Page 2 As an E partner, Imagistics has determined that this ® nErgy product meets the Energy Star guidelines for energy efficiency. ® Super G3 is an extension of Group 3 fax technology standards, allow- ing the use of high-speed ITU-T V.34 modems for 33.6 Kbps transmis- sion and high-speed protocols for rapid handshaking. JBIG — Joint Bi-level Image experts Group, the new ITU-T standard image data compression method. As JBIG compresses the data more efficiently than MMR, it is especially effective when transmitting half- tone (grayscale) image document. Trademarks Imagistics is a registered trademark of Imagistics International Inc. The Imagistics logo is a registered trademark of Imagistics International Inc. All other products referenced are registered trademarks or trademarks of their respective com- panies.
Page 3: Getting Started
Welcome Thank you for choosing an Imagistics fx2080. This User’s Guide describes the functions, operating procedures, precautions, and basic troubleshooting for an Imagistics fx2080. Getting Started Before using this machine, be sure to read the User’s Guide thoroughly in order to ensure that you use the machine efficiently.
Page 4: Table Of Contents
Contents Regulatory information ......................I-1 United States of America ....................I-1 Canada ..........................I-2 Precautions ........................... I-3 Installation precautions ....................I-3 Power requirements......................I-4 Space requirements ......................I-5 General precautions ......................I-5 Storing and handling the toner and drum cartridges ........... I-6 Legal restrictions on copying ..................
Page 5 How to dial using the address book ................2-12 Call group dialing ....................... 2-14 Registering or editing a call group ................2-14 Deleting a call group...................... 2-15 How to dial using a call group ..................2-16 Making a phone call ......................2-19 How to dial using the address book ................
Page 6 Re-mail ..........................4-3 Mail History ........................4-4 Reviewing or canceling commands ..................4-6 Advanced mail functions ...................... 4-6 Adding a text message to your e-mail ................4-7 Batch scanning ......................4-11 Checking for new e-mail ....................4-12 Specifying the attachment file format ................4-13 Chapter 5 Scanning ............................5-1 Before scanning ........................
Page 7 Memory overflow message ....................7-2 Making copies ........................7-3 Making copies ........................7-3 Setting the next document ....................7-3 Copying using both document glass and ADF ............... 7-5 Copy reservation ......................7-7 Basic copy settings ....................... 7-8 Document type ......................... 7-8 Contrast ...........................
Page 8 Chapter 11 Restricting use of the machine .....................11-1 Security features ........................ 11-2 Passcode protection......................11-2 Security reception ......................11-3 PIN masking ........................11-7 Department management ....................11-13 Registering the copy charge (Cost management)............11-13 Registering department codes..................11-14 Deleting department codes..................11-16 Turning department management On ..................
Page 9 Document jams ......................14-9 Paper jams ........................14-13 Displayed error messages ................... 14-16 “Check Message” printouts ..................14-23 Error codes ........................14-24 Machine errors ......................14-26 Faxing errors ........................ 14-26 Scanning errors ......................14-27 Copying errors ......................14-28 PC printing errors ...................... 14-28 Local Scanner errors ....................
Page 11: Regulatory Information
Regulatory information Customer information United States of America This equipment complies with Part 68 of FCC rules and the requirements adopted by the ACTA. On the rear panel of this equipment is a label that contains, among other information, a product identifier in the format US: IMGFA02B004C (for fx2080). If required, this number must be provided to the telephone company. The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the for- mat US:IMGFA02B004C (for fx2080). The digits represented by 02B are the REN without a decimal point. Your fax is designed for use on standard-device telephone lines. The fax connects to the telephone line with a standard line called the USOC RJ-11C. A plug and jack used to connect this equipment to the premises wiring and tele- phone network must comply with the applicable FCC Part 68 rules and require- ments adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. If the equipment fx2080 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn’t practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary. The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If trouble is experienced with the equipment fx2080, see operating instructions for details. For further repair or warranty information, please contact the Imagistics National Diagnostic Center at 1-800-243-5556. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.
Page 12: Canada
1) Remain on the line and briefly explain to the dispatcher the reason for the call. 2) Perform such activities in the off-peak hours, such as early morning or late evenings. To protect your product against power surges, we recommend the use of a power protection device (Surge arrestor). The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.) For instructions on programming this information into your FAX machine, see “Initial setup” on pages 1-14 to 1-22 of this manual. FCC Part 15 This equipment has been tested and found to comply with the limits for a Class A digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful inter- ference in which case the user will be required to correct the interference at his own expense. Canada NOTICE: This equipment meets the applicable Industry Canada Terminal Equipment Tech- nical Specifications. NOTICE: The Ringer Equivalence Number (REN) for this terminal equipment is 0.2. The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termina- tion on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed five. Canadian ICES-003 This Class A digital apparatus complies with Canadian ICES-003.
Page 13: Precautions
Precautions Installation precautions Keep you machine clean Dust buildup can damage your machine. However, do not use a dust cover, which can cause overheating. Periodically clean your machine as instructed in this manual. Keep your machine away from direct sunlight To avoid overheating, set up the machine away from direct sunlight or heating unit. Keep your machine level and vibration-free To avoid damage to the machine or personal injury, set the machine up in a level, vibration-free location. Keep your machine near a phone jack & an AC power outlet Your machine uses a standard (modular) telephone jack. The power cord is about 6.5 feet long when stretched to its limit, and the power cord should never be stretched to its limit.
Page 14: Power Requirements
Power requirements Use a standard AC 120 V outlet Use a standard three-pronged 120 V electrical outlet to power your machine. Using any other electrical outlet could damage your machine. AC 120V Do not share an extension cord connector with other plugs This could cause electrical shock. Do not share an outlet with a large appliance High-consumption appliances such as refrigerators and air condition- ers can cause “draw-downs” which could damage your machine. Plug in the power cord Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed. Doing so could cause a fire and increases the risk of electrical shock.
Page 15: Space Requirements
Space requirements To ensure proper ventilation and easy operation, set up the machine in an area that meets the minimum requirements for clearance as illustrated below. 100 mm 100 mm (40 inches) (40 inches) 713 mm 813 mm (181 inches) (221 inches) 872 mm 772 mm (344 inches) (304 inches) 50 mm 50 mm 753 mm (297 inches) (20 inches) (20 inches) 853 mm (337 inches) NOTE: In order to enable easy machine maintenance and replacement of consumables, maintain an adequate amount of space around the machine.
Page 16: Storing And Handling The Toner And Drum Cartridges
Keep your machine dry and away from liquids Keep liquids and metal pins or other objects away from your machine. If something falls into the machine, immediately turn OFF the power switch, unplug the power cord from the power outlet, and then call the Imagistics National Diagnostic Center at 1-800-243-5556. Do not rest furniture or other equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord and/or the machine, causing fire or electrical shock. Allow clearance around the outlet Do not stack boxes or furniture around the outlet. Be careful not to damage the display Never push down on the display with force, and never use a hard or pointed object to make a selection in the display.
Page 17: Legal Restrictions On Copying
Cartridge handling • Do not burn toner cartridges Toner powder is extremely flammable. Exposure to flame can cause the toner cartridge to burn or explode, causing serious injury. • Keep cartridges away from water and oil. • Do not expose cartridges to direct sunlight. • Do not subject cartridges to static or electrical shock. CAUTION: Be careful not to get the toner powder in your eyes. If toner powder gets in your eyes, immediately flush your eyes with water and seek medical assistance. Legal restrictions on copying Certain types of documents cannot be duplicated with the intent to pass copies of such docu- ments off as the originals. The following is not a complete list, but is meant to be used as a guide to responsible copying. Financial instruments • Personal checks • Travelers checks • Money orders • Certificates of deposit • Bonds or other certificates of indebtedness • Stock certificates Legal documents • Food stamps • Postage stamps (canceled or uncanceled) • Checks or drafts drawn by government agencies • Internal revenue stamps (canceled or uncanceled) • Passports...
Page 18: Caution Labels
Caution labels The caution labels are attached to the machine as shown below, to avoid any serious injury.
Page 19: Symbols And Terms
Symbols and terms In this manual, the following symbols, terms and abbreviations are used. Please familiarize yourself with them. WARNING This symbol indicates how to avoid serious or potentially fatal injuries. CAUTION This symbol indicates how to avoid personal injury. IMPORTANT: This instruction describes conditions or incorrect operations that could cause damage to your machine. NOTE: A note describes helpful hints, restrictions and how to avoid problems. The names of the keys on the control panel. “ ” Items that appear on the display. Document Original sheet(s) of paper you send, copy and scan on your machine. Paper Paper to be printed on. Denotes sending. Denotes receiving. Shows the direction of the document and paper. Direction mark Document placed on the ADF or Paper loaded in the document glass* paper cassette or Nothing Ex.) Letter Ex.) Half-letter...
Page 20: Main Features
Main Features Copy Card Copy (see page 7-25) Need to copy both sides of an id card, driver’s license or check? Use the Card Copy mode to quickly capture card or check-size images onto a single sheet. Combine Copy (See page 7-14) Up to four separate images can be combined onto a single document, reducing paper consumption and consumable usage. Copy/Fax Macro Program (See page 10-7) Programming copy jobs can be tedious, especially when you want to customize a job requiring several steps. If you regularly perform a job that requires multiple steps you can consolidate these steps into a macro, simplifying the process into a one- touch operation. Department Codes (See page 11-13) You can easily track machine usage and restrict machine access by activating the department code feature. Once activated, the machine will ask for a valid depart- ment code prior to access. A monetary cost can also be assigned to each job, making interoffice billing a snap. Duplex Printing (See page 7-16) Quickly convert one-sided originals into two-sided output by utilizing duplex print- ing. For additional paper and cost savings receive your incoming faxes as two-sided printouts. I-10...
Page 21: Copy/Fax/Scan
Copy/Fax/Scan Soft Keys (See page 10-2) Soft keys allow one-touch access to important machine features. The keys on the default display are customizable, meaning you can set the features you use fre- quently onto the default display for easy access. Energy Save Mode (See page 1-23) Energy Save mode assists in reducing energy consumption and total operat- ing costs. If the machine is left idle for a “user-determined” amount of time, the machine will automatically enter energy save mode. 80 sheet ADF While it’s true most fax, copy and scan jobs contain less than 10 pages, you may have the occasional need to perform larger jobs. With the standard 80-sheet ADF large jobs do not have to be broken up, thus increasing efficiency. I-11...
Page 22: Fax
Dual Line Option High-volume fax users will appreciate the ability to send and receive fax documents at the same time, greatly increasing office efficiency. Security Reception (See page 11-3) Security reception allows you to receive documents into password protected storage boxes. This insures that documents are only viewed by authorized personnel. Batch Transmission (See page 3-35) Scan documents into batch transmission storage boxes and schedule the trans- mission time for off-peak hours, both reducing operating costs and allowing the machine to be available during peak business hours. Send Fax Forwarding Skipping town? Simply turn on the fax forwarding feature and have all inbound documents routed to a remote fax number. (See page 3-51.) Using a web browser, you can set up an advanced forwarding system. (See page 5-17 of the “Network guide”.) Receive Forwarding Transmission Confirmation Report (See page 13-8) Automatically generate a transmission confirmation report to confirm whether or not your fax document reached the remote machine successfully. I-12...
Page 23: Mail
PC-Faxing (See page 8-1) Why move if you don’t have to? Use the PC fax application to quickly send docu- ments from your desktop to remote fax machines. The intuitive address book is easy to navigate to find a destination. Send Mail MDN/DSN Reporting (See “Network Guide”) When sending e-mail you may request a delivery status notification (DSN) which confirms whether the mail was received and/or a message disposition notification (MDN) which confirms whether the mail was read. Fax/Mail Address Book (See page 2-1) Store important contact information into your machines address book for one-touch recall. Each contact can have a fax number, e-mail address and group(s) associated with them. Mixed Broadcasting (See page 3-24) Your machine can quickly send to both e-mail and fax destinations at the same time, eliminating the need to manually send each document. Send I-13...
Page 24: Scan
Directory Searching (LDAP) (See page 5-17) Finding important contacts has never been easier. Press the [Search] on the display to quickly locate contacts, whether they reside in the machine-side address book or on a shared company directory. Scan Network Scanning (See page 5-1) Your machine can seamlessly convert hardcopy monochrome and color documents into digital files for storage and distribution. A feature unique to your machine is the ability to browse your internal network and seamlessly deliver documents directly into folder locations. PHO NE1 PHO NE2 LINE File Name and Format (See page 4-13, 5-6, 5-60) Changing the file name and format when scanning has never been easier. You can name each file prior to scanning using an intuitive QWERTY keypad, making file retrieval easy. You may also change the file format (TIFF/PDF/JPEG) in the scan menu, insuring that each scan meets your archiving/retrieval requirements. I-14...
Page 25: General
General Network Printing (See page 9-1) You’re not training for the Olympics, so why run a marathon every time you need to make a copy? The convenient network printing function is standard and allows you to decentralize printing from the copy room to your small workgroup. PHON PHON LINE Local Printing/Scanning (See page 9-1) Your machines small footprint is perfect for the small office / home office, an envi- ronment that normally does not have a network set-up. That’s why we offer direct printing and color scanning via the USB port, bypassing the need for network con- nectivity. PHO NE1 PHO NE2 LINE Paper Handling An additional 500-sheet cassette is available as an option, bringing the total capac- ity to 1,050 sheets. This accommodates offices that utilize both letter and legal- sized paper, as well as applications that use large volumes of letter. I-15...
Page 26 I-16...
Page 27: Getting Started
Chapter Getting Started Machine overview ..................1-2 Machine layout ................1-2 Control panel overview ..............1-3 Operating tips ..................1-4 Changing modes ................1-4 Operating the display ..............1-4 Display description .................1-4 Key displays and functions ............1-9 Entering characters ..............1-10 Memory back-up ................1-13 Initial setup ..................1-14 Clearing stored settings ...............1-14 Getting started ................1-15 Specifying the initial settings ............1-16 Using the Energy save mode ............1-23 Document and paper handling ............1-24 Document handling ..............1-24 Paper handling ................1-26...
Page 28: Machine Overview
Machine overview Machine layout Automatic Document document feeder guides (ADF) Document tray Document exit tray Control panel Bypass tray Paper cassette 2nd side cover 2nd paper cassette (Option) 1st side cover Front cover Platen cover Paper level Indicator Telephone Connectors P H O N P H O N L IN E...
Page 29: Control Panel Overview
Control panel overview Display Contrast This adjusts the brightness of the display. Mode keys Press these keys to toggle between modes. The key will be highlighted after it is pressed. Online Shows whether or not the PC printing function is available. For details of PC printing, see the PDF manual on the Printer & Scanner Manual [CD]. Alarm lamp Lights when an error occurs. Comm. lamp Lights when the machine is communicating with another machine. Memory Receive lamp Lights when the machine is out of paper and documents are being stored into memory. Display Displays machine status, interactive displays, and touch keys for selecting all functions. Setting Press this key to view/edit machine default settings. Reset Returns the menu to the standby mode and resets all settings back to their defaults. Energy Save Press this to put the machine into the energy save mode and reduce power consumption. Numeric keys Use these keys to enter numerical values, such as fax/phone numbers. Start Executes the operation. Stop Stops the machine’s operation. To stop a fax transmission, press [Fax Cancel/Job Confirm.]. Fax Cancel/Job Confirm. Press this to cancel or review stored jobs, or to review the results of a communication.
Page 30: Operating Tips
Operating tips Changing modes You can switch to the Copy, Fax or Scan standby mode by pressing the mode keys. NOTE: You cannot switch the mode in any of the following cases: • While scanning a document. • During a real time transmission. Operating the display To select a function or to set a setting, lightly touch the desired function or setting shown on the display. CAUTION: Never push down on the display with force, and never use a hard or pointed object to make a selection in the display. Display description You can directly touch keys on the control panel for machine operation. Functions and values can be changed by touching the keys or tabs shown on the display. Copy standby mode Message Area Number of sets Memory Indicator Soft Keys Others Main Unit Icon Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Number of sets Indicates the print quantity entered from the control panel. Memory Indicates the remaining memory available for the next opera- Indicator tion. Main Unit Icon Displays the status of the main unit. This can also be used to select the cassette/bypass tray for a copy job.
Page 31 Fax standby mode Message Area Standby Status Time Display and Memory Soft Keys Address Book Others Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Standby Status Displays the fax reception mode. Time Display D isplays the current date, time and amount of fax memory and Memory available. Address Book Displays the registered destinations. Soft Keys Displays five functions frequently used. You can assign other functions to soft key according your needs. (See “Soft key” on page 10-2.) Others Press this to display the various fax functions. Search Press this to search the destination from your Address Book or your LDAP server. Index Displays the destinations in alphabetical or group or numeric order. Add/Edit Adds or edits the destination. ettinG tarted...
Page 32 Scan standby mode (scan to e-mail) Message Area Time Display and Memory Soft Keys Address Book Others Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display Displays the current date, time and amount of scan memory and Memory available. Address Book Displays the registered destinations. Soft Keys Displays five functions frequently used. You can assign other functions to soft key according your needs. (See “Soft key” on page 10-2.) Others Press this to display the various scan functions. Search Press this to search the destination from your Address Book or your LDAP server. Index Displays the destinations in alphabetical or group or numeric order. Add/Edit Adds or edits the destination. ettinG tarted...
Page 33 Scan standby mode (scan to folder) Message Area Time Display and Memory Soft Keys Shortcut List Others Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display Displays the current date, time and amount of scan memory and Memory available. Shortcut List Displays the registered folder shortcuts. Soft Keys Displays five functions frequently used. You can assign other functions to soft key according your needs. (See “Soft key” on page 10-2.) Others Press this to display the various scan functions. Browse Press this to browse through the network. Used to save the scanned image to your desired folder. Add/Edit Adds or edits the folder shortcuts. ettinG tarted...
Page 34 Scan standby mode (scan to FTP) Message Area Time Display and Memory Soft Keys Shortcut List Others Name Function Message Area Displays the machine’s current status, operation instructions, error messages and other information. Time Display Displays the current date, time and amount of scan memory and Memory available. Shortcut List Displays the registered FTP server shortcuts. Soft Keys Displays five functions frequently used. You can assign other functions to soft key according your needs. (See “Soft key” on page 10-2.) Others Press this to display the various scan functions. Host Press this to enter the FTP server’s link. Used to save the scanned image to your desired FTP server. Add/Edit Adds or edits the FTP server shortcuts. ettinG tarted...
Page 35: Key Displays And Functions
Key displays and functions q Keys on the display To set a function, press this key to open the setting display. Some keys switch ON/OFF by simply touching them. When another setting is required to be set first or when the function cannot be combined with another function, the key will be grayed-out and cannot be selected. Also, the selected key will be highlighted. Setting option <When a key cannot be selected> <Before selection> <After selection> q Cursor keys, [Prev] & [Next], [Page Up] & [Page Down] These keys are used when entering numbers or selecting functions. They are also used when changing displays. <Number Entry> <Display Change> q [Back], [Cancel], [Enter] [Back]..Goes back to the previous menu level. [Cancel].. R eturns you to the default display without resetting previously regis- tered functions.
Page 36: Entering Characters
Entering characters QWERTY keypad Number of entered charac- ters /Number of characters that can be entered Edit window This displays the number of This displays the characters that can be entered entered charac- and the number of characters ters. entered so far. Cursor keys They move the character entry position. Mode selection keys Return key They change the type of Press this to insert a line Delete characters that are be-...
Page 37 Entering alpha characters Select the characters to be entered from the QWERTY keypad. q Upper and lower case characters Press [Lower] to enter the lower case letters. Press [Upper] to enter the upper case letters. Entering symbols and special characters Select [Symbol] to enter the symbol or special characters. • T he “_”, “.”, “@” and “.com” can be entered in the alpha entry display. 1-11 ettinG tarted...
Page 38: Entering Numbers
The symbols that can be entered are as follows. Entering numbers q Using the numeric keys Enter numbers by pressing the numeric keys. q Using the QWERTY keypad Select the numbers to be entered from the QWERTY keypad. 1-12 ettinG tarted...
Page 39: Memory Back-Up
Entering spaces To enter a space, press [Space] while entering. Deleting/Inserting characters To delete a character, use [ ] [ ] to move the cursor to the character you want to delete, and then press [Delete]. To insert a character, use [ ] [ ] to move the cursor to the insert position and enter the character. NOTE: The last entered character can be deleted by pressing [Delete]. Memory back-up Image data stored in memory is held under the following conditions, even if a power failure occurs or the machine is shut down. • Image data stored in memory is held for the following period of time. Note that the power of the machine should be turned ON for at least 24 hours beforehand. • The time it takes for data back-up depends on the size of the memory. 8 MB : Approx. 72 hours (standard memory) 40 MB: Approx. 24 hours (if the 32 MB Memory Extension kit is installed) When you turn the power ON after it is OFF for a long period, the Time Setting display may appear. In this case, be sure to perform the time setting before using the machine. You cannot use the machine without the time setting. 1-13 ettinG tarted...
Page 40: Initial Setup
Initial setup Clearing stored settings Before using your machine, clear the built-in user data. This insures that the memory will hold only your settings. IMPORTANT: After specifying the initial settings, do not clear the memory again without consulting your Technical Representative. To clear the machine’s memory: Press [Setting], [ ], [0], [2]. If you want to clear the memory, press [Yes]. If you do not want to clear the memory, press [No]. 1-14 ettinG tarted...
Page 41: Getting Started
Getting started In some countries you are required by law to indicate your name and fax number on every fax you send. YOU MUST ThEREFORE STORE YOUR NAME (OR COMPANY NAME) AND FAx NUMBER IN YOUR MAChINE BEFORE USING IT. Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name, called the Transmit Termi- nal Identifier (TTI), and a fax number. Under “Specifying the initial settings” next page, you can setup the following items including your name and fax number. • Language • Current date and time • Automatic daylight saving time detection • Broadcasting • Phone dial type • Fax reception mode • Dial tone detection • TTI 1 / TTI 2 / TTI 3 • Default TTI • Your fax number • Time zone These settings can be changed at any time. 1-15 ettinG tarted...
Page 42: Specifying The Initial Settings
Specifying the initial settings If you press [Reset] during the initial setup, your machine will return to the standby mode. You can save the settings you have made by selecting [Enter] as shown below. Press [Setting]. Press [User Install]. The user install list is displayed. Set the desired settings. (See page 1-17 to 1-22) After setting all the items, press [Reset] to return to the standby mode. Print out the Fax Settings List from the [List] menu to insure that your set- tings are correct. (See page 12-4) 1-16 ettinG tarted...
Page 43 Language Select the machine’s display language - English, French or Spanish. The selected language will be applied to the list printouts as well. Press [Language]. Languages available to use is displayed. Select the language. Press [Enter] to save the setting. NOTE: Some versions do not support the language conversion. Date & Time Set the current time in the order of year (4 digits), month (2 digits), day (2 digits), hour (12-hour clock, 2 digits), and minutes (2 digits). Press [Time Setting]. Use [ ] [ ] [ ] [ ] or the numeric keys to enter the current date and time. Press [Enter] to save the setting. 1-17 ettinG tarted...
Page 44: Daylight Savings
Daylight savings Select whether to activate the daylight savings feature. Press [Set Daylight Saving]. Select [ON] to activate daylight savings, and [OFF] to deactivate it. Press [Enter] to save the setting. Broadcasting Set the broadcast transmission option. If you select [ON], you need to select a destination(s) and press [Start] in order to transmit faxes. If you select [OFF], you can transmit faxes by simply touching the destination key. Press [Broadcast]. Select [ON] or [OFF]. If you select [ON], you can select two or more destinations from the address book at a transmission. If you select [OFF], the transmission will immediately start when you press a destination from the address book. Press [Enter] to save the setting. 1-18 ettinG tarted...
Page 45: Fax Reception Mode
Phone dialing type Set the dialing type needed for the fax machine, either “Tone” or “Pulse”. Press [Comm. Line]. Select the dialing type. Press [Enter] to save the setting. Fax reception mode Select the reception mode that best matches the machine usage. Press [Reception Mode]. S elect the reception mode. (For description of the reception modes, see “Select- ing the reception mode” on page 3-15.) Press [Enter] to save the setting. 1-19 ettinG tarted...
Page 46: Dial Tone Detection
Dial tone detection Select if you set the dial tone detection. Select [OFF] normally. Press [DialTone Detect]. Select [ON] to detect the dial tone, and [OFF] if the detection is not required. If you select [ON], you cannot transmit the faxes through the line that does not aquire the dial tone. Press [Enter] to save the setting. TTI (your name) Three types of TTI (Transmit Terminal Indentifier) can be set. Press [TTI Enter/Edit]. Press [TTI 1]. Enter the TTI. Press [Enter] after the entry to save it. ( For description of character entry, see “Entering characters” on page 1-10.) In the same way, you can enter the TTI 2 and TTI 3. 1-20 ettinG tarted...
Page 47: Entering Your Fax Number
Selecting the default TTI Select the TTI that will be used most often. Press [Default TTI]. Select the TTI to be shown at the top of faxes you send. Press [Enter] to save the setting. Entering your fax number Press [TTI Number]. Use the numeric key to enter the TTI number (your fax machine’s phone num- ber). This number can contain up to 20 characters. • To enter “+” symbol before your country code, press [+]. • To make long numbers easier to read, press [-] to enter it. • To erase a number, press [Clear]. • To change just one number, press [ ] or [ ] to move the cursor then press [Clear] to erase the number. Then re-enter the correct number. 1-21 ettinG tarted...
Page 48: Time Zone
Time Zone “Time zones” refer to the difference in time (up to ±12 hours) between countries from the Greenwich Observatory in England, which is taken to be standard time, and to regions that use the same difference. Press [Time Zone]. Use the numeric keys to enter your time zone. Press these keys to move the cursor. Press this key to change between “+” and “-”. Example of Time Zone: (GMT –11:00) Midway Island (GMT –10:00) Hawaii (GMT –09:00) Alaska (GMT –08:00) Pacific Time (US & Canada) (GMT –07:00) Mountain Time (US & Canada) (GMT –06:00) Central Time (US & Canada) (GMT –05:00) Eastern Time (US & Canada) (GMT –04:00) Atlantic Time (Canada) (GMT –03:30) Newfoundland (GMT) Greenwich Mean Time: Dublin, Edinburgh, Lisbon, London (GMT +01:00) Amsterdam, Berlin, Bern, Rome, Stockholm, Vienna (GMT +01:00) Belgrade, Bratislava, Budapest, Ljubljana, Prague (GMT +01:00) Brussels, Copenhagen, Madrid, Paris (GMT +09:00) Osaka, Sapporo, Tokyo, Seoul (GMT +10:00) Guam Press [Enter] to save the setting. 1-22 ettinG tarted...
Page 49: Using The Energy Save Mode
Using the Energy save mode When the machine has been idle for a predetermined amount of time, the Energy Save mode will activate to conserve power. By default, the machine will automati- cally enter the Energy Save mode after 5 minutes of idle time. While the Energy Save mode: • The machine stops the pre-heating for printing and turn off the display. (However, the scanner lamp will not shut off.) • [Energy Save] lights in green to indicates that the machine is in the Energy Save mode. • Press [Energy Save] to recover from the Energy Save mode. NOTE: • T he Energy Save mode will not activate in the following cases, even if you press [Energy Save]. • W hile scanning documents • W hen a document is set in the ADF * E nergy Save mode will not activate when “Calibrating Scanner” appears in the display. • When the print error occurs (ex: out-of-paper status, paper jam) • W hen the telephone line is used • When cooling fan is rotating • For the Energy Save Mode setting, see page 12-12. • Only the display backlight will be turned out in the following cases. • W hen the machine is not used for more than 10 minutes. (The backlight may not be turned out in some cases, such as while scanning documents.) • W hen printing received documents of fax/internet fax, during PC printing, or when automatically printing lists (ex: check message) in the Energy Save...
Page 50: Document And Paper Handling
Document and paper handling Document handling Be sure to read the following guidelines before you begin faxing, copying or scan- ning. Acceptable documents q ADF Single-sheet Multiple-sheet Size Max. 8.5 × 35.43 in.* Max. 8.5 × 14 in. (W × L) (216 × 900 mm)* (216 × 356 mm) Min. 4.72 × 3.94 in. Min. 8.5 × 5.49 in. (120 × 100 mm) (216 × 139.5 mm) Quantity 1 sheet Max. 80 sheets of Letter-, Legal-, or Half-letter - size sheets (75 g/m or 20lb. paper) Weight 35.0 to 128.0 g/m 52.0 to 105.0 g/m Thickness 0.05 to 0.15 mm 0.07 to 0.12 mm Document Plain paper Plain paper type * Real time transmission with super-fine resolution, 8.5 × 14 in. (216 × 356 mm).
Page 51: Scanning Area
Scanning area The scanned area is shown below. Fax : 0.1 in. (2.5 mm) Copy, Scan : 0 in. (0 mm) Letter Legal Scanned area Fax : 0.08 in. (2.0 mm) Copy, Scan : 0 in. (0 mm) Fax : 8.2 in. (208 mm) Copy, Scan : 8.5 in. (216 mm) Loading documents in the ADF Insert the documents face-up, top edge first. Adjust the document guides to the document size. Loading the document on the document glass Make sure there is no documents in the ADF. Lift the platen cover. Face down the document and place it on the document glass. The document should be aligned to the upper left corner. Gently close the platen cover.
Page 52: Paper Handling
Paper handling Acceptable paper sizes q Paper cassette Paper type Paper size Quantity Plain paper 500 sheets Letter, Legal, Half-letter (weight: 20–24 lbs.) (weight: 20 lbs.) q Bypass tray Paper type Paper size Quantity Plain paper 50 sheets Letter, Legal, Half-letter , Executive (weight: 20–28 lbs.) (weight: 20 lbs.) A4, A5, A5 , A6, F4, Custom sizes 1 sheet • Width: 3.8 to 8.5 in. (97 to 216 mm) • L ength: 5.5 to 14 in. (140 to 356 mm) Envelopes DL: 4.33 × 8.66 in. (110 × 220 mm) 1 envelope Com#10: 4.125 × 9.5 in. (105 × 241 mm) Monarch: 3.875 × 7.5 in. (98.4 × 190.5 mm) Postcard 3.94 × 5.83 in. (100 × 148 mm)
Page 53: Printable Area
Printable area The printable area is shown below. 0.12 in. (3 mm) Printable area 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) Loading paper into the paper cassettes NOTE: After you load paper into the paper cassettes, you need to set the paper size on the control panel. See “Setting of the paper size” on page 1-30. Pull the handle to open the paper cassette. Press down the paper lifting plate until it locks in position. Adjust the rear paper guide to the desired paper length. 1-27 ettinG tarted...
Page 54 Load the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper over the limit mark inside of the cassette. NOTE: To prevent paper jams, do not refill the paper cassette without first removing any remaining paper. In other words, do not just add sheets to an already-loaded stack. Pinch the side paper guide and adjust to the width of the stack. Close the paper cassette. After loading paper in the paper cassette, you need to set the paper size. (See “Setting the paper size” on page 1-30.) Attach the paper size sticker supplied with your machine to the front of the cassette. 1-28 ettinG tarted...
Page 55: Loading Paper Into The Bypass Tray
Loading paper into the bypass tray When you need to use a paper size that is not currently loaded in the paper cas- sette, or when you want to print on an envelope, transparency film or custom sized paper, use the bypass tray. NOTE: Only use print media specified under “Acceptable paper sizes” on page 1-26 to avoid paper jams and print quality problems. Open the bypass tray on the right side of your machine. Unfold the paper sup- port extension. To set the paper, 1) raise the flapper release lever 2) load paper until it comes to a stop. 1) Adjust the paper guides to fit the paper, 2) then lower the flapper release lever. 1-29 ettinG tarted...
Page 56: Setting The Paper Size
After loading paper into the bypass tray, you need to set the correct paper size. (See “Setting the paper size,” below.) NOTE: You can also set the paper size for bypass tray by pressing [Bypass] in the Copy standby mode. Setting the paper size Default setting: 1st cassette: Letter, 2nd cassette (option): Letter, Bypass Tray: Letter After loading paper into the paper cassette/bypass tray, you need to set the correct paper size on the control panel by using the following procedure. Press [Setting]. Press [Paper Settings]. q Setting the paper type for the 1st cassette Press [Cassette 1]. 1-30 ettinG tarted...
Page 57 Select the paper size for the first cassette. Press [Enter] to save the setting. q Setting the paper size for the 2nd cassette Press [Cassette 2]. Select the paper size for the second cassette. Press [Enter] to save the setting. 1-31 ettinG tarted...
Page 58 q Setting bypass tray paper Press [Bypass]. Select the paper size for the bypass tray. Press [Enter] to save the setting. Press [Reset] to exit and return to the standby mode. 1-32 ettinG tarted...
Page 59: Using The Address Book
Chapter Using the Address Book The address book ..................2-2 The address book display ...............2-2 Special dialing characters ..............2-3 Registering destinations in Address Book ..........2-4 Registering or editing a destination ..........2-4 Alternative 1: Registering or editing directly into the address book ..2-7 Alternative 2: Registering or editing the fax number using the numeric keys . ..2-8 Alternative 3: Registering an e-mail address using the QWERTY keypad ..2-9 Deleting a destination ..............2-10 Alternative: Deleting directly from the address book ....2-11 How to dial using the address book ..........2-12 Call group dialing ................2-14 Registering or editing a call group ..........2-14 Deleting a call group ..............2-15 How to dial using a call group ............2-16 Making a phone call ................2-19 How to dial using the address book ..........2-19 If the call fails ................2-20 How to receive a phone call ............2-20 Adjusting the optional handset volume .
Page 60: The Address Book
The address book You can register up to 300 frequently used destinations into the address book. The destination name, fax number and e-mail address can be registered into the address book. You can also add these destinations into a group. In addition, you can simply search the destination name registered in the address book. NOTE: • F or details on registering or deleting destinations in address book, see page 2-4. • F or details on address book dialing, see “How to dial using the address book” on page 2-12. • For details on call group dialing, see page 2-14. • For details on phone calling, see page 2-19. The address book display When you press the “All” tab in the address book display, all the registered destina- tions will be displayed. Press the “Fax” tab to show only the fax numbers that have been registered and the “e-mail” tab to show only the e-mail addresses that have been registered. The displayed soft keys change depending on the tab you select (The order of dis- played keys after pressing [Others] also changes, but the item description remain the same.) Search Press this to search Add/Edit a destination’s fax Press this to register number or e-mail ad- a destination into the...
Page 61: Special Dialing Characters
[Index] • [Symbol] .... W hen you press this key, only the destination names starting with a symbol or number are displayed. • [Group] ....Lists the registered group names. • [ ABC] to [WXYZ] ... W hen you press one of these keys, only the destination names starting with the selected alpha characters will be displayed. Special dialing characters You can enter special dialing characters when registering the address book. The chart below briefly describes each of these characters. Character Description Each pause lasts two seconds. If you must wait for another dial tone or signal at any point in the dial- ing sequence, enter a pause. (You can change the pause length. See page 12-6.) – Makes long numbers easier to be read. Switches from pulse-dialing to tone-dialing. No need to use this character when using a tone line. Enters a “Dial prefix code” to access the alternative telephone network. “/N” must be entered before the first of number. SinG the ddreSS...
Page 62: Registering Destinations In Address Book
Registering destinations in Address Book Registering or editing a destination Your machine can store up to 300 destinations in the Address Book. Each destina- tions are designated by a three-digit identifier code (001 through 300.) Press [Setting]. Press [Address Book Entry]. Press [Enter/Edit]. Press the address book number you want to register or edit. When registering an empty destination, the QWERTY keypad will be shown and the destination name must be registered. To edit the destination name, press [Name] and edit the name. SinG the ddreSS...
Page 63 (1) Enter the destinations name. The name field must be registered. • Up to 30 characters can be entered. • For details on character entry, see page 1-10. (2) Press [Enter]. (1) Press [Fax No.]. (2) Use the numeric keys to enter the destinations fax number. (Up to 40 digits) You must register either the fax number or e-mail address. • P ause and other dialing symbols can be also entered. (See “Special dialing characters” on page 2-3.) (3) Press [Enter]. SinG the ddreSS...
Page 64 If you want to add this destination to a call group: (You can add either the fax number, e-mail address or both to a call group.) • C all groups must be registered in advance. (For details on registering call groups, see page 2-14.) • Up to 32 groups can be registered. (1) Press [Group]. (2) Select the applicable group(s). (3) Press [Enter]. If you want to enter the e-mail address: (1) Press [e-mail]. (2) Enter the e-mail address. You must register either the fax number or e-mail address. • Up to 50 characters can be entered. • For details on character entry, see page 1-10. (3) Press [Enter]. If you want to add this destination to a call group: • C all groups must be registered in advance. (For details on registering call groups, see page 2-14.) • Up to 32 groups can be registered. (1) Press [Group]. (2) Select the applicable group(s). (3) Press [Enter]. SinG the ddreSS...
Page 65: Alternative 1: Registering Or Editing Directly Into The Address Book
Press [Enter] to save the setting. The registration destinations will be displayed. To register another destination, repeat the procedure from step 4. Press [Reset] to exit the operation and return to the standby mode. NOTE: To print a list of address book entries, press [Setting], [List], [Address Book], then [Yes]. Alternative 1: Registering or editing directly into the address book Press [FAX] to display the Fax standby mode. Press [Add/Edit]. Following the operation from step 4 in “Registering or editing a destination”. SinG the ddreSS...
Page 66: Alternative 2: Registering Or Editing The Fax Number Using The Numeric Keys
Alternative 2: Registering or editing the fax number using the numeric keys Press [FAX] to display the Fax standby mode. Use the numeric keys to enter the destination’s fax number. Press [Register]. Select the address book number you want to register using [ ] or [ ], then select [Yes]. Unregistered number is displayed first. If you select an address book number that has already been registered, the fax number will be overwritten with the new number. Follow steps 5 to 12 on pages 2-5 to 2-7. SinG the ddreSS...
Page 67: Alternative 3: Registering An E-Mail Address Using The Qwerty Keypad
Alternative 3: Registering an e-mail address using the QWERTY keypad Press [FAX] to display the Fax standby mode. Press “e-mail” tab. Press [Mail Address]. (When “e-mail” tab is selected) Use the QWERTY keypad to enter the destination’s e-mail address. Press [Register]. Select the address book number you want to register using [ ] [ ] or the numeric keys, then select [Yes]. Unregistered number is displayed first. If you select an address book number that has already been registered, the e-mail address will be overwritten with the new address. Follow steps 5 to 12 on pages 2-5 to 2-7. SinG the ddreSS...
Page 68: Deleting A Destination
Deleting a destination Press [Setting]. Press [Address Book Entry], then [Delete]. Select the address book number you want to delete. Press [Yes] to delete. Press [No] to return to step 3 without deleting the number. To delete another destination, repeat steps 3 to 4. Otherwise, press [Reset] to return to the standby mode. 2-10 SinG the ddreSS...
Page 69: Alternative: Deleting Directly From The Address Book
Alternative: Deleting directly from the address book Press [FAX] to display the Fax standby mode. Press [Add/Edit]. Select the address book number you want to delete. Press [Delete]. Press [Yes] to delete. Press [No] to return to step 4 without deleting the number. 2-11 SinG the ddreSS...
Page 70: How To Dial Using The Address Book
how to dial using the address book Sending a fax or e-mail using the address book Set the document. Press [FAX] to display the Fax standby mode. Adjust the document resolution and contrast, if necessary. (1) Select the tab that contains the destination you want to send to. (When “All” tab is selected) (2) Press [Page Up] or [Page Down] to display the specified destination. (3) Press the desired destination. Alternatives Set the document. Press [FAX] to display the Fax standby mode. Adjust the document resolution and contrast, if necessary. Press [Others]. Press [Address Book]. NOTE: You can assign [Address Book] to the soft key. See “Soft keys” on page 10-2. 2-12 SinG the ddreSS...
Page 71 (1) U se [ ] [ ] or the numeric keys to enter the address book number (001 to 300). (2) Press [Enter]. (1) Press [Fax] or [e-mail]. You can select both [Fax] and [e-mail]. (2) Press [Enter] twice. Press [Start]. 2-13 SinG the ddreSS...
Page 72: Call Group Dialing
Call group dialing If you frequently send the same fax/e-mail message to several destinations, use call group dialing. Call groups can store several destinations, so you can quickly broad- cast to multiple destinations by using this feature. Registering or editing a call group Your machine can store up to 32 call groups. Press [Setting], [Group]. Press [Add]. (1) Enter the group name. The group name must be registered. • Up to 24 characters can be entered. • For details on character entry, see page 1-10. (2) Press [Enter]. 2-14 SinG the ddreSS...
Page 73: Deleting A Call Group
(1) Press [Group Members]. (2) Specify the destination(s) to add to the group. • Specify the destination(s) using the address book. – or – • Specify the address book number. NOTE: You cannot use the numeric keys to manually enter a destination. Group mem- bers must be pre-registered into the address book before they can be added to a group. Fax numbers and e-mail addresses can be registered into the same call group. (3) Press [Enter]. A group information will be displayed. To register additional call groups, press [Enter], then repeat the procedure from step 2. Press [Reset] to exit the operation and return to the standby mode. NOTE: • To print a list of call groups, press [Setting], [List], [Group]. Then press [Yes]. • Destinations can be added to a group during the initial registration process. (See page 2-4.) Deleting a call group Press [Setting], [Group]. Press the call group you want to delete. Press [Delete], [Yes]. If you want to exit without deleting, press [No]. To delete another call group, repeat the procedure from step 2. Otherwise, press [Reset] to exit and return to the standby mode. 2-15 SinG the ddreSS...
Page 74: How To Dial Using A Call Group
how to dial using a call group Sending a fax or e-mail using a call group Set the document. Press [FAX] to display the Fax standby mode. Adjust the document resolution and contrast, if necessary. Press [Others], [Group Tx]. NOTE: You can assign [Group Tx] to the soft key. See “Soft keys” on page 10-2. (1) Press the group(s) you want to send to. (2) Press [Enter] twice. • If you want to edit the selected destination, press [Location] and edit it. Press [Start]. • I f you want to cancel the a transmission that is in progress, use the Review Commands feature. See “Chapter 6 Reviewing or canceling commands”. 2-16 SinG the ddreSS...
Page 75 Alternative: Set the document. Press [FAX] to display the Fax standby mode. Press [Index]. Press [Group]. Select the call group for group transmission. 2-17 SinG the ddreSS...
Page 76 NOTE: When you press [Non Group Members], destinations not included in a call group will be displayed. Press the destination you want to add to the group, and press [Enter]. Press [Start]. • I f you want to cancel the a transmission that is in progress, use the Review Commands feature. See “Chapter 6 Reviewing or canceling commands” on page 6-1. 2-18 SinG the ddreSS...
Page 77: Making A Phone Call
Making a phone call Besides entering the destination directly, you can simply search the destination name registered in the address book to make a phone call. There are various searching methods, such as alpha, group or numeric. how to dial using the address book NOTE: When using [Monitor], press [FAX] to display to the Fax standby mode. Connect the optional handset or an external phone to your machine to make a phone call. Press [FAX] to display the Fax standby mode. Lift the handset. Or press “Fax” tab, [Monitor]. Specify the destination. A. Numeric keys Press the numeric keys to enter the destination number. B. Address Book-1 (1) Press [Address Book]. (2) Use the numeric keys or [ ] [ ] to enter the address book number. (3) Press [Enter]. C. Address Book-2 Specify the destination using the address book. NOTE: For details on how to use the address book, see page 2-12. 2-19 SinG the ddreSS...
Page 78: If The Call Fails
If the call fails If the call fails, the next steps will depend on the type of call it was (fax or phone). If it was a fax call… …Your machine will automatically redial the number. It will keep trying until one of the following occurs: • It successfully reaches the other number. • The maximum redial attempts has been reached. If it was a regular phone call… …You will have to redial manually: Lift the handset. Press [Redial]. Your machine can remember the last 10 dialed numbers. Select the number you want to call. Press [Start]. how to receive a phone call Lift the handset when the machine rings. NOTE: You can receive a call with the machine’s handset even if the power has been turned OFF. Answer the phone. Adjusting the optional handset volume The small switches on the side of your machine’s handset adjusts the ringer and receiver volume. • Ringer Volume Control .. A djust the ringer volume to one of three settings : High, Medium or Low.
Page 79: Adjusting The Speaker Volume
Adjusting the speaker volume Press [FAX] to display the Fax standby mode. Press “Fax” tab. Press [Monitor]. Press [Volume]. Select the desired volume and press [Enter]. Press [Monitor] to hang up. 2-21 SinG the ddreSS...
Page 80 2-22 SinG the ddreSS...
Page 81: Faxing
Chapter Faxing Before sending ..................3-2 Document handling ................3-2 Scanning resolution ................3-2 Scanning contrast ................3-3 Sending method ................3-3 Memory overflow message ..............3-4 Sending a fax ..................3-5 Memory transmission ..............3-5 Real-time transmission (non-memory transmission) ....3-8 Manual transmission (non-memory transmission) .......3-9 Changing Document Scan in Mid Scan (Mixed Transmission) . .3-10 Redialing ....................3-13 Automatic fax redialing ..............3-13 Manual redialing ................3-13 Receiving a fax ..................3-15 Selecting the reception mode ............3-15 Manual reception mode ..............3-15 Automatic reception mode ............3-16 Answering calls manually ............3-17 If paper runs out during fax reception ........3-17 Settings for fax reception ..............3-20 Setting the number of rings ............3-20 Print settings ................3-20 Advanced fax functions .
Page 82: Before Sending
Before sending Document handling Before you begin please review the acceptable document sizes and proper setting methods on pages 1-24 to 1-25. Scanning resolution • Normal is suitable for most text documents and simple drawings. • Fine is ideal for maps, moderately complicated drawings, floorplans or handwrit- ten documents. • Superfine (“S-Fine” on the display) reproduces the detail of extremely compli- cated drawings or line art. • Photo (“Photo” on the display) captures shades in photos and drawings. To change the scanning resolution: Press [FAX] to display the Fax standby mode. Press [Resolution]. Select one of the resolution types. Press [Enter]. NOTE: You can change the default setting for [Resolution]. See “Accessing the default settings” on page 12-4. axinG...
Page 83: Scanning Contrast
Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of the document pages you are sending. To change the scanning contrast: Press [FAX] to display the Fax standby mode. Press [Contrast]. Select one of the contrast types. Normal Darker Lighter Lighest Darkest Press [Enter]. NOTE: You can change the default setting for [Contrast]. See “Accessing the default settings” on page 12-4. Sending method The following four sending methods are available on your machine. Memory transmission: For a normal memory transmission, your machine: (1) scans the entire document into memory, (2) dials the other fax machine, and (3) transmits the document. Quick memory transmission: For a quick memory transmission, your machine doesn’t wait to scan all pages into memory before dialing. After it scans the first page of your document, your machine will dial the other fax machine. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. The quick memory transmission is defaulted to [ON]. However, you can turn the default to [OFF]. (See “Fax settings” on page 12-4.) axinG...
Page 84: Memory Overflow Message
Real-time transmission: In the following cases, the machine doesn’t use memory for fax sending. • When memory transmission is turned off. • When the machine’s memory is full In Real time transmission, the next page will not scan until the current page has been transmitted. Notes for real time transmissions: • The document glass cannot be used for real time transmission. • You can dial only one destination. Manual transmission: Use manual transmission when the other fax machine uses manual reception or when you transmit after finishing a phone conversation. Notes for manual transmissions: • You can dial only one destination. Memory overflow message In normal memory transmission, if you have stored too much information in your machine’s memory, a “Memory overflow.” message will appear on the display: This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your machine to remember. If this message appears, press [Yes] to tell your machine to keep as many pages in memory as possible, or press [No] to delete all pages stored during the current operation (but not previous operations). Dividing a large document into smaller batches will help you avoid this error. Use real time transmissions to avoid these problems. (See “Real-time transmission”, page 3-8.) NOTE: If the machine is idle for 3 minutes, the machine will automatically delete any document stored in memory during the last operation. You can change the reset time. For details, see “Accessing the management set- tings” on page 12-11. axinG...
Page 85: Sending A Fax
Sending a fax Memory transmission Sending a fax using the ADF Set the document in the ADF. (See page 1-25 for details.) Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) Set the various functions, if necessary. Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. Press [Start]. (If you specify the destination using the address book, no need to press [Start].) NOTE: • I f you want to cancel a transmission while the document is scanning, press [Stop]. If you want to cancel a transmission that is in progress, use the Review Com- mands feature. See “Chapter 6 Reviewing or canceling commands” on page 6-1. • T ransmission reservation can be performed while communicating. The reserved transmission will start when the current communication is com- pleted. Transmission can be reserved for up to 100 communications. • If the call fails, see “Redialing” on page 3-13. axinG...
Page 86: Sending A Fax Using The Document Glass
Sending a fax using the document glass Set the document on the document glass. (See page 1-25 for details.) Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) Set the various functions, if necessary. Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. Press [Start]. (If you specify the destination using the address book, no need to press [Start].) • Pressing [No] during document scanning will start the fax transmission of all documents when the scan has been completed. When scanning has been completed, set the next document. axinG...
Page 87 Press [Next Doc]. The scanning of the next document will begin. • Press [Tx Start] when all the documents have been scanned. Fax transmission will start. NOTE: • I f you want to cancel a transmission while the document is scanning, press [Stop]. If you want to cancel a transmission that is in progress, use the Review Com- mands feature. See “Chapter 6 Reviewing or canceling commands” on page 6-1. • T ransmission reservation can be performed while communicating. The reserved transmission will start when the current communication is com- pleted. Transmission can be reserved for up to 100 communications. • If the call fails, see “Redialing” on page 3-13. axinG...
Page 88: Real-Time Transmission (Non-Memory Transmission)
Real-time transmission (non-memory transmission) Your machine will dial the remote fax machine and once contact is made, scanning and transmitting will proceed in real-time. • With real time transmission, you can watch each page as it is scanned and sent. To perform a real time transmission: Set the document in the ADF. NOTE: The document glass cannot be used for real time transmission. Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) Press [Others], [Prev] or [Next], [Memory Tx], then press [Enter]. (When “All” tab is selected) Now the memory transmission is set to [OFF]. NOTE: • You can assign [Memory Tx] to the soft key. See “Soft keys” on page 10-2. • You can change the default setting for [Memory Tx]. See “Accessing the default settings” on page 12-4. Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.) Press [Reset] to cancel the settings. NOTE: With real time transmission, you can dial only one destination. When you select multiple destinations, real time transmission will be disabled. Press [Start]. • To cancel the transmission, use Review commands features, see “Chapter 6 Reviewing or canceling commands”. axinG...
Page 89: Manual Transmission (Non-Memory Transmission)
Manual transmission (non-memory transmission) Set the document. Press [FAX] to display the Fax standby mode. Press “Fax” tab. Adjust the scanning resolution and contrast, if necessary. (See page 3-2.) Press [Monitor]. – or – Lift the handset if you have connected an optional handset or an external tele- phone to your machine. In either case, the following display will appear: Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12.) Press [Monitor] on hang up the handset to cancel the settings. NOTE: You can dial only one destination for manual transmission. When you hear fax tones from the remote fax machine, press [Start]. If a person answers the phone, use the handset to tell that person that you are trying to send a fax. When you hear fax tones, press [Start]. If the call fails when you use [Monitor] to dial, press [Monitor] to hang up. If you are using the handset, hang up after pressing [Start]. • T o cancel the transmission, use the Review Commands feature. (See “Chapter 6 Reviewing or canceling commands”) axinG...
Page 90: Changing Document Scan In Mid Scan (Mixed Transmission)
Changing Document Scan in Mid Scan (Mixed Transmission) The document glass or the ADF can scan the document. Both scanning devices can be used in combination, such as for a cover page and map, and transmitted at the same time. NOTE: Basics for scanning the next document • T o scan the next document, set the Next Doc setting to [Yes] while scanning the current document. • T he ADF’s default setting for Next Doc is [No]. To have the next document scanned, press [Yes] while scanning the current document. • For the document glass, the default setting for Next Doc is set to [Yes]. • I f you set Next Doc to [No] during scanning, the transmission will begin after scanning is completed. ADF  Document glass Set the document in the ADF. (1) Press [FAX] to display the Fax standby mode. (2) Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. 3-10 axinG...
Page 91 Press [Start]. Press [Yes] while scanning the document. When scanning is completed, set the next document on the document glass. Press [Next Doc]. The next document will be scanned. Press [Tx Start] when all the documents have been scanned. Transmission will begin. • Press [Stop] to cancel the scan. • Transmission will also begin when [Start] is pressed. 3-11 axinG...
Page 92 Document glass  ADF Set the document on the document glass. (1) Press [FAX] to display the Fax standby mode. (2) Specify the destination. • Use the numeric keys to dial the number. – or – • Specify the destination using the address book. (See page 2-12) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. Press [Start]. When scanning is completed, set the next document in the ADF. Press [Next Doc]. Document scanning will begin. Transmission will start when scanning has been completed. • Press [Stop] to cancel the scan. 3-12 axinG...
Page 93: Redialing
Redialing Automatic fax redialing If the transmission failed because the line was busy, “Auto Redial” will be displayed and the machine will automatically redial the number up to twice in one minute intervals . (You can change this setting, see “Fax setting” on page 12-4.) If the last redial attempt fails, the following message will be displayed and also the error message will automatically print. Check the message and transmit again. NOTE: If you want to end the redial procedures, delete the redial command of it from the command list. (See “Chapter 6 Reviewing or canceling commands”.) Manual redialing The last 10 numbers for fax transmissions/phone calls are kept in memory. Set the document. Press [FAX] to display the Fax standby mode. 3-13 axinG...
Page 94 Press [Redial]. (When “All” tab is selected) Select the fax number you want to redial. The selected fax number will be displayed. You can edit the number, if necessary. Press [Enter]. Press [Start]. NOTE: You can register the destination in the Address Book from the display in step 5. 1 Press [Register]. 2 F ollowing the steps from step 4 in “Alternative 2: Registering or editing the fax number using the numeric keys”. For details, see page 2-8. 3-14 axinG...
Page 95: Receiving A Fax
Receiving a fax Selecting the reception mode Press [Setting], [User Install], [Reception Mode]. Select your desired reception mode. Your machine has five different reception modes: • Fax Ready Mode (see “Automatic reception mode” on next page) • Tel/Fax Ready Mode (see “Automatic reception mode” on next page) • Fax/Tel Ready Mode (see “Automatic reception mode” on next page) • Ans/Fax Ready Mode (see “Automatic reception mode” on next page) • Tel Ready Mode (see “Manual reception mode” below) Press [Enter] to save the setting. Press [Reset] to exit. Manual reception mode Tel Ready Mode Use it if: • You want to use the same line for both fax and phone calls. • You mainly receive phone calls. In this mode: Your machine never answers the calls automatically. You must answer each call as described in “Answering calls manually” (page 3-17). You will need: • An optional handset or an external phone connection. 3-15 axinG...
Page 96: Automatic Reception Mode
Automatic reception mode Fax Ready Mode Use it if: Your machine uses its own phone line and doesn’t share it with a phone or an answering machine. In this mode: Your machine answers each call and attempts to receive a fax. Tel/Fax Ready Mode Use it if: • You want to use the same line for both fax and phone calls. • You are using the machine as both a fax machine and a telephone but its primary use will be as a telephone. In this mode: Your machine will ring the set number of times (the default setting is twice). If you don’t answer the call while ringing, your machine will answer the call auto- matically. If a caller sends a fax, your machine will begin to receive it. If a voice call comes in, your machine will alert you with a special ring prompting you to pick up the handset. (The telephone connected to your machine will not ring.) You will need: • An optional handset or an external phone connection. Fax/Tel Ready Mode Use it if: • You want to use the same line for both fax and phone calls. • You are using the machine as both a fax machine and a telephone, but its primary use will be for faxing. In this mode: Your machine receives faxes silently but also alerts you when a regular voice call comes in. (Your machine will beep once at the end of each reception.) When a voice call comes in, your machine will alert you with a special ring (The telephone connected to your machine will not ring). If you hear the machine ringing, pick up the handset. You will need: • An optional handset or an external phone connection.
Page 97: Answering Calls Manually
Using an answering machine with your machine: Set the machine to Ans/Fax Ready Mode (See “Selecting the reception mode” on page 3-15.). Set your answering machine to answer calls after no more than two rings. Create a new outgoing message on your answering machine. Your answering machine’s outgoing message should be no longer than 10 sec- onds. Answering calls manually NOTE: • To answer a call manually, you must install an optional handset or an exter- nal phone to your machine. • Make sure there are no documents in the ADF. Receiving a call manually with an optional handset or an external phone In “Tel Ready Mode ” or “Tel/Fax Ready Mode”, when the optional handset or exter- nal phone rings, pick up the handset: • When you hear the fax tones (“beep-beep-beep”), pick up the handset and press [Start]. After pressing [Start], put down the optional handset or the external phone’s handset. Press [Start] as soon as you hear the beeping sound, this will prompt the remote machine to begin transmitting. If paper runs out during fax reception When your machine runs out of paper, it will beep, the Alarm lamp will light and the machine will show which paper source is empty — the 1st cassette, 2nd cassette (optional) or the bypass tray.
Page 98 Out-of-paper reception If your machine runs out of paper, it can store up to 250 fax receptions in its memory. This is called “out-of-paper reception.” Once you refill the paper supply, the machine will automatically print the messages stored in memory. NOTE: The number of pages (not receptions) your fax machine can store for out-of- paper reception will vary. It depends on: • Your machine’s memory capacity • Types of documents sent to your machine • Fax resolution of the documents sent to your machine Checking the out-of-paper reception copy print queue The out-of-paper reception print queue status can be checked. Press [Setting]. Press [Management]. (1) Press [Next]. (2) Press [Display Jobs in Queue]. Press [FaxReceive Document]. 3-18 axinG...
Page 99 This displays the intercepted reception print queue status. NOTE: Documents stored in memory will automatically print when printing becomes available. 3-19 axinG...
Page 100: Settings For Fax Reception
Settings for fax reception Setting the number of rings Default setting: Twice You can set how many times your machine will ring before answering a call. Choose from 2 to 15 rings. Press [Setting], [Fax Settings], [Other Settings], [Redial Attempts]. Use [ ] [ ] or the numeric keys to enter the number of rings. Press [Enter] to save the setting. Press [Reset] to exit and return to the standby mode. Print settings You can set three parameters for printing received fax documents: • Rx reduction rate • Reduction margin • Paper save function All three can be set in the same procedure, mentioned on next page. Each description is as follows: Reception reduction rate: Reception reduction lets you set the machine to reduce large incoming documents to a size that fits the paper in your machine. (This setting doesn’t affect your machine’s copying capabilities.) Below are the options for the print reduction rate for fax reception: Setting Description Auto Automatically reduces printouts at variable rates down to a mini- mum of 50%. Tries to reduce printouts to fit on one sheet of the selected paper size. If it cannot reduce the document to fit on one page, the image will print at 100% size on two or more pages. 100% Does not reduce documents. (Due to the sender’s TTI, this may print two pages when receiving a one-page fax document.)
Page 101: Duplex Reception
Paper save function: q half-page reception Half-page reception can conserve paper if some of the faxes you receive are half- page, “Memo-sized” messages. When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception only combines half-page messages sent back-to-back during the same transmission. It won’t combine two half-page faxes from separate transmis- sions. Duplex reception Duplex reception can save paper by duplexing received faxes. When activated, this feature tells the machine to combine and print inbound docu- ments two-up. To adjust the print settings Press [Setting], [Fax Settings], [Other Settings], [Next]. q When you set the reception reduction rate Default setting: Auto Press [Rx Reduction Rate]. Select the reduction rate. Press [Enter]. 3-21 axinG...
Page 102 q When you set the reduction margin Default setting: 1.5 in. Press [Reduction Margin]. Use [ ] [ ] or the numeric keys to enter the reduction margin. Press [Enter]. q When you set the paper save function Default setting: OFF Press [Paper Saving]. Select the paper save function. Press [Enter]. Press [Reset] to return to the standby mode. 3-22 axinG...
Page 103: Advanced Fax Functions
Advanced fax functions The table below lists the advanced functions that can be used in the Fax mode. To select the advanced fax functions: Press [FAX] to display the Fax standby mode. Press [Others]. Press [Prev] or [Next] and select the desired function. See the pages indicated for detailed information. NOTE: You can assign a function that you frequently use to a soft key for instant recall. (See page 10-2.) Advanced function Descriptions Reference Broadcast Use this to send a fax to multiple destinations. p. 3-24 Redial Specify the destination to resend a fax. p. 3-13 Monitor Obtains a dial tone for on-hook dialing. p. 2-19 Address Book Use this when specifying the destination by p. 2-1 address book number. Fax Forward Enable or disable fax forwarding. p. 3-51 Fax&Copy Enable or disable Fax&Copy. p. 3-28 Group Tx Select the group to make a group transmission. p. 2-14 Security Rx Enable or disable secure reception. p. 11-3 Enable or disable TTI sending.
Page 104: Broadcasting
Broadcasting The fastest way to fax one document to many destinations is to broadcast it. In an ordinary broadcast, you can send faxes and e-mails as you normally would, except you just add more fax numbers and e-mail addresses. You can enter up to 330 numbers: • Address book numbers: Up to 300 destinations • Manually-dialed numbers: Up to 30 destinations You can broadcast using any function that requires a fax number and e- mail address to be registered. To perform a broadcast transmission: Set the document. Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2) Press [Broadcast]. 3-24 axinG...
Page 105 Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • Use the call group dialing. (See page 2-14.) NOTE: Press [Location] to review or delete the selected destinations. For details, see “Reviewing or deleting selected destinations” on next page. Press [Start]. NOTE: • To cancel the broadcast transmission, press [Fax Cancel/Job Confirm.]. (For details of fax canceling, see “Chapter 6 Reviewing or canceling commands”.) • If you frequently broadcast documents to the same destinations, use the call group dialing for added convenience. (See page 2-14.) 3-25 axinG...
Page 106 Reviewing or deleting selected destinations Before pressing [Start], you can review the broadcast destinations or delete a speci- fied destination(s). q Location display [Location] is displayed when you send fax or e-mail using the following methods. • Broadcast transmissions • After entering fax numbers manually • After entering e-mail addresses manually • After selecting an address book number help Delete Displays the descrip- Press this key after se- tion of keys in the lecting the destination to Location display. delete. Sort When you press this key after selecting the sending method: [To], [Cc] and [Bcc] for...
Page 107 Specify the destinations for the broadcast transmission, and press [Location]. The selected destinations will be displayed. Follow the steps below to delete the selected destinations. • Y ou can also change the sending method: [To], [Cc] and [Bcc] for e-mail addresses. (See “Location display” on page 3-26.) (1) Select the destination you want to delete. You can select multiple destinations. (2) Press [Delete] to delete the selected destination. (3) Press [Enter]. To start the transmission, press [Start]. 3-27 axinG...
Page 108: Fax & Copy
Fax & Copy Documents can be faxed and copied simultaneously with just one scanning opera- tion. This function is useful for internal communications when copies need to be made after sending a fax. NOTE: • If the copy protect is set to [ON], Fax&Copy cannot be used. (See page 11-22.) • R esolution for Fax & Copy will be either Fine or S-Fine. (No other selections are available.) Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Fax&Copy]. NOTE: You can assign [Fax&Copy] to the soft key. See “Soft keys” on page 10-2. Press [ON], and then [Enter]. Fax&Copy is now set. Press [Enter] again. 3-28 axinG...
Page 109 Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • W hen specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) If you specify the destination using the address book, proceed to step 8. If you specify it by another method, proceed to step 7. Press [Start]. The Copy standby mode will be displayed. NOTE: After the Copy standby mode displays, you cannot switch to the Fax standby mode (by pressing [FAX]). Perform copy setting adjustments as needed. • Press [Stop] to cancel Fax&Copy. Press [Start]. 3-29 axinG...
Page 110: Sending Faxes With Tti Information Attached
Sending faxes with TTI information attached The default setting is “TTI 1”. Every fax and Internet fax page you send arrives at the receiving machine with a single line of text at the top of the page. This text lists your name, fax number, date & time of transmission and page number as shown below. You can select the name Date and time Your fax number either TTI 1, TTI 2 or TTI 3 of transmission Page number Your name Fax: +1-123-456-7890 MAY 5 2005 02:15pm P 001/001 TTI information THE SLEREXE COMPANY LIMITED SAPORS LANE - BOOLE - DORSET - BH25 8ER...
Page 111 Sending faxes with TTI information attached Press [FAX] to display to the Fax standby mode. Press [Others]. Press [TTI]. • [ON] and [OFF] toggle every time you press [TTI]. Set it to [ON] when you send a fax with TTI information. Set it to [OFF] when you send a fax without TTI information. NOTE: • You can assign [TTI] to the soft key. See “Soft keys” on page 10-2. • Y ou can change the default setting for [TTI]. See “Accessing the default set- tings” on page 12-4. Press [Enter]. Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • W hen specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) If you specify the destination using the address book, the transmission will begin. If you specify it by another method, proceed to step 6. Press [Start]. 3-31 axinG...
Page 112: Cover Page
Cover page Your machine can store a cover page and send it prior to each outgoing fax and Internet fax. The default setting is OFF. MESSAGE [RECEIVER]* (Destination's name) (Destination's fax number) (Destination's e-mail address) [SENDER] (Your name) (Your fax number) (Your e-mail address) [MESSAGE] (Enter your message) * W hen you directly enter the destination’s fax number and/or e-mail address, only the fax number or e-mail address will be printed. When you specify the destina- tion from the address book, the name, fax number and e-mail address registered in the address book will be printed. Turning the cover page on Press [FAX] to display the Fax standby mode. Press [Others].
Page 113 Entering the cover page message Up to 120 characters can be entered for the message. When you enter over 60 characters, the line will be automatically broken to the next line. You can also insert up to 2 additional line breaks. 1 line break is counted as 2 characters. That means the number of characters you can enter will be up to 116 when you insert 2 line breaks. Press [Setting]. Press [Fax Settings]. Press [Cover Page]. Enter the cover page message. NOTE: You can check the entered text by pressing [ViewText]. You cannot edit the text in this display. To return to the text editing display, press [Enter]. After you entered the cover page message, press [Enter]. Printing the cover page To confirm that the cover page is set correctly, print a sample cover page from your machine. Press [Setting], [List], [Other Lists], [Cover Page], then [Yes]. 3-33 axinG...
Page 114: Delayed Transmission
Delayed transmission Setting up a delayed transmission Your machine can store up to 100 delayed commands, each of which you can pro- gram up to 31 days in advance. Your machine only remembers the day of the month that it is supposed to send a delayed transmission. It does not remember the month itself. So if you want to send a transmission at 2:15 pm on 5 May, do not program the transmission sooner than 2:16 pm on 5 April. NOTE: If a real time transmission is specified, the document will remain set until the specified time, so you will not be able to send any other faxes. To set up a delayed transmission: Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Delayed Tx]. NOTE: You can assign [Delayed Tx] to the soft key. See “Soft keys” on page 10-2. Enter the sending day and time. • Use [ ] [ ] [ ] [ ] or the numeric keys to enter the sending day and time. Press [Enter] twice. Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Start]. NOTE: • T o change the sending time after it has been set, you need to cancel the delayed transmission command and start over.
Page 115: Batch Transmission
Batch transmission Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one destination. To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine. You can store up to 40 documents (each document can include one or more pages) into your machine’s five electronic batch boxes. Registering a batch box Before sending a batch transmission, you have to register batch boxes in your machine. Press [Setting]. Press [Fax Settings], [Batch Tx Box], [Enter/Edit]. Select the batch transmission box you want to register. S pecify the destination using the numeric keys or the address book. Then press [Enter]. NOTE: • Only one destination can be set for each box. • P ress [Location] to review or delete a destination that has been specified. (See page 3-26) Press [Tx Time]. 3-35 axinG...
Page 116 Enter the sending day and time. NOTE: • Use [ ] [ ] [ ] [ ]or the numeric keys to enter the sending time. • Add “0” in front of one-digit numbers. (E.g.: 9  09) • Enter “00” for the day to send the stored documents at the same time every day. Press [Enter]. Enter the batch box name. (1) Press [Box Name]. NOTE: • Up to 24 characters can be entered. • F or details on character entry, see page 1-10. (2) Enter the box name. (3) After you entered the name, press [Enter]. 3-36 axinG...
Page 117: Storing A Document For Batch Transmission
A list of the entered information is displayed. To register another batch transmission box, press [Enter], then repeat from step 3. NOTE: The contents (settings) for batch transmission boxes that contain any docu- ments cannot be changed. To edit the settings of a batch transmission box you have regis- tered..Select the box you want to edit, and then edit the contents by overwriting or delet- ing the existing information in each step. NOTE: To print a list of batch boxes, press [Setting], [List], [Other Lists], [Batch Tx Box], then [Yes]. (See page 13-3.) Storing a document for batch transmission Your machine can store up to 40 documents (each document can include one page or many pages). Once the batch documents are transmitted, they are automatically erased from the batch box. NOTE: During transmission, a batch number for each document in the specified batch transmission box will be displayed. We recommend you should make a record of these batch numbers, which will control the documents and are required for reviewing and deleting documents. To store a document in a batch box for batch transmission: Set the document. Press [FAX] to display the Fax standby mode. Press [Others]. Press [Batch Tx]. NOTE: You can assign [Batch Tx] to the soft key. See “Soft keys” on page 10-2.
Page 118: Printing A Document Stored In A Batch Box
Press [Yes]. NOTE: To print a list of the documents stored in batch boxes, press [Setting], [List], [Other Lists], [Batch Tx Doc.], then [Yes]. Printing a document stored in a batch box Press [Setting], [Store Doc Settings], [Print]. Press [Batch Tx Doc.]. Select the batch transmission box in which the documents you want to print are stored. NOTE: Empty batch transmission boxes cannot be selected. Select the file number you want to print. 3-38 axinG...
Page 119 Press [Yes] to print stored document. Deleting a document stored in a batch box Press [Setting], [Stored Doc Settings], [Delete]. Press [Batch Tx Doc.]. Select the batch transmission box that contains the documents you want to delete. NOTE: Empty batch transmission boxes cannot be selected. 3-39 axinG...
Page 120: Erasing An Empty Batch Box
Select the file number you want to delete. Press [Yes] to delete the stored document. Erasing an empty batch box Batch boxes must be empty in order to be erased. If a box has documents stored in it, you must delete those before proceeding. (See “Deleting a document stored in a batch box” on page 3-39.) To erase an empty batch box: Press [Setting], [Fax Settings], [Batch Tx Box], [Delete]. Press the batch transmission box you want to delete. When the confirmation message appears, press [Yes] to delete. 3-40 axinG...
Page 121: Specifying The Document Scanning Size
Specifying the document scanning size If the document is longer than the set width, only the scanned area will be sent. Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Scan Size]. NOTE: You can assign [Scan Size] to the soft key. See “Soft keys” on page 10-2. Select the scan size. Press [Enter] twice. Specify the destination. • Use the numeric keys to dial the number. – or – • Enter the e-mail address manually. (See page 4-2.) – or – • Specify the destination using the address book. (See page 2-12.) – or – • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) If you specify the destination using the address book, the transmission will begin. If you specify it by another method, proceed to step 7. To clear this setting, press [Reset]. Press [Start]. 3-41 axinG...
Page 122: Polling Transmission
Polling transmission Polling transmission allows someone to retrieve a document stored in your machine’s memory. The stored document will be sent when the other party calls you. Storing a document for polling Set the document. Press [Setting], [Store Doc Settings]. Press [Store]. Press [Polling Doc.] Press [Yes]. NOTE: Once the remote fax machine polls the document you stored, your machine will automatically erase the document from memory. 3-42 axinG...
Page 123: Overseas Transmission
Printing a stored polling document To print a polling document without deleting it, press [Setting], [Store Doc Set- tings], [Print], [Polling Doc.], then [Yes]. Deleting a stored polling document To delete a polling document from your machine’s memory. Press [Setting], [Store Doc Settings], [Delete], [Polling Doc.], then [Yes]. If you want to quit the operation without deleting, press [No]. Overseas transmission When transmitting overseas, the transmission reliability can be improved. This function is available only when sending faxes. Press [FAX] to display the Fax standby mode. Press [Others]. Press [Prev] or [Next], then press [OverseasTx]. • [ON] and [OFF] toggle every time you press [OverseasTx]. NOTE: • You can assign [OverseasTx] to the soft key. See “Soft keys” on page 10-2. • Y ou can change the default setting for [OverseasTx]. See “Accessing the default settings” on page 12-4. Press [Enter]. Enter the fax number, and send the fax. 3-43 axinG...
Page 124: Using An Alternative Telephone Network Service Provider (Dial Prefix)
Using an alternative telephone network service provider (Dial prefix) When you make a call, you may want to use an alternative telephone network service provider to take advantage of lower rates. You can store the access codes in the “Dial Prefix” key. The following information describes how to program the access number. Press [Setting]. Press [Fax Settings]. Press [Other Settings]. (1) Press [Prev]. (2) Press [PreFix]. (1) Enter the dial prefix number using the numeric keys. NOTE: • You can enter numbers up to 40 digits including numbers, Pause and Tone. Note that Pause and Tone will be counted as 2 characters each. • I f you must wait for another dial tone at dialing, press [Pause] to insert a pause (/P) at the end of the access number. (2) Press [Enter]. Press [Reset] to return to the standby mode. 3-44 axinG...
Page 125 Sending faxes using the Dial prefix feature To dial using the numeric keys Set the document. Press [FAX] to display the Fax standby mode. Press [Others]. (1) Press [Prev] or [Next]. (2) Press [Dialing Options]. NOTE: You can assign [Dialing Options] to the soft key. See “Soft keys” on page 10-2. (1) Press [PreFix], then enter the fax number using the numeric keys. (2) Press [Enter]. Press [Start]. 3-45 axinG...
Page 126: Block Junk Fax
Block junk fax Your machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“Junk fax”). But before you block junk fax, first understand how this feature works, to determine if it is right for you. There are four possible settings for Block Junk Fax: • Off — The feature is not activated. • Mode1 — Your machine checks whether the last four digits of any phone number in your address book match the last four digits of the remote fax’s phone number. If it does not find a match, your machine will disconnect the call. • Mode2 — This mode rejects any call from a number whose last four digits match any number in the blocked numbers list. Your machine can hold up to 50 blocked numbers. • Mode3 — This mode rejects numbers that are not in the address book and also rejects numbers that are in the blocked numbers list. This mode lets you keep a number on your address book for transmitting, while still blocking incoming calls by putting it on the blocked numbers list. But before you activate the Block Junk Fax feature, please consider: • Not all fax machine owners enter their phone numbers on their machine. — With Block Junk Fax activated, your machine would reject faxes from these machines. • Access codes can cause confusion. — If an address book entry ends with an extra code, such as long-distance codes, Block Junk Fax will block out calls from those faxes. To set the mode for block junk fax Press [Setting], [Fax Settings], [Other Settings]. Press [Block Junk Fax]. Press [Setting]. 3-46 axinG...
Page 127 (1) Select the mode. (2) Press [Enter]. T he procedure will end if you select [OFF] or [Mode 1]. If you selected either [Mode 2] or [Mode 3], proceed to step 5. Press [Enter/Edit]. Select a box to edit. NOTE: To change numbers already registered, select the box containing the number you want to edit. 3-47 axinG...
Page 128 (1) U sing the numeric keys, enter the last four digits of the fax number you want to block. You can enter the last eight-digit number to identify each fax number, but only the last four-digit number will be used for blocked number. For example, if you want to block a fax from someone with a number of 123- 456-7890, you should enter 7, 8, 9, 0: (2) Press [Enter]. To enter another number, repeat from step 6. Press [Reset] to return to the standby mode. Deleting a number from the blocked numbers list To delete a number from the list: Press [Setting], [Fax Settings], [Other Settings], [Block Junk Fax]. Press [Delete]. Select the number you want to delete. 3-48 axinG...
Page 129 Press [Yes] to delete. NOTE: Press [No] to return to step 3 without deleting the number. The selected number will be deleted. To delete another number, repeat from step Press [Reset] to return to the standby mode. Printing a list of the blocked numbers To print a list of blocked numbers, press [Setting], [List], [Other Lists], [Block Junk Fax] then [Yes]. 3-49 axinG...
Page 130: Polling Reception
Polling reception Polling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling: • Regular polling — Your machine retrieves a document from a remote fax machine. • F-Code polling — Your machine retrieves a document stored in a F-code boxes on the remote fax machine. To do this, you must be communicating with another F-code-compliant machine. For more information on F-code commu- nication, see “F-code box feature,” on page 10-21. NOTE: For polling to work, the remote machine must be set up to be polled. Regular polling To set up your machine for regular polling: Make sure the document is loaded in the remote fax machine. Press [FAX] to display the Fax standby mode. Press [Others]. Press [Polling]. NOTE: You can assign [Polling] to the soft key. See “Soft keys” on page 10-2. (1) Select [ON] to perform polling. (2) Press [Enter]. Press [Enter] to return to the standby display. Specify the destination and press [Start]. NOTE: After pressing [Start], you can stop the communication using the Review Com- mands feature. (See page 6-1) 3-50 axinG...
Page 131: Fax Forwarding
Fax forwarding This feature tells the machine to forward the received document automatically to another destination. You can set the time period for the machine to perform this procedure. NOTE: • Fax forwarding is not compatible with polling documents. • Fax forwarding is not available with the “Tel Ready” reception mode. The fax forwarding settings are different depending on your network connection. • W hen your machine is connected to the network: The fax forwarding settings must be configured using a web browser. You can configure the detailed transfer rule. From the control panel on your machine, you can toggle [ON] or [OFF] for fax forwarding when the transfer rule has been configured. • W hen your machine is not connected to the network: You can set the simply fax forwarding rule from the control panel. The following are descriptions when the machine is not connected to the network. For details of configuring fax forwarding setting using a web browser, refer to the “Using a web browser” of the “Network Guide”. Turning fax forwarding ON or OFF NOTE: To turn [ON] fax forwarding, you must register at least one transfer rule. Select [ON] in the fax forwarding setting to switch the individual transfer rules to [ON]. Faxes will be forwarded according to the registered rules. Press [Setting], [Fax Settings], [Fax Forward], [Setting]. (When your machine is connected to the network) (1) Select [ON] to perform fax forwarding. (2) Press [Enter]. 3-51 axinG...
Page 132 Fax forwarding is now set. Press [Reset] to return to the standby mode. Alternative There is another useful method to turn fax forwarding [ON] and [OFF] . This set- ting links to the setting for “Turning fax forwarding ON or OFF”. NOTE: To turn fax forwarding [ON], you must register at least one transfer rule. Press [FAX] to display the Fax standby mode. Press [Others]. Press [FaxForward] to set the fax forwarding to [ON]. (When “All” tab is selected) NOTE: You can assign [FaxForward] to the soft key. See “Soft keys” on page 10-2. Fax forwarding is now set. Press [Reset] to return to the standby mode. 3-52 axinG...
Page 133 Registering or editing a transfer rule You can create up to 5 transfer rules. NOTE: When your machine is connected to the network, you cannot register, edit or delete the transfer rules from the machines control panel. Use a web browser to register, edit or delete the transfer rules. For details on registering and editing the transfer rules using the Browser, see the “Network Guide”. Press [Setting], [Fax Settings], [Fax Forward]. Press [Enter/Edit]. Select a number to register a forwarding rule. • Press [01:] when registering for the first time. • To change a transfer rule already registered, select the number you want to edit. (1) Enter the forwarding destination. 3-53 axinG...
Page 134 NOTE: • You can specify using the numeric keys, the address book, the call group. • Y ou can register multiple destinations. (up to 303 destinations: 300 address book numbers and 3 specified using the numeric keys) • P ress [Location] to review or delete the specified destinations. (See page 3-26) (2) Press [Enter]. q Individual settings (1) Press [Individual]. (2) Press [ON] to forward faxes using these transfer rules. (3) Press [Enter]. NOTE: The default setting is [ON]. However, even if [ON] is selected for the individual setting, faxes will not be forwarded until the overall fax forwarding is set to [ON]. 3-54 axinG...
Page 135: Auto Print
q Specified time Specify the time fax forwarding is to be performed. If no time is registered, faxes will always be forwarded. (1) Press [Time]. (2) U se the numeric keys to enter the time and date. Use the 12-hour format to enter the time. Press [Week day] to insert the day of the week. (3) Press [Enter]. NOTE: • Press [Always] to delete the specified time. • You can also register either the day or time. q Auto print Set Auto print to [ON] if you want to print the received document before forwarding (1) Press [Auto Print]. (2) S elect [ON] if you want to print the received document in addition to for- warding it. (3) Press [Enter]. After registering all the settings, press [Enter]. To register another transfer rule, repeat from step 3. Press [Reset] to return to the standby mode. 3-55 axinG...
Page 136 Deleting a transfer rule NOTE: When your machine is connected to the network, you cannot register, edit or delete the transfer rule from the machines control panel. Use the Browser to register, edit or delete the transfer rules. For details on registering and editing the transfer rules using the Browser, see “Network Guide”. Press [Setting], [Fax Settings], [Fax Forward], [Delete]. Select the transfer rule you want to delete. Press [Yes] to delete. To delete another transfer rule, repeat from step 2. Press [Reset] to return to the standby mode. NOTE: To print a list of transfer rules, press [Setting], [List], [Other Lists], [Fax For- ward], then [Yes]. (See page 13-3.) 3-56 axinG...
Page 137: Separator Page
Separator page The separator page function can separate each received document by inserting blank paper between received fax jobs. For example, if you use the colored paper for the separator page, it is easy to identify each individual fax job. Setting the Separator page Press [Setting], [Paper Settings], [Separate Rx Page]. Press [Setting]. Select the mode. To set the separator page ON, select [ON] and proceed to step 4. To set it OFF, select [OFF] and skip to step 7. 3-57 axinG...
Page 138 Press [Enter]. (1) Press [Separator Cassette]. NOTE: Paper sources will only appear on the control panel if they have been installed. (2) Select the separator page paper source. (3) Press [Enter]. (1) Press [Prt On Separator Pg]. (2) D etermine if the separator page will have the first page printed on it or whether it should be left blank. If you want the separator page to be left blank, select [OFF]. If you want to print the first page of the received document on the separator page, select [ON]. Separator page separates each received document. Blank Print on the separator page: [OFF] Print on the separator page: [ON] Press [Enter] to save the settings. To return to the standby mode, press [Reset]. 3-58 axinG...
Page 139: Internet Fax Functions
Chapter Internet Fax functions Before sending ..................4-2 Sending an e-mail ..................4-2 Entering an e-mail address using the QWERTY keypad .....4-2 Re-mail ....................4-3 Mail History ..................4-4 Reviewing or canceling commands............4-6 Advanced mail functions ...............4-6 Adding a text message to your e-mail ..........4-7 Batch scanning ................4-11 Checking for new e-mail ...............4-12 Specifying the attachment file format .........4-13...
Page 140: Before Sending
Before sending • F or details on available document types and how to set documents, see “Docu- ment handling” on page 1-24 to 1-25. • F or details on scanning resolution and contrast, see “Scanning resolution” on page 3-2 and “Scanning contrast” on page 3-3. • F or details on memory overflow messages, see “Memory overflow message” on page 3-4. Sending an e-mail • For details on the address book, see “The address book display” on page 2-2. • For details on registering or editing an e-mail address, see the following methods. • “Registering or editing a destination” on page 2-4. • “ Alternative 1: Registering or editing directory into the address book” on page 2-7. • “Entering an e-mail address using the QWERTY keypad” on page 4-2. • For details on deleting an address book number, see page 2-10 to 2-11. • F or details on dialing using the address book, see “How to dial using address book” on page 2-12. • For details on call group dialing, see “Call group dialing” on page 2-14. Entering an e-mail address using the QWERTY keypad Enter the e-mail address using the QWERTY keypad. Set the document.
Page 141: Re-Mail
(1) E nter the e-mail address using the numeric keys and/or the QWERTY key- pad. NOTE: • Up to 50 characters can be entered for each e-mail address. • For details on character entry, see “Entering characters” on page 1-10. (2) Press [Enter]. Press [Start]. Re-mail Press [Re-mail] to display the last e-mail address you sent to. Set the document. Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2) Press [Others], [Prev] or [Next], [Re-mail]. NOTE: You can assign [Re-mail] to the soft key. See “Soft keys” on page 10-2. (When “All” tab is selected) The last destination that you sent to will be displayed. NOTE: • Press [Location] to review or delete the specified destinations. • Press [To] to toggle between [To], [Cc] and [Bcc]. Press [Start]. nternet ax FUnctionS...
Page 142: Mail History
Mail history The latest 20 e-mail addresses that you manually entered and sent to will be dis- played. You may select a number to send to. * E -mail addresses will not repeat on the list, even if the address has been sent to multiple times. Set the document. Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2) Press [Mail History]. (When “All” tab is selected) (1) Select the e-mail address you want to send to. NOTE: Up to 20 e-mail addresses will be listed, with the most recent communication listed first. nternet ax FUnctionS...
Page 143 The selected destination will be displayed. NOTE: After you edit the e-mail address, go to step (2). For details on character entry, see “Entering characters” on page 1-10. (2) Press [Enter]. NOTE: Press [Location] to review or delete the entered destinations. • Press [To] to toggle between [To], [Cc] and [Bcc]. Press [Start]. NOTE: You can register the destination in the address book from the display in step 5 (1). 1 Press [Register]. 2 F ollowing the steps from step 6 in “Registering an e-mail address using the QWERTY keypad”. For details, see page 2-9. nternet ax FUnctionS...
Page 144: Reviewing Or Canceling Commands
Reviewing or canceling commands For details on the Reviewing Commands feature, see “Chapter 6 Reviewing or canceling commands”. Advanced mail functions The table below lists the advanced functions that can be used in the Fax mode. To select an advanced mail function: Press [FAX] to display the Fax standby mode. Press [Others]. Press [Prev] or [Next] and select the advanced function. See the page numbers indicated for detailed information. NOTE: If you regularly use an advanced function you can register that function as a default soft key, providing instant recall. (See page 10-2.) Advanced function Descriptions Reference Mail Address Use this to manually enter an e-mail address. p. 4-2 Mail History Displays a history of manually entered e-mail p. 4-4 addresses (up to 20). Re-mail Displays the last e-mail address that you sent p. 4-3 e-mail Subject Add a subject line and text message to your p. 4-7 e-mail transmission. Batch Scan Enable or disable batch scanning. p. 4-11 Check Mail Check for new e-mail documents that have p. 4-12 arrived.
Page 145: Adding A Text Message To Your E-Mail
Adding a text message to your e-mail When you send a document to an e-mail address, a fixed subject and text are entered automatically. However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line and text message Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Prew] or [Next]. Press [e-mail Subject]. (When “All” tab is selected) NOTE: You can assign [e-mail Subject] to the soft key. See “Soft keys” on page 10-2. Press [Subject]. nternet ax FUnctionS...
Page 146 Enter the subject. The subject can contain up to 80 characters. Press [Enter]. Press [Mail Text]. Enter the text message. NOTE: The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice. nternet ax FUnctionS...
Page 147 To view the entire text message, press [View Text]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. Press [Enter] until address book appears. Select a destination(s). Press [Start]. Using a registered template You can select a registered template to simplify the entry process. You can register up to ten templates. NOTE: The template should be registered in advance. (See the “Network Guide” for instruction.) Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Prev] or [Next]. Press [e-mail Subject]. Press [Template]. nternet ax FUnctionS...
Page 148 Select the desired template. If the desired template is not shown on the display, press [Page Up] or [Page Down] to go to the next page. Press [Enter]. If you want to edit the subject or the text message, select either [Subject] or [Mail Text] and edit it. Refer steps 6 to 11 on page 4-8 for instructions. Specify the destination(s). Press [Start]. Changing the default text message You can change the default template setting for the subject line and text message. See “Mail Settings” on page 12-9. For details, see “Adding a text message to your e-mail” on page 4-7, 5-24. 4-10 nternet ax FUnctionS...
Page 149: Batch Scanning
Batch scanning When you select [OFF], each page in the transmission will be sent as an individual file (each page will also be a separate transmission). The default setting is [ON]. NOTE: You can change the default setting for batch scan. See “Mail Settings” on page 12-9. Set the document. Press [FAX] to display the Fax standby mode. Adjust the scanning resolution and contrast, if necessary. (See page 3-2) Press [Others], [Prev] or [Next], [Batch Scan]. (When “All” tab is selected) NOTE: You can assign [Batch Scan] to the soft key. See “Soft keys” on page 10-2. (1) Press [OFF]. (2) Press [Enter] twice. 4-11 nternet ax FUnctionS...
Page 150: Checking For New E-Mail
Enter the e-mail address. You can specify it selecting an address book entry, address book number or by entering it manually. • When specifying multiple destinations, use broadcast transmission (See page 3-24) or call group dialing (See page 2-14). Press [Reset] to cancel the settings. Press [Start]. (If you specify the destination using the address book, no need to press [Start].) Checking for new e-mail • There are two methods for receiving internet faxes using POP, as described below. 1. At specified time intervals 2. Real-time • If you receive only a few documents each day, or you want to check the reception immediately, use the real-time method. • This manual describes the real-time only. Press [FAX] to display the Fax standby mode. Press [Others], [Prev] or [Next], [Check Mail]. (When “All” tab is selected) NOTE: You can assign [Check Mail] to the soft key. See “Soft keys” on page 10-2. 4-12 nternet ax FUnctionS...
Page 151: Specifying The Attachment File Format
Specifying the attachment file format • When sending to a PC, the scanned document will be sent as e-mail attachment file. • Select the attachment format from the following: [TIFF-S], [TIFF] or [PDF]. • [TIFF-S] .. T his form is for ITU-T T.37 simple mode. The scanned document is converted into A4 size at 200 dpi. Select TIFF-S when the remote Internet fax machine cannot receive a TIFF. • [TIFF] .. T his form is for ITU-T T.37 full mode. The scanned document is transmitted in its original scanned parameter. TIFF file format is the approved standard for Internet Faxing. • [PDF] ..PDF is only available when sending to a PC. NOTE: You can change the default setting for file format. See “Mail Settings” on page 12-9. Set the document. Press [FAX] to display the Fax standby mode. Press [Others], [Prev] or [Next], [FileFormat]. (1) Select the file format. NOTE: Color scanning is not compatible with Internet faxing. For details on color scan- ning, see “Scan to e-mail” on page 5-9. (2) Press [Enter] twice. 4-13 nternet ax FUnctionS...
Page 152 Enter the e-mail address. You can specify it using the address book or by entering it manually. • When specifying multiple destinations, use broadcast transmission (See page 3-24.) or call group dialing. (See page 2-14.) Press [Reset] to cancel the settings. Press [Start]. (If you specify the destination using the address book, no need to press [Start].) 4-14 nternet ax FUnctionS...
Page 153 Chapter Scanning Before scanning ..................5-2 Resolution ..................5-2 Contrast ...................5-3 Document type ................5-4 Scan size ..................5-5 Entering the file name ..............5-6 Scan to e-mail ..................5-9 Sending a document by e-mail ............5-9 Selecting a destination from the Address Book ......5-11 Searching for an e-mail address...........5-15 Sending a document using the mail history ........5-21 Re-mail ..................5-22 Reviewing or changing your selected destinations .....5-23 Adding a text message to your e-mail ..........5-24 Scan to folder ..................5-28 Scanning documents into a folder ..........5-28 Scanning documents using a folder shortcut ......5-33 Reviewing or canceling selected folders........5-34 Registering or editing a folder shortcut ........5-35 Scan to FTP ..................5-42 Scanning documents to an FTP server .
Page 154: Before Scanning
Before scanning You can customize your job prior to scanning. Resolution You can select either 200 dpi, 300 dpi or 600 dpi scan resolutions for monochrome scanning, or 100 dpi, 200 dpi, 300 dpi or 600 dpi scan resolution for color scanning. Scanning at 600 dpi provides greater detail in scanned images, but creates large files and uses more PC and machine-based memory. Color documents scanned at 600 dpi data may not appear correctly in your application software. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Resolution]. Select the desired resolution. Press [Enter]. NOTE: • W hen you are scanning monochrome documents, the color resolutions are grayed out. To scan a color document, first toggle [Color] to [ON], and the color resolution setting will become available. • Y ou can change the default setting for [Resolution]. See “Accessing the default scan settings” on page 12-7. canninG...
Page 155: Contrast
Contrast Adjusting the scan contrast allows you to compensate for any excessive lightness or darkness of the documents you are scanning. NOTE: This function is not available when scanning a color document. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Contrast]. Press to left to lighten, press to right to darken. Press [Enter]. T o avoid confusing the Light and Dark settings, just remember, — “Light light- ens” and “Dark darkens” — to keep it straight. NOTE: You can change the default setting for [Contrast]. See “Accessing the default scan settings” on page 12-7. canninG...
Page 156: Document Type
Document type Select the document type you want to scan. NOTE: This function is not available when scanning a color document. Text ..Select this when scanning text documents. Auto .. S elect this when scanning documents containing photographs or drawings with text. Photo ..Select this when scanning photographs or drawings. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Doc. Type]. Select the desired document type. Press [Enter]. NOTE: You can change the default setting for [Doc.Type]. See “Accessing the default scan settings” on page 12-7. canninG...
Page 157: Scan Size
Scan size You can change the document scan size prior to scanning. The machine scans the range of the document according to the selected size. It will start scanning at the front side of the document which may eliminate or cut off the backside of the scanned document. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [Scan Size]. NOTE: You can assign [Scan Size] to the soft key. See “Soft keys” on page 10-4. Select the desired scan size. Press [Enter]. canninG...
Page 158: Entering The File Name
Entering the file name You can add a file name to the document prior to scanning. The name can contain up to 20 characters. You can also register up to 10 file names in advance, allowing for quick access. If you do not enter a file name prior to scanning, the scanned date and time will be used as the file name. For example, if the document is scanned on 26 September 2005 on 2:15 p.m. 30 second, the file will be named 20050926141530. Also, if the name you use for the file already exists, the scan date and time will be added to the end of the file name to give it differentiation. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [File Name]. If you have chosen [Folder] or [FTP], [File Name] is located on the default screen. If you have chosen [e-mail], press [Others] to locate [File Name]. NOTE: You can assign [File Name] to the soft key. See “Soft keys” on page 10-4. Enter the file name. To use a pre-registered file name, proceed to step 5. Otherwise skip to step 8. NOTE: • You cannot enter a space as the first letter of the file name. • T he characters available for the file name are alphabetical, numeral and special characters listed as below. • Available special characters: & ’ ‘ canninG...
Page 159 Press [List]. Select a name. Edit the name, if needed. Press [Enter]. NOTE: T o use the pre-registered fine names, the names should be entered in advance. See “Registering or editing file names” next page how to register file names. canninG...
Page 160 Registering or editing file names NOTE: You can register up to 10 file names. Press [Setting]. Press [Scanner Settings]. Press [File Name]. To register a new file name, select an empty key. To edit a file name, select the desired file name to edit. Enter or edit the file name, then press [Enter]. The name can contain up to 20 characters. Refer to page 5-6 for available char- acters. To return to the Standby mode, press [Reset]. canninG...
Page 161: Scan To E-Mail
Scan to e-mail Sending a document by e-mail You can send a hardcopy document to an e-mail inbox. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Adjust any scan settings or set any advanced functions. For more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “Advanced functions” on pages 5-56 to 5-66. To insert a text message into your e-mail, see pages 5-24 to 5-27. Press [Mail Address]. Use the QWERTY keypad or numeric keys to enter the e-mail address. The address may contain up to 50 characters. canninG...
Page 162 To enter symbols, press [Symbol]. To delete a character, press [ ] [ ] to move the cursor to the character you want to delete and press [Delete]. For more information on entering characters, refer to pages 1-10 to 1-13 “Enter- ing characters”. There are several other ways in which to enter an e-mail address: • Select an Address Book entry (See page 5-11 to 5-15) • LDAP directory search (See pages 5-15 to 5-19) • E-mail history (See pages 5-21 to 5-22) • Re-mail (See page 5-22) If you select a destination from the Address Book, the machine will begin scan- ning as soon as the destination is selected. Otherwise proceed to step 8. If you have selected multiple destinations and would like to review them, see page 5-23. Otherwise proceed to step 8. Press [Start]. Registering the entered e-mail address to the address book If you entered an e-mail address and wish to register it into your machine-side address book, please follow these steps: After you have entered the e-mail address, press [Register]. Select an address book entry number using [ ] [ ] or the numeric keys. You cannot select a number that has been registered. Press [Yes]. 5-10 canninG...
Page 163: Selecting A Destination From The Address Book
Enter the [Name], [Fax No] or [Group] information as needed. The [Name] field must be registered. For more information how to enter them, see “Registering or editing an address book number“ from page 2-4. Press [Enter]. Selecting a destination from the Address Book You can register 300 frequently used e-mail and fax numbers in advance. Once the numbers/addresses are registered, they will be displayed on the display for instant recall. NOTE: The e-mail destination or the group information should be registered in advance. For more information, see chapter 2 “Registering destinations in Address Book” on pages 2-4 to 2-11. NOTE: If you select a destination from the default mode screen, the machine will automatically start scanning. If you want to select multiple destinations, press [Broadcast] prior to selecting destinations. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Select the desired destination(s) from the display. 5-11 canninG...
Page 164 If the registered destination is not shown on the display, press [Page Up] or [Page Down] to toggle through the directory. Go to the next section to learn how to use these functions. Using [Index] If you have numerous contacts registered in your address book, you may find the [Index] a useful tool in finding them. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Index]. Select the corresponding button that contains the first letter of the name. If the destination begins with a symbol, select [Symbol]. To view the contacts by their Address Book number, select [Numeric]. 5-12 canninG...
Page 165 The entries will now be displayed based on your selection. If you have multiple contacts registered, use the [Page Up] and [Page Down] to toggle through the directory. Select the desired destination(s). Using [Group] If you regularly send the same document to multiple parties, you can utilize the group function to automatically select these users. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Index]. Press [Group]. 5-13 canninG...
Page 166 Select the desired group(s). You can even choose [Non Group Members] to select a destination that is not associated with a group. Press [Enter]. Using address book number If you know the address book number, you can quickly send to that location by entering that number. The destinations are numbered when they are registered. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [Address Book]. NOTE: You can assign [Address Book] to the soft key. See “Soft keys” on page 10-4. 5-14 canninG...
Page 167: Searching For An E-Mail Address
Use [ ] [ ] or the numeric keys and enter the address book number. Press [Enter]. Searching for an e-mail address You can quickly search for a contact located in your machine-side address book or on an LDAP server. NOTE: In order to search an LDAP server, the server must be registered in advance. For more information about set up, see the “Network Guide”. Simple search You can search for an e-mail address by entering the contact name, part of the contact name or a part of the e-mail address. Press [SCAN] on the control panel. Press [e-mail]. Press [Search]. 5-15 canninG...
Page 168 Use the QWERTY keypad or numeric keys to enter criteria. This should contain the contact name, part of the contact name or part of the e-mail address. Press [Execute]. Every name and e-mail address including the criteria will be displayed. If there are no results, “Hit:0000” will be displayed. Press [Page Up] and [Page Down] to search the results. If the address displayed is from the LDAP server, it will have an next to it. Select this button to view the contact information and/or register the contact into your address book. Press [Close] to close the window. If your search yields too many contacts, select [Narrow List] to further narrow your search. If you want to start a new search, press [New Search] and search again. Refer to steps 4 to 6 how to search . Continue searching until you find your desired contact(s). If you press [Back] on the “Simple Search” screen you will return to the “Search Results” screen. • Press [Cancel] to return to the standby screen. Select the desired destination(s). NOTE: If you cannot find your desired contact(s), please confirm that the search criteria was entered correctly. If this does not solve the problem, contact your network administrator. 5-16 canninG...
Page 169: Advanced Search
Advanced search You can add more criteria to your search by selecting [Advanced]. Press [SCAN] on the control panel. Press [e-mail]. Press [Search]. Press [Advanced]. Enter your search criteria. Select [AND] or [OR]. Refer to the table below for definitions. And ... Searches for contacts that meet all the entered criteria. Or ....Searches for contacts that meet any of the entered criteria. Name ..Enter a name or a part of a name to be searched. Fax .... Enter a fax number or a part of a fax number to be searched. e-mail ..Enter part of the e-mail address to be searched. Dept... This means department. It is not an independent field. To use this field either the Name, Fax or e-mail should also be entered. NOTE: • If you are entering the e-mail field, you may select [Copy Name]. This will import information that has been entered in the “Name” field. • If too many special characters (such as umlaut) are entered in each field, the message “LDAP reference execution error” may appear and the LDAP searching will not be performed. In this case, decrease the special character entering. 5-17 canninG...
Page 170 NOTE: [Not Use] is the default search criteria. If you enter character(s) in the Name, Fax or e-mail field this button will change to [Any]. If you want to use criteria other than [Any], select this button to view other selection. Press [Any] to change the criterion, if needed. Select desired criterion. Any .... Searches any information in this field, including “blanks”. Initial ..Searches for contacts that begin with the characters entered in this field. Final ..Searches for contacts that end with the characters entered in this field. Equal ..Searches for contacts that match exactly with the information entered in this field. Not Use ..Information in this field (including blanks) will not be used for searching. Press [Enter]. Press [Execute]. 5-18 canninG...
Page 171 The search results will be displayed. If there are no results, “Hit:0000” will be displayed. Press [Page Up] and [Page Down] to view all the results. If the address displayed is from the LDAP server, it will have an next to it. Select this button to view the contact information and/or register the contact into your address book. Select [Close] to close the window. If your search yields too many contacts, select [Narrow List] to further narrow your search. Refer to steps 5 to 8 how to search. If you want to start a new search, press [New Search] and search again. Refer to steps 5 to 8 how to search. Continue searching until you find your desired contact(s). If you press [Back] on the “Advanced Search” screen you will return to the “Search Results” screen. • Press [Cancel] to return to the standby screen. Select the desired destination(s). NOTE: If you cannot find your contact(s), please confirm that the search criteria was entered correctly. If this does not solve the problem, ask your network adminis- trator. Registering a destination from the search results screen If you locate a contact on an LDAP server and wish to register them into your machine-side address book, please follow these steps: Execute either a simple search or advanced search. 5-19 canninG...
Page 172 Once the “Search Results” screen appears, select the next to the contact you wish to register. Press [Register]. Select an address book entry number using [ ] [ ] or the numeric keys. You cannot select a number that has already been registered. Press [Yes]. Enter the [Name], [Fax No] or [Group] information as needed. The [Name] field must be registered. For more information how to enter them, see “Registering or editing an address book number“ from page 2-4. Press [Enter]. To return to the standby mode, press [Reset]. 5-20 canninG...
Page 173: Sending A Document Using The Mail History
Sending a document using the mail history The last 20 manually entered e-mail locations you sent will be stored in the mail history. You can send documents to these locations by simply selecting them from this listing. NOTE: E-mail addresses registered in the address book will not appear in the mail his- tory. Only the last 20 addresses entered manually will be displayed in the order in which they were sent (most recent location listed first). The same location will not appear multiple times on this list, the last time in which it was used. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [Mail History]. NOTE: You can assign [Mail History] to the soft key. See “Soft keys” on page 10-4. Select the desired e-mail address. Use [Prev] or [Next] to toggle through the e-mail history. 5-21 canninG...
Page 174: Re-Mail
If you want to edit an existing e-mail address, use the QWERTY keypad or numeric keys to do so. Press [Enter]. Re-mail This button will recall the last e-mail address you sent to. Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [Re-mail]. NOTE: You can assign [Re-mail] to the soft key. See “Soft keys” on page 10-4. The last used e-mail address you sent to will be displayed. 5-22 canninG...
Page 175: Reviewing Or Changing Your Selected Destinations
Reviewing or changing your selected destinations When you have entered multiple destinations, you can review, cancel or change the broadcast status of the destinations. NOTE: This function is only available prior to scanning the document. After the destinations have been entered, press [Location]. Press [Page Up] or [Page Down] and review all the entered e-mail and folder destinations. Every time you press [To], the status changes from [To] to [Cc], then [Bcc] in that order. Press the key until it changes to your desired status. Pressing [Sort] will sort the e-mail destinations in [To], [Cc] and [Bcc] order. To delete e-mail or folder destinations, select the destinations to delete and press [Delete]. Press [Enter] to return to screen 1. 5-23 canninG...
Page 176: Adding A Text Message To Your E-Mail
Adding a text message to your e-mail When you send a document to an e-mail address, a fixed subject and text are entered automatically. However you can manually enter an e-mail subject line and text to the transmission. Editing the subject line and text message Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [e-mail Subject]. NOTE: You can assign [e-mail Subject] to the soft key. See “Soft keys” on page 10-4. Press [Subject]. 5-24 canninG...
Page 177 Enter the subject. The subject can contain up to 80 characters. Press [Enter]. Press [Mail Text]. Enter the text message. NOTE: The mail text can contain up to 1024 characters. “Return” is counted as two characters and can be used twice. 5-25 canninG...
Page 178 To view the entire text message, press [View Text]. Use the arrows to view all the text. Press [Enter] to close to return to the QWERTY keypad. Press [Enter]. Select a destination(s). Press [Start]. Using a registered template You can select a registered template to simplify the entry process. You can register up to ten templates. NOTE: The template should be registered in advance. (See the “Network Guide” for instruction.) Set the document. Press [SCAN] on the control panel. Press [e-mail]. Press [Others]. Press [e-mail Subject]. Press [Template]. 5-26 canninG...
Page 179 Select the desired template. If the desired template is not shown on the display, press [Page Up] or [Page Down] to go to the next page. Press [Enter]. If you want to edit the subject or the text message, select either [Subject] or [Mail Text] and edit it. Refer steps 6 to 12 on pages 5-24 to 5-26 for instructions. Select a destination(s). Press [Start]. Changing the default text message Press [Setting] on the control panel. Press [Mail Settings]. Press [Subject]. Press [ON], then [Enter]. Select the desired template, and press [Enter]. To return to the standby mode, press [Reset]. 5-27 canninG...
Page 180: Scan To Folder
Scan to folder Scanning documents into a folder You can scan a document directly into a network folder. NOTE: To save a scanned document to a folder, you should have a shared folder in your computer. Create a shared folder in advance, referring to your PC manual if necessary. Set the document. Press [SCAN] on the control panel. Press [Folder]. Adjust the scan settings, or set advanced functions. For more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “Advanced functions” on pages 5-56 to 5-66. Press [Browse]. The “Network Navigation” screen will be displayed. NOTE: The following folders will not be browsed from your machine: • Folders that are not in the same segment with your machine. • Folders that name contain 13 or more characters. • Folders that link contain more than 100 characters in length. 5-28 canninG...
Page 181 All accessible networks will be displayed. To scroll, use [Page Up] and [Page Down]. Select the network that contains your desired folder. Search through the network folders until you find the specific folder you wish to scan to. • To go up one step, press [Back]. • To return to the first screen, press [Root]. If the user name and password are required to login to the file server, press [UserName]. Otherwise skip to step 13. 5-29 canninG...
Page 182 Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_imagistics”. The user name can contain up to 50 characters. All ASCII characters are available. Press [Password]. Enter the password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks. Press [Start]. 5-30 canninG...
Page 183 Registering a folder shortcut from the browse screen After you find the folder you wish to scan to you may register it as a folder shortcut, allowing for instant network scanning to a specified folder. Up to 20 shortcuts can be registered. After you locate your desired folder, select the location and press [Bookmark]. Select a shortcut number using [ ] [ ] or the numeric keys. You can select either a new number, or overwrite an existing number. Select [Yes]. Register the [Shortcut], [User Name] and [Password] as needed. •Shortcut Name — This is the name that will be displayed on the shortcut key. The name can contain up to 24 characters. If you do not register a short- cut name, the folder link will be displayed on the shortcut key. •User Name, Password — If you have entered an user name and password they will be displayed (the password will be displayed using asterisks). 5-31 canninG...
Page 184 To Enter the Shortcut name, press [Shortcut Name]. Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a shortcut name, the folder link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed. Press [Enter]. • To finish without registering the shortcut, press [Cancel]. • To return to the screen in step 4, press [Back]. To return to the standby mode, press [Reset]. To edit or delete the shortcut information, see “Registering or editing a folder shortcut” on pages 5-35 to 5-41. 5-32 canninG...
Page 185: Scanning Documents Using A Folder Shortcut
Scanning documents using a folder shortcut NOTE: The folders should be registered in advance. For more information, see “Regis- tering or editing a folder shortcut” on pages 5-35 to 5-41. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to scan to multiple folder shortcuts, select [Broadcast] prior to destination selection. Set the document. Press [SCAN] on the control panel. Press [Folder]. Select the desired shortcut key on the display. If it is not displayed, press [Page Up] or [Page Down]. 5-33 canninG...
Page 186: Reviewing Or Canceling Selected Folders
Reviewing or canceling selected folders You can quickly review or cancel the folders you selected. NOTE: This function is only available prior to scanning the document. After the destinations have been selected, press [Location]. Press [Page Up] or [Page Down] and review all the entered folders and e-mail destinations. Every time you press [To], the status changes from [To] to [Cc], then [Bcc] in that order. Press the key until it changes to your desired status. Pressing [Sort] will sort the e-mail destinations in [To], [Cc] and [Bcc] order. To delete e-mail or folder destinations, select the destinations to delete and press [Delete]. Press [Enter] to return to screen 1. 5-34 canninG...
Page 187: Registering Or Editing A Folder Shortcut
Registering or editing a folder shortcut Registering a folder shortcut You can create a folder shortcut on your machine. NOTE: You can register up to 20 shortcuts. Press [Setting]. Press [Scanner Settings]. Press [Folder Shortcut]. Press [Add/Edit]. 5-35 canninG...
Page 188 Select an empty key. Press [Shortcut Name]. Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a shortcut name, the folder link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed. 5-36 canninG...
Page 189 Press [Link]. The “Network Navigation” screen will be displayed. All accessible networks will be displayed. To scroll, use the [Page Up] and [Page Down]. NOTE: If you want to directly specify a folder using the QWERTY keypad, press [Key- pad]. Then enter a link and press [Enter]. Search through the network folders until you find the specific folder you wish to register to, and press [Enter]. • To go up one step, press [Back]. • To return to the first screen, press [Root]. NOTE: The link should be within 100 characters in length. 5-37 canninG...
Page 190 If the user name and password are required to login to the file server, press [UserName]. Otherwise skip to step 15. Enter the user name, then press [Enter]. If your machine is on a windows domain controlled network, add the domain name after the user name with an “@”, like “sam@dom_imagistics”. The user name can contain up to 50 characters. All ASCII characters are available. Press [Password]. 5-38 canninG...
Page 191 Enter a password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks. Press [Enter]. If you want to register more shortcuts, repeat the procedures from step 5. To return to the standby mode, press [Reset]. 5-39 canninG...
Page 192 Editing a folder shortcut Press [Setting]. Press [Scanner Settings], [Folder Shortcut], [Add/Edit]. Select the shortcut you want to edit. Edit the desired field. After editing, press [Enter]. To return to the standby mode, press [Reset]. 5-40 canninG...
Page 193 Deleting a folder shortcut Press [Setting]. Press [Scanner Settings], [Folder Shortcut], [Delete]. Select the shortcut you want to delete. Press [Yes] to delete. To return to the standby mode, press [Reset]. 5-41 canninG...
Page 194: Scan To Ftp
Scan to FTP Scanning documents to an FTP server You can easily scan a document(s) to an FTP server. Set the document. Press [SCAN] on the control panel. Press [FTP]. Adjust the scan settings, or set any advanced functions. For more information about those functions, see “Before scanning” on pages 5-2 to 5-8 and “Advanced functions” on pages 5-56 to 5-66. Press [Host]. 5-42 canninG...
Page 195 Press [Link]. Enter the link to the FTP server. The entry can contain up to 100 characters. Begin your entry with “//”. The “/(slash)” in found in the [Symbol] menu. To switch back to the alphabet, press [Alpha]. Press [Enter]. Press [User name]. 5-43 canninG...
Page 196 Enter the user name using the QWERTY keypad and numeric keys. The user name can contain up to 50 characters. All ASCII characters are available. Press [Enter]. Press [Password]. Enter the password using the QWERTY keyboard and numeric keys. The pass- word can contain up to 32 characters. All ASCII characters are available. NOTE: The entered password is displayed using asterisks. Press [Enter]. 5-44 canninG...
Page 197: Registering An Ftp Server To A Shortcut
Press [Enter]. Press [Start]. Registering an FTP server to a shortcut After you entered an FTP link, you may register it as a shortcut for instant recall. Up to 20 shortcuts can be registered. After you enter the [Link], [User Name] and [Password], press [Shortcut Name]. Register the [Shortcut Name]. • Shortcut Name — This is the name that will be displayed on the shortcut key. The name can contain up to 24 characters. If you do not register a name, the FTP link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the beginning and ending of the link will be displayed. 5-45 canninG...
Page 198 Press [Enter]. Press [Register]. Select a shortcut number using [Page Up] and [Page Down] or the numeric keys. You can select either a new number, or overwrite a number that has been registered. Press [Yes]. To return to the standby mode, press [Reset]. To edit or delete the shortcut information, see “Registering or editing an FTP server shortcut” on pages 5-49 to 5-55. 5-46 canninG...
Page 199: Scanning Documents Using An Ftp Shortcut
Scanning documents using an FTP shortcut NOTE: The FTP server shortcut should be registered in advance. For more informa- tion, see “Registering or editing an FTP server shortcut” on pages 5-49 to 5-55. NOTE: Scanning will begin once the shortcut key has been pressed. If you want to scan to multiple FTP shortcuts, select the [Broadcast] prior to destination selec- tion. Set the document. Press [SCAN] on the control panel. Press [FTP]. Select the desired shortcut. If it is not displayed, press [Page Up] or [Page Down]. 5-47 canninG...
Page 200: Reviewing Or Canceling Selected Ftp Servers
Reviewing or canceling selected FTP servers You can quickly review or cancel the FTP servers you have selected. Note: This function is only available prior to scanning the document. After the FTP servers have been selected, press [Location]. Review the entered FTP servers. To delete a server(s), select the destination(s) you wish to delete and press [Delete]. Press [Enter] to return to screen 1. 5-48 canninG...
Page 201: Registering Or Editing An Ftp Server Shortcut
Registering or editing an FTP server shortcut Registering an FTP server shortcut You can create an FTP (File Transfer Protocol) shortcut on your machine. NOTE: You can register up to 20 shortcuts. Press [Setting]. Press [Scanner Settings]. Press [FTP Shortcut]. Press [Add/Edit]. 5-49 canninG...
Page 202 Select an empty key. Press [Shortcut Name]. Enter a shortcut name, then press [Enter]. The name can contain up to 24 characters. If you do not register a name, the FTP link will be displayed on the shortcut key. When the link is too long to be displayed on the key, it will be omitted at the center with “.” and only the begin- ning and ending of the link will be displayed. 5-50 canninG...
Page 203 Press [Link]. Enter link, then press [Enter]. Begin your entry with “//”. The “/(slash)” in found in the [Symbol] menu. To switch back to the alphabet, press [Alpha]. Press [UserName]. 5-51 canninG...
Page 204 Enter the user name, then press [Enter]. The user name can contain up to 50 characters. All ASCII characters are avail- able. Press [Password]. Enter the password, then press [Enter]. The password can contain up to 32 characters. All ASCII characters are avail- able. NOTE: The entered password is displayed using asterisks. 5-52 canninG...
Page 205 Press [Enter]. If you want to register another shortcut, repeat procedure from step 5. To return to the standby mode, press [Reset]. NOTE: We recommend you to test your registered FTP Shortcut by sending something soon after your have registered it. It is the best way to verify that the registered Shortcut is all right. 5-53 canninG...
Page 206 Editing an FTP shortcut Press [Setting]. Press [Scanner Settings], [FTP Shortcut], [Add/Edit]. Select the shortcut you want to edit. Edit the desired item. After editing, press [Enter]. To return to the standby mode, press [Reset]. 5-54 canninG...
Page 207 Deleting an FTP shortcut Press [Setting]. Press [Scanner Settings], [FTP Shortcut], then [Delete]. Select the shortcut you want to delete. Press [Yes] to delete. To return to the standby mode, press [Reset]. 5-55 canninG...
Page 208: Advanced Functions
Advanced functions Color Use this key to toggle the monochrome and color scan modes. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Color]. The color scan mode is now activated. Press [Color] again to return to the monochrome scan setting. 5-56 canninG...
Page 209: Zoom
Zoom Use this function to reduce or enlarge the document image. The available zoom ratio is as follows: Zoon ratio Resolution Document glass Range 300dpi, 600dpi 50-100% 50-200% 200dpi 75-100% 75-200% Preset ratio 300dpi, 600dpi 50%, 64%, 78%, 100% 50%, 64%, 78%, 100%, 121%, 129%, 154% 200dpi 78%, 100% 78%, 100%, 121% NOTE: • F or enlargement copy, you can only use the document glass. • This function is not available when scanning a color document. • You can assign [Zoom] to the soft key. See “Soft keys” on page 10-4. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [Zoom]. 5-57 canninG...
Page 210 There are three ways to enter the zoom ratio. Select a preset zoom ratio key. • 50% • 64%: Letter (8.5” × 11”)  Half-letter (5.5” × 8.5”) • 78%: Legal (8.5” × 14”)  Letter (8.5” × 11”) • 100% • 121% : Legal (8.5” × 14”)  11” × 17” • 129% : Letter (8.5” × 11”)  11” × 17” • 154% : Half-letter (5.5” × 8.5”)  Legal (8.5” × 14”) – or – Press [+] or [-] until your desired ratio is displayed. (50 to 200% for the document glass, 50 to 100% for the ADF.) – or – Enter your desired ratio using the numeric keys. Press [Enter]. 5-58 canninG...
Page 211: Batch Scanning
Batch scanning When the “Batch Scan” function is on, it means that all scanned pages will be saved as one file. If you turn this function off, each scanned page will be saved as an indi- vidual file. Here is how: Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [Batch Scan]. NOTE: You can assign [Batch Scan] to the soft key. See “Soft keys” on page 10-4. Press [OFF]. Press [Enter]. NOTE: If you are scanning color documents and select [JPEG] as the file format, batch scanning will not be possible. Each scanned page will be saved as an individual JPEG. If you select batch scan when sending documents to an e-mail address, all of the scanned pages will appear as individual files but they will be sent in one e-mail. 5-59 canninG...
Page 212: Selecting The File Format
Selecting the file format You can select the file format for the scanned document. The following formats are available; Monochrome documents: TIFF or PDF Color documents: JPEG or PDF Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. To scan color documents, press [Color] to toggle the key to [ON]. Press [Others]. Press [File Format]. NOTE: You can assign [FileFormat] to the soft key. See “Soft keys” from page 10-2. Select the desired file format. This explanation shows the monochrome file format options. When color scan is activated, the settings for “Mono” are grayed out and the “Color” file formats are selectable. Press [Enter]. NOTE: You can change the default setting for [FileFormat]. See “Accessing the default scan settings” on page 12-7. 5-60 canninG...
Page 213: Duplex Scanning
Duplex scanning You can easily scan a two-sided document using this mode. Just load page one of the duplex document in the ADF and press [Start], the machine will prompt you on the following steps. The machine will automatically sort the pages into the correct order. NOTE: To use this function, the document type should be set first. The illustration below shows the alternative binding type of the duplex document. Top binding Right & Left binding Set the document. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [DuplexScan]. NOTE: You can assign [DuplexScan] to the soft key. See “Soft keys” on page 10-4. Select [ON]. Press [Advance]. 5-61 canninG...
Page 214 Press [Bind Right&Left]. Select the binding position that suits your document. Press [Enter] three times. Select the desired destination. Press [Start]. After the first side has been scanned, remove the document(s) from the output tray and insert them in the same direction as before. Press [Start] either using the key on the control panel or on the display. The machine will automatically sort the documents, you do not have to do this manually. 5-62 canninG...
Page 215: Broadcasting
Broadcasting Using this key, you can simultaneously send document to multiple destinations. NOTE: Broadcasting is available for e-mail and folders or for FTP servers. You can- not broadcast a document to an e-mail address or a folder, and an FTP server together. One broadcast can handle all 300 Address Book entries as well as 30 manually entered locations, for total of 330 locations. A broadcast can handle either 5 folder locations or 5 FTP servers. Set the document. Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [Broadcast] and toggle the switch to [ON]. NOTE: You can assign [Broadcast] to the soft key. See “Soft keys” on page 10-4. Press [Enter]. If you select a destination from address book or a folder/FTP shortcut, that location will be highlighted on the display. To review or cancel a destination(s), press [Location]. If you want to cancel a destination(s), select the destination(s) you want to remove and press [Delete]. For more information about this display, see pages 5-23, 5-34 and 5-48. When all the desired destinations are selected, press [Start]. 5-63 canninG...
Page 216: Attaching Additional Files To The Scanned Document
Attaching additional files to the scanned document In addition to the document you are scanning, you may add up to 10 network files (or up to 10 MB files worth of files) to the job. To attach a file: Press [SCAN] on the control panel. Press [e-mail], [Folder] or [FTP]. Press [Others]. Press [Attachment]. NOTE: You can assign [Attachment] to the soft key. See “Soft keys” on page 10-4. After browsing, all accessible networks will be displayed. Select the network that contains your desired file. To scroll, use [Page Up] and [Page Down]. NOTE: The file should be under a shared folder that meets the following requirements: • The folder should be in the same segment with your machine. • The shared folder name should contain 12 or characters less. • The link to the folder should contain 100 characters or less in length. • The link to the file should be 128 characters or less in length. 5-64 canninG...
Page 217 Search through the network folders until you find the folder in which the your desired file is. • To go up one step, press [Back]. • To return to the first screen, press [Root]. If the user name and password are required to login to the file server, enter [UserName] and [Password]. • Press [User Name], then enter the user name and press [Enter]. Refer to page 5-30 step 10 for more information. • Press [Password], then enter the password and press [Enter.] Select the file you want to attach by touching it (It will become highlighted). To review the document properties, press the located next to the file. Press [Enter]. 5-65 canninG...
Page 218 To attach more files, press [Browse] and repeat steps 5 to 10. Otherwise proceed to step 12. To remove attachments, select the file you want to remove and press [Delete]. Press [Enter]. 5-66 canninG...
Page 219: Reviewing Or Canceling Commands
Chapter Reviewing or canceling commands Reviewing or canceling commands............6-2 To review or cancel a command .............6-2 Reviewing or canceling parts of a broadcast .........6-4 Printing a delayed command list ...........6-6 Printing a stored document ............6-6 View or print the results of a fax transaction .......6-8...
Page 220: Reviewing Or Canceling Commands
Reviewing or canceling commands Your machine can store several “Jobs” in memory. It also keeps track of each com- mand by assigning it a command number, like “001.” Delayed commands, redial attempts and current transactions are all stored in your machine’s memory and given a command number. Your machine can store up to 100 delayed commands. It identifies each by a three- digit command number from 001 to 100. The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also allows you to cancel a fax and e-mail transmission command. To review or cancel a command The operation differs depending on whether or not a document is currently being transmitted. Press [Fax Cancel/Job Confirm.]. If your machine is attempting to perform a command, proceed to step 5. NOTE: For details on canceling the group transmission and/or broadcast trans- mission in progress, refer to “Reviewing or canceling parts of a broadcast” on page 6-4. Press [Delayed Commands]. The currently stored command will be displayed. NOTE: [BrdCast] will be displayed for group transmission and broadcast transmission. eviewinG or cancelinG commandS...
Page 221 If you want to cancel a command, select the command you want to cancel. The confirmation message will appear. Press [Yes] to cancel the selected command. Otherwise, press [No]. NOTE: • I f the selected command was being transmitted, communication will be can- celed. • Y ou can cancel the destinations for broadcast transmission individually when the broadcast command in progress (See “Reviewing or canceling parts of a broadcast” on page 6-4.). To cancel other command, repeat procedures from step 4. Press [Reset] to return to the standby mode. eviewinG or cancelinG commandS...
Page 222: Reviewing Or Canceling Parts Of A Broadcast
Reviewing or canceling parts of a broadcast You can also review or cancel certain destinations within a broadcast. NOTE: When the broadcast command is in progress, you can cancel the destinations individually. However, you cannot cancel the destinations individually for the reserved command such as with delayed transmission. (Reserved documents mixed with fax and e-mail for broadcast transmissions will have different commands for fax and e-mail respectively. In this case, you can only cancel one of the commands.) Press [Fax Cancel/Job Confirm.], [Delayed Commands]. Select the command you want to cancel. When the broadcast command you have selected is in progress, you can cancel the destinations individually. Go to the next step without pressing [Yes]. Otherwise, go to the step 6. eviewinG or cancelinG commandS...
Page 223 To review or cancel the individual destinations within this broadcast, press [Detail]. Press the destination you want to cancel. Press [Yes]. If you want to cancel a different destination, go back to step 5. If you want to go back to reviewing or canceling another command, press [Enter]. To stop reviewing or canceling commands, press [Reset]. eviewinG or cancelinG commandS...
Page 224: Printing A Delayed Command List
Printing a delayed command list Your machine can print a command list which shows the following: • The command number, the batch transmission box number and the internet fax command number • The phone number, the e-mail address and the address book number of the speci- fied destination • The start time (this appears in the DD,HH:MM format) • The function specified for the command (ex. Broadcast, Batch transmission) will be printed in “Note”. To print a delayed command list, press [Setting], [List], [Journal List], [Command List], then [Yes]. Printing a stored document Your machine can print out documents stored for a delayed transmission. Press [Setting]. Press [Store Doc Settings]. Press [Print]. Press [Command Doc.]. eviewinG or cancelinG commandS...
Page 225 Press the command document you want to print. Press [Yes]. The selected command document will be printed. NOTE: The selected command document cannot be printed during a real time trans- mission or polling reception. eviewinG or cancelinG commandS...
Page 226: View Or Print The Results Of A Fax Transaction
View or print the results of a fax transaction The transaction history can display the past transactions. The results for each transaction can be also displayed and printed. Press [Fax Cancel/Job Confirm.]. (1) I f a document is currently being transmitted, the following display will be shown. Otherwise, proceed to step 4. (2) Press [No]. NOTE: Be sure to press [No] to keep the current transmission. If you press [Yes], the currently transmitting document will be canceled. The Delayed Commands list will be displayed. Press [Enter]. Press [Show History]. You can check the fax sending/receiving history, the mail sending history and the mail receiving history respectively. eviewinG or cancelinG commandS...
Page 227 Checking the fax sending/receiving history The sending/receiving history for the last 100 fax jobs can be displayed. Press [Show History]. The fax sending/receiving history will be displayed. Select the transaction you want to display. The transaction results will be displayed. Press [Yes] to print the transaction results. NOTE: • R egarding the error code in “Result” column, see “Error codes” on pages 14-24 to 14-25. • I n fax transaction results, “Tx Result” will be printed for fax transmissions, and “Rx Result” will be printed for fax receptions. eviewinG or cancelinG commandS...
Page 228 Checking the mail sending history The transmission history for the last 50 Internet faxes and scan to e-mails can be displayed. Press [Mail report Tx.]. The mail transmission history will be displayed. Select the transaction you want to display. The transaction result is displayed. Press [Yes] to print the transaction results. NOTE: Regarding the error code in “Result” column, see “Error codes” on pages 14-24 to 14-25. 6-10 eviewinG or cancelinG commandS...
Page 229 Checking the mail reception history The reception history for the last 50 Internet faxes and scan to e-mails can be displayed. Press [Mail report Rx.]. The mail reception history will be displayed. Select the transaction you want to display. The transaction result is displayed. Press [Yes] to print the transaction results. The transaction results will be printed. NOTE: Regarding the error code in “Result” column, see “Error codes” on pages 14-24 to 14-25. 6-11 eviewinG or cancelinG commandS...
Page 230 6-12 eviewinG or cancelinG commandS...
Page 231: Copying
Chapter Copying Before copying ..................7-2 Document and paper handling ............7-2 Memory overflow message ..............7-2 Making copies ..................7-3 Making copies .................7-3 Setting the next document .............7-3 Copying using both document glass and ADF .......7-5 Copy reservation ................7-7 Basic copy settings .................7-8 Document type ................7-8 Contrast ...................7-9 Number of copies ................7-9 Advanced copy functions..............7-10 Selecting the paper size ..............7-11 Zoom ratio ..................7-12 Automatic sorting .................7-13 Combine ..................7-14 Duplex copy ...................7-16 Card Copy ..................7-25 Specifying the document size to copy...........7-27 Checking the copy print queue .
Page 232: Before Copying
Before copying Document and paper handling Before you begin making copies, please read the information mentioned on pages 1-24 to 1-32. Memory overflow message If the memory overflows while scanning the first page Press [Stop] to return to the standby mode.  C hange the resolution or wait until memory becomes available before trying to copy again. If the memory overflows while scanning page 2+ • Press [Yes] to copy the stored pages. • Press [No] to cancel the copy job. Change the resolution or wait until memory becomes available before trying to copy again. NOTE: The following display is shown when the documents still remain. Press [Stop] to discharge the remaining documents. opyinG...
Page 233: Making Copies
Making copies Making copies Set the document. (See page 1-25) Press [COPY] to display the Copy standby mode. If necessary, adjust the copy settings. See “Basic copy settings” on page 7-8 To clear the settings, press [Reset]. Press [Start]. To stop copying, press [Stop]. Setting the next document The next document can be set when performing Sort Copy (See page 7-13), Com- bined Copy (See page 7-14), Card Copy (See page 7-25) in order to scan a different document. The default setting for this mode is [NO] when using the ADF, and [Yes] when using the document glass. When using the ADF Set the document in the ADF. (See page 1-25) Set Sort Copy/Combine Copy. Press [Start]. Press [Yes] while the document is being scanned. When the document has been scanned, set the next document. opyinG...
Page 234: When Using The Document Glass
Press [Next Doc]. The next document will be scanned. • The Next Doc setting can be deleted by pressing [Complete]. • To scan another document, press [Yes] while the document is scanning. When using the document glass Set the document on the document glass. (See page 1-25.) Set Sort Copy/Combine Copy/ Card Copy. Press [Start]. • Pressing [No] during document scanning will start the copying of all docu- ments when the scan has been completed. When scanning has been completed, set the next document (if a book, set the next page in place). opyinG...
Page 235: Copying Using Both Document Glass And Adf
Press [Next Doc]. The next document will be scanned. Press [Complete] when all the documents have been scanned. Copying using both document glass and ADF When the next document setting is activated you can make a copy using both the document glass and ADF. Set the document in the ADF or on the document glass. Set Sort Copy/Combine Copy. NOTE: Card Copy cannot be used for Combine copy. Press [Start]. When the document has been loaded into the ADF, press [Yes] during scanning. When scanning has been completed, set the next document. NOTE: When a document is loaded in the ADF, remove the document from the docu- ment glass. opyinG...
Page 236 Press [Next Doc]. The next document will be scanned. • Press [Complete] to begin copying. (1) W hen the document is scanned using the document glass, select the docu- ment size. (2) Press [Enter]. When the document is scanned using the document glass, press [Complete] to begin copying. • When the document is scanned using the ADF, copying will begin automati- cally. NOTE: • T o have the next document scanned, press [Next Doc] while the document is being scanned. • T he ADF’s default setting is set to [Complete]. To scan the next document, select [Next Doc] while the current document is being scanned. For the docu- ment glass, the default setting is [Next Doc]. • S etting to [Complete] during scanning will begin copying of the scanned docu- ments. opyinG...
Page 237: Copy Reservation
Copy reservation A different document can be set and reserved for copying even while another copy is being printed. After the current job has been printed the next job will begin, mean- ing you won’t have any downtime! “Copy Reserve Ready” will be displayed while the job is printing. Set the document you want to reserve. Adjust the copy settings. (See pages 7-8 to 7-9) Press [Start]. Press [Yes] to perform copy reservation. The document will be scanned and copying will begin after the current job has finished. NOTE: The copy queue can be checked. (See page 7-28) opyinG...
Page 238: Basic Copy Settings
Basic copy settings Document type 300 dpi or 600 dpi can be selected for [Text] and [Photo]. Refer to the table below and select the appropriate resolution. The default setting is [Auto]. Option Document type Resolution Documents containing photographs or drawings 300 dpi Auto with letters Text Documents with letters 300 dpi Photo Photographs or drawings 300 dpi Text High-Res Documents with letters 600 dpi Documents containing photographs or drawings 600 dpi Text&Photo High- with letters Photo High-Res Photographs or drawings 600 dpi * T his resolution requires more memory. If you try to copy several pages at once, the memory may overflow. To select the document type: Press [Doc. Type]. Select the document type. Press [Enter].
Page 239: Contrast
Contrast You can lighten or darken the document pages you are copying. To change the contrast setting: Press [Contrast]. Select one of the contrast types. Normal Darker Lighter Lightest Darkest Press [Enter]. NOTE: You can change the default setting for [Contrast]. See “Accessing the copy set- tings” on page 12-3. Number of copies Each job can contain up to 99 copies. Use the numeric keys to enter the desired number of copies (01-99). opyinG...
Page 240: Advanced Copy Functions
Advanced copy functions The table below lists the advanced functions that can be used in the Copy mode. To select the advanced copy functions: Press [COPY] to display the Copy standby mode. Press [Others]. Press the key you want to select. Refer to the pages indicated for detailed information. NOTE: You can assign a function that you frequently use to a soft key for instant recall. (See pages 10-2 to 10-6.) Advanced function Descriptions Reference Page Bypass Use this to set the paper type on the bypass p. 1-32 tray. Zoom Use this to set the magnification for zoom copy. p. 7-12 Enable or disable the sort copy. p. 7-13 Sort Combine Enable or disable the combine copy. p. 7-14 Duplex Copy Enable or disable the duplex copy. p. 7-16 Specify the size of the document to be copied. p. 7-27 Doc.Size Enable or disable the card copy. p. 7-25 Card Copy C ard Copy is available from document glass only. 7-10 opyinG...
Page 241: Selecting The Paper Size
Selecting the paper size The machine will automatically select the appropriate paper to match the original document, however you can manually specify the paper all well. In addition, bypass copy is available using the bypass tray. Selecting the paper From the display, select the cassette containing the paper you want to use for copy- ing. • For bypass copy, use the following procedure to set the paper type. Press [Others], [Bypass]. Select the paper type you want to use for copying. Press [Enter]. 7-11 opyinG...
Page 242: Zoom Ratio
Zoom ratio This machine allows you to reduce the image you are copying. There are three ways to enter the zoom ratio. Using preset ratios Press [Zoom]. Select the following preset ratio. • 50%: Min. • 64%: Letter (8.5" 11")  Half-letter (5.5" × 8.5") × • 78%: Legal (8.5" 14")  Letter (8.5" × 11") × • 100% • 121% : Legal (8.5" × 14")  11" × 17" • 129% : Letter (8.5" × 11")  11" × 17" • 154% : Half-letter (5.5" × 8.5")  Legal (8.5" × 14") NOTE: For enlargement copy, you can only use the document glass. Press [Enter]. Adjusting the ratio 1% increments Press [Zoom]. Adjust the ratio by using [ + ] or [ - ]. (You can set the magnification from 25 to 100% for the ADF, from 25 to 400% for the document glass.) Press [Enter]. Manually enter the ratio Press [Zoom]. Use the numeric keys to enter your desired ratio. (You can set the magnification from 25 to 100% for the ADF, from 25 to 400% for the document glass.) Press [Enter].
Page 243: Automatic Sorting
Automatic sorting Copy jobs can be collated into individual sets, meaning they are ready for office distribution. To enable/disable automatic sorting: [ON] and [OFF] toggle every time you press [Sort]. NOTE: You can change the default setting for [Sort]. See “Accessing the copy settings” on page 12-3. 7-13 opyinG...
Page 244: Combine
Combine Multiple originals can be copied into an arrangement on one sheet of paper. Document orientation on the ADF Result image of combined copy or document glass • In case of 2-in-1 • In case of 4-in-1 NOTE: • For enlargement copy, you can only use the document glass. • This machine does not have an image rotation function. Set the document. Press [COPY] to display the Copy standby mode. Press [Others], [Combine]. NOTE: You can assign [Combine] to the soft key. See “Soft keys” on pages 10-2 to 10-6. Select the number of document to be combined on to one sheet of paper. • When you set an advanced function, proceed to step 5. • When you do not set an advanced function, proceed to step 8. Press [Advance]. 7-14 opyinG...
Page 245 Selecting the paper (1) When selecting the paper, press [Paper]. (2) Select the paper. (3) Press [Enter]. Setting the magnification The magnification is automatically set. However you can change the copy magnifi- cation in the following steps. (1) Press [Ratio] to change the copy magnification. (2) S elect a preset ratio, use [ + ] [ - ] or the numeric keys to set the magnifica- tion. • The magnification can be set from 25% to 100% for the ADF, from 25% to 400% for the document glass. (3) Press [Enter]. Press [Enter] twice to return to the standby mode. Set the document and press [Start]. NOTE: Press [Reset] to cancel the combine copy settings. 7-15 opyinG...
Page 246: Duplex Copy
Duplex copy You can use this function to perform: • One-sided copying of a duplex document (2:1) (See page 7-19) • Duplex copying of a duplex document (2:2) (See page 7-21) • Duplex copying of a one-sided document (1:2) (See page 7-23) Binding Result image of Document orientation position duplexed copy R&L  1 sided R&L *1 The front and backside of the document must be in the same direction. 7-16 opyinG...
Page 247 Binding Result image of Document orientation position duplexed copy • W hen you place • W hen you place the front side the backside R&L  2 sided R&L • W hen you place • W hen you place the front side the backside R&L  2 sided R&L *1 The front and backside of the document must be in the same direction. *2 The front side and the backside are set in different directions. NOTE: • Enlargement copy is only available when you perform the duplex copy (1:2) of one-sided documents using the document glass. • This machine does not have an image rotation function. 7-17 opyinG...
Page 248 How to bind copied documents The document can be bound on the left side, right side or top. Right or left binding Document Left binding Right binding • Select these when binding on the right or left side of the copy. Top binding Top binding Document • Select this when binding on the top side of the copy. 7-18 opyinG...
Page 249 One-sided copying of a duplex document (2:1) This mode allows you to convert two-sided originals into one-sided documents. Scan the front side. Turn over the document The scanned data temporarily and scan the backside. saved in the memory will be sorted and printed. To ADF To ADF NOTE: When the power fails due to such as blackout during one-sided copying of duplex document, see as follows: • While sorting the scanned data: The scanned data temporarily saved will not be saved in memory. • When sorting the scanned data is completed: The scanned data temporarily saved will be saved in memory. Set the front side of the duplex document in the ADF. Press [COPY] to display the Copy standby mode. Press [Others], [DuplexCopy]. NOTE: You can assign [DuplexCopy] to the soft key. See “Soft keys” on pages 10-2 to 10-6. Press [2 -> 1 sided]. • If you set an advanced functions proceed to step 5. • If you do not set an advanced function, proceed to step 7. Press [Advance]. 7-19 opyinG...
Page 250 (1) Press [Bind] to set the document bind position. • Press [DuplexCopy] to return to the duplex copy display. (2) Press [Right&Left] or [Top]. (3) Press [Enter]. Press [Enter] twice to return to the standby display. Press [Reset] to cancel the duplex copy settings. Press [Start]. The front side of the duplex document will be scanned. When the following display is shown, place the backside of the duplex docu- ment in the same direction as the front side and press [Start]. • Press [Stop] to cancel. • Be sure to set the document in the correct direction. (See the table on page 7-16.) 7-20 opyinG...
Page 251 Duplex copying of a duplex document (2:2) This mode will convert two-sided originals into two-sided documents. Set the front side of the duplex document in the ADF. Press [Copy] to display the Copy standby mode. Press [Others], [DuplexCopy]. NOTE: You can assign [DuplexCopy] to the soft key. See “Soft keys” on pages 10-2 to 10-6. Press [2 -> 2 sided]. • If you set an advanced function, proceed to step 5. • If you do not set an advanced function, proceed to step 7. Press [Advance]. (1) Press [Bind] to set document bind position. • Press [DuplexCopy] to return to the duplex copy display. 7-21 opyinG...
Page 252 (2) Press [Right&Left] or [Top]. (3) Press [Enter]. Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. Press [Start]. Scan the front side of the duplex document. When the following display is shown, set the document in the correct direction and press [Start]. (See the table on page 7-17.) • Press [Stop] to cancel. • Be sure to set the document in the correct direction. (See the table on page 7-17.) 7-22 opyinG...
Page 253 Duplex copying of a one-sided document (1:2) Set the document. Press [COPY] to display the Copy standby mode. Press [Others], [DuplexCopy]. NOTE: You can assign [DuplexCopy] to the soft key. See “Soft keys” on pages 10-2 to 10-6. Press [1 -> 2 sided]. • If you set an advanced function, proceed to step 5. • If you do not set an advanced function, proceed to step 7. Press [Advance]. (1) Press [Bind] to set the binding position. • Press [DuplexCopy] to return to the duplex copy display. 7-23 opyinG...
Page 254 (2) Press [Right&Left] or [Top]. (3) Press [Enter]. Press [Enter] twice to return to the standby mode. Press [Reset] to cancel the duplex copy settings. Press [Start]. Press [Yes] while the document is being scanned. Selecting [No] will cause one-sided document output. After the document has been scanned, set the next document. Press [Next Doc]. • The Next Doc setting can be deleted by pressing [Complete]. • To scan another document, press [Yes] while the document is being scanned. 7-24 opyinG...
Page 255: Card Copy
Card Copy The front and back of an ID card or check-sized original can be copied onto one sheet of paper by using the document glass. Two id card-sized originals can be also copied at the same time. When copied onto When copied onto Document orientation paper paper Card Card × 2 Personal Check Business Check NOTE: • C opying can be done with the platen cover open. Avoid looking at the light while copying. Looking at the light could cause eye damage. • C ard Copy is available only from the document. Set the card or check on the document glass. (1) Press [Copy] to display the copy standby mode. (2) Press [Card Copy]. 7-25 opyinG...
Page 256 (1) Select the type of object you want to copy. (2) Press [Advance]. (1) Press [Paper] to select the paper. • You can change the type of object by pressing [Card Copy]. (2) Press [Enter] twice. Press [Start]. Once scanning has completed, turn over all of the placed originals and press [Next Doc]. • The Next Doc setting can be deleted by pressing [Complete]. 7-26 opyinG...
Page 257: Specifying The Document Size To Copy
Specifying the document size to copy If the document size exceeds the size set, only the default scan range will be copied. To insure that your job is scanned properly, please adjust the scan range. Set the document. (1) Press [COPY] to display the Copy standby mode. (2) Press [Others]. Press [Doc.Size]. NOTE: You can assign [Doc.Size] to the soft key. See “Soft keys” on pages 10-2 to 10-6. (1) Select the size of the document to be copied. (2) Press [Enter] twice. Press [Start]. 7-27 opyinG...
Page 258: Checking The Copy Print Queue
Checking the copy print queue If a job is scanned while another job is printing, that job will be reserved in the copy print queue. The copy will be printed based on the order in which it was scanned. In addition, if the toner or paper runs out while copying, copy reservation can be used in the same way if the job has not been completed. Press [Setting], [Management], [Next], [Display Jobs in Queue]. Press [Reserved Copy]. This shows the jobs currently in the queue. Press [Reset] to return to the standby mode. 7-28 opyinG...
Page 259: Pc-Fax Function
Chapter PC-Fax function Installing the driver ................8-2 Sending a PC fax ..................8-3...
Page 260: Installing The Driver
You can send a document from a PC application to a remote fax machine or e-mail location: This process allows you to save time and reduce the paper consumption in your office. Installing the driver In order to perform a PC fax, you need to have the PC-FAX driver installed on your The PC-FAX driver is located on the GDI print driver CD supplied with your machine. For more information on how to install the driver, please refer to the pdf manual located on “Manual” folder on the GDI print driver CD. pc-F ax FUnction...
Page 261: Sending A Pc Fax
Sending a PC fax After the PC-FAX driver is installed on your PC, you can send a document directly from your PC to a remote fax machine or e-mail inbox. The following steps provide the basic procedure for sending a PC fax. Verify that your machine is properly connected to the computer and the power has been turned on. Verify that you have installed the fax driver on your computer. Start the desired application program and create/open a document. Click [Print] from the File menu. Make sure that “Imagistics fx2080 Fax” is selected as the printer. If you want to make any adjustments, click [Properties]. For details, refer to the “Network Printer Manual” on the CD supplied with your machine. Click [Print]. The “Fax Transmission Settings” dialog will appear. NOTE: To display the “Fax Transmission Settings”, a Web browser such as Microsoft Internet Explorer should be installed on your computer. Specify the destination and click [Send]. NOTE: For more information on PC faxing, refer to the pdf manual located on “Man- ual” folder on the CD supplied with your machine. pc-F ax FUnction...
Page 262 pc-F ax FUnction...
Page 263: Pc Printing
Chapter PC printing Installing the driver ................9-2 Printing a document from the PC ............9-3...
Page 264: Installing The Driver
Your machine can be used as a printer, either locally through the USB port or through the network via the Ethernet port. PHONE PHONE LINE PHONE PHONE LINE Installing the driver In order to use your machine as a printer you should have the applicable print driver installed on your PC. The GDI print driver CD and PCL print driver CD are supplied with your fx2080. For local printing you may use the PCL print driver only. For network printing, you can use both PCL and GDI print driver. The drivers are located on the CD supplied with your machine. The CD also con- tains the pdf manual for print driver, please refer to the “Manual” folder on the CD. printinG...
Page 265: Printing A Document From The Pc
Printing a document from the PC After the network or local print driver is installed on your PC, you can printout documents from virtually any PC application. The following steps describe the typical process when printing documents out of Windows-based applications. The exact process may vary depending on the applica- tion you are using. Verify that your machine is properly connected to the computer, the power has been turned on and the cassette is full of paper. Verify that you have installed the print driver on your computer. Start the desired application program and create/open a document. Click [Print] or [Print Setup] from the File menu. Make sure that the Imagistics fx2080 is selected as the printer. If you want to make any adjustments, click [Properties] or [Setup]. Click [OK] or [Print] to start the print job. NOTE: For more information on printing, please refer to the pdf manual located on the “Manual” folder on the print driver CD supplied with your machine. printinG...
Page 266 printinG...
Page 267: Special Features
Chapter Special features Soft keys ....................10-2 Soft key functions .................10-2 Programming a soft key ...............10-5 Macro keys ....................10-7 Registering or editing a Macro .............10-7 Deleting a Macro key ..............10-10 Changing the Macro key speed ..........10-11 Editing macro key titles .............10-12 Executing a Macro command .............10-13 Program one-touch ................10-14 Registering or editing a program one-touch ......10-14 Deleting a program one-touch ............10-19 How to use a program one-touch..........10-20 F-code box feature ................10-21 F-code introduction ..............10-21 Registering or editing an F-code box .........10-21 Printing a list of F-code boxes ............10-30 Printing a list of documents stored in F-code boxes ....10-30 Deleting an empty F-code box ............10-30 Storing a document in a bulletin box .........10-31 Printing stored documents ............10-33 Deleting stored documents ............10-35 Sending a document using a subaddress and password .
Page 268 Soft keys The soft key is a shortcut key. By assigning frequently used functions to a soft key you can perform instant recall of this feature. The five soft keys can be displayed on the standby mode. You can program the soft keys for the copy, fax and scanner displays. Also, the fax and scanner displays have multiple tabs on the bottom of the display that toggle between fax, e-mail, folder etc. Each of these tabs can contain its own set of soft keys. Example of Copy standby mode Soft key 1 Soft key 2 Soft key 3 Soft key 4 Soft key 5 Soft key functions The following table lists the functions you can assign to a soft key. Copy mode Function name Descriptions Reference page Macro Program Use this to perform the macro program. p.10-7 Doc.Type Use this to set the document type and resolution for copying. p.7-8 Contrast Use this to set the contrast for copying. p.7-9 Card Copy Use this to set the card copy. p.7-25 Zoom Use this to set the magnification for copying.
Page 269 Fax/I-Fax mode Each tab can have the same set of soft keys or you can customize each tab’s soft keys. Function name Descriptions Internet fax Reference page Macro Program Use this to perform the macro program.   p.10-7 Resolution* Use this to set the scanning resolution. p.3-2   Contrast* Use this to set the scanning contrast. p.3-3   Redial Use this to specify the destination to redial.  p.3-13 Monitor Use this to obtain a dial tone for on-hook dialing.  p.2-19 Address Book Use this to specify the destination by the address book p.2-12   number. Fax Forward Makes on/off setting for fax forwarding.  p.3-51 Fax & Copy Makes on/off setting for Fax&Copy.
Page 270: Soft Keys
Scan mode Each scan mode can have the same set of soft keys or you can customize each tab’s soft keys. Function name Descriptions e-mail Folder FTP Reference page Macro Program Use this to enter, edit or perform a macro program.    p.10-7 Doc. Type Use this to set the document type for scanning. p.5-4    Contrast Use this to set the contrast for scanning.    p.5-3 Resolution Use this to set the scanning resolution. p.5-2    Zoom Use this to set the magnification for scanning.    p.5-57 Scan Size Use this to specify the scanning size for documents.
Page 271: Programming A Soft Key
Programming a soft key Press [Setting], [Management], [Soft Key]. Select the standby mode. The machine shows the function currently assigned to the soft key. Select the soft key you want to change. 10-5 pecial FeatUreS...
Page 272 (1) Select the function you want to assign to a soft key. (2) Press [Enter]. The selected function is assigned to the corresponding soft key. If you want to program another soft key, repeat the procedures from step 3. To exit the operation, press [Reset]. NOTE: If a function is already set as a soft key, you cannot register that function into another soft key. 10-6 pecial FeatUreS...
Page 273: Macro Keys
Macro keys If you perform the same operation repeatedly, you can automate the operation using a macro. A macro is a series of the several steps grouped together as a single command to accomplish the operation automatically. A macro key can record up to 60 steps. NOTE: • P ress [Reset] first when you use other functions within a few minutes after executing Macro. • When you set the copy protect to [ON], you cannot use the macro program. • Y ou can execute [Macro Program] from all mode of Copy, Fax and Scan by pressing [Macro Program] (See page 10-13). • Y ou can assign [Macro Program] to the soft key. See “Soft keys” on page 10-2. Registering or editing a Macro In any standby mode, press [Others], [Macro Program]. NOTE: When steps have already been registered in Macros, the corresponding list of steps for that key will be displayed. In that case, press [Enter]. Press [Enter/Edit]. Select the macro key you want to register. 10-7 pecial FeatUreS...
Page 274 Press [Yes] to enter or edit a macro key. • If you want to cancel, press [No] and go back to step 4. Perform the operation you want to register. NOTE: • D uring the programming, the machine beeps to indicate the machine is in the macro programming mode. • Y ou can register up to 60 steps. When you exceed 60 steps. “ Too many commands. Would you like to enter?” message will appear. I f you want to register them, press [Yes]. I f you want to abort, press [No]. • W hile the registering, any mistakes in the operations and changes procedures are also registered. • N ormally, the key to finish the macro registration is [Start]. However, when you select the operation including browsing the folders or files on network or searching directory as below, the key to execute the browsing operation or to execute searching directory is used to finish the registration. The last key in the following steps becomes the key to finish the registration. • [SCAN], [e-mail], [Search], ([Advanced]), (Condition entry), [Execute] • [SCAN], [e-mail], [Others], [Attachment] • [SCAN], [Folder], [Browse] • [SCAN], [Folder], [Add/Edit], (Number selection), [Link] • [SCAN], [Folder], [Others], [Attachment] • [SCAN], [FTP], [Others], [Attachment] • [ Setting], [Scanner Settings], [Folder Shortcut], [Add/Edit], (Number selec- tion), [Link] Press [Start] to finish the entry. 10-8 pecial FeatUreS...
Page 275 NOTE: The following display will appear when you press [Start]. Press [Yes] to register the operation including the [Start] command. Press [No] to register the operation but exclude the [Start] command. You can use this function as follows: Press [No] while registering the sending operation to exclude [Start] in the Macro command. When the Macro command is selected, all the registered steps will run but you will need to manually select [Start] to begin job execution. This allows you to perform other setting adjustments in addition to the Macro com- mands. * I f you press [Yes] and include [Start] in the Macro command, the fax and Internet fax will be sent. Therefore, such settings as delayed transmissions cannot be set. Enter the title. • The title can contain up to 60 characters. • For details on character entry, see page 1-10. Press [Enter] to complete the entry. NOTE: • I ndividual operations cannot be changed once registered. You will need to return to the beginning and perform the entire entry again. • T o print a list of macro keys, press [Setting], [List], [Settings List], [Macro List], then [Yes]. 10-9 pecial FeatUreS...
Page 276: Deleting A Macro Key
Deleting a Macro key In any standby mode, press [Others], [Macro Program], [Enter]. Press [Delete]. Select the macro key you want to delete. Press [Yes] to delete. • If you want to cancel, press [No]. Press [Reset] to return to the standby mode. 10-10 S pecial FeatUreS...
Page 277: Changing The Macro Key Speed
Changing the Macro key speed You can adjust the Macro key speed. The default setting is “Normal”. In any standby mode, press [Other], [Macro Program], [Enter]. If nothing is registered in “Macro No.”, you cannot change this setting. Press [Key Speed]. Select the key speed, and then press [Enter]. Press [Reset] to return to the standby mode. 10-11 pecial FeatUreS...
Page 278: Editing Macro Key Titles
Editing macro key titles The Macro key titles can be edited. In any standby mode, press [Others], [Macro Program], [Enter]. Press [Edit Title]. Select the macro key whose title you want to edit. Edit the macro name as you want. • The title can contain up to 60 characters. (For details on character entry, refer to page 1-10.) Press [Enter] to save the title. To edit another title, repeat from step 3. Press [Reset] to return to the standby mode. 10-12 S pecial FeatUreS...
Page 279: Executing A Macro Command
Executing a Macro command In any standby mode, press [Others], [Macro Program]. Press the macro key you want to run. If you want to stop the macro operation in progress, press [Stop]. 10-13 pecial FeatUreS...
Page 280: Program One-Touch
Program one-touch By registering advanced communications in a program one-touch, you can perform a multi-step operation by simply pressing one key. You can register the following functions: • Delayed transmission • Polling • F-code polling • F-code transmission Delayed transmissions can be combined with any of the other three operations. Registering or editing a program one-touch This describes the procedure for registering a fax number or advanced communica- tion into a programmable one-touch. You can edit the number or name by overwrit- ing or deleting the existing information in each step. Press [Setting], [Fax Settings], [Program One-Touch], [Enter/Edit]. Press the program one-touch number you want to register or edit. Specify the destination. You can specify multiple destinations. • Press [Dialing Options], then enter the number using the numeric keys. – or – • Specify the destination using the address book. – or – • Press [Address Book Entry], then specify the address book number. – or – • Press [Group Tx], then specify a group. 10-14 S pecial FeatUreS...
Page 281 Press [Others]. Select the advanced communication. • If you press [Delayed Tx], go to step 6 of the “Delayed transmissions” on page 10-15. • If you press [Polling], go to step 6 of the “Polling reception” on page 10-16. • If you press [FPolling], go to step 6 of the “F-code polling” on page 10-18. • If you press [F-Code Tx], go to step 6 of the “F-code transmission” on page 10- Delayed transmissions Delayed transmissions can be combined with any of the other three operations. Use [ ] [ ] [ ] [ ]or the numeric keys to register the transmission time. • If “00” is set for the day, the communication will start on the day set for the programmable one-touch. Press [Enter] to return to the display in step 5 on page 10-15. When combining this operation with another operation, proceed to register the next operation. 10-15 pecial FeatUreS...
Page 282 When you finished the registration, press [Enter]. To return to the standby mode, press [Reset]. Polling reception Press [ON]. Press [Enter] to return to the display in step 5. • If performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) Press [Enter] to complete the entry. Press [Enter] again to finish the registration. To return to the standby mode, press [Reset]. 10-16 S pecial FeatUreS...
Page 283 F-code transmission Use the numeric keys to enter the sub-address. • The sub-address can contain up to 20 characters, * and/or #. Press [Enter]. Use the numeric keys to enter the password. • The password can contain up to 20 characters, * and/or #. • If the remote machine’s F-code Box has not been set a passcode, do not enter any character. Press [Enter] to return to the display in step 4. • When performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) Press [Enter] to complete the entry. Press [Enter] again to finish the registration. To return to the standby mode, press [Reset]. 10-17 pecial FeatUreS...
Page 284 F-code polling Use the numeric keys to enter the sub-address number. • The sub-address can contain up to 20 characters, * and/or #. Press [Enter]. Use the numeric keys to enter the password. • The password can contain up to 20 characters, * and/or #. Press [Enter] to return to the display in step 5. • When performing a delayed transmission, press [Delayed Tx] and proceed to step 6 of “Delayed transmissions”. (See page 10-15.) Press [Enter] to complete the entry. Press [Enter] again to finish the registration. To return to the standby mode, press [Reset]. 10-18 S pecial FeatUreS...
Page 285: Deleting A Program One-Touch
Deleting a program one-touch Press [Setting], [Fax Settings], [Program One-Touch], [Delete]. Press the program one-touch number you want to delete. When the confirmation message appears, press [Yes] to delete. • Press [No] to cancel the deletion. To delete another program one-touch number, repeat from step 2. Press [Reset] to return to the standby mode. NOTE: To print a list of program one-touch numbers, press [Setting], [List], [Other lists], [Program One-Touch], then [Yes]. 10-19 pecial FeatUreS...
Page 286: How To Use A Program One-Touch
how to use a program one-touch Example: When delayed transmission has been registered. Set the document (See page 1-25). Press [FAX] to display the Fax standby mode. Press [Others]. Press [Program One-Touch]. NOTE: You can assign [Program One-Touch] to the soft key. See “Soft keys” on page 10-2. Select the program one-touch you want to execute. When the confirmation message appears, press [Yes] to execute it. 10-20 S pecial FeatUreS...
Page 287: F-Code Box Feature
F-code box feature F-code introduction The ITU-T, the United Nations agency that standardizes international telecom- munications, has created the fax industry standard for using subaddressing and password-based communication. With subaddressing, your machine can perform secure transmissions and polling. Another term for subaddressing is F-code, which Imagistics uses on the machine display and in the instruction manual. Guidelines for using F-code (1) Before creating an F-code box, you must know if the remote fax machine is com- patible with the ITU-T subaddressing protocol and that this feature is active on the machine. (2) To permit the other party to send or poll documents from your F-code boxes, you must create an F-code box in your machine and the other party must know your F-code box’s subaddress and password. (3) To send or poll the remote fax machine’s F-code boxes, you have to know their subaddress and password. Registering or editing an F-code box The elements of creating an F-code box are as follows: Box Name You can assign an identifier name for each F-code box. (The name can contain up to 16 characters.) Sub-address This is the ITU-T subaddress needed to perform an F-code fax transac- tion. (A subaddress and password can contain up to 20 characters and may consist of numbers, * or #.) The subaddress and password (if set) sent from remote fax machine must match with your F-code box’s subaddress (and password) for F-...
Page 288 Registering or editing an F-code box NOTE: If you want to change an existing F-code box, you first must delete the old box before creating a new one. Press [Setting], [Fax Settings], [F-Code Box], [Enter/Edit]. Select the F-code box you want to register. Select the type of F-code box. Refer to pages 10-23 through 10-29 for the registration method. 10-22 S pecial FeatUreS...
Page 289 q If you setup a Security box Press [Secure Box]. Use the numeric keys to enter the sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses. Numerals, #, * can be entered. • If the number is incorrect, press [Clear] to erase it, then re-enter the number correctly. Press [Enter]. Use the numeric keys to enter the I.D. code (4 digits). • The I.D. code is required to retrieve documents in the security box, or to edit the box settings. • The I.D. code cannot be viewed after it is entered, be sure to remember this code. Press [Enter]. 10-23 pecial FeatUreS...
Page 290 Enter the box name. (1) Press [Box Name]. (2) Enter the box name. • The name can contain up to 16 characters. • For details on character entry, see “Entering characters” on page 1-10. (3) Press [Enter]. Enter the ITU-T password and hold time as necessary. 10-24 S pecial FeatUreS...
Page 291: Entering A Password
q Entering a password (1) Press [Password]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords. Numerals, # and * can be entered. • This is the password for ITU-T-compatible F-Code fax transactions. You do not need to have a password for the F-Code box. However, using a password will make your F-Code communications more secure. q Setting the hold time The hold time is the period (0 to 31 days) for which documents in the security box are retained. Documents are retained indefinitely when 00 days has been set. (1) Press [Hold time]. (2) Enter the hold time using [ ] [ ] or the numeric keys, then press [Enter]. To register another F-code box, press [Enter], then repeat from step 2 of “Regis- tering or editing an F-code box” on page 10-22. Press [Reset] to return to the standby mode. 10-25 pecial FeatUreS...
Page 292 q If you setup a Bulletin box Press [Bulletin Box]. Use the numeric keys to enter the sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-code compatible fax. • Up to 20 digits can be entered for sub-addresses. Numerals, #, * can be entered. • If you enter an incorrect number, press [Clear] to delete it and then enter the correct one. Press [Enter]. Enter the box name. (1) Press [Box Name]. (2) Enter the box name. • The name can contain up to 16 characters. • For details on character entry, see page 1-10. (3) Press [Enter]. Perform settings for Password, Rx Protect, Auto Print, OverWrite, Erase Tx Doc, and I.D.Code as necessary. 10-26 S pecial FeatUreS...
Page 293 q Entering an ITU-T password (1) Press [Password]. (2) Enter the password using the numeric keys, then press [Enter]. • Up to 20 digits can be entered for passwords. Numerals, # and * can be entered. q Setting protected reception (1) Press [Rx Protect]. • When protected reception has been set to [ON], a document cannot be received into this bulletin box. (2) Select either [ON] or [OFF], then press [Enter]. • If [ON] has been selected for this setting, Auto Print and OverWrite settings are set to [OFF] and cannot be set. 10-27 pecial FeatUreS...
Page 294 q Setting auto print (1) Press [Auto Print]. • If [ON] has been selected for auto print, documents received in the bulletin box will be printed automatically when it is received. (2) Select either [ON] or [OFF], then press [Enter]. q Setting overwrite (1) Press [OverWrite]. • If you set the overwrite function to [ON], newly received documents will over- write documents previously stored in memory. (2) Select either [ON] or [OFF], then press [Enter]. 10-28 S pecial FeatUreS...
Page 295 q Setting deletion of documents after transmission (1) Press [Prev] or [Next], then press [Erase Tx Doc]. • When Erase Tx Doc has been set to [ON], the machine erases the document from the box as soon as it sends it. (2) Select either [ON] or [OFF], then press [Enter]. q Entering an I.D. code (1) Press [I.D.Code]. • You do not always need to register the I.D. code. Once you register it, how- ever, entering the I.D. code is required in the following cases. • When editing the box settings • When storing documents in the box • When printing the document stored in the box • O nce entered, the I.D. code cannot be viewed. Be sure to remember this code. • T o release the I.D. code, first enter the current registered I.D. code and then enter “0000”. (2) Enter the I.D. code (4 digits) using the numeric keys, then press [Enter]. • If you enter an incorrect character, press [Clear] to delete it and enter the correct character. To register another F-code box, press [Enter], then repeat from step 2 of “Regis- tering or editing an F-code box” on page 10-22. Press [Reset] to return to the standby mode. 10-29 pecial FeatUreS...
Page 296: Printing A List Of F-Code Boxes
Printing a list of F-code boxes To print a list of your F-code boxes, press [Setting], [List], [Other Lists], [F-Code Box], then [Yes]. Printing a list of documents stored in F-code boxes To print a list of documents stored in F-code boxes, press [Setting], [List], [Other Lists], [F-Code Doc.], then [Yes]. Deleting an empty F-code box An F-code box must be empty in order to delete it. (If you select the F-code box which is not empty, the machine will beep. If this happens, print the documents in the box prior to deleting it.) To delete an empty F-code box: Press [Setting], [Fax Settings], [F-Code Box], [Delete]. Select the F-code box you want to delete. Use the numeric keys to enter the I.D. code (4 digits) if it has been set. If an I.D. code has not been set, proceed to step 4. Press [Yes] to delete. • Press [No] to cancel the deletion. To delete another F-code box, repeat from step 2. Press [Reset] to return to the standby mode. 10-30 S pecial FeatUreS...
Page 297: Storing A Document In A Bulletin Box
Storing a document in a bulletin box Each bulletin box can hold up to 30 documents. Set the document (See page 1-25). Press [Setting], [Store Doc Settings], [Store]. Press [Bulletin Box Doc.]. Select the F-code box that you want to store the document in. 10-31 pecial FeatUreS...
Page 298 Use the numeric keys to enter the I.D. code (4 digits) if it has been set. Proceed to step 6 if an I.D. code has not been set. Select the document storage method. • Over Write Overwrites documents in the box. • Add Adds documents to the box. Press [Yes]. 10-32 S pecial FeatUreS...
Page 299: Printing Stored Documents
Printing stored documents You can print out documents in the security reception box, documents received in the bulletin boxes and documents stored in the bulletin boxes. If documents have been received into F-code boxes, the F-code reception informa- tion will be printed out. Use this information to locate and print the document. Press [Setting], [Store Doc Settings], [Print]. Press [F-Code Doc.]. Select the F-code box that contains the document. Use the numeric keys to enter the I.D. code (4 digits) if it has been set. If an I.D. code has not been set, proceed to step 5. 10-33 pecial FeatUreS...
Page 300 Select the applicable file number. For security box reception, the procedure will end after step 5. Select “All stored documents.” to print out every document stored in this F-code box. Press [Yes]. Any stored or received document will be printed. • Documents in the security reception box will be removed from memory after they have been printed. • Documents received or stored in bulletin boxes will not be deleted after they are printed. 10-34 S pecial FeatUreS...
Page 301: Deleting Stored Documents
Deleting stored documents Press [Setting], [Store Doc Settings], [Delete], [Bulletin Box Doc.]. Select the F-code box that contains the document(s) you want to delete. • indicates that there are documents stored in the box. Use the numeric keys to enter the I.D. code (4 digits) if it has been set. 10-35 pecial FeatUreS...
Page 302 Select the applicable file number. Select “All stored documents.” to delete every document stored in this file. Press [Yes] to delete. 10-36 S pecial FeatUreS...
Page 303: Sending A Document Using A Subaddress And Password
Sending a document using a subaddress and password Entering sub-addresses and passwords enables F-code security box transmissions and F-code bulletin box transmissions to be performed. NOTE: First check the sub-address and password for each function registered on the remote machine. Set the document (See page 1-25). Press [FAX] to display the Fax standby mode. Press [Others], [Next], [F-Code Tx]. NOTE: You can assign [F-Code Tx] to the soft key. See “Soft keys” on page 10-2. U se the numeric keys to enter the sub-address of the remote machine and then press [Enter]. Use the numeric keys to enter the password, and then press [Enter]. • Up to 20 digits, consisting of numerals, * and/or # can be used for passwords. • If a password is not required, press [Enter] without entering anything and proceed to step 6. Press [Enter] to return to the standby mode. Specify the destination and begin the fax transmission. The numeric keys, address book and group dialing can be used. 10-37 pecial FeatUreS...
Page 304: Polling A Document Using A Subaddress And Password
Polling a document using a subaddress and password Enter the sub-address and password to retrieve (polling) documents stored on a remote machine’s bulletin box. NOTE: First check the bulletin box sub-address and password on the remote machine. Press [FAX] to display the Fax standby mode. Press [Others], [Next], [FPolling]. NOTE: You can assign [FPolling] to the soft key. See “Soft keys” on page 10-2. Use the numeric keys to enter the sub-address of the bulletin box, then press [Enter]. Use the numeric keys to enter the password, and then press [Enter]. • Up to 20 digits, consisting of numerals, * and/or # can be used for passwords. • If a password is not required, press [Enter] without entering anything and proceed to step 5. Press [Enter] to return to the standby display. Specify the destination and begin polling. The numeric keys, address book and group dialing can be used. 10-38 S pecial FeatUreS...
Page 305: Viewing The Page Counters
Viewing the page counters You can check the total number of pages printed on your machine. If duplex print- ing is used, each side of the document will count as one print. Meaning a two-sided document counts as 2 prints. Print Total Shows the total number of copies, fax receptions, lists and PC printouts made. Copy Shows the total number of copies printed. Fax/List Shows the total number of fax receptions and internet fax recep- tions and lists printed. PC Print Shows the total number of printouts. Scan Total Shows the total number of scanned pages. Copy Shows the total number of copy scans. Shows the total number of fax scans and internet fax scans. PC Scan Shows the total number of PC scans and scan to e-mail. Checking the number of printed pages You can check the total number of pages printed and scanned on your machine. Press [Setting], [Counter]. Select [Print Total] or [Scan Total]. 10-39 pecial FeatUreS...
Page 306 The number of pages used for each function will be displayed. (When [Print Total] is selected) (When [Print Total] is selected) Press [Reset] to return to the standby mode. 10-40 S pecial FeatUreS...
Page 307: Chapter 11 Restricting Use Of The Machine
Chapter Restricting use of the machine Security features ..................11-2 Passcode protection ...............11-2 Security reception .................11-3 PIN masking .................11-7 Department management ..............11-13 Registering the copy charge (Cost management) ......11-13 Registering department codes ............11-14 Deleting department codes ............11-16 Turning department management On ..........11-17 Using department codes .............11-17 Printing a list of department management settings ....11-19 Resetting the department counter ..........11-20 Turning department management protection On/Off ....11-21 Copy protection ..................11-22...
Page 308: Security Features
Security features Your machine has a number of security features to keep your fax documents pri- vate, avoid unwanted outside communication and even protect against unauthor- ized machine usage. These security features include: (1) Security reception, (2) PIN masking, (3) Block junk fax, and (4) Department codes. Passcode protection Your machine has a passcode protection system that secures the following features: • Security reception • PIN masking • Department code protection To set the passcode: Press [Setting], [Management], [Next], [Protect Passcode]. (1) Enter the four-digit number. To change or delete the protect passcode, enter the four-digit number already registered. (2) Press [Enter]. The passcode has been registered. Press [Reset] to return to the standby mode. To change or delete the protect passcode, proceed to step 3. (1) To change the protect passcode, enter a new four-digit code. To delete the protect passcode, enter “0000”. (2) Press [Enter]. Press [Reset] to return to the standby mode. NOTE: Write down the passcord, and put it in a safe place. 11-2 eStrictinG USe oF the machine...
Page 309: Security Reception
Security reception Security reception tells your machine to keep all received faxes in memory (but not print them). You can print them out later at your convenience. This feature assists with HIPPA compliance. NOTE: To use this feature, you must activate the passcode protection feature as described on page 11-2. When protect passcode is [OFF], security reception will not be available. Activating security reception Press [Setting], [Management], [Next], [Security Reception]. • You need to register the protect passcode in advance. (See page 11-2) Use the numeric keys to enter the protect passcode, and then press [Enter]. 11-3 eStrictinG USe oF the machine...
Page 310 (1) Select [ON] to activate security reception and [OFF] to deactivate it. (2) Press [Enter]. If [ON] was selected in step 3, enter the start time. (1) U se [ ] [ ] [ ] [ ] or the numeric keys to enter the security reception start time. (2) Press [Enter]. Press [Reset] to return to the standby mode. 11-4 eStrictinG USe oF the machine...
Page 311 Turning on security reception in real-time The machine will enter the security reception mode automatically at the prede- termined time. If you want to put the machine into the security reception mode in real-time, you can do this using the following procedure: NOTE: To enable the following procedure, the security reception feature must be active. (See “Activating security reception” above.) Real-time security reception: Press [FAX] to display the Fax standby mode. Press [Others], [SecurityRx]. NOTE: You can assign [SecurityRx] to the soft key. See “Soft keys” on page 10-2. (1) Use the numeric keys to enter the protect passcode. (2) Press [Enter]. (1) Select either [ON] or [OFF]. (2) Press [Enter]. Press [Reset] to return to the standby mode. 11-5 eStrictinG USe oF the machine...
Page 312: Printing Documents Stored In Memory
Printing documents stored in memory Press [Setting], [Store Doc Settings], [Print], [Security Rx Doc]. Use the numeric keys to enter the protect passcode, and then press [Enter]. Press [Yes] to print out documents received during security reception. • Your machine will print all the documents received in the memory and then erase them from the memory. Then the machine turns the security reception off until the next time you have scheduled security reception. • If the reception box is empty, “No document stored. Security Reception has been cancelled.” message will appear and the display will return to the standby mode. 11-6 eStrictinG USe oF the machine...
Page 313: Pin Masking
PIN masking To prevent unauthorized long-distance calls, some PBX (private branch exchanger) systems require a PIN (personal identification number) entry when dialing a num- ber. Your machine’s PIN masking feature helps you keep that PIN number private. With PIN masking activated, you can dial a number plus a PIN, but the PIN will not appear in the journal, error message printout, delayed command list or TCR (trans- mit confirmation report). The PIN may contain up to eight characters including the * or # symbols. You can enter them from the numeric keys. There are three possible PIN masking settings: • Off — D eactivates PIN masking. Any PIN you enter will appear on the display and/or printouts which show the number you dial. • Mode 1 — Each remote fax machine has a PIN access code per department. • Mode 2 — Each fax user has a PIN access code per department. NOTE: If you select either Mode 1 or Mode 2 and will be using the batch transmission feature, you must store the PIN access code within the appropriate batch box. Activating the PIN mask NOTE: To use this feature, passcode protection must be active. (See page 11-2.) Press [Setting], [Management], [Prev], [PIN Mode]. Use the numeric keys to enter the protect passcode, and then press [Enter]. 11-7 eStrictinG USe oF the machine...
Page 314 Select desired mode, and then press [Enter]. Select [OFF] to deactivate the setting. Press [Reset] to return to the standby mode. Registering the address book (Mode 1) In Mode 1, you must register the PIN into the address book. Transmission will not be possible if a PIN number has not been registered. If Mode 2 has been set, this procedure is not necessary. Register or edit an entry in the address book. (See page 2-4, if necessary.) During registration, press [PIN]. Use the numeric keys to enter the desired PIN, up to eight characters in length. Press [Enter] to save the PIN. Press [Enter] to save the address book setting. 11-8 eStrictinG USe oF the machine...
Page 315 • If you press [Enter] without entering the PIN, the machine will beep and display “The following data is required: PIN”, and then return to step 2. Press [Reset] to return to the standby mode. Registering program one-touch keys (Mode 1) In Mode 1, you must register a PIN to the program one-touch key. Transmission will not be possible if a PIN number has not been registered. If Mode 2 has been set, the following procedure is not necessary. Registering or editing an entry using the program one-touch keys. (See page 10-14, if necessary.) Enter the phone number, then press the * (“star”) to enter the PIN. The PIN always follows the fax number. For example, to dial 98776544 with a PIN of “12345678”, enter 98776544*12345678. – or – U se the address book and specify the number that contains the PIN number. (See “Registering the address book” on page 11-8.) NOTE: You cannot specify the destination if a PIN has not been registered. For details on registering a PIN number in the address book, see “Registering the address book (Mode 1)” on page 11-8. Press [Enter] to save the number. • If you press [Enter] without entering the PIN, the machine will beep and display “The following data is required: PIN”, and then return to step 2. Press [Reset] to return to the standby mode. (1) Press [Others] and register the advanced communications. (2) Press [Enter] twice to save the settings. 11-9 eStrictinG USe oF the machine...
Page 316 Dialing when using the PIN mask q If you select Mode 1 - use the “star” method Set the document. Press [FAX] to display the Fax standby mode. Specify the destination. I f the destination was specified using the numeric keys, proceed to step 4. If the destination was specified using the address book, the transmission will begin. When you use the address book to specify a destination or multiple destina- tions, proceed to step 6. T o register an address book for transmission, the PIN needs to be registered in advance. Enter the phone number, press * (“star”) and enter the PIN number. The PIN number always follows the fax number. For example, to dial 67778889 with a PIN of “12345678”, enter 67778889 *12345678: Press [Enter]. Press [Start]. q If you select Mode 2 - the display will show the proper procedure Set the document.
Page 317 Use the numeric keys to enter the PIN number. Press [Reset] to cancel the settings. Press [Enter]. Performing a batch transmission while using the PIN mask If you select either Mode 1 or Mode 2 and use Batch Transmission (See page 3-35), you must store the PIN access code for the remote machine within the appropriate batch box. Follow the steps for registering or editing a batch box. (See page 3-35) The display will ask for the fax number. Use the numeric keys to enter the fax number for the batch transmission. NOTE: When using Mode 2, you cannot specify the destination using the address book. Even if the number you want to register in the batch transmission has been registered in the address book, use the numeric keys to enter the destination according to the procedure. When using Mode 1, if the destination was specified using the address book, proceed to step 4. 11-11 eStrictinG USe oF the machine...
Page 318 Enter * (“star”) and enter the PIN number. Press [Enter] to save the setting. Now you can perform a batch transmission with the PIN masking feature activated. Press [Reset] to return to the standby mode. 11-12 r eStrictinG USe oF the machine...
Page 319: Department Management
Department management When the department management setting is activated, the machine reminds each user to enter the department code before sending a document or making copies. With this feature, the fax transaction time and the copy charge can be managed by department. After this setting is turned on, assign a specific code to each user/department and the machine will require them to enter their department code prior to job execution. (1) Registering the copy charge per page. (See below.)  (2) Registering department codes. (See page 11-14)  (3) Turning department management on. (See page 11-17)  (4) Using department codes. (See page 11-17)  (5) Checking the operating conditions. (See page 11-19) Registering the copy charge (Cost management) Register a cost per page for copying. Press [Setting], [Management], [Next], [Depart. Management]. Press [Cost] to register the copy charge. 11-13 eStrictinG USe oF the machine...
Page 320: Registering Department Codes
Use [ ] [ ] or the numeric keys to enter the cost per page. Press [Enter]. Press [Reset] to return to the standby mode. Registering department codes You can register up to 100 department codes. Press [Setting], [Management], [Next], [Depart. Management], [Enter/Edit]. Select the department code you want to register. • Press [001:] for the first entry. • To edit the name and number of a department already registered, select the number you want to edit. 11-14 r eStrictinG USe oF the machine...
Page 321 Enter the department code using [ ] [ ] or the numeric keys and then press [Enter]. Up to 9 digits can be entered. Press [Department Name] to register the department name. Enter the department name, and then press [Enter]. • The department name can contain up to 20 characters. (For details on charac- ter entry, see page 1-10.) The list will be displayed and all registered data will appear. To register another department code, press [Enter] and repeat the procedures from step 2. Press [Reset] to return to the standby mode. 11-15 eStrictinG USe oF the machine...
Page 322: Deleting Department Codes
Deleting department codes Press [Setting], [Management], [Next], [Depart. Management], [Delete]. Select the department code you want to delete. Press [Yes] to delete. Press [No] to return to step 2 without deleting the number. To delete another department code, repeat the procedures from step 2. Press [Reset] to return to the standby mode. 11-16 r eStrictinG USe oF the machine...
Page 323: Turning Department Management On
Turning department management On Press [Setting], [Management], [Next], [Depart. Management], [Setting]. Press [Copy] to set the department management status for copying, and/or press [Fax] for faxing. [ON] and [OFF] will toggle each time you press the key. To use department management, set it to [ON]. Using department codes To use this function, make sure: • The department code has been registered. • Each user/department knows their department code. Transmitting faxes Set the document (See page 1-25). Press [Fax] to display the Fax standby mode. Specify the destination. Press [Start]. Use [ ] [ ] or the numeric keys to enter the department code. Press [Enter]. Press [Reset] to reset the sending settings. 11-17 eStrictinG USe oF the machine...
Page 324 Making Copies Set the document (See page 1-25). Press [COPY] to display the Copy standby mode. Use [ ] [ ] or the numeric keys to enter the department code. If you press [Back], the department code entry display will disappear. Press [Start] to display it again. Press [Enter]. Press [Start]. If you continue to make copies, you do not need to enter the department code. If you select [Reset] and return to the standby mode, you will be asked to enter the department code again. If the machine is shared by multiple departments, select [Reset] after you have completed your job. 11-18 r eStrictinG USe oF the machine...
Page 325: Printing A List Of Department Management Settings
Printing a list of department management settings The department management list includes the following information for each department: • Copy charge ($/page) • Department code • Department name • Total communication time (in hours, minutes and seconds; h:mm:ss) Counts the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the fax exceeds the maximum time, it will stop counting. • Total fax pages printed Counts the pages up to 999999 pages. If the fax count exceeds the maximum limit, it will stop counting. • Total pages copied Counts the pages up to 999999 pages. If the copy count exceeds the maximum limit, it will stop counting. • Total copy charge Counts the copy charge up to 99.99. If the copy charge exceeds the maximum charge, it will stop counting. NOTE: If you want to reset the counter, see “Resetting the department counter” on the next page. To print the list: Press [Setting], [List], [Settings List], [Department List], then [Yes]. The depart- ment list will be printed. NOTE: If the department management feature has been protected (See page 11-21), you cannot print the department list. You will have to deactivate the password protection feature in order to print. 11-19 eStrictinG USe oF the machine...
Page 326: Resetting The Department Counter
Resetting the department counter To delete the current counts for department management Press [Setting], [Management], [Next], [Depart. Management]. Press [Counter Reset]. Press [Yes] to reset the counter for each department. Press [No] to return to step 2. Press [Reset] to return to the standby mode. 11-20 r eStrictinG USe oF the machine...
Page 327: Turning Department Management Protection On/Off
Turning department management protection On/Off This feature protects the department management settings from unauthorized access. After you set it, you will have to enter the passcode to access the department management settings. NOTE: This feature will work only if you have activated the passcord protection (See page 11-2.) Press [Setting], [Management], [Next], [Depart. Management], [Protect]. Use the numeric keys to enter the passcode, and then press [Enter]. Press [ON] to protect department management. • Press [OFF] to cancel the function. Press [Enter] to save the setting. Press [Reset] to return to the standby mode. 11-21 eStrictinG USe oF the machine...
Page 328: Copy Protection
Copy protection Limit the use of your machine to send/receive only, meaning the copy mode cannot be used: Press [Setting], [Management], [Next], [Copy Protect]. When the protect passcode is set, use the numeric keys to enter the protect passcode and press [Enter]. When it has not been set, proceed to step 3. Press [ON] to activate copy protection. 11-22 r eStrictinG USe oF the machine...
Page 329 Press [Enter] to save the setting. I f copy protection is active, whenever someone tries to switch the machine to the copy mode, the machine will beep and display “Copy protected”. NOTE: When you set the copy protect to [ON], you cannot use the macro program. 11-23 eStrictinG USe oF the machine...
Page 330 11-24 r eStrictinG USe oF the machine...
Page 331: Machine Settings
Chapter Machine Settings Machine setting menu .................12-2 Copy settings ..................12-3 Accessing the copy settings ............12-3 Fax settings ..................12-4 Accessing the default fax settings ..........12-4 Accessing other fax settings ............12-5 Scanner settings ...................12-7 Accessing the default scan settings ..........12-7 Accessing other scan settings ............12-8 Mail settings ..................12-9 Accessing the mail settings ............12-9 Management settings ................12-11 Accessing the management settings ..........12-11 Paper settings ..................12-14 Accessing the paper settings ............12-14...
Page 332: Machine Setting Menu
Machine setting menu By pressing [Setting] on the control panel, you can see the machine setting menu. 12-2 achine ettinGS...
Page 333: Copy Settings
Copy settings The copy settings allow you to customize various copy settings to match your needs. Accessing the copy settings Press [Setting], [Copy Settings]. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description Setting Doc. Type This sets the default setting for the resolution of the document Text, Auto, Photo, Text High-Res, to be copied. Matching the settings to the frequently copied Text&Photo High-Res, Photo High-Res documents can shorten the time required to adjust settings. Contrast This sets the default setting for the contrast of the document Lightest, Lighter, Normal, Darker, Darkest to be copied. Matching the settings to the frequently copied documents can shorten the time required to adjust settings. Sort Sort will be defaulted to “Sort”. [ON] and [OFF] toggle every ON, OFF time you press [Sort]. 12-3 achine ettinGS...
Page 334: Fax Settings
Fax settings You can customize the fax settings to match your needs. This section describes [Default Settings] and [Other Settings]. For details on other items, see below. • Program One-Touch (See page 10-14.) • Fax Forward (See page 3-51.) • Cover Page (See page 3-32.) • Batch Tx Box (See page 3-35.) • F-Code Box (See page 10-21.) Accessing the default fax settings Press [Setting], [Fax Settings]. Press [Default Settings]. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. 12-4 achine ettinGS...
Page 335: Accessing Other Fax Settings
The underlined settings are factory defaults. Function Description Setting Resolution This sets the default setting for the resolution of the document to be scanned. By setting Normal it to a level suitable for the most commonly sent document type, you can reduce the time Fine and effort required when making changes. S-Fine Photo Contrast This sets the default setting for the contrast of the document to be scanned. By setting Lightest it to a level suitable for the most commonly sent document type, you can reduce the time Lighter and effort required when making changes. Normal Darker Darkest Set to [ON] to send the TTI information. [ON] and [OFF] toggle every time you press [TTI]. Memory Tx This sets whether to give the priority to memory transmission or to real-time transmis- (See page 3-5) sions when sending faxes. Memory transmissions are prioritized when [ON] is set and real-time transmissions when [OFF] is set. You can also select to give the priority to memory transmissions or to real-time transmis- sions each time you send a fax. [ON] and [OFF] toggle every time you press [Memory Tx]. Cover Page Set to [ON] to add a cover page containing a simple message to every fax. (See page 3-32.) [ON] and [OFF] toggle every time you press [Cover Page]. Tx Report Set to [ON] to print out a transmission report for each fax. (See page 13-8.) [ON] and [OFF] toggle every time you press [Tx Report]. Overseas Tx Set to [ON] to enable the overseas transmission all the time.
Page 336 The underlined settings are the factory defaults. Function Description Setting Redial Attempts This sets the number of times for redial attempts when the destination line is busy. The 2–15 times: 2 interval between redial attempts is set at “Redial Interval”. times Redial Interval This sets the interval between redial attempts. 1–5 minutes: 1 minute Block Junk Fax This function enables you to block receipt of unnecessary faxes. (See page 3-46.) Number of This sets the number of times the machine will ring before fax reception when the recep- 1–10 times: 2 Rings tion mode is set to Fax or Tel/Fax. times Dialing Pause This sets the default for the dialing interval (2-10 seconds) when the pause symbol is 2–10 seconds: 2 input. seconds Super-Fine This sets the dpi for resolution when a document is scanned for S-Fine transmission. If 600dpi Resolution 600 dpi is set, the scan is sharper than with 400 dpi; however, it may result in memory 400dpi overflow when the document is sent. Rx Reduction Select from [Auto], which automatically selects the magnification according to the length Auto Rate of the received document, or [100%] to have all faxes printed out at the same rate of 100% (See page 3-20.) reduction.
Page 337: Scanner Settings
Scanner settings You can customize the scanner functions to match your needs. Accessing the default scan settings Press [Setting], [Scanner Settings]. Press [Default Settings]. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description Setting Doc. Type This sets the default setting for the resolution of the document to be scanned. Text, Auto, Photo Matching the settings to the frequently scanned documents can shorten the time required to adjust settings. Contrast This sets the default setting for the contrast of the document to be scanned. Lightest, Lighter, Normal, Matching the settings to the frequently scanned documents can shorten the time Darker, Darkest required to adjust settings. Resolution This sets the resolution when scanning the document. You can set the different • Monochrome settings for monochrome documents and color documents. 200dpi, 300dpi, 600dpi • Color 1 00dpi, 200dpi, 300dpi, 600dpi File Format Select the default file format for scanning. You can set the different file format • Monochrome for monochrome documents and color documents respectively.
Page 338: Accessing Other Scan Settings
Accessing other scan settings Press [Setting], [Scanner Settings]. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. The underlined settings are the factory defaults. Function Description Setting File Name You can register a file name in advance for scanned file. If you register a file For details of registering name, you can choose it instead of entering a file name when scanning a docu- a file name, see page 5-8. ment. Folder Shortcut You can create a shortcut of Windows shared folder on your machine. You can For details of registering also edit or delete the created shortcuts. a folder shortcut, see page 5-35. FTP Shortcut You can create a shortcut of FTP server on your machine. You can also edit or For details of registering delete the created shortcuts. FTP shortcut, see page 5-49. 12-8 achine ettinGS...
Page 339: Mail Settings
Mail settings You can customize the mail settings to match your needs. Accessing the mail settings Press [Setting], [Mail Settings]. Press [I-Fax] or [e-mail] for the individual settings of internet fax and e-mail. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. 12-9 achine ettinGS...
Page 340 q When you press [I-Fax] The underlined settings are the factory defaults. Function Description Setting File Format Select the default file format for scanning. TIFF-S, TIFF-F, PDF Batch Scan When you set it to [OFF], you can divide the scanned documents into page unit ON, OFF to send it as a separate e-mail respectively. See page 4-11. q When you press [e-mail] The underlined settings are the factory defaults. Function Description Setting File Format Select the default file format for scanning. You can set the different file format • Monochrome for monochrome documents and color documents respectively. TIFF, PDF • Color JPEG, PDF See page 5-60. Batch Scan When you set it to [OFF], you can divide the scanned documents into page unit ON, OFF to send it as a separate e-mail respectively. See page 5-59. q When you press [Subject] The underlined settings are the factory defaults.
Page 341: Management Settings
Management settings You can customize settings on your machine to match your needs. Accessing the management settings Press [Setting], [Management]. Set or change the selected items using [Prev] and [Next]. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. The underlined settings are factory defaults. Function Description Setting Network Set- You can configure the network settings to use your machine on the TCP/IP For details of network tings network. settings, see “Network Guide” contained in this product. Soft Key You can change the “Soft keys” displayed in the standby mode. See “Programming a soft key” on page 10-5. Auto Reset This sets the period of time before the copy/fax/scanner display returns to the Time standby mode. Copy and Scanner screens “Reset time” : W hen the machine does not operate for a set period of • Reset time time after copying or scanning is completed, the selected 1 to 10 minutes: settings are reset (returned to their original values). The...
Page 342 Function Description Setting Sound Settings You can set the various sounds. Buzzer and Key Touch Volume Y ou can adjust the volume of the various sounds emitted by the machine. Middle High Key Touch Tone You can change the tone emitted when pressing the buttons. • Fax Different tones can be set for fax, copy and scanner. High Mid Low • Copy High Mid Low • Scanner High Mid Low Fax Ringer Y ou can set the ringer for fax reception even if the optional handset is not used. Complete beep Y ou can confirm when each operation (copy, fax, e-mail, scan etc.) is completed by sound. Type 1 • Copy Complete ....When copying has finished Type 2 • Transmission Complete ... W hen a fax/an internet fax/a scan to e-mail/a scan Type 3 to folder/a scan to FTP have been sent • Rx Complete .....
Page 343 Function Description Setting Department You can limit who uses the machine for sending faxes and making copies by See “Department manage- Management requiring input of a department code. Also, register the charge per 1 sheet of ment” on page 11-13. copy when you collect the copy charge. Security You can use this function to receive and store the faxes in memory, but not print See “Security reception” Reception them. This function is useful when no one is in the office, for example, at night. on page 11-3. You can print them later. Display Jobs in The number of out-of-paper receptions and copies waiting to be printed is See “If paper runs out Queue displayed. during fax reception” on page 3-17. See “Checking the copy print queue” on page 7-28. Copy Protect Prohibits copying. When pressed [ON], the display will not switch to the copy mode even if [Copy] is pressed. Fax & copy mode will not be possible. PIN Mode When pressing [Mode 1] or [Mode 2] if required to enter the PIN (personal iden- tification number) for making a long distance call, the PIN will not appear in a Mode 1 journal, error message printout or a transmit confirmation report. Mode 2 See “PIN masking” on page 11-7. Scan Lamp You can specify the sleep period of the scanner lamp to prolong its life.
Page 344: Paper Settings
Paper settings You can customize the paper settings to match your needs. Accessing the paper settings Press [Setting], [Paper Settings]. Set or change the selected items. For details on each setting, refer to the following table: When you are finished, press [Reset] to return to the standby mode. The underlined settings are the factory defaults. Function Description Setting Cassette XX You can register the size of paper used in the cassette. Operation can be simpli- See “Setting the paper Paper fied by registering the paper size frequently used when using the cassette. size” on page 1-30. Bypass Tray You can register the type or size of paper used in the bypass tray. See “Setting the paper Paper Operation can be simplified by registering the paper size frequently used when size” on page 1-30. using the bypass tray. Select Print You can set the cassette using range for cassette 1, cassette 2 and bypass tray Not Use Cassette respectively. “Not Use” : T his cassette is not used for receiving faxes and copying. You can Copy use it for PC printing and separate reception page. Fax&Copy “Fax”...
Page 345: Report & Lists
Chapter Report & Lists Lists and journal reports ..............13-2 Activity journal ..................13-5 Setting the activity journal ............13-5 Printing the activity journal manually ........13-6 Setting the order on the activity journal ........13-7 Transmission confirmation report............13-8 Setting the transmission confirmation report ......13-8 Stored document list ................13-9 Erased document notification ............13-10...
Page 346: Lists And Journal Reports
Lists and journal reports The following table outlines the lists and journal reports that your machine can print out. Name Description Address Book List Lists the address book numbers, names and fax number/e-mail addresses you have stored. To print this list, press [Setting], [List], [Address Book], then [Yes]. Group List Lists the address book numbers, name and fax number/e-mail address you have stored into group. To print this list, press [Setting], [List], [Group], then select the group name and press [Yes]. Command List Lists the following items: • Command number • A ddress book numbers, fax numbers and e-mail addresses of the destination • Start time (dd,hh:mm format) • Note — The specified functions are printed. To print this list, press [Setting], [List], [Journal List], [Command List], then [Yes]. Journal Tx Report You can print the transmission report for the fax/internet fax/e-mail Report transmission. To print the report, press [Setting], [List], [Journal List], [Journal Report], [Tx Report], then [Yes]. Rx Report You can print the reception report for the fax/internet fax/e-mail reception. To print the report, press [Setting], [List], [Journal List], [Journal Report], [Rx Report], then [Yes]. Tx & Rx You can print the transmission and reception report for the latest 100 Report fax transaction and latest 100 internet fax/e-mail transaction.
Page 347 Name Description Store Doc. List Prints how much memory each stored document is using. To print this list, press [Setting], [List], [Settings List], [Store Doc List], then [Yes]. Department List Lists total communication time, printed pages of fax reception, total copy page, copy charge and the sum of copy charge. To print this list, press [Setting], [List], [Settings List], [Department List], then [Yes]. Macro List Lists the each key’s Macro key number and the name of the job stored in the Macro key. To print a program list, press [Setting], [List], [Settings List], [Macro List], then [Yes]. Program One-Touch Lists the program one-touch number, the address book number and List the fax number, the time to start transmission, each program one- touch setting assigned to each key for program one-touch. To print the list, press [Setting], [List], [Other Lists], [Program One- Touch], then [Yes]. Fax Forward List Lists the each transfer rule’s identifier number, remote fax’s number where you want documents to be transferred, ON/OFF setting, time period and auto print setting. To print a program list, press [Setting], [List], [Other Lists], [Fax Forward], then [Yes]. Cover Page Prints a sample cover page. To print this list, press [Setting], [List], [Other Lists], [Cover Page], then [Yes]. Batch Tx Doc. List Lists the box names and the documents’ file numbers. To print this list, press [Setting], [List], [Other Lists], [Batch Tx Doc.], then [Yes]. Batch Tx Box List Lists each box name, address book number and fax number and day and time the transmission should start. To print this list, press [Setting], [List], [Other Lists], [Batch Tx Box], then [Yes].
Page 348 Name Description Folder Shortcut List Lists each shortcut’s identifier number, the shortcut name and the link destination. To print this list, press [Setting], [List], [Folder Shortcut], then [Yes]. FTP Shortcut List Lists each shortcut’s identifier number, the shortcut name and the link destination. To print this list, press [Setting], [List], [FTP Shortcut], then [Yes]. Tx confirmation report Prints after document transmission. 13-4 & l eport iStS...
Page 349: Activity Journal
Activity journal Just as a checkbook records your daily financial transactions, your machine keeps an activity journal which records the 100 most recent fax, internet fax and scan to e-mail transactions. The activity journal lists the following information for each transaction: • Assigned number, starting each day at 001 (fax only) • Remote location called • Resolution mode (fax only) • Starting date and time • Duration, in minutes and seconds (fax only) • Number of pages (fax only) • Department code (fax only) (See page 11-13.) • Result of the call — If preceded by an asterisk (*), this signifies an ECM com- munication. If preceded by a pound (#), this signifies communication was via a high-speed V.34 modem. • Any special operations — For example, “Manual” will appear if you made a fax call using an external telephone. Setting the activity journal Your fax machine will print the activity journal automatically after 100 transac- tions. NOTE: Either [Tx Report] or [Rx Report] cannot be printed out automatically. Press [Setting], [Management], [Auto Print Journal]. Select [ON] and press [Enter]. & l 13-5 eport iStS...
Page 350: Printing The Activity Journal Manually
Printing the activity journal manually To print an activity journal immediately without waiting for 100 transmissions to be completed: Press [Setting], [List], [Journal List]. Press [Journal Report]. Select the journal type you want to print. • [Tx Report] prints fax/internet fax/scan to e-mail transmission reports only. • [Rx Report] prints fax/internet fax/scan to e-mail reception reports only. • [Tx & Rx Report] prints both fax/internet fax/scan to e-mail transmission and reception reports. When the confirmation message appears, press [Yes] to print it. 13-6 & l eport iStS...
Page 351: Setting The Order On The Activity Journal
Setting the order on the activity journal Your machine will list every fax transmission (and attempt) on the activity journal. For example, if your machine has to redial a call the redials will appear on the journal. If you want to list those activities by the executed time, you can change the order on the activity journal. To change the order: Press [Setting], [Management], [Next], [Journal Line Up]. Select [ON] or [OFF]. If you want the activity journal to print listing the transmissions by the executed time, press [ON]. Otherwise, The machine lists the fax transaction per command. Press [Enter]. & l 13-7 eport iStS...
Page 352: Transmission Confirmation Report
Transmission confirmation report Setting the transmission confirmation report Your machine can print a transmit confirmation report (TCR) after sending a fax or internet fax to any Group 3 fax machine. The TCR lists the following information for each communication: • Date and time of the TCR’s printout • Destination to send (fax or internet fax) • Resolution mode • Starting date and time • Number of pages • Sending results (of fax/internet fax) • Any special operations — For example, “BrdCast” will appear when you per- form a broadcast transmission. • Sample of the document — An reduced image of the first page of the docu- ment will appear. To activate the transmission confirmation report: Press [Setting], [Fax Settings], [Default Settings], [Tx Report]. When you want to set the transmission confirmation report, set it to [ON]. [ON] and [OFF] toggle every time you press [Tx Report]. NOTE: • When you want to temporarily change the transmission confirmation report setting, perform the following procedure: After the transmission has been completed the Tx Report setting will return to the default setting. 1 Press [FAX], [Others]. 2 Press [Tx Report] to change the setting. [ON] and [OFF] toggle every time you press [Tx Report]. 3 Press [Enter]. • You can assign [Tx Report] to the soft key. See “Soft keys” on page 10-2. 13-8 & l eport iStS...
Page 353: Stored Document List
Stored document list Your machine can print a list of documents stored in memory. It will tell you how much memory each document is using. The list information includes: • Type — The document type, such as “Tx Doc”. • Data (in Kbyte) — How much memory is used for the document. • Page — Number of pages. • Note — Other information, such as the command number. To print the list of documents stored in memory: Press [Setting], [List], [Settings List], [Store Doc List], then [Yes]. & l 13-9 eport iStS...
Page 354: Erased Document Notification
Erased document notification • When documents stored in memory are accidentally erased, a notification will be printed when the power has been restored that outlines the erased documents information. • The following is an example of a received file that has been erased. In addition, “Command erased”, “Erased Poll Documents” and “F-Code box document erased” may be printed. 1 1. No. — Number of the communication 8. Remarks — Manual: Manual reception 2. Name — Registered in the following order I-Fax: Internet fax reception (1) TTI number registered for the PC-FAX destination name (2) Space 3. Mode — Resolution used for the communication 4. Start Time — Time the communication started 5. Time — Time required for the communication 6. Page — Number of pages received 7. Result — Communications results. OK: Completed normally C ommunicated in ECM mode C ommunicated via super G3 Error code: F inished abnormally (For information regarding error codes, refer to page 14-24.) 13-10 r &...
Page 355: Maintenance & Troubleshooting
Chapter Maintenance & Troubleshooting Maintenance ..................14-2 Cleaning tips .................14-2 Cleaning the scanning area ............14-2 Cleaning the ADF rollers ..............14-3 Cleaning the drum charge wire and the print head ....14-3 Replacing the toner cartridge ............14-5 Replacing the drum cartridge ............14-7 Troubleshooting ...................14-9 Document jams ................14-9 Paper jams ...................14-13 Displayed error messages ............14-16 “Check Message” printouts ............14-23 Error codes ..................14-24 Machine errors ................14-26 Faxing errors ................14-26 Scanning errors ................14-27 Copying errors ................14-28 PC printing errors ..............14-28 Local Scanner errors .
Page 356: Maintenance
Maintenance Cleaning tips To obtain optimal machine performance please follow these guidelines: • Clean your machine regularly! Dust and dirt, especially around the fax machine’s air vents can shorten your machine’s life. • Always unplug the machine before you clean it. • Never spray any cleaner directly onto your machine. The drifting spray could damage the components inside. • Never try to clean sealed areas inside your machine. They are sealed for both your safety and the safety of your machine. • When cleaning the machine’s exterior, use a mild cleaning solution sprayed onto a lint-free cloth. • In areas you cannot reach with a swab, always use dry, dust-free compressed air to gently blow away dust and other material. Cleaning the scanning area Wipe the document glass, ADF glass and document pad with a clean, soft, lint- free cloth moistened with water. Then wipe it with a clean, soft, dry, lint-free cloth until it is clean and dry. Document pad ADF glass Document glass...
Page 357: Cleaning The Adf Rollers
Cleaning the ADF rollers If you are having document feeding issues, try this procedure: Turn off the power and disconnect the power cable from the wall outlet. Open the ADF cover. Use a cloth moistened with a rubber roller cleaner to clean the face of the roll- ers. Rotate the rollers by hand to clean the entire roller surface. Cleaning the drum charge wire and the print head When the following message appears on the display or if you are experiencing poor print quality, the charge wire needs to be cleaned. NOTE: Your machine will print approximately 100 pages after this message appears, after the maximum number of prints has been reached the machine will display a “Printer Not Usable” message and will not allow any further print jobs to take place. This will prevent your machine from becoming permanently damaged. & t 14-3 aintenance roUBleShootinG...
Page 358 To clean the charge wire Open the front cover. Gently pull the blue cleaning rod toward you, making sure it fully extends. Then return the rod to its original position. This operation also cleans the print head. Instruction Pull the blue rod toward you,making sure it fully extends. Return the rod to its original position. Close the front cover. 14-4 & t aintenance roUBleShootinG...
Page 359: Replacing The Toner Cartridge
Replacing the toner cartridge When the toner runs out, your machine will show “Toner should be replaced” on the display and it will not print until the toner cartridge is replaced. To replace the toner cartridge: Open the front cover. Turn the toner cartridge locking lever to the left (unlock position). Pull the used toner cartridge out. & t 14-5 aintenance roUBleShootinG...
Page 360 Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands, gently shake it to distribute the toner evenly inside the car- tridge. NOTE: Do not touch the roller on the toner cartridge. Slide the toner cartridge into the machine firmly until it locks into place. Turn the cartridge locking lever to the right until it locks into place. Close the front cover. 14-6 & t aintenance roUBleShootinG...
Page 361: Replacing The Drum Cartridge
Replacing the drum cartridge When the drum is near the end of life, the machine will show “The drum is low” on the display. You should obtain a replacement drum cartridge soon. When the machine shows “Drum should be replaced”, it cannot print until the drum cartridge has been replaced. To replace the drum cartridge: Open the side cover and front cover. Turn the toner cartridge locking lever to the left (unlock position), then pull the toner cartridge out. The toner cartridge must be removed to replace the drum cartridge. Pull the used drum cartridge out. Unpack the new drum cartridge from its carton and slide it into the machine firmly until it locks into place. & t 14-7 aintenance roUBleShootinG...
Page 362 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place. Close the front and side cover. 14-8 & t aintenance roUBleShootinG...
Page 363: Troubleshooting
Troubleshooting Document jams Case 1: If a document jams in the ADF, the following display will appear. Also, if a document jam occurs during a quick memory transmission or real time transmission, the following message will print and detail which page has jammed. Case 2: If a document jams while scanning into memory for sort copy or normal memory transmission, the machine will show: If you want to continue the operation, press [Yes] and proceed to step 2. To abort the operation, press [No]. NOTE: If the machine is left idle for 3 minutes, the machine will abort the operation automatically. & t 14-9 aintenance roUBleShootinG...
Page 364 The machine will show which page (i.e., which page number) is jammed. Clear the document jam and reset the document in the ADF (you do not need to start the entire job over, simply start with the page that was jammed), then press [Start]. NOTE: • If the machine is left idle for 3 minutes, the machine will begin to send or copy the document(s) it has stored in memory. • If you wish to cancel this operation, press [Stop]. The machine will delete the entire job that was stored in memory and then return to the standby mode. 14-10 m & t aintenance roUBleShootinG...
Page 365: Jam In The Document Feeder
Jam in the document feeder Open the ADF cover. Gently remove the document from the ADF. If you cannot remove it, turn the release knob to remove the jammed document. Close the ADF cover, making sure both sides are snapped down securely. NOTE: To prevent document jam, use the document glass for wrinkled or torn docu- ments. Jammed in feed area Open the platen cover. Open the ADF cover and turn the release knob to remove the jammed document. Close the platen cover and the ADF cover. NOTE: To prevent document jam, use the document glass for wrinkled or torn docu- ments. & t 14-11 aintenance roUBleShootinG...
Page 366: Jammed In Exit Area
Jammed in exit area Open the platen cover. Gently pull the jammed document. If you cannot it, open the ADF cover and turn the release knob to remove the jammed document. Close the platen cover and the ADF cover. NOTE: To prevent document jam, use the document glass for wrinkled or torn docu- ments. 14-12 m & t aintenance roUBleShootinG...
Page 367: Paper Jams
Paper jams If a paper jam occurs, the following display will appear. Follow these procedures to clear the paper jam. If a paper jam occurs during fax reception, the machine will store the received document into memory and print them automatically once the paper jam has been cleared. CAUTION: When you open the side cover to remove the paper, DO NOT touch the fuser roller. The fuser unit is very hot. IMPORTANT: Do not touch the drum cartridge surface. Scratches or smudges will result in poor print quality. Removing jammed paper Pull the release lever to open the side cover. If the optional second cassette has been attached, open the 2nd side cover as well. Carefully remove the jammed paper in the direction shown. NOTE: Avoid getting loose toner on your hands and clothes when removing the jammed paper. q Jam in the feed area & t 14-13 aintenance roUBleShootinG...
Page 368 Jam in the fuser area Jam in the paper exit area q If the jammed paper was partially fed and you cannot it easily: remove Open the paper cassette. Pull it out completely, lifting the front part of the cas- sette up to release the cassette from the machine. Carefully remove the jammed paper. 14-14 m & t aintenance roUBleShootinG...
Page 369 Close the side cover and insert the paper cassette. Lower the rear part of the cassette to align with the the slot of the machine, then insert it. & t 14-15 aintenance roUBleShootinG...
Page 370: Displayed Error Messages
Displayed error messages Occasionally, your machine encounters some trouble transmitting or receiving docu- ments. When it does an alarm will sound alerting you to the issue. You can identify the problem with by reading the displayed or printed messages. Message on the display Description / Solution [Sort] must be turned You tried to set [Sort] to [OFF] while Duplex Copy. Duplex Copy should be combined with sort. On when making a duplex copy. Add/Edit cannot be You cannot add/enter destinations to the Address Book while selecting other destina- tions. performed. ADF is unavailable. You tried to make a Card Copy using the ADF. Use the document glass. Set the document on the FBS glass. ADF used in the feeder There is a delayed manual transmission to be sent. To edit the Fax Setting or run a Macro program, wait until the job is done or cancel the job. command. Already stored. You tried to select a number that has already been selected. Enter a different number. An attachment cannot You tried to scan to folder with files attached and save them to the same folder where the attached files are originally saved. be scanned to the folder from which it was added. An I.D.Code is needed. You cannot set “0000” as an I.D. Code for Security box. An LDAP server has The advanced search failed due to an internal machine error. Check the LDAP server setting again, and try the search again. For more information about LDAP server set...
Page 371 Message on the display Description / Solution Cannot select mode dur- You tried to switch the mode to others while Fax&Copy mode. Changing mode in Fax&Copy is not available. ing Fax&Copy Cannot store in a secure You tried to store a document in an F-code Secure box. If you need to store documents, use an F-code Bulletin box. box. Cannot use the same You cannot use the same protect code for “Read/Write” and “Read Only”. Enter a differ- ent one. code for both Read/Write and Read Only. Check Paper Source The selected paper is not suitable for copying or printing. Select other paper source. Check the paper size. The loaded paper does not match the paper registered in the machine. Set correct sized paper or change the paper size setting. Open & Close Front Open and close the front cover to reset the printer. cover. Close XXX Cover The cover indicated on the display is open or has not been closed securely. Close it properly. Close XXX cassette The paper cassette indicated on the LCD is open or has not been closed securely. Close it properly. Close the Scanner Unit The scanner unit is open. Close the scanner unit. Communication error A communication error disrupted the reception or transmission. If you were trans- mitting, press [Stop] to clear the error message and then re-try the transmission. If you were receiving a fax, try to contact the other person and have him/her re-try the transmission.
Page 372 Message on the display Description / Solution Enter the start day. The start forwarding day is not entered in Fax forward setting. Enter the start time. The start forwarding time is not entered in Fax forward setting. Enter the sub-address You tried to create an F-code box without entering a sub-address. Sub-address is a required field. Error The image transfer failed. Check the printed out “Check Massage” to identify the error. Feeder In Use There is a manual delayed transmission reserved in the ADF. Wait until the job is finished, or cancel the delayed transmission by removing the document. Follow Instruction A Follow the instruction that will be displayed on the screen to clean the charge wire. Incorrect passcode The entered passcode is wrong. Enter the correct passcode. Invalid Address Book A non-registered address book number is selected. Either choose another number or manually dial the number. Location! Invalid characters have You entered invalid characters. To register a Shortcut, insert the PC name between “//” and “/”. To register a File Name, special characters such as “\”, “/”, “:”, “*”, “?”, “<”, “>” been entered. or “|” cannot be entered. To register NetBIOS characters other than the alphabet and numbers between 1 to 9. Invalid I.D.code The F-code box I.D. code you entered is not valid. Try re-entering your F-code box I.D. code. Invalid number! You entered a number which is not valid for the current operation. Invalid Paper Size The selected paper is not suitable for duplex printing. Select other paper source. Select plain paper in the size of Letter or Legal.
Page 373 Message on the display Description / Solution Memory full. Printing There is not enough memory to store the print job. Wait until some reserved jobs are finished and the memory becomes free. will resume when mem. is free. Press [OnLine] to stop. Memory overflow Rx Memory has overflowed during the fax reception. Press [Stop] to return the standby screen. Memory overflow. You tried to enter more pages into memory than your machine could store. Memory overflow. Num- You tried to store more pages into memory than your machine could store. Press [Yes] to keep the scanned pages in memory, or press [No] to delete all pages stored during this ber of stored page: Store operation. The display shows how many pages are stored. these pages? [Yes] [No] Name is required You need to enter a name for the registration. No command stored You pressed [Fax Cancel/Job Confirm.] to review upcoming commands, but your machine has no command stored. No department codes To set the department management on, first register the department codes. have been registered No document stored You tried to print a document from memory, but your machine has no documents in storage. No Drum Cartridge The drum cartridge is missing or has not been properly installed in your machine. Please properly install the drum cartridge.” No Network Connection The machine is not connected to the network. Check the network cable or the settings.
Page 374 Message on the display Description / Solution Open & Close Scanner A document has jammed in the ADF. Follow the instruction on the display and removed the jammed document. Cover Reset your document Open front Cover Open the front cover. The cover position is located on the display. Paper Count Error The scanned page numbers for the first side and the back side of the documents did not match. Fan the document to prevent more than one sheet being drawn through at a time, and try the operation again. Paper size error for The cassette/tray selected for printing has no suitable paper for printing the job. Please set the paper indicated in the message and print your job, or press [Cancel] to cancel. XXXX On XXXX Please set paper (YYYY) To cancel select [Cancel] Paper supply empty. There is no paper that fits the copying document. Select on which paper to copy or load paper. PC Printing Canceled In PC printing, the size of paper in the paper cassette does not match up the paper size you specified by the printer driver. Press [Stop] to cancel a print job. Then load the cor- rect paper size and try printing the document again. Phone connection ter- The telephone connected to the machine is hanging up. Hang it down. minated PIN has not been reg- You selected “Mode1” in the PIN mask feature and tried to call an address book number in which no PIN has been entered, or to call using numeric keys without a PIN. Enter a istered. PIN.
Page 375 Message on the display Description / Solution Real time transmissions You tried to send a fax using real time transmission or set memory transmission to [OFF] when the archive function is set up. To archive the document, use memory trans- cannot be archived. mission. Real time TX in prog- The machine cannot print out the job until the current communication finishes. Please wait. ress. Cannot print. Replace the drum. The drum cartridge has run out. Replace with a new drum cartridge. Reset the document Remove the document from the ADF, and set them again. Rx document stored To set the security reception to [OFF], first print out the stored security receipted docu- ment. Scanner Adjusting Your machine’s scanner is preparing. Please wait until the machine is ready. Scanner in use The machine cannot execute the job until the current job finishes. Please wait. Select Paper Size The selected paper is not suitable for the document. Select other paper. Select paper source There is no paper that fits the copying document. Select on which paper to copy or load paper. Select the bypass paper The paper in the bypass tray cannot print out a received fax. To use the bypass tray paper as a separator page, change the paper source in the bypass tray. that cannot be used for Server Initializing The machine’s network is now preparing. Please wait until it is ready. Server issue. Call for An internal network error has occurred. Please contact the Imagistics National Diag- nostic Center at 1-800-243-5556.
Page 376 Message on the display Description / Solution The NetBIOS name The NetBIOS name conflicts with other device. Contact your Network Administrator. entered is already in use. The number of file You can add up to 10 network files (or up to 10 MB worth of files) to the scanned job. Delete files so that it meets the limit. attachments and/or file size limit has been exceeded. Please delete attachments until you reach the acceptable limit. The number of the You browsed a folder where too many files or folders are located. To scan to the folder, register the folder as a shortcut using the [Keypad] or select another folder. To attach browse results exceeds files from the folder, copy the files to a new folder and attach them. the limit. The numeric keypad You cannot use numeric keys while selecting group members. cannot be used. The storing process has The machine cannot execute the job until the current job finishes. Please wait. not finished. The toner is empty. Toner is empty. Replace with a new toner bottle. The toner is low. Your machine is almost out of toner. In the USA, please call for supplies 1-800-462-6797. The value entered You entered a value or number that exceeds the range. Confirm the range on the display and enter it again. exceeds the limit. Please enter a value within the listed range.
Page 377: Check Message" Printouts
“Check Message” printouts When there is a problem with your machine detects an error, it produces an error printout headed by the words “Check Message”. This printout lists the following information about the fax transaction: • The resulting error code (See “Error code” next page.) • A communications error message (See “What error messages can mean” below.) • The TTI (or phone number) of the fax machine with which your machine had attempted to communicate. What error messages can mean The error messages on Check Message printouts can mean a variety of things. Here is a brief summary: Possible meanings Error message Check condition of remote fax. • Remote machine malfunctioned • No “Handshake” signals from remote fax • Wrong phone number reached Repeat transmission. • Poor phone line conditions • No “Handshake” signals from remote fax • Document misfeed or miscount • Unable to reach remote machine after attempt- ing specified number of redial tries Line is busy. • Remote machine’s line was busy • Remote machine’s line didn’t answer Check received documents.
Page 378: Error Codes
Error codes Dialing errors D.0.3, The remote unit didn’t respond, the call couldn’t be completed or [Stop] D.0.8 was pressed while dialing. Re-try the call. If your machine repeats the message, call the remote fax unit’s operator and verify that unit is oper- ating properly. D.0.2 The remote unit is busy. Try the call again. D.0.6, Either the remote unit didn’t respond, the call somehow didn’t go D.0.7 through or [Stop] was pressed while dialing. Try the call again. Reception errors R.1.1 The calling fax machine didn’t respond to your fax machine. This can happen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. R.1.2 The two fax machines were incompatible. Your machine sends and receives only ITU-T Group 3 fax communication, the industry standard since the early 1980s. R.1.4 [Stop] was pressed on the receiving fax machine. R.2.3 Poor phone line conditions made fax communication impossible. Call someone at the remote machine’s location. R.3.1 The sending fax machine detected too many errors from the receiving fax machine. R.3.3 The sending fax machine is incompatible or had a document feeder prob- lem during transmission. R.3.4 Poor phone line conditions may have prevented your fax machine from properly printing some or all of the pages it received. R.4.1 The machine received too much data, overloading the memory.
Page 379 T.3.1 The page counter in your fax machine detected a document feeder error during transmission. Carefully reset the document into the feeder and re-try the call. T.4.1 The telephone line disconnected during transmission because of exces- sive modem errors or because the remote unit ran out of paper. Try the call again. T.4.2 After transmission began, poor line conditions developed. Try the call again. T.4.4 Poor line conditions prevented transmission. Try the call again. T.5.1, ECM transmission failed (perhaps due to line noise). Conditions can T.5.2, change rapidly, so try the call again later. T.5.3 T.8.1 A compatibility error occurred. T.8.10 Line noise or other problems prevented line probing. T.8.11 The remote fax machine didn’t complete the equalizer training phase. & t 14-25 aintenance roUBleShootinG...
Page 380: Machine Errors
Machine errors Symptom Suggested solutions The display shows nothing, Check that the power switch is turned on. and the keys are not working. The machine is not activated Check that the power cord is connected properly. when the power switch is turned on. The machine beeps and shows See “Displayed error messages,” on page 14-16. an error message. Documents jam frequently • Check for the ADF cover is closed properly. • If there is a foreign matter in the ADF, remove it. • Ensure that the document is an acceptable weight. (See “Document han- dling,” page 1-24.) • Clean the ADF rollers (see page 14-3.) Paper Jams Frequently • Ensure that the paper is an acceptable weight. (See “Paper handling,” page 1-26) Faxing errors Symptom Suggested solutions Cannot send • Check that the phone line is connected properly. • Check that the number or the e-mail address stored in your address book is correct. • Make sure that the machine is in fax mode. If not, change to the mode to the fax mode by pressing [FAX].
Page 381: Scanning Errors
Scanning errors Symptom Suggested solutions Cannot browse a folder / file • Check that your browsing folder / file is in the same segment with your machine. • Check that your folder / file is under a shared folder that name contains 12 characters of less. • Check that the link to your browsing folder is 100 characters or less in length. • Check that the link to your browsing file is 128 characters or less in length. Cannot scan a document • Check that the network cable is connected properly. • Check that the network setting is made up properly. • Check that the e-mail address stored in your address book or the folder/FTP shortcut is correct. • Make sure that the machine is in scan mode. If not, change to the mode to the scan mode by pressing [SCAN]. Scanned image looks dirty • The document glass or ADF glass may be dirty. Clean the glass (see page 14-2.) • Change the scanning contrast by pressing [Contrast]. • Change the scanning resolution by pressing [Resolution]. • Change the document type by pressing [Doc.Type]. A file name or folder name The code page currently using in your Windows does not that contains a special compatible with a special characters which can be used in your character is not correctly...
Page 382: Copying Errors
Copying errors Symptom Suggested solutions Cannot make a copy • Make sure that the machine is in copy mode. If not, change to the copy mode by pressing [COPY]. • Make sure that the document is loaded correctly. If placing the document on the document glass, the side to be copied should be face down. If placing the document in the ADF, the side to be copied should be face up. Copy quality is poor See “Print quality problems,” on page 14-29. PC printing errors * Symptom Suggested solutions Cannot print from your • The USB cable is not connected properly. (When using as a local printer) computer Check the cable connection. • Check that the network cable is connected properly. (When using as a net- work printer) • Check that the network setting is made up properly. (When using as a net- work printer) • The port setting is incorrect. Check the printer port setting in your computer. • The applicable printer driver may not be installed properly. Reinstall the printer driver. Printing is too slow • Computer may not have enough memory.
Page 383: Local Scanner Errors
Local Scanner errors * Symptom Suggested solutions Cannot scan a document • The TWAIN driver may not be installed properly. Reinstall the printer driver. “Imagistics fx2080 Scanner” • The TWAIN driver may not be installed properly. does not appear in the list of the Reinstall the printer driver. available scanner device on your application software. Scanned image looks dirty • The document glass or ADF glass may be dirty. Clean the glass (see page 14-2.) • Change the scanning contrast by pressing [Contrast]. • Change the scanning resolution by pressing [Resolution]. • Change the document type by pressing [Doc.Type]. * In order to use your machine as a local scanner you should have the driver installed from CD supplied with your machine. & t 14-29 aintenance roUBleShootinG...
Page 384: Print Quality Problems
Print quality problems Pages are blank • The document is loaded incorrectly. Set the document facing up on the ADF or facing down on the document glass.* • The toner cartridge may be defective. Remove the toner cartridge and check it for damage. If the problem persists, replace the toner cartridge. Pages are black • The drum charge wire may be dirty. Open the front cover. To clean the drum charge wire, pull the blue rod toward you, making sure it fully extends. Then return the rod to its original position. (See page 14-4.) • The toner cartridge may be defective. Remove the toner cartridge and check it for damage. If the problem persists, please call the Imagistics National Diagnostic Center at 1-800-243-5556. Printouts are too light • Contrast selected was too light. Select a darker contrast setting. ABCDE ABCDE • The toner cartridge may be out of toner, or the toner may be very low. ABCDE Replace the toner cartridge. ABCDE • The paper is damp. ABCDE Replace the paper. Printouts are too dark • Contrast selected was too dark. Select a lighter contrast setting.
Page 385 Printouts have white and/or • The ADF glass or rollers of the ADF may be dirty. black lines Clean the ADF glass and/or the rollers of the ADF. (See pages 14-2 to 14-4.) • The drum charge wire may be dirty. ABCDE ABCDE Open the front cover. To clean the drum charge wire, pull the blue rod toward ABCDE you, making sure it fully extends. Then return the rod to its original position. ABCDE (See page 14-4.) ABCDE • The toner cartridge or drum cartridge may be defective. Remove the cartridges and check them for damage. If the problem persists, replace either or both of the cartridges as indicated. Printouts have toner smudges • The document glass* is dirty. Wipe the document glass* with a dry soft cloth. ABCDE ABCDE • The document pad* is dirty ABCDE Clean the document pad* with a soft cloth dampened and a mild detergent. ABCDE • The drum charge wire may be dirty. ABCDE Open the front cover. To clean the drum charge wire, pull the blue rod toward you, making sure it fully extends. Then return the rod to its original position. (See page 14-4.) • The toner cartridge or drum cartridge may be defective. Remove the cartridges and check them for damage. If the problem persists, replace either or both of the cartridges as indicated. • If you find smudges on the back of the printouts, the transport roller may be dirty.
Page 386: If You Cannot Solve The Problem
If you cannot solve the problem If you have a problem with your machine that you cannot solve with the information provided in this chapter, contact the Imagistics National Diagnostic Center at 1-800-243-5556. CAUTION: If you detect odd sounds, smoke or odor emitting from your machine, unplug it immediately and contact the Imagistics National Diagnostics Center. Do not attempt to disassemble or repair the machine yourself. IMPORTANT: Attempting to repair the machine yourself may void the limited warranty. When you contact the Imagistics National Diagnostic Center, make sure you have the following information ready; • P roduct name: fx2080 • S erial number (located on the label located at the back of the machine) • Details of the problem • S teps taken to try to resolve the problem and the results Bar code label fx2080 fx2080 XX00001 Assembled in China Assembl en Chine...
Page 387 Chapter Appendix & Index Specifications ..................AI-2 General ..................AI-2 Fax ....................AI-3 Copy ....................AI-3 Printer ...................AI-3 Scanner ..................AI-4 Consumable items .................AI-4 Index .....................AI-5...
Page 388: Appendix & Index
Specifications General Multitasking Quad Access Scanning method Flatbed CCD Printing method Acceptable document size (See page 1-24) Document weight (See page 1-24) Printing paper size (See page 1-26) Power requirement 120 VAC 50/60 Hz. Power consumption Energy save mode: Approx. 15 W Standby: Approx. 63 Wh Maximum: Approx. 1040 W Environmental temperature 10 to 32 Relative humidity 20 to 80 %RH Display (Liquid Crystal Display) Touch panel display Image memory capacity 7.8 MB (650 pages* approx.) plus optional 32 MB (additional 2,720 pages* approx.)
Page 389: Fax
Compatibility ITU-T Group 3 and Super Group 3 Applicable line Public Switched Telephone Network (PSTN) or equivalent Coding method ITU-T-standard MMR, MR, MH and JBIG Modem speed 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800, 2,400 bps Automatic fallback Address book Up to 300 destinations can be stored Call group 32 groups Broadcasting 330 destinations Transmission speed Approx. 3 seconds/page.* * B ased on memory-to-memory transmission of ITU-T test document 1 to an Imagistics fax machine. Your transmission times will vary, but your machine always will provide the fastest transmission speeds possible under ITU-T guidelines and phone-line conditions. Scanning width 8.2 in. (208 mm) Grayscale 256-levels Scanning resolution Normal (8 dots/mm × 3.85 lines/mm) Fine (8 dots/mm × 7.7 lines/mm) Super-fine (16 dots/mm × 15.4 lines/mm) * * I n the case that the remote fax has the ability of “16 dots/mm × 15.4 lines/mm”. Otherwise, the superfine resolution is “8 dots/mm × 15.4 lines/mm”.
Page 390: Scanner
Scanner Color/Mono Color or Monochrome Scanning resolution Color: 600 dpi, 300 dpi, 200 dpi, 100 dpi Monochorme: 600 dpi, 300 dpi, 200 dpi Scanning width 8.2 in. (208 mm) Consumable items Drum cartridge life Approx. 30,000 pages* Toner cartridge life Approx. 16,000 pages* Starter toner cartridge life Approx. 3,000 pages* *Based on 6% document coverage and letter-sized two-page interval printing. NOTE: Specifications are subject to change without notice. ai-4 & i ppendix ndex...
Page 391: Index
Index Document size ......7-27 Document type ...... 5-4, 7-8 Drum cartridge replacing ......... 14-7 Duplex copy ......... 7-16 Duplex scanning ......5-61 Activity journal ......13-5 Address book ......... 2-2 deleting ...... 2-10, 2-11 how to dial ......2-12 e-mail subject ...... 4-7, 5-24 registering/editing 2-4, 2-7, 2-8, 2-9 ECM mode ........12-6 Attachment ........5-64 Energy save mode ... 1-23, 12-12 Auto Reset Time ......12-11 Erased document notification . .. 13-10 Error codes ........ 14-24 Error messages ......14-16 Errors Batch scanning .... 4-11, 5-59 copying .
Page 392 phone dialing type ....1-19 how to dial ......2-19 time zone ........ 1-22 how to receive ......2-20 TTI (your name) ..... 1-20 optional handset volume ..2-20 your fax number ..... 1-21 speaker volume ...... 2-21 PIN masking ....... 11-7 Polling reception ......3-50 Polling transmission ....3-42 Journal report Print quality problems ....14-30 Sorting the job (Line up) ..12-12 Program one-touch ....10-14 Journal reports ......13-2 Quick memory transmission 3-3, 12-6 Lists ..........13-2 QWERTY keypad ......1-10 Loading documents ..... 1-25 Loading paper into bypass tray ...... 1-29 into paper cassettes ....1-27 Re-mail ........
Page 393 Toner cartridge replacing ......... 14-5 Transmission confirmation report 13-8 Troubleshooting ......14-9 TTI ..........3-30 Zoom ........ 5-57, 7-12 & i ai-7 ppendix ndex...
Page 394 ai-8 & i ppendix ndex...

imagistics fx2080 User Manual

Table of Contents

Getting Started

Chapter 1 Getting Started

Q Setting Bypass Tray Paper 3

Chapter 2 Using the Address Book

Faxing

Chapter 3 Faxing

Internet Fax Functions

Chapter 4 Internet Fax Functions

Table of Contents

Chapter 5 Scanning ....................................................................................................................................... 5-1

Reviewing or Canceling Commands

Chapter 6 Reviewing or Canceling Commands

Quick Links

Chapters

Troubleshooting

Related Manuals for imagistics fx2080

Summary of Contents for imagistics fx2080