Access Permission; Read-Only; Edit; Edit/Delete - Ricoh Aficio 3228C Manual

Ricoh Aficio 3228C
Security

Access Permission

To ensure this, Ricoh has created four
types of Access Permission.
The first is Read-only, you can print and
send files as well as check the content of
and information about stored files. This
function is set for users with limited access
who will just print and distribute the files.
The second is Edit, users have permission
to view files and change the print settings
for stored files. This is also a limited
function for users, they may only change
the way that file is set to print.
The third is Edit/Delete. Stored files can
be deleted. Users with Edit/Delete
permission may also view and edit files.
This is for more advanced users, giving
them access to control what is available to
the users.
Full Control is the final type, giving users
the most access possible. As well as being
able to view, edit, edit/delete files, this user
can allow other users access permission.
This is more of an administrators function,
allowing this user control of exactly who
has what type of access.

Hard Drive Data Security

As jobs are printed, copied, faxed and
scanned they are not deleted from the
memory on the Hard Disk Drive, even after
the job is finished. Instead, they remain in
a passive area of the drive until finally
overwritten. When you consider the size of
these drives (80GB in this instance) it
could be months or years before the
segment of the drive the passive data is
overwritten. This poses a big security risk
as the data can be retrieved if the hard
drive is stolen. This has raised many
questions as users may print classified
documents and not feel comfortable with
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them sitting on the Hard Disk Drive.
To put users at ease, Ricoh has created
ways to ensure secure documents are
deleted from the Hard Disk Drive on the
Aficio 3228C with the introduction of its
DOSS (Data Overwrite Security System).
With DOSS, the "Auto Erase Memory
Setting," overwriting starts automatically
once the job is completed. Priority is given
to the Copier, Fax, and Printer functions as
the Auto Erase Memory function. When a
copy, fax or print job is in progress,
overwriting will only be done after the job is
completed.
"Erase All Memory" will write over all data
on the hard disk drive, (Ricoh notes this is
important when machines are relocated or
disposed of.) This is a one time event that
is done by an administrator to ensure the
machine is cleared of any and all
documentation.
We would like to see Ricoh's removable
hard drive and VMSS (Volatile Memory
Security System) hard drive security
solutions offered for the Aficio 3228C in
the future. These additions would allow for
the same stringency of hard drive security
but still allow the full functionality benefits
of the hard drive to be utilized by users.

Restrict Access To The Device Itself

As soon as the MFP gets placed onto the
network it becomes a potential gateway to
other areas of the company infrastructure.
To keep this gateway tight Ricoh includes
a selection of security measures designed
to keep non-authorized users away. User
authentication is the most popular method
of restraint, with users having to enter their
username and password before entry is
granted.
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19-Jan-06