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Ricoh Aficio 3228C Printer Reference

Ricoh aficio operation manual
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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Preparing the Machine
Setting Up the Printer Driver
Other Print Operations
Printer Features
Using the Document Server
The Functions and Settings of the Machine
Appendix

Operating Instructions

Printer Reference

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Table of Contents
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Summary of Contents for Ricoh Aficio 3228C

  • Page 1: Operating Instructions

    Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "General Settings Guide" before using the machine. Operating Instructions Printer Reference Getting Started Preparing the Machine Setting Up the Printer Driver...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ...1 How to Read This Manual ...3 1. Getting Started Control Panel...5 Display Panel ...7 User Authentication... 9 User Code Authentication (Using the Control Panel)...9 User Code Authentication (Using a Printer Driver) ...9 Login (Using the Control Panel) ...9 Logoff (Using the Control Panel)...
  • Page 4 Installing the Printer Driver Using USB ... 43 Windows 98 SE/Me - USB ... 43 Windows 2000 - USB ... 45 Windows XP, Windows Server 2003 - USB ... 46 Troubleshooting USB ... 47 Printing with Parallel Connection... 48 Installing the PCL or RPCS Printer Driver... 48 Installing the Printer Driver Using IEEE 1394 (SCSI print)...
  • Page 5 4. Other Print Operations Printing a PDF File Directly... 79 Printing Method ... 79 Using Locked & Sample Print Job List ... 80 Sample Print ... 82 Printing a Sample Print File... 82 Deleting a Sample Print File... 84 Checking the Error Log ... 84 Locked Print ...
  • Page 6 7. The Functions and Settings of the Machine Mainframe ... 125 Functions...125 Interface ...125 List of the Setting Items ... 126 Web Image Monitor...126 telnet ...128 UNIX...128 Settings that can be used with PostScript 3...129 8. Appendix Software and Utilities Included on the CD-ROM ... 131 Printer Drivers for This Printer...

  • Page 7: Manuals For This Machine

    Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
  • Page 8 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

  • Page 11: Getting Started

    Control Panel Indicators Displays errors and machine status. d: Add Staples indicator D: Add Toner indicator B: Load Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator See "Control Panel", General Settings Guide. { { { { User Tools/Counter} } } } key •...
  • Page 12 Getting Started { { { { Clear/Stop} } } } key Press to cancel the entered data. { { { { #} } } } key Press after entering a value. Number keys Press to enter a value for various settings. Function keys Press to switch between the “Copy”, “Document Server”, “Fax”, Printer”, and...

  • Page 13: Display Panel

    Display Panel This section describes configuration using the display panel when the printer function is selected. Important ❒ The machine switches to offline when you make settings when the machine is online. After you complete the setting, the machine switches to online au- tomatically.
  • Page 14 Getting Started [Locked & Sample Print Job List] Press to display Locked/Sample Print jobs sent from a computer. [Error Log] Press to display the error logs, such as Locked/Sample Print jobs sent from a computer. Note ❒ When the power is turned on, the copier display is shown. This is a factory default.

  • Page 15: User Authentication

    User Authentication When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, or LDAP Authentication) is set, the authentica- tion screen is displayed. Unless a val- id user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations.

  • Page 16: Logoff (Using The Control Panel)

    Getting Started Logoff (Using the Control Panel) Follow the procedure below to log off when Basic Authentication, Windows Authentication, or LDAP Authentica- tion is set. A A A A Press { { { { User Tools/Counter} } } } key. B B B B Press [→...

  • Page 17: Connecting The Machine

    Connecting the Machine Reference For information about connection using Ethernet and wireless LAN, see "Confirming the Connection", Network Guide. For information about connection using Bluetooth, see the manual that comes with the optional Blue- tooth interface unit. Requirements Before using this machine, make sure all environmental and electrical re- quirements are met.

  • Page 18: Connecting The Machine To The Host Using The Parallel Cable/Ieee 1394 (Scsi Print) Cable

    Getting Started Connecting the Machine to the host using the parallel cable/IEEE 1394 (SCSI print) cable Connect the machine to the host com- puter using the optional parallel board or optional IEEE 1394 interface board. This machine does not come with a parallel cable to connect the machine to the host computer.

  • Page 19: Connecting To The Ethernet Interface

    E E E E Turn on the computer. Note ❒ When using Windows 95/98/ Me/2000/XP and Windows Server 2003, a printer driver in- stallation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen. For more infor- mation, see p.19 “Preparing the Machine”.

  • Page 20: Setting Paper On The Bypass Tray

    Getting Started Setting Paper on the Bypass Tray This section gives instructions for set- ting paper on the bypass tray. Use the bypass tray to print onto OHP trans- parencies, labels, thick paper, and en- velopes that cannot be loaded in the paper tray.
  • Page 21 B B B B Adjust the paper guides to the pa- per size. Important ❒ If the paper guides are not flush against the paper, skewing and misfeeds might occur. C C C C Gently insert paper face up into the bypass tray until the beeper sounds.

  • Page 22: Setting Custom Size Paper

    Getting Started C Press the [Tray Paper Settings] tab. D Press [T T T T Next] to scroll through the list. E Press [Printer Bypass Paper Size]. F Select the paper size. Note ❒ Press [U U U U Previous] or [T T T T Next] to scroll through the list.

  • Page 23: Setting Thick Paper Or Ohp Transparencies

    Setting thick paper or OHP transparencies Note ❒ Paper settings can also be set using the printer driver. The following procedures are not necessary when setting paper sizes using the printer driver. ❒ Paper size settings set using the printer driver have priority over those set using the machine's dis- play panel.
  • Page 24 Getting Started...

  • Page 25: Preparing The Machine

    2. Preparing the Machine Quick Install Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0 us- ers can easily install this software using the CD-ROM provided. Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set.
  • Page 26 Preparing the Machine H H H H Click [Finish] A message about restarting the computer may appear. Restart the computer to complete installation. I I I I Click [Exit] in the first dialog box of the installer, and then take out the CD- ROM.

  • Page 27: Confirming The Connection Method

    Confirming the Connection Method This machine supports network and local connection. Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method. Network Connection This machine can be used as a Windows printing port or network printer. Using this machine as the Windows printing port Network connections can be established through Ethernet, IEEE 802.11b, and IEEE 1394 (IP over 1394).
  • Page 28 Preparing the Machine ❖ ❖ ❖ ❖ Windows 2000 Connection Method Ethernet/ IEEE 802.11b IEEE 1394 (IP over 1394) ❖ ❖ ❖ ❖ Windows XP Connection Method Ethernet/ IEEE 802.11b IEEE 1394 (IP over 1394) ❖ ❖ ❖ ❖ Windows Server 2003 Connection Method Ethernet/ IEEE 802.11b IEEE 1394 (IP over 1394)
  • Page 29 Using as a network printer This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer. Reference See the explanation of how to install the printer driver for each type of net- work printer.

  • Page 30: Local Connection

    Preparing the Machine Local Connection Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections. Windows operating system version determines the available connection methods. • Windows 95: • Parallel connections • Windows 98: • Parallel connections •...

  • Page 31: Using The Smartdevicemonitor For Client Port

    Using the SmartDeviceMonitor for Client Port Installing SmartDeviceMonitor for Client Important ❒ To install SmartDeviceMonitor for Client under Windows 2000/XP Profes- sional, Windows Server 2003, and Windows NT 4.0, you must have an ac- count that has Manage Printers permission. Log on as an Administrator. ❒...

  • Page 32: Installing The Pcl Or Rpcs Printer Driver (Tcp/Ip)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (TCP/IP) Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. Log on as an Administrators or Power Users group member.
  • Page 33 L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.

  • Page 34: Installing The Pcl Or Rpcs Printer Driver (Netbeui)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (NetBEUI) Important ❒ To install this printer driver under Windows 2000, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Ad- ministrators or Power Users group member.
  • Page 35 L L L L Select the printer you want to use, and then click [OK]. Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the NetBEUI address.

  • Page 36: Installing The Pcl Or Rpcs Printer Driver (Ipp)

    Preparing the Machine Installing the PCL or RPCS Printer Driver (IPP) Important ❒ To install printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission. For this, log on as an Administrators or Power Users group member.
  • Page 37 L L L L In the [Printer URL] box, enter “http://printer's address/printer” as the print- er's address. If the server authentification is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explor- er 5.01, or a higher version must be installed). (example IP address: 192.168.15.16) http://192.168.15.16/printer https://192.168.15.16/printer...

  • Page 38: Changing The Port Settings For Smartdevicemonitor For Client

    Preparing the Machine Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set- tings, such as TCP/IP timeout, recovery/parallel printing, and printer groups. Note ❒ There are no settings for NetBEUI protocol. Windows 95/98: A A A A Open [Printers] window from [Start] menu.
  • Page 39 Windows XP, Windows Server 2003: A A A A Open the [Printers and Faxes] window from the [Start] menu. The [Printers and Faxes] window appears. B B B B Click the icon of the machine you want to use. On the [File] menu, click [Properties].

  • Page 40: Using The Standard Tcp/Ip Port

    Preparing the Machine Using the Standard TCP/IP Port Installing the PCL or RPCS Printer Driver Important ❒ To install printer driver under Windows 2000/XP Professional, and Win- dows Server 2003, you must have an account that has Manage Printers per- mission.
  • Page 41 Enter the printer name or IP address in the [Printer Name or IP Address] box. The [Port Name] text box automatically obtains a port name. Change this name if necessary. When screen for Device selection appears, select "RICOH NetworkPrinter Driver C Model". M M M M Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

  • Page 42: Using The Lpr Port

    Preparing the Machine Using the LPR Port Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 43 L L L L Enter “lp” in the [Name of printer or print queue on that server] box, and then click [OK]. The port is added. M M M M Check that the port of the selected printer is displayed in [Port:]. N N N N Configure the default printer as necessary.

  • Page 44: Using As The Windows Network Printer

    Preparing the Machine Using as the Windows Network Printer Installing the PCL or RPCS Printer Driver To use the print server, install the printer driver by selecting "Network printer server", and then select the Windows 2000/XP, Windows Server 2003, or Win- dows NT 4.0 shared printer.
  • Page 45 G G G G Select the [Printer Name] check box to select the printer models you want to use. The printer name can be changed in the [Change settings for 'Printer Name'] box. H H H H Double-click the printer name to display the printer settings. The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

  • Page 46: Using As The Netware Print Server/Remote Printer

    Preparing the Machine Using as the NetWare Print Server/Remote Printer This explains how to set up the Windows computer used as the NetWare client. Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 47 H H H H Click [Port:], and then click [Add]. I I I I Click [Network Printer], and then click [OK]. J J J J Double-click the name of the NetWare file server on the network tree. The created queue is displayed. K K K K Select the print queue, and then click [OK].

  • Page 48: Form Feed

    Preparing the Machine Form Feed Do not use NetWare to configure form feed. Form feed is controlled by the print- er driver on Windows. If NetWare form feed is configured, the printer may not print properly. Follow the procedure below to disable form feed according to the operating sys- tem used: •...

  • Page 49: Installing The Printer Driver Using Usb

    Installing the Printer Driver Using USB This section explains how to install printer drivers using USB. Before installing, check that only the operating system is running on the compu- ter and no print jobs are in progress. The printer drivers can be installed from the CD-ROM provided with this machine. Windows 98 SE/Me - USB Important ❒...
  • Page 50 Preparing the Machine J J J J Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window. K K K K Click [Next>].

  • Page 51: Windows 2000 - Usb

    Windows 2000 - USB Important ❒ Installing a printer driver requires Administrators permission. Log on using an account that has Administrators permission. When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB"...

  • Page 52: Windows Xp, Windows Server 2003 - Usb

    Preparing the Machine J J J J Click [Next]. K K K K Click [Finish]. If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the "USB001" port is added to the [Printers] window.

  • Page 53: Troubleshooting Usb

    F F F F Select the [Include this location in the search] check box under [Search for the best driver in these location], and then click [Browse] to select the printer driver lo- cation. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...

  • Page 54: Printing With Parallel Connection

    Preparing the Machine Printing with Parallel Connection To use a machine connected using a parallel interface, click [LPT1] when install- ing the printer driver. Installing the PCL or RPCS Printer Driver Important ❒ To install this printer driver under Windows 2000/XP Professional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Man- age Printers permission.
  • Page 55 K K K K Click [Finish]. The printer driver installation starts. L L L L Click [Finish] in the installation completion dialog box. Note ❒ To stop installation of the selected software, click [Cancel] before installa- tion is complete. Reference A message appears if there is a newer version of the printer driver already installed.

  • Page 56: Installing The Printer Driver Using Ieee 1394 (Scsi Print)

    Preparing the Machine Installing the Printer Driver Using IEEE 1394 (SCSI print) The printer drivers can be installed from the CD-ROM provided with this ma- chine. Important ❒ Quit all applications currently running, and do not print during installation. ❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another printers during installation.
  • Page 57 E E E E Insert the CD-ROM into the CD-ROM drive. Note ❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left { { { { SHIFT} } } } key when inserting the CD- ROM into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

  • Page 58: Windows Xp, Windows Server 2003

    Preparing the Machine Windows XP, Windows Server 2003 Important ❒ SCSI print must be set to "active" from the control panel. For details, see Net- work Guide. ❒ Installing this printer driver requires Administrators permission. Log on us- ing an account that has Administrators permission. Note ❒...
  • Page 59 E E E E Specify the location where the source files of the printer driver is stored, and then click [Next]. If the CD-ROM drive is D, the source files of the printer driver are stored in the following location: •...

  • Page 60: Printing With Bluetooth Connection

    Preparing the Machine Printing with Bluetooth Connection Supported Profiles ❖ ❖ ❖ ❖ SPP, HCRP • A maximum of two Bluetooth adaptor or Bluetooth-equipped computers can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP. •...
  • Page 61 A A A A Start 3Com Bluetooth Connection Manager. B B B B Check that the printer you want to use appears in 3Com Bluetooth Connec- tion Manager. C C C C On the [Tool] menu, click [COM port]. D D D D Check that the message "Bluetooth Serial Client (COMx) "...
  • Page 62 Preparing the Machine Configuring Security Mode Settings A A A A Start 3Com Bluetooth Connection Manager. B B B B On the [Tools] menu, click [Security Mode]. The [Security Mode] dialog box appears. C C C C Select the security mode in the [Security Mode:] list. If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password.

  • Page 63: If A Message Appears During Installation

    If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer]. For Windows 95/98/Me, Windows 2000 and Windows NT 4.0: A A A A On the [Start] menu, point to [Settings], and then click [Printers].

  • Page 64: Making Option Settings For The Printer

    Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the printer driver when bidirectional communication is disabled. Reference For details about making option settings for the printer, see p.60 “If Bidirec- tional Communication is Disabled”. Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di- rection settings to be automatically sent to the printer.
  • Page 65 ❖ ❖ ❖ ❖ When connected with the network • The machine must support bidirectional communication. • SmartDeviceMonitor for Client included on the CD-ROM must be in- stalled, and TCP/IP must be used. • Under Windows 2000, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [port] tab with the RPCS printer driver.

  • Page 66: If Bidirectional Communication Is Disabled

    Preparing the Machine If Bidirectional Communication is Disabled Set up option settings when bidirectional communications are disabled. Limitation ❒ Under Windows 2000/XP and Windows Server 2003, Manage Printers per- mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

  • Page 67: Installing Font Manager 2000

    Installing Font Manager 2000 Limitation ❒ Under Windows 2000/XP, Windows Server 2003, or Windows NT 4.0, install- ing applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission.

  • Page 68: Using Adobe Pagemaker Version 6.0, 6.5, Or 7.0

    Preparing the Machine Using Adobe PageMaker Version 6.0, 6.5, or 7.0 Under Windows 95/98/Me/2000/XP, Windows Server 2003, or Windows NT 4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder. PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Lan- guage)\DISK1\”...

  • Page 69: Setting Up The Printer Driver

    3. Setting Up the Printer Driver PCL - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two methods to open the printer properties dialog box. Making printer default settings To make the printer default settings, open the printer properties dialog box from the [Printers] window.

  • Page 70: Windows 2000 - Accessing The Printer Properties

    Setting Up the Printer Driver C C C C Make the necessary settings, and then click [OK]. D D D D Click [OK] to start printing. Note ❒ The procedure to open the printer properties dialog box may vary depend- ing on the application.
  • Page 71 Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 72: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Admin- istrators and Power Users groups have Manage Printers permission by default.
  • Page 73 Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows XP. Note ❒...

  • Page 74: Windows Nt 4.0 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 75 D D D D Make the necessary settings, and then click [OK]. Note ❒ Settings you make here are used as the default settings for all applications. Reference For details, see Printer Driver Help. Making printer settings from an application You can make printer settings for a specific application.

  • Page 76: Rpcs - Accessing The Printer Properties

    Setting Up the Printer Driver RPCS - Accessing the Printer Properties Windows 95/98/Me - Accessing the Printer Properties There are two dialog box types of the printer properties dialog box. "Multi-tab" is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.
  • Page 77 Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95/98/Me. Note ❒...

  • Page 78: Windows 2000 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows 2000 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 79 Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, point to [Settings], and then click [Printers]. The [Printers] window appears.

  • Page 80: Windows Xp, Windows Server 2003 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows XP, Windows Server 2003 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.
  • Page 81 Making printer default settings - Printing Preferences Important ❒ You cannot change the printer default settings for each user. Settings made in the printer properties dialog box are applied to all users. A A A A On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears.

  • Page 82: Windows Nt 4.0 - Accessing The Printer Properties

    Setting Up the Printer Driver Windows NT 4.0 - Accessing the Printer Properties Making printer default settings - the printer properties Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 83 Making printer default settings - Default Important ❒ To change the printer default settings including option configuration settings, log on using an account that has Full Control permission. Members of the Ad- ministrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.
  • Page 84 Setting Up the Printer Driver Making printer settings from an application You can make printer settings for a specific application. To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows NT 4.0.

  • Page 85: Other Print Operations

    4. Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing, without having to open a PDF application. Limitation ❒ This function is possible only when the optional PostScript 3 unit is in- stalled.

  • Page 86: Using Locked & Sample Print Job List

    Other Print Operations Using Locked & Sample Print Job List A list of files stored in the machine can be viewed on the display panel. A A A A Press the { { { { Printer} } } } key. The Printer screen appears.
  • Page 87 A list of files stored in the machine appears. [Complete List] Displays all files stored in the ma- chine. [Locked Print Job List] Displays only locked print files stored in the machine. See p.86 “Locked Print”. [Sample Print Job List] Displays only sample print files stored in the machine.

  • Page 88: Sample Print

    Other Print Operations Sample Print Use this function to print only the first set of a multiple-set print job. After you have checked the result, remain- ing sets can be printed or canceled us- ing the machine's control panel. This can reduce misprints due to mistakes in content or settings.
  • Page 89 C C C C On the machine's control panel, press the { { { { Printer} } } } key to display the Printer screen. D D D D Press [Locked & Sample Print Job List]. A list of the print files stored in the machine appears.

  • Page 90: Deleting A Sample Print File

    Other Print Operations Deleting a Sample Print File If you are not satisfied with the sam- ple printout, you can delete the sam- ple print file, revise it and print it again until the settings are suitable. A A A A Press the { { { { Printer} } } } key to display the Printer screen.
  • Page 91 D D D D Press [Details]. An error log list appears. Note ❒ Press [U U U U Prev.] or [T T T T Next] to scroll through the error files. ❒ Press [Exit] after checking the log. ❒ To print files that appear in the error log, resend them after stored files have been printed or deleted.

  • Page 92: Locked Print

    Other Print Operations Locked Print Use this function to maintain privacy when printing confidential docu- ments on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display pan-...

  • Page 93: Deleting Locked Print Files

    E E E E Press [Locked Print Job List]. A list of the locked print files stored in the machine appears. The following items also appear: • User ID: The user ID set up by the printer driver. • Date / Time: The date and time when the job was sent from the computer.

  • Page 94: Checking The Error Log

    Other Print Operations F F F F Enter the password using the number keys, and then press [OK]. The delete confirmation screen ap- pears. Note ❒ A confirmation screen will ap- pear if the password is not en- tered correctly. Press [OK] to enter the password again.

  • Page 95: Collate

    Collate When printing multiple documents such as handouts for meetings, you can sep- arate sets into order. This function is known as “Collate”. Collate stores data transmitted from a computer in memory. The following are the three types of collate: ❖...
  • Page 96 Other Print Operations Note ❒ You can set Collate in the RPCS printer driver. • If you cannot make Shift Collate even with the optional finisher installed, options may not be set up correctly in the printer driver. Correct the printer driver's option settings.

  • Page 97: Printing With The Finisher

    Printing with the Finisher You can collate, staple or punch holes in printed paper by installing the optional finisher. Make sure you read the following precautions when using the optional finisher: Reference For information about optional finishers, see General Settings Guide. To use the staple function, see p.92 “Staple”.

  • Page 98: Staple

    Other Print Operations Staple With the optional finisher installed, sets can be stapled individually when print- ing multiple sets. Staple Position The specified staple position varies depending on paper size, type, quantity and feed orientation. The following table shows staple positions: AEU037S...
  • Page 99 Reference • For paper sizes and maximum numbers of sheets available for stapling, see “Specifications”, General Settings Guide. • For printing methods, see the printer driver Help. • The staple position will vary when using the PostScript 3 printer driver. For more information, see the PostScript 3 printer driver Help.
  • Page 100 Other Print Operations Stapling Precautions Limitation ❒ Stapling can be done only with the optional finisher installed. ❒ Stapling cannot be done when paper is fed from the bypass tray. ❒ You cannot interrupt the current job with a job for another function requiring stapling or collating.
  • Page 101 ❒ Staple printing will be canceled under the following conditions: • If the number of staple jobs exceeds maximum. For information about the maximum number, see “Specifications”, General Settings Guide. • If a paper size that cannot be stapled is selected. For information about pa- per sizes that can be stapled, see “Specifications”, General Settings Guide.

  • Page 102: Punch

    Other Print Operations Punch With the optional finisher installed, holes can be punched into printed output. Punch Position The specified punch position varies depending on paper feed and print data ori- entation. The following table shows punch positions: Note ❒ Punch positions will vary slightly from page to page as holes are punched into each sheet individually.
  • Page 103 Punching Precautions Limitation ❒ Punching cannot be done when paper is fed from the bypass tray. Note ❒ If you cannot make punch settings even with the finisher installed, options may not be set correctly in the printer driver. Correct option settings in the printer driver.

  • Page 104: Spool Printing

    Other Print Operations Spool Printing Spool Printing allows print jobs transferred from a computer to be temporarily stored, and then prints them after they are transferred. This shortens printing time as it maximizes printer efficiency. Important ❒ During Spool Printing, the hard disk is accessed and the Data-In indicator blinks.

  • Page 105: Covers

    Covers Using this function, you can insert cover and back sheets fed from a different tray to that of the main paper, and print on them. Reference For printing methods, see the printer driver Help. Limitation ❒ To use this function, Collate must be set. Rotating Collate cannot be set. Note ❒...
  • Page 106 Other Print Operations ❖ ❖ ❖ ❖ Cover Sheet Prints the first page of the document on the sheet for the cover page. • Print on one side Prints on one side of the cover sheet only, even when duplex printing is se- lected.
  • Page 107 ❖ ❖ ❖ ❖ Front and Back Covers Prints the first and last page of the document as the cover and back cover pages. • Print on one side Prints on one side of the cover sheets only, even when duplex printing is selected.
  • Page 108 Other Print Operations • Front cover printed on one side, back cover page face inside, and the number of pages is even • Front cover printed on one side, back cover page face inside, and the number of pages is odd •...

  • Page 109: Slip Sheet

    Slip Sheet ❖ ❖ ❖ ❖ Inserting a slip sheet between each page ❖ ❖ ❖ ❖ Inserting a slip sheet between OHP transparencies Note ❒ Collate cannot be set when using slip sheets. ❒ When the duplex printing or cover printing is set, you cannot insert slip sheets.

  • Page 110: User Defined Pages

    Other Print Operations User Defined Pages Using this function, you can specify the page numbers for each input tray. Reference For printing methods, see the printer driver Help. Limitation ❒ This function is available with the PCL 6/5c printer driver only. ❒...

  • Page 111: Form Feed

    Form Feed This section gives instructions for op- erating the machine when there is no tray for the selected paper size or type, or when paper loaded in the machine has run out. Limitation ❒ The tray cannot be changed if the following functions are set for it: •...

  • Page 112: Canceling Form Feed

    Other Print Operations Canceling Form Feed A A A A Press [Reset]. Delete the stored print job, and then cancel form feed. B B B B Press [Reset Current Job] or [Reset All Jobs]. • [Reset Current Job]: cancels the print job currently being proc- essed.

  • Page 113: Canceling A Print Job

    Canceling a Print Job Windows - Canceling a Print Job A A A A Double-click the printer icon on the Windows task tray. A window appears, showing all print jobs currently queued for printing. Check the current status of the job you want to cancel. B B B B Select the name of the job you want to cancel.
  • Page 114 Other Print Operations Note ❒ You cannot stop printing data that has already been proc- essed. For this reason, printing may continue for a few pages after you press [Job Reset]. ❒ A print job containing a large volume of data may take con- siderable time to stop.

  • Page 115: Printer Features

    Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. Printer Features Menu There are seven menu items in the Printer Features menu: • List / Test Print • Maintenance • System •...
  • Page 116 Printer Features Menu System See p.115 “System”. Host Interface See p.118 “Host Inter- face”. PCL Menu See p.119 “PCL Menu”. Extend A4 Width PS Menu (optional) See p.120 “PS Menu”. Default Print Error Report Auto Continue Memory Overflow Job Separation Memory Usage Duplex Copies...
  • Page 117 Menu PDF Menu Change PDF Password (optional) PDF Group Password See p.121 “PDF Menu”. Resolution Colour Setting Colour Profile Appears when the PostScript 3 unit (optional) is installed. Appears when a finisher (optional) is installed. Printer Features Menu Default...

  • Page 118: Adjusting Printer Features

    Printer Features Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most printing jobs, Printer Fea- tures gives you access to a number of settings that control basic printer opera- tions.

  • Page 119: Printer Features Parameters

    Printer Features Parameters List / Test Print ❖ ❖ ❖ ❖ Config. Sheet and Error Log You can print the configuration page and error log. ❖ ❖ ❖ ❖ Config. Page You can print the machine's cur- rent configuration values. Reference p.113 “Printing the configura- tion page”...
  • Page 120 Printer Features Interpreting the configuration page ❖ ❖ ❖ ❖ System Reference • Unit Number Displays the serial number as- signed to the board by its manu- facturer. • Total Memory Displays the total amount of memory (SDRAM) installed on the printer.

  • Page 121: Maintenance

    Maintenance ❖ ❖ ❖ ❖ Menu Protect This procedure lets you protect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures un- less you perform the required key op- erations. In a network environment, only administrators can make chang- es to menu settings.
  • Page 122 Printer Features ❖ ❖ ❖ ❖ Memory Usage You can select the amount of mem- ory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing.
  • Page 123 ❖ ❖ ❖ ❖ Sub Paper Size You can enable the Auto Substitute Paper Size (A4↔LT) feature. • Auto • Off Note ❒ Default: Off ❖ ❖ ❖ ❖ Page Size You can select the default paper size. • 11 × 17 ×...

  • Page 124: Host Interface

    Printer Features ❖ ❖ ❖ ❖ Default Printer Language You can set the default printer lan- guage if the machine cannot find the printer language automatically. • PCL • PS • PDF Note ❒ Default: PCL ❒ This menu appears only when the PostScript 3 unit (optional) is installed.

  • Page 125: Pcl Menu

    PCL Menu ❖ ❖ ❖ ❖ Orientation You can set the page orientation. • Portrait • Landscape Note ❒ Default: Portrait ❖ ❖ ❖ ❖ Form Lines You can set the number of lines per page. • 5 to 128 by 1 Note ❒...

  • Page 126: Ps Menu

    Printer Features ❖ ❖ ❖ ❖ Extend A4 Width You can extend the printing area width (when printing on A4 sheet with PCL). • Off • On Note ❒ Default: Off ❒ When the setting is On, the width will be 8 inches.

  • Page 127: Pdf Menu

    ❖ ❖ ❖ ❖ Colour Setting You can make an RGB setting. • None • Fine • Super Fine Note ❒ Default: Super Fine ❖ ❖ ❖ ❖ Colour Profile You can set the colour profile. • Auto • Presentation •...
  • Page 128 Printer Features ❖ ❖ ❖ ❖ Resolution You can set the print resolution in dots per inch. • 600 dpi (Fast) • 600 dpi (Standard) • 1200 dpi Note ❒ Default: 600 dpi (Fast) ❖ ❖ ❖ ❖ Colour Setting You can make an RGB setting.

  • Page 129: Using The Document Server

    6. Using the Document Server Accessing the Document Server The Document Server enables you to store documents on the machine's hard disk, allowing you to edit and print as and when you want. Limitation ❒ Applications with their own drivers, such as PageMaker, do not support this function.
  • Page 130 Using the Document Server...

  • Page 131: The Functions And Settings Of The Machine

    7. The Functions and Settings Mainframe Network Guide, PostScript 3 Supplement, and UNIX Supplement cover all mod- els, and therefore contain all the functions and settings. This chapter describes the functions and setting items used for configuring the model you are using. Reference For details about functions and setting items, see Network Guide, PostScript 3 Supplement and UNIX Supplement.

  • Page 132: List Of The Setting Items

    The Functions and Settings of the Machine List of the Setting Items Web Image Monitor The following are the items of Web Image Monitor available with the machine: R : Read W : Write  : None Note ❒ Depending on the security settings, certain items may not be displayed. Menu Top Page Reset Printer Job...
  • Page 133 Menu Configuration Device Settings System Printer Interface Network Webpage Security Before login Paper Timer Settings E-mail  File Transfer  Program/Change Ad- ministrator  User Authentication Management  Administrator Authen- tication Management  General  Administrator Tools  E-mail Settings ...

  • Page 134: Telnet

    The Functions and Settings of the Machine telnet The following telnet can be used with the machine: access, appletalk, autonet, btconfig, dhcp, diprint, dns, domainname, help, host- name, ifconfig, info, ipp, netware, passwd, prnlog, rendezvous, route, set, show, slp, smb, snmp, spoolsw, sprint, status, syslog, web, wiconfig, wins UNIX The following UNIX commands can be used with the machine: Device Option...

  • Page 135: Settings That Can Be Used With Postscript 3

    Device Option Value staple off, lefttop, righttop, lefttopslantport, lefttopslantland, lefttopvertport, lefttopvertland, left2port, left2land, right2port, right2land, righttopvertport, righttopvertland, righttopslantport, righttopslantland, righttophorizport, righttophorizland, top2port, top2land, lefttophorizport, lefttophorizland, booklet tray tray1, tray2, tray3, tray4, lct, bypass, all Settings that can be used with PostScript 3 The following PostScript 3 settings can be used with the machine: Settings Black Over Print...
  • Page 136 The Functions and Settings of the Machine...

  • Page 137: Appendix

    Software and Utilities Included on the CD-ROM Three CD-ROMs come with this printer: "Printer Drivers and Utilities", "Operat- ing Instructions", and "Scanner Driver and Document Management Utility". The following are included on the three separate CD-ROMs. ❖ ❖ ❖ ❖ Font Manager 2000 For installing new screen fonts, or organizing and managing fonts already in the system.

  • Page 138: Printer Drivers For This Printer

    Appendix Viewing the contents of the CD-ROM Follow the procedure below to view the contents of the CD-ROM. A A A A Insert the CD-ROM into the CD-ROM drive. The installer starts. B B B B Click [Browse This CD-ROM]. Explorer starts and displays the contents of the CD-ROM.
  • Page 139 ❖ ❖ ❖ ❖ PCL printer drivers Two kinds of PCL printer driver (PCL 5c and PCL 6) are included on the CD- ROM that comes with this machine. These drivers allow your computer to communicate with this machine via a printer language. Note ❒...

  • Page 140: Smartdevicemonitor For Admin

    Appendix SmartDeviceMonitor for Admin SmartDeviceMonitor for Admin is an application that uses TCP/IP and IPX/SPX to monitor network printers. It can monitor multiple network printers using IP address. We recommend that network administrators use this applica- tion ❖ ❖ ❖ ❖ File path SmartDeviceMonitor for Admin is stored in the following folder on the CD- ROM.

  • Page 141: Smartdevicemonitor For Client

    SmartDeviceMonitor for Client SmartDeviceMonitor for Client has the following functions. We recommend that users install this application. • Printing in a peer-to-peer network, using TCP/IP, NetBEUI, and IPP from Windows 95/98/Me/2000/XP, Windows Server 2003, and Windows NT 4.0. • Constantly monitoring the status of devices on the network using TCP/IP and IPX/SPX.
  • Page 142 Appendix ❖ ❖ ❖ ❖ Available functions SmartDeviceMonitor for Client has the following functions. • Peer-to-peer print function • Prints directly on the network printer without sending any data to a print server. • Prints on a substitute printer when there are too many jobs waiting on the specified printer, or when an error disables printing (Recovery Printing).

  • Page 143: Troubleshooting

    Troubleshooting Error & Status Messages on the Display Panel This section describes the principal messages that appear on the panel display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see "Turning On the Power", General Set- tings Guide.
  • Page 144 Appendix Messages/Second messages Data storage error. Driver Setting Error (Memory) There is an error in the down- Duplex has been cancelled. Ethernet board has a problem. An error has occurred in the Exceeded max. capacity of document server. Cannot store. Exceeded max.
  • Page 145 Messages/Second messages Exceeded max. stored files in The maximum number of sample print and locked stored files has been exceeded print. during Sample Print or Locked Print. Exceeded max. stored pages The maximum number of in sample print and locked stored pages has been exceed- print.
  • Page 146 Appendix Messages/Second messages Print overrun. Punch has been cancelled. Staple has been cancelled. The print job has been can- celled because capture file(s) could not be stored: Exceeded max. memory. The print job has been can- celled because capture file(s) could not be stored: Exceeded max.

  • Page 147: Checking The Error Log

    Checking the Error Log If files could not be stored due to printing errors, identify the cause of the errors by checking the error log on the control panel. Limitation ❒ The latest 30 error files are stored in the error log. If a new error file is added when there are 30 error files already stored, the oldest file is deleted.

  • Page 148: The Machine Does Not Print

    Appendix The Machine Does Not Print Possible Cause Is the power on? Is the machine online? Does the printer function status indicator stay red? Is there a warning status or error message on the dis- play panel? Can you print a configura- tion page? Is the interface cable con- nected securely to the ma-...
  • Page 149 Possible Cause When using wireless LAN, is Check access point settings when in infrastructure mode. Depending the access point correctly set? on the access point, client access may be limited by MAC address. Also, check there are no problems in transmission between access point and wired clients, and between access point and wireless clients.
  • Page 150 Appendix Problem Is the Data In indicator blinking or lit after starting the print job? Solutions If not, data is not being sent to the machine. ❖ ❖ ❖ ❖ When the machine is connected to the computer using the interface cable Check the machine port settings are correct.

  • Page 151: Other Printing Problems

    Other Printing Problems Problem The print on the en- If the [Toner Saving] check box is selected in the printer driver settings, the tire page is faded. entire page will be faded when printed. For the RPCS printer driver, [Toner Saving] is located on the [Print Quality] tab.
  • Page 152 Appendix Problem When using Win- Make sure the application's paper size and orientation settings match those dows 95/98/Me/ of the printer driver. 2000/XP, Win- If a different paper size and orientation are set, select the same size and ori- dows Server 2003, entation.
  • Page 153 Problem It takes a long Photographs and other data intensive pages take a long time for the ma- time to complete a chine to process, so simply wait when printing such data. print job. Changing the following settings with the printer driver may help speed up printing: ❖...
  • Page 154 Appendix Problem It takes a long The data is so large or complex that it takes time to process. If the Data In time to complete a indicator is blinking, data is being processed. Simply wait until printing print job. resumes.
  • Page 155 Problem No transmission Check using the following procedure: when using 1394 Confirm the IEEE 1394 interface cable is connected securely. interface connec- Restart the computer. tion If the error occurs even after executing the above operation, proceed to the following steps. Unplug the IEEE 1394 interface cable connected to the computer.

  • Page 156: System Settings (Parallel Connection)

    Appendix System Settings (Parallel Connection) ❖ ❖ ❖ ❖ Parallel Timing Specifies the timing for the parallel interface. Normally, you do not need to change this setting. • ACK Inside • ACK Outside • STB Down Note ❒ Default: ACK Inside ❖...

  • Page 157: Precautions When Using Windows Server 2003

    Precautions when using Windows Server 2003 Precautions when using Windows Server 2003 Precautions when using the Terminal Server mode Certain printer driver functions are disabled. Disabled functions are displayed in gray. When using all printer driver functions, use Windows Server 2003 in normal mode.

  • Page 158: Specifications

    Appendix Specifications This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Resolution Printing speed Interface Network protocol Printer language Fonts Memory Specifications 1800 × 600 dpi equivalent 1200 × 1200 dpi (PCL6, RPCS and PostScript3 only) 600 ×...
  • Page 159 Component Specifications Hard disk Storage capacity : 80 GB Operating systems sup- Windows 95/98/Me ported by this machine Windows 2000 Windows XP Windows Server 2003 Windows NT 4.0 Mac OS 8.6 to 9.2 Mac OS X Network cable 100BASE-TX / 10BASE-T shielded twisted-pair (STP, Category/Type5) cable.

  • Page 160: Options

    Appendix Options Limitation ❒ Only one optional interface board can be installed in the machine at a time. Therefore, the optional IEEE 1394 interface board, the IEEE 802.11b interface unit, the IEEE 1284 interface board, and Bluetooth interface unit cannot be in- stalled concurrently.
  • Page 161 IEEE 1284 Interface Board Type A ❖ ❖ ❖ ❖ Transmission spec.: IEEE 1284 ❖ ❖ ❖ ❖ Required cableed: Standard IEEE 1284 compliant Micro Centronics 36 pin cable IEEE 802.11b Interface Unit Type H ❖ ❖ ❖ ❖ Transmission spec.: Based on IEEE 802.11b (wireless LAN) ❖...

  • Page 162: Index

    INDEX Bluetooth Interface Unit Type 3245 , 155 Bypass tray , 14 Canceling a job Windows , 107 Clear/Stop key , 6 Collate , 89 Configuration page , 113 Connection Ethernet interface connection , 13 IEEE 1394 interface connection , 12 Parallel interface connection , 12 USB interface connection , 11 Control Panel , 5...
  • Page 163 PageMaker , 62 PCL menu , 119 PDF Direct Print , 79 PostScript 3 Unit Type 3245 , 155 Precautions when using the Terminal Server mode Windows Server 2003 , 151 Precautions when using Windows Server 2003 Windows Server 2003 , 151 printer driver , 132 Printer features adjusting , 112...
  • Page 164 MEMO...
  • Page 165 MEMO...
  • Page 166 MEMO B180-7510...
  • Page 167 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
  • Page 168 Printed in The Netherlands GB GB B180-7510 B1807510...

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