also need to register data about destinations and senders in the delivery server.

  • Page 92: Preparing To Deliver A File

    This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner, you need a delivery server on which an application such as the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 93: Installing Desktopbinder Lite From The Supplied Cd-Rom

    ® "Scanner/PostScript Drivers and Utilities" CD-ROM into the CD-ROM drive. ® The installer is automatically started and the [Scanner/PostScript Drivers and Utilities] dialog box appears. Click [DeskTopBinder Lite]. The [DeskTopBinder Lite Setup] dialog box appears. For the subsequent installation steps, see the Setup Guide displayed from the [DeskTopBinder Lite Setup] dialog box.

  • Page 94: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 95: Basic Operation For Delivering Files

    For details, see "Switching to the Network Delivery Scanner Screen". Place originals. If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings". If necessary, specify the scanning density.
  • Page 96 If you are scanning batches, place the next originals. Note ❒ By pressing [Manual Entry] on the network delivery scanner screen, you can send a file by e-mail via the delivery server’s network. For details about enter- ing the e-mail address directly, see "Entering an E-mail Address Manually".
  • Page 97 Basic Operation for Delivering Files Reference p.90 “Switching to the Network Delivery Scanner Screen” p.107 “Various Scan Settings” p.118 “Adjusting Image Density” p.119 “Setting of Original Feed Type” p.91 “Specifying Delivery Destinations” p.99 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...

  • Page 98: Switching To The Network Delivery Scanner Screen

    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.

  • Page 99: Specifying Delivery Destinations

    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server’s Address Book This section explains how to select destinations registered in the delivery serv- er’s address book You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
  • Page 100 Delivering Scan Files Selecting destinations by entering their registration numbers Select a destination by entering its Short ID number (registered using the Scan- Router delivery software). For details about how to set Short IDs, see the manu- als supplied with the ScanRouter delivery software. Press [Reg.
  • Page 101 Specifying Delivery Destinations Selecting destinations by searching the delivery server’s Destination List In the delivery server’s Destination List, you can search for destinations and se- lect them. Press [Search Dest.]. To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears so you can enter the name or comment.
  • Page 102 Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒...

  • Page 103: Specifying The Sender

    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e- mail via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list in the delivery server’s Destination List •...

  • Page 104: Selecting The Sender By Entering The Registration Number

    Delivering Scan Files Selecting the Sender by Entering the Registration Number You can select the sender by entering the registration number. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the three-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press {q} after the last number.

  • Page 105: Selecting A Sender By Searching The Delivery Server's Destination List

    Specifying the Sender Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Sender Name]. Press [Search]. To search by destination name, press [Name]. To search by comment, press [Comment].
  • Page 106 Delivering Scan Files If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 107: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server

    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.

  • Page 108: Simultaneous Storage And Delivery

    ❒ A file which is simultaneously stored and delivered cannot be resent from the network delivery scanner screen. To resend the file, select it on the Se- lect Stored File screen, and then send it. For details, see "Sending a Stored File".

  • Page 109: Scanning Originals With The Network Twain Scanner

    This section describes the preparations and procedure for using the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".

  • Page 110: Outline Of The Network Twain Scanner

    Note ❒ When using the machine as a network TWAIN scanner, you do not need to press {Scanner} on the machine’s control panel. The screen switches automat- ically when you scan an original from a client computer using the TWAIN driver.

  • Page 111: Preparing To Use The Network Twain Scanner

    TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer. Desk- TopBinder Lite is on the supplied CD-ROM. For details about installing DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied...

  • Page 112: Installing The Twain Driver From The Supplied Cd-Rom

    This section explains how to install the TWAIN driver on a client computer from ® the supplied "Scanner/PostScript Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer. ® Start Windows, and then insert the CD-ROM labeled "Scanner/PostScript Drivers and Utilities"...

  • Page 113: Basic Network Twain Scanner Operation

    On the [File] menu, point to [Add Document], and then click [Scan...] to display the Scanner Control dialog box. A dialog box that is used to control a scanner using the TWAIN driver is re- ferred to as the Scanner Control dialog box.
  • Page 114 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.

  • Page 115: Various Scan Settings

    6. Various Scan Settings This section describes various scan settings. Scan Settings This section explains how to make Scan settings. Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. Press [OK].

  • Page 116: Items For Specifying Scan Settings

    Various Scan Settings Items for Specifying Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Black & White: Text] Appropriate to increase OCR readability using an OCR-compliant application. •...

  • Page 117: Resolution

    Items for Specifying Scan Settings Resolution Select resolution for scanning originals. Select [100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution. Note ❒ If [High Compression PDF] is selected as the file type, you cannot select [100 dpi] and [600 dpi].
  • Page 118 Various Scan Settings Relationship of original of mixed sizes and scan size This section explains differences you need to be aware of when scanning origi- nals of the same width but different length (such as A3&A4 or B4&B5) using the original position setting and size.
  • Page 119 Items for Specifying Scan Settings Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press {q}. For example, set X1 to 300 mm and Y1 to 200 mm. Set Start Position (X2 and Y2) to 0 mm, and then press {q}. For example, set X2 and Y2 to 0 mm, and press {q}.
  • Page 120 Various Scan Settings Note ❒ You can specify original sizes (X1 and Y1) of 140 mm or larger. ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an original that is larger than 140 mm. For example, to scan a CD label on the exposure glass, specify a size according to the chart below.
  • Page 121 Items for Specifying Scan Settings Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then enter those values in the same order.
  • Page 122 Various Scan Settings ❖ Example 3 Original is placed in the orientation in the ADF ARE004S Examples 1 and 2 (above) explain the procedure for scanning the "R" area of the original. Press [Scan Settings]. Press [Scan Size]. Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press {q}.
  • Page 123 Items for Specifying Scan Settings Specify Start Position (X2 and Y2) using the number keys, and then press {q}. For example, set X2 to 30 mm and Y2 to 20 mm. Specify Scan Area (X3 and Y3) using the number keys, and then press {q}. For example, set X3 and Y3 to 80 mm.
  • Page 124 Under [Original Orientation], select [ ] or [ ] according to the orientation of your original. To display [Original Orientation], on the initial scanner screen, press [Original Feed Type]. For details, see "Setting of Original Feed Type". ❖ Placing an original Place originals face up in the ADF;...

  • Page 125: Edit

    Items for Specifying Scan Settings Edit Make editing settings. ❖ [Erase Border] Deletes the borders of the scanned original according to the specified width. If you select [Same Width], you can specify, in mm, a uniform width for dele- tion all around the original (top, bottom, left, and right sides). If you select [Different Width], you can specify in mm a different width for deletion for each side.

  • Page 126: Adjusting Image Density

    Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals. To ad- just image density when [Auto Density] is selected, under [Scanner Features], select [Background Density of ADS (Full Colour)]. For details, see General Settings Guide.

  • Page 127: Setting Of Original Feed Type

    Setting of Original Feed Type Setting of Original Feed Type This section explains Original Feed Type settings such as orientation and scan sides of originals. Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Original Feed Type].
  • Page 128 Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ When you specify Full Colour, Gray Scale, or Auto Colour Select for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals.

  • Page 129: Original Settings

    Setting of Original Feed Type Original Settings This section explains the settings for the scanning the sides of originals. One-sided original This section explains the settings for scanning only one side of originals. Press [Original Feed Type]. In [Original Settings], select [1 Sided Original]. Press [OK].
  • Page 130 Various Scan Settings Two-sided original This section explains the settings for scanning both sides of originals. Press [Original Feed Type]. In [Original Settings], select [2 Sided Original]. In [Page Opening Orientation], select [Top to Top] or [Top to Bottom] according to the binding orientation of the originals.

  • Page 131: Stamp

    Setting of Original Feed Type Stamp This section explains the procedure for stamping originals that are scanned from the ADF. The stamp indicates the originals have been scanned. When scanning a document using ADF, the machine can stamp a circle mark at the bottom of the original.

  • Page 132: Batch, Sadf

    • If [SADF] is selected, scanning starts as soon as you place additional originals in the ADF. Select which operation the machine performs while waiting for additional originals in [Wait Time for Next Original(s): SADF] under [Scanner Fea- tures]. For details about [Wait Time for Next Original(s): SADF], see General Set- tings Guide "Scan Settings".

  • Page 133: Divide

    Setting of Original Feed Type Divide This section explains settings for dividing multiple originals by a specified number of pages and then sending them. Press [Original Feed Type]. Press [Divide]. Press [Change], and then use the number keys to enter the number of pages you want to divide the job into sets of.

  • Page 134: Scanning Multiple Pages Of Originals As One File

    ❒ If [Batch] is selected, originals can be scanned using the ADF. ❒ When scanning originals using the exposure glass, depending on the set- tings for [Wait Time for Next Orig.: Exposure Glass] under [Scanner Features], the machine can wait for additional originals even if [Batch] is not selected in [Original Feed Type].
  • Page 135 Scanning Multiple Pages of Originals as One File ❒ If, under [Scanner Features], [Set Wait Time] is set for [Wait Time for Next Orig.: Exposure Glass] or [Wait Time for Next Original(s): SADF], place additional orig- inals within the specified time. When the countdown ends, transmission or storage starts automatically.

  • Page 136: Setting File Type And File Name

    Various Scan Settings Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.
  • Page 137 Setting File Type and File Name Select a file type. Press [OK]. Note ❒ Converting a file type into High Compression PDF reduces the file's data volume without loss of character readability. ❒ High Compression PDF can be selected when sending files by e-mail or Scan to Folder.

  • Page 138: Setting File Name

    Various Scan Settings Setting File Name This section explains the procedure for setting a file name. Scanned file will be given a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divided multi-page files are assigned file names that contain the date and time of scanning and a four-digit page number.
  • Page 139 ❒ You can change the number of digits in the serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4 or 8. For details, see "Send Settings", General Settings Guide.

  • Page 140: Security Settings To Pdf Files

    Various Scan Settings Security Settings to PDF Files This section explains security settings for PDF files. Use security settings to prevent unauthorized access to PDF files. Important ❒ Security settings can be made for PDF and High Compression PDF files only. Encrypting PDF files Set a password to protect and encrypt a PDF file .
  • Page 141 Setting File Type and File Name In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. Enter the password again, and then press [OK]. In [Encryption Level], select [40 bit] or [128 bit]. Press [OK] twice.
  • Page 142 Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒...
  • Page 143 Setting File Type and File Name In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. Enter then password again, and then press [OK]. Select the security permission setting.

  • Page 144: Programs

    Note ❒ You can register up to 10 programs for the scanner mode. ❒ Programs are not deleted by turning the power off or by pressing {Clear Modes} unless the content is deleted or newly registered.

  • Page 145: Registering Frequently Used Setting

    Programs Registering Frequently Used Setting To register frequently used settings in a program: On the initial scanner screen, make the settings you want to register in a program. Press {Program}. ARE010S Press [Program]. Select the number of the program in which you want to register the settings.

  • Page 146: Recalling A Registered Content

    Press {Program}. Press [Recall]. Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear without m. Place originals, and then press {Start}.

  • Page 147: Changing A Registered Program

    Programs Changing a Registered Program To change the settings registered to a program: Press {Program}. Press [Recall]. Press the number of the program you want to recall. Change settings of the program. Press the number of the program you want to recall. Press {Program}.

  • Page 148: Deleting A Program

    Various Scan Settings Deleting a Program To delete a registered program: Press {Program}. Press [Delete]. Press the number of the program you want to delete. Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: Press {Program}.

  • Page 149: Registering Initial Values For Initial Display

    Programs Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, 1 Sided /2 Sided Original, Top to Top/Top to Bottom, skip scanning back side of the last page, Divide, Original Orientation, File Type, Batch / SADF, Stamp, Store File, Preview, and Reception Notice.

  • Page 150: Scan Settings When Using Twain Scanner

    Setting Original Orientation on the TWAIN Scanner To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made in the Scanner Control dialog box must match. Open the Scanner Control dialog box.
  • Page 151 Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. ❒ Depending on the settings, originals of different sizes are scanned differently.

  • Page 152: When Scanning Originals Of Mixed Sizes Using Twain Scanner

    Various Scan Settings When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section explains the differences between scanning mixed-size originals us- ing the TWAIN scanner and normal scanning. • If [Auto detect(Mixed-size)] is selected in the [Original Size:] list, the machine de- tects the length of each same-width original and then scans them.

  • Page 153: Appendix

    7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Original Size This section explains the relationship between resolution and original size. Resolution and original size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.

  • Page 154: When Using E-Mail, Folder Sending, Storing Or Network Delivery Function

    This section explains the relationship between resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [Black & White: Text], [B & W: Text / Line Art], [B & W: Text / Photo], [Gray Scale], or [Black &...

  • Page 155: When Using As A Twain Scanner

    TWAIN scanner. To specify the scan area or resolution on the machine you are using as a network TWAIN scanner directly, see the TWAIN driver Help. ❖ If [Binary(Text)], [Binary(Photo)], [Gray Scale], [8 Colors], or [8 Colors(Photo)] is selected in [Col./Grad.:]...
  • Page 156 Appendix ❖ If [16770K colors] is selected in [Col./Grad.:] The originals can be scanned using combinations marked with in the table if Original Orientation is L. 1000 1100 1200 11× 17 ×14) Legal (8 × 13 ×11) Letter (8 × 8 Note ❒...

  • Page 157: Relationship Between File Type Specified For Scanning And File Types For Sending E-Mail And Folder

    • [On]...JPEG • [Off]...TIFF ❒ When you set [Compression (Gray Scale / Full Colour)] to [On] under [Scanner Fea- tures], if you specify full colour, gray scale or [Auto Colour Select] in [Scan Type] under [Scan Settings], you cannot select multi-page TIFF as the file type.
  • Page 158 Appendix ❒ When you specify Full Colour, Gray Scale, or Auto Colour Select for Scan Type, and single page TIFF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals. Originals placed in orientations that are not recommended in the table might appear incorrectly top/bottom oriented on client computer displays.

  • Page 159: Software Supplied On Cd-Rom

    This section tells you the file path to the TWAIN driver and the TWAIN driver's system requirements. You must install this driver if you want to scan originals or use the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖...

  • Page 160: Desktopbinder Lite

    Appendix • Operating system Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows NT 4.0 Microsoft Windows Server 2003 • Display resolution 800× 600 pixels, 256 colours or higher DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite.
  • Page 161 • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner, Print or Send by Fax without starting DeskTop- Binder. To use these functions from Function Palette, you must first con- figure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals.

  • Page 162: Values Of Various Set Items For Transmission/Storage/Delivery Function

    Appendix Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 163 Values of Various Set Items for Transmission/Storage/Delivery Function Folder transmission The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac-...

  • Page 164: Storage Function

    30 files select at the same time Storable number of files 2,000 files This is the total number of files stored under the scanner, copi- er, document server, and print- er functions. Storable number of pages 9000 pages This is the total number of files...

  • Page 165: Network Delivery Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- This is the total number of char-...

  • Page 166: Specifications

    Appendix Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner function: Black and white: 63 page/min (Original size: A4K, Scan Type: Text , Resolu- tion: 200 dpi, Compression (Black &...

  • Page 167: Index

    INDEX E-mail address E-mail destination Address Book Address Book Destination list Adjusting image density registration numbers Advanced search E-mail message Auto Colour Select E-mail screen Auto density Entering an e-mail address Auto-run program Entering registration numbers Entering the path Erase border Ethernet Batch Exposure glass...
  • Page 168 Managing stored files SADF Manual entry Scanner Features Mixed sizes Scanning multiple pages Multi-pages ScanRouter delivery software Scan settings Scan size Scan to Folder Scan Type Screen NetWare Scan to Folder Network delivery Search by comment Searching by file name Searching by user name Searching the delivery server’s...
  • Page 169 Storing Storing scan files Subject Subject/Text Switching screen network delivery scanner screen Scan to Folder Symbol Template size Text TIFF TIFF/JPEG Transmission function folder transmission sending e-mail simultaneous transmission TWAIN Driver TWAIN scanner setting original orientation Two sided original User name...
  • Page 170 B224-7707...
  • Page 171 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Copyright © 2006...
  • Page 172 GB GB B224-7707...

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