Konica Minolta bizhub 25e Manual
  1. Manuals
  2. Brands
  3. Konica Minolta Manuals
  4. All in One Printer
  5. bizhub 25e
  6. Manual

Konica Minolta bizhub 25e Manual

Plain-paper digital fax/copier/printer/scanner message board guide
Hide thumbs Also See for bizhub 25e:
Table of Contents

Advertisement

Quick Links

See also: Administrator's Manual , User Manual
Plain-paper digital Fax/Copier/Printer/Scanner
Message Board Guide

Advertisement

Table of Contents
loading

Related Manuals for Konica Minolta bizhub 25e

Summary of Contents for Konica Minolta bizhub 25e

  • Page 1 Plain-paper digital Fax/Copier/Printer/Scanner Message Board Guide...
  • Page 2 Chapter 1 Overview of Message Board Chapter 2 User information settings Chapter 3 Machine settings Chapter 4 Machine management settings Chapter 5 Machine information Chapter 6 Troubleshooting...

  • Page 3: Table Of Contents

    Contents How to read this manual .....................v Operational and safety information ................v Key descriptions ......................v About the screens ....................... v Chapter 1 Overview of Message Board Introduction to Message Board ................1-2 Logging in / Logging out ...................1-4 Connecting to Message Board ................1-4 Logging in ........................1-4 Logging out ......................1-9 About the display .....................1-10...
  • Page 4 Setting the e-mail operating environment.............3-9 Setting the LDAP server ..................3-12 “LDAP Server Settings” list screen ..............3-12 Registering new LDAP server search settings ............3-13 Changing LDAP server search settings ...............3-16 Deleting LDAP server search settings ..............3-17 SNMP settings ......................3-18 Setting an internet time ..................3-21 Specifying device settings ..................3-22 Specifying other network settings ................3-22 Registering the user install ..................3-23...
  • Page 5 Chapter 5 Machine information Communication jobs ....................5-2 Checking communication jobs ................5-2 Canceling communication jobs in progress ............5-3 Print jobs ........................5-4 Checking print jobs ....................5-4 Canceling print jobs ....................5-4 Communication history ....................5-5 Checking the communication history ..............5-5 Printing the communication history ..............5-6 Downloading the communication history ..............5-6 Print job history ......................5-7 Machine status ......................5-8...

  • Page 6: How To Read This Manual

    For example, the “Setting” button  [Setting] About the screens This manual uses the screens of the bizhub 25e standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. How to read this manual...
  • Page 7 This page intentionally left blank. How to read this manual...
  • Page 8 Chapter Overview of Message Board Introduction to Message Board ................1-2 Logging in / Logging out ...................1-4 Connecting to Message Board ................1-4 Logging in ........................1-4 Logging out ......................1-9 About the display .....................1-10 Footer Names and Functions ................1-10 Checking the display on the control panel ............1-11 Message Board menu list ..................1-12...

  • Page 9: Introduction To Message Board

    Introduction to Message Board With Message Board, you can control your machine through network. Here are some examples what Message Board enables you. IMPORTANT A web browser is required to operate Message Board. For details on the supported web browsers, see chapter 5, “General” in “Specifications” in the Administrator’s Guide.
  • Page 10 Check and change the machine set-up Access your machine without walking to it, and check or change settings. All the set-up menus are available not only from the control panel but from Message Board (page 1-12). Register destinations easily When you register new addresses, it may be troublesome to enter letters on the machine’s control panel.

  • Page 11: Logging In / Logging Out

    Logging in / Logging out Connecting to Message Board Start the web browser. If there is a shortcut to Message Board on your desktop, double click the shortcut to start the web browser and access Message Board. Enter the IP address of the machine in the “Address” bar of the web browser, and press [Enter].
  • Page 12 Click the user name in the user list. •The user ID of the user name you clicked is automatically entered in “User ID”. •When you click “Group”, you can filter the user name by their registered groups. Enter the password in “Password” column, and click [Login]. If you select “Remember the User ID”, the account ID you enter will be stored on your computer.
  • Page 13 Login using SSL Message Board supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and Message Board to prevent the theft and modification of data by outside parties. When you perform an SSL login, the [SSL] icon is displayed on the header of Message Board screen.
  • Page 14 „ Guest login Connect to Message Board (page 1-4). Click [User Login]. Click [Guest User Login]. „ Administrator screen login Connect to Message Board (page 1-4). Click [Admin Login]. If an administrator password is not set, this concludes the procedure. Enter the administrator password, and click [Login].
  • Page 15 Login as administrator using SSL Message Board supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and Message Board to prevent the theft and modification of data by outside parties. When you perform an SSL login, the [SSL] icon is displayed on the header of Message Board screen.

  • Page 16: Logging Out

    Logging out Log out when you close Message Board screen or switch users. Click [Logout]. NOTE Make sure to log out for security purposes. If you do not access Message Board for 30 minutes, you are automatically logged out. Logging in / Logging out...

  • Page 17: About The Display

    About the display Footer Names and Functions Item Description Screen refresh time When you click the (manual refresh) button, the screen is refreshed. (manual refresh) button The last time when the screen was updated (hour : minute) is displayed. Auto distribution Displays the current auto distribution settings status.

  • Page 18: Checking The Display On The Control Panel

    Checking the display on the control panel You can check the display on the control panel using the Message Board screen even when you are not at the machine. When you are connected to Message Board (page 1-4), click [Panel View]. Check the display on the control panel.

  • Page 19: Message Board Menu List

    Message Board menu list On Message Board, the following settings are available. Some settings may not be available according to user policy setting. For details on the user policy settings, see “Setting user policies” (page 4-15). Reference Items Description Page User Information User Registration Register, edit or delete users and user groups.
  • Page 20 Chapter User information settings Registering users ......................2-2 “User Registration” screen ..................2-2 Registering users .....................2-3 Changing user information ..................2-7 Deleting user information ..................2-7 Exporting user information ..................2-8 Registering addresses......................2-9 “Address Book” screen .....................2-9 Registering destinations ..................2-11 Changing destinations ..................2-17 Deleting destinations ....................2-18 Exporting destination ...................2-19 Grouping multiple destinations ................2-20 Registering shortcuts ....................2-25...

  • Page 21: Registering Users

    Registering users “User Registration” screen The “User Registration” screen displays a list of the registered users. Buttons Button name Description [Add] Registers new user information. [Duplicate] Copies user information that is already registered. The user information can be edited and used as information for another user. [Delete] Deletes user information.

  • Page 22: Registering Users

    Registering users Register users either by entering it new, copying an existing user or importing a vCard format file. NOTE Up to 100 users can be registered. „ Registering new users Log in to Message Board (page 1-4). Click [User Information]. Click [User Registration].
  • Page 23 Setting Description Settings LDAP Server 49 characters Account ID Enter the account for logging in Authentication 29 characters to the LDAP server. (If required) Password Enter the password for logging in to the LDAP server. Policy Select a user policy. This defines which –...
  • Page 24 „ Copying user information You can copy user information that is already registered to register a new user. The user group information will be copied. Log in to Message Board (page 1-4). Click [User Information]. Click [User Registration]. Select the checkbox of the user you want to copy. You cannot copy multiple users at the same time.
  • Page 25 „ Importing user information You can import data from an external file in vCard format and register it as user information. The user information that can be imported and their corresponding vCard item names are indicated below. The letters enclosed in parentheses are the vCard item names. •...

  • Page 26: Changing User Information

    Changing user information You can change user information that has been registered. Log in to Message Board (page 1-4). Click [User Information]. Click [User Registration]. Click the number or name of the user you want to change. Change the user information. Click [Save].

  • Page 27: Exporting User Information

    Exporting user information You can export the selected user information to an external file in the vCard format. The user information that can be exported and their corresponding vCard item names are indicated below. The letters enclosed in parentheses are the vCard item names. •...

  • Page 28: Registering Addresses

    Registering addresses You can register frequently used destination information (fax numbers and e-mail addresses) in the address book. By registering the destinations in the address book, you can easily specify the fax number or e-mail address at fax transmission or Scan to e-mail. There are two kinds of address books;...
  • Page 29 List items Item Description Message Displays message. Personal / Shared Switches the displayed Address Book between personal and shared switch destinations. NOTE This switch is only displayed when you have logged in as a user. Filter Enables you to filter the displayed destination list according to a letter, symbol (Others), all or group.

  • Page 30: Registering Destinations

    Registering destinations Register destinations either by entering it new, from LDAP server, copying an existing address or importing from an external file. NOTE Up to 1,000 destinations can be registered, including both personal and shared destinations. „ Registering new destinations Log in to Message Board (page 1-4).
  • Page 31 Set the destination. Setting Description Settings Search Searches an LDAP server to register destinations in the address book. Refer to “Registering destination using an LDAP server” on page 2-14. Number The smallest free number is automatically entered. 1 - 9999 You can change it to a number of your choice.
  • Page 32 Click [Save]. Click [Back] not to save the setting and return to the “Address Book” screen. „ Copying destination You can copy destination that is already registered to register a new destination. Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book].

  • Page 33: Registering Destination Using An Ldap Server

    „ Registering destination using an LDAP server You can register destination using an LDAP server. NOTE • The following destination is detected: “User Name”, “E-mail Address” and “Fax Number”. • To search an LDAP server, it is necessary to register the LDAP server settings in “Machine Settings”.
  • Page 34 Select the destination to register from the search results, and click [OK]. You can only select one destination. Register the destination. Click [Save]. Click [Back] not to save the setting and return to the “Address Book” screen. „ Importing destination You can import data from an external file and register it as destinations.
  • Page 35 Setting Description Import from CSV File This item is displayed when you select “CSV” for the file format. Overwrite: Deletes all the data in the selected personal address book or shared address book, and then imports the data. Data for the “Number” item is also imported.

  • Page 36: Changing Destinations

    Changing destinations Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book]. Select the address book in which the destination is registered from personal or shared. If you have logged in to Administrator screen or as a guest, you can select only the shared address book.

  • Page 37: Deleting Destinations

    Deleting destinations You can delete unnecessary destinations from the “Address Book” list screen. You can select multiple destinations to delete. NOTE You cannot delete the destination in the following case: • the destination is used in auto distribution • the destination is used in favorite address •...

  • Page 38: Exporting Destination

    Exporting destination You can export the selected destination to an external file. You can select multiple destinations. NOTE You can export files in the CSV or vCard format. Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book]. Select the address book in which the destination is registered from personal or shared.

  • Page 39: Grouping Multiple Destinations

    Grouping multiple destinations You can group and manage multiple destinations according to your needs. Since transmission settings can be specified for groups, it is not necessary to specify the settings for each destination separately. NOTE Up to 100 groups can be registered, including both personal and shared groups. „...
  • Page 40 Enter number and group name. Setting Description Settings Number Enter the number of the group from 1 - 100. 1 - 100 You cannot enter an existing number. However, the same group number can be registered in both the shared address book and the personal address book.
  • Page 41 „ Copying groups You can copy group information that is already registered to register a new group. Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book]. Click [Group]. Select the group to copy from personal or shared. If you have logged in to administrator screen or as a guest, you can select only the shared group.
  • Page 42 „ Changing groups Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book]. Click [Group]. Select the group to change from personal or shared. If you have logged in to administrator screen or as a guest, you can select only the shared group.

  • Page 43: Deleting Groups

    „ Deleting groups You can delete unnecessary group information from the “Address Book” group list screen. You can select multiple groups to delete. Log in to Message Board (page 1-4). Click [User Information]. Click [Address Book]. Click [Group]. Select the group to delete from personal or shared. If you have logged in to administrator screen or as a guest, you can select only the shared group.

  • Page 44: Registering Shortcuts

    Registering shortcuts You can use Message Board to register folders and FTP servers as shortcuts. The shortcuts registered here can be used on the machine control panel. Registering folder shortcuts You can register folder shortcuts. There are two kinds of folder shortcuts; the shared folder shortcuts, which all users can use, and the personal folder shortcuts, which can be created for each user.
  • Page 45 Set the detailed information. Setting Description Settings Shortcut Number The smallest free number is automatically entered. 1 - 300 You can change it to a number of your choice. This item is required. Shortcut Name Enter the shortcut name. 24 characters Folder Path Enter the path including the folder to be registered.
  • Page 46 1 In step 6, click [Browse]. If you enter the computer name in the folder path and click [Browse], you can display a list of the shared folders in that computer. 2 Click a displayed computer name or folder name, and select the folder to register in the folder shortcut.
  • Page 47 Change the settings of the folder shortcut. Click [Save]. Click [Back] not to save the setting and return to the “Folder Shortcut” screen. „ Deleting folder shortcuts You can delete unnecessary folder shortcuts from the list. Log in to Message Board (page 1-4).

  • Page 48: Registering Ftp Shortcuts

    Registering FTP shortcuts You can register FTP shortcuts. NOTE Up to 20 FTP shortcuts can be registered. „ Registering new FTP shortcuts Log in to Message Board (page 1-4). Click [User Information], and then [Shortcut]. Click “FTP Shortcut”. Click [Add]. Set the detailed information.
  • Page 49 Setting Description Settings Folder Path Enter the path including the folder to be registered. Enter it in the “/(folder name)” format. characters Click [Browse] to enter the folder path by browsing to (:, |, <, >, ", *, ? cannot be used.) NOTE The total characters for “Host Name”...
  • Page 50 „ Copying FTP shortcuts You can copy an FTP shortcut that is already registered to register a new FTP shortcut. Log in to Message Board (page 1-4). Click [User Information], and then [Shortcut]. Click “FTP Shortcut”. Select the checkbox of the FTP shortcut to copy. You cannot copy multiple FTP shortcuts at the same time.
  • Page 51 „ Deleting FTP shortcuts You can delete unnecessary FTP shortcuts from the list. Log in to Message Board (page 1-4). Click [User Information], and then [Shortcut]. Click “FTP Shortcut”. Select the checkbox of the FTP shortcut to delete. •To select all the displayed FTP shortcuts, select the top checkbox. •Click the same checkbox to deselect the item.

  • Page 52: Setting Templates

    Setting templates Message Board enables you to register templates to assist users when they operate the machine. Setting document names You can edit file names of the scanned images using the file names (document names) registered in advance. NOTE Up to 20 file names can be registered. „...
  • Page 53 Setting Description Settings Document Name Enter the document name for the template. 80 characters (\, /, :, *, This item is required. ?, ", <, >, | cannot be used.) Click [Save]. Click [Back] not to save the setting and return to the “Document Name” screen. „...

  • Page 54: Setting E-Mail Templates

    „ Deleting document names You can delete unnecessary document names. Log in to Message Board (page 1-4). Click [User Information], and then [Templates]. Click “Document Name”. Select the checkbox of the document name you want to delete. •To select all the displayed document names, select the top checkbox. •Click the same checkbox to deselect the item.
  • Page 55 Set the detailed information. Setting Description Settings Number The smallest free number is automatically 1 - 10 entered. You can change it to a number of your choice. This item is required. Template Name Enter the name of the e-mail template. 40 characters This item is required.
  • Page 56 „ Changing an e-mail template You can change an e-mail template that has been registered. Log in to Message Board (page 1-4). Click [User Information], and then [Templates]. Click “Template”. Click the number or template name you want to change. Change the setting.
  • Page 57 This page intentionally left blank. 2-38 Setting templates...
  • Page 58 Chapter Machine settings Setting the network environment ................3-2 Setting the e-mail environment ................3-5 SMTP/POP settings ....................3-5 Setting the e-mail operating environment.............3-9 Setting the LDAP server ..................3-12 “LDAP Server Settings” list screen ..............3-12 Registering new LDAP server search settings ............3-13 Changing LDAP server search settings ...............3-16 Deleting LDAP server search settings ..............3-17 SNMP settings ......................3-18 Setting an internet time ..................3-21...

  • Page 59: Setting The Network Environment

    Setting the network environment Set the network environment for connecting the machine to network. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 60: Ipv6 Setting

    Setting Description Settings Host Name Enter the host name of the machine. 15 characters The default setting is the MAC address. (* cannot be used as the If multiple machines are connected to the same first letter.) network, make sure to set a different host name for each machine.

  • Page 61: Port Number Setting

    Port Number Setting These settings are displayed when you click [+]. Setting Description Settings HTTP Port Enter the port number of the HTTP server. 0 - 65535: 80 Number HTTPS Port Enter the port number of the HTTPS server. 0 - 65535: 443 Number Message Board Specify the UDP port number used for...

  • Page 62: Setting The E-Mail Environment

    Setting the e-mail environment SMTP/POP settings Set the environment for transmitting e-mail on your machine. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 63: Machine Information

    Machine Information Setting Description Settings Name Enter the name to display in the sender field 40 characters (From) when transmitting Scan to e-mail. If e-mail is transmitted after performing a user login, the user name registered in the user information is displayed. E-mail Address Enter the e-mail address assigned to the 50 characters...

  • Page 64: Smtp Reception

    POP Server Setting Setting Description Settings POP3 Server Enter the IP address or domain name for the 50 characters Address POP server to use when transmitting e-mail. POP3 Port Enter the POP port number. 0 - 65535: 110 Number Set “ON” to use SSL communication, or “OFF” to not use it.
  • Page 65 Click [Save]. •Click [Back] not to save the setting and return to the “E-mail Settings” list screen. •Click [Initialize] to restore the default settings. NOTE Underlined values are the default settings specified at the time of shipment. Setting the e-mail environment...

  • Page 66: Setting The E-Mail Operating Environment

    Setting the e-mail operating environment Set the e-mail operating environment for Scan to e-mail function. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.
  • Page 67 Setting Description Settings Sender’s Set whether to attach sender information, total page Attached Information numbers and transmission date and time to the text. Not attached This setting is adopted only when “Insert Subject / Text automatically” is ON. To/Cc/Bcc Specify whether to include e-mail destination information Show all (To, Cc, Bcc) in e-mail headers.
  • Page 68 Setting Description Settings E-mail address If you select “Send to author.”, you can specify to forward 50 characters or domain name faxes only for forwarding requests received from the (0 - 9, A - z, @, that will accept specified e-mail addresses or domain names. You can ., -, _) forwarded register up to five e-mail addresses or domain names to...

  • Page 69: Setting The Ldap Server

    Setting the LDAP server Set the environment for searching an Lightweight Directory Access Protocol (LDAP) server. “LDAP Server Settings” list screen The “LDAP Server Settings” list screen displays a list of the registered LDAP server settings. Button Button name Description 1 [Add] Registers new LDAP server search settings.

  • Page 70: Registering New Ldap Server Search Settings

    Registering new LDAP server search settings You can register new LDAP server search settings in Message Board. NOTE Up to 5 server settings can be registered. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.
  • Page 71 Setting Description Settings Authentication Set whether a login is required to access the Anonymous Method LDAP server. If you select “Simple” or “DIGEST- Simple MD5”, set Message Board User login, Account ID, DIGEST-MD5 and Password. Message Set whether to log in using an account and Board User password registered in the user information.
  • Page 72 Attribute Setting These settings are displayed when you click [+]. Setting Description Settings Name 1 Enter the filter for the name. 49 characters: cn Name 2 Enter the filter for the name. 49 characters: commonname E-mail Address 1 Enter the filter for the e-mail address. 49 characters: mail E-mail Address 2 Enter the filter for the e-mail address.

  • Page 73: Changing Ldap Server Search Settings

    Changing LDAP server search settings You can change LDAP server search settings that have been registered. Click [Admin Login] in Message Board, and log in (page 1-7). Click [Machine Settings], and then [LDAP Server Settings]. Click the name of the settings to change. Change the detailed LDAP settings.

  • Page 74: Deleting Ldap Server Search Settings

    Deleting LDAP server search settings You can delete unnecessary LDAP server search settings from the list screen. Click [Admin Login] in Message Board, and log in (page 1-7). Click [Machine Settings], and then [LDAP Server Settings]. Select the checkbox of the LDAP server search settings you want to delete. •To select all the displayed LDAP server search settings, select the item name field checkbox.

  • Page 75: Snmp Settings

    SNMP settings You can set the SNMP manager environment for monitoring via the network the status of devices connected to the network. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.
  • Page 76 When “SNMPv3” is selected for “SNMP Service” Setting Description Settings Context Name Enter the context name. 64 characters Discovery User Enter the Discovery User Name. 32 characters Name NOTE The Discover User Name should be different from Write User Name and Read User Name. Write User Name Enter the write user name.
  • Page 77 Setting Description Settings Privacy Enter the privacy password. From 8 to 32 Password characters Read User Name Enter the read user name. 32 characters NOTE The read user name should be different from “Write User Name.” Authentication Enter the authentication password. From 8 to 32 Password characters...

  • Page 78: Setting An Internet Time

    Setting an internet time You can automatically synchronize the system clock with an internet time server. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 79: Specifying Device Settings

    Specifying device settings You can set settings required for using the machine, such as the network connection setting from Message Board. Specifying other network settings You can set e-mail gateway settings and other settings. NOTE The e-mail gateway function enables you to send a fax to a fax server so that the server sends the data through public line to the destination.

  • Page 80: Registering The User Install

    Setting Description Settings Image Specify the image encoding method. Encoding Method JBIG Network Switches the communication speed and Auto Connection communication method. Change this 100Mbps - Full Duplex Setting setting when errors occur during network 100Mbps - Half Duplex communication. 10Mbps - Full Duplex 10Mbps - Half Duplex Make sure that the total number of characters of prefix and fax number or suffix and fax...

  • Page 81: Specifying Default Machine Settings

    Specifying default machine settings You can set the default settings for the copy, scanner, e-mail, fax, and printer functions. Changing the default values of often-used functions can shorten the time required to adjust settings. Click [Admin Login] in Message Board, and log in (page 1-7).
  • Page 82 Chapter Machine management settings Distributing received documents ................4-2 “Auto Distribution” screen ..................4-2 Setting auto distribution (general settings) ............4-3 Setting auto distribution (individual settings) ............4-4 Specifying distribution destinations ..............4-8 Testing auto distribution ..................4-10 Changing individual auto distribution settings ..........4-11 Deleting individual auto distribution settings ............4-11 User access management ..................4-12 “User Access Management”...

  • Page 83: Distributing Received Documents

    Distributing received documents In Message Board, you can specify conditions for automatically distributing received documents to specified locations. This function enables you to read the received fax without printing them out. NOTE Set both general setting and individual setting “ON” to enable this function. “Auto Distribution”...

  • Page 84: Setting Auto Distribution (General Settings)

    Setting auto distribution (general settings) Specify the general settings for auto distribution. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt.

  • Page 85: Setting Auto Distribution (Individual Settings)

    Setting auto distribution (individual settings) You can specify the individual settings for automatic distribution. NOTE Up to 200 auto distribution settings can be registered. „ Setting auto distribution (individual settings) Click [Admin Login] in Message Board, and log in (page 1-7).
  • Page 86 Setting Description Settings Condition Select the condition to use for distribution from the Settings pull-down menu. You can select the following conditions. All incoming fax documents: Targets all incoming fax documents. Fax Number: 24 digits Targets documents received from the specified fax (0~9, +) number.

  • Page 87: Advanced Settings

    Setting Description Settings Destination Select where to distribute the fax. – Select “User”, “Address Book”, or “Folder” from the pull-down menu, and click [Select]. Displays a list of the destinations set in “Destinations” (page 4-8). NOTE • To delete a destination from the destination list, select the checkbox for the destination, and click [Delete].
  • Page 88 NOTE Underlined values are the default settings specified at the time of shipment. „ Copying auto distribution settings You can copy auto distribution settings that are already registered to register new auto distribution settings. Click [Admin Login] in Message Board, and log in (page 1-7).

  • Page 89: Specifying Distribution Destinations

    Specifying distribution destinations „ Specifying “User” destination Open the “Setting” screen. “Setting auto distribution (individual settings)” (page 4-4) steps 1 to 4. Select “User” from the pull-down menu and click [Select]. Select the checkbox of the users you want to distribute to. •To select all the displayed destinations, select the top checkbox.
  • Page 90 Click a transmission destination registration button. •The selected destinations are displayed in the destination list on the right. •The types and functions of the buttons are indicated below. Fax: Registers the destination as a fax destination. Registers the destination as an e-mail destination. Registers the destination as a Cc e-mail destination.

  • Page 91: Testing Auto Distribution

    Testing auto distribution You can check the distribution settings that match the distribution conditions in the auto distribution settings, and display them in a list. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 92: Changing Individual Auto Distribution Settings

    Changing individual auto distribution settings Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt. Settings], and then [Auto Distribution]. Click the setting name you want to change.

  • Page 93: User Access Management

    User access management In Message Board, you can record the number of pages used for copy, fax, scan, and print functions per user or group. NOTE To manage the usage per user or user group, register the users and user groups in advance.

  • Page 94: Checking The Usage Status

    Checking the usage status Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt. Settings], and then [User Access Management]. Select whether to display the usage sorted by users of by groups.

  • Page 95: Downloading The Usage Status

    Downloading the usage status You can download the list in CSV format. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt.

  • Page 96: Setting User Policies

    Setting user policies User policies define authority levels by restricting the functions and settings that users can use. Users must have a user policy. There are two user policies prepared at the time of shipment. • Guest policy • Initial Policy Registering new user policies „...
  • Page 97 Setting Description Settings Policy name Enter a name for the user policy to set. 30 characters This item is required. Select an adaptive Select users to whom to adopt the current user − user (s) policy. (1) Click [Select User]. (2) Select the users to apply the current user policy, and click [Add].
  • Page 98 Authority Level Security Setting High Middle User Registration Address Book Shortcut Templates TCP/IP Settings E-mail Settings LDAP Server Settings SNMP Settings Internet Time Settings Machine Setup Machine Default Settings Auto Distribution User Access Management User Policy Secure Settings Archive Settings DocIndex Communication Job Print Job...

  • Page 99: Selecting Users

    Selecting users Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt. Settings], and then [User Policy]. Display the User Policy setting screen. “Registering new user policies”...

  • Page 100: Changing A User Policy

    Changing a user policy You can change a user policy that has been registered. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 101: Setting Security

    Setting security Message Board enables you setting restrictions on the machine. Setting the machine policy The machine policy restricts the machine itself. You can only set one machine policy. „ Authentication methods There are two login machine policies provided in Message Board, which depend on the login authentication method.
  • Page 102 „ Setting the machine policy Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. Click [Machine Mgmt. Settings], and then [Secure Settings]. Click “Machine Policy Settings”.
  • Page 103 Setting Description Settings Login Screen Select the screen displayed when a user logs in. User ID Selection Setting User ID Input User ID Selection: This screen is comprised of the user ID and password entry, and a list of user information. The account ID can be automatically entered by selecting it from the list.

  • Page 104: Service Settings

    Service Settings These settings are displayed when you click [+]. Setting Description Settings PC Print Set to allow or prohibit the various PC printing services. − Set to allow or prohibit the IPP port. Select [ON] to allow the service, or [OFF] to prohibit it. Set to allow or prohibit the LPD port.

  • Page 105: Setting Access Restrictions

    Setting access restrictions In Message Board, you can set access restrictions based on the MAC addresses or IP addresses that send access requests from an external network. NOTE • You can restrict 50 MAC addresses and 50 IP addresses. • Access cannot be restricted for requests from a network in another segment because MAC addresses are not retained.
  • Page 106 Setting Description Settings MAC Address Enter the addresses to set as exceptions to the XX:XX:XX:XX:XX:XX List basic policy selected in the settings. format (where XX is • If you selected “Reject all specified address(es) 0 to 9, A to F) except for those listed below”, enter the MAC addresses to allow.
  • Page 107 Click [Save]. •Click [Back] not to save the setting and return to the “Secure Settings” screen. •Click [Initialize] to restore the default settings. NOTE • Underlined values are the default settings specified at the time of shipment. • If you become unable to access Message Board after setting access restrictions, perform “Delete Restriction Settings”...

  • Page 108: Specifying Ssl Certificate Settings

    Specifying SSL certificate settings Message Board supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.
  • Page 109 Root Certificate Setting Description Download When using a private certificate authority, this exports the root certificate. • The root certificate is downloaded in the “cer” format. • If you are not using SSL communication, you cannot export the certificate. Fingerprint Prints the fingerprint of the root certificate for the private certificate authority.
  • Page 110 Server Certificate Setting These settings are displayed when you click [+]. Setting Description Settings Setting Common Name Enter the name of the certificate 64 characters authority. The default value is the IP address of the machine. Organization Enter the organization name of the 64 characters certificate authority.

  • Page 111: Archive Settings

    Archive settings When the machine transmits and receives documents via fax or e-mail, you can send those documents to a specified destination. NOTE • Archive settings apply to all the documents that correspond to the specified data type. For example, when archive settings are enabled for “Transmitted Fax”, all transmitted fax documents are archived.
  • Page 112 Specify the archive settings. Setting Description Setting Sets whether to enable or disable the archive settings. Set “ON” to enable the function, or “OFF” to disable it. Destination Set the archive destination for the data type. For details, refer to “Specifying the Archive Destination”.

  • Page 113: Specifying Archive Destinations

    Specifying archive destinations Specify an archive destination. You can set either a fax number, an e-mail address, or a folder as destination. NOTE You can only register a single archive destination. „ Specifying from the address book Open the “Archive Settings” screen. “Specifying archive settings”...
  • Page 114 „ Manually entering destinations Open the “Archive Settings” screen. “Specifying archive settings” (page 4-30) steps 1 to 4. Click [Select] for the archive destination. Enter the fax number or e-mail address of the destination in the “Fax / E-mail Destinations” entry box. •Up to 40 digits can be entered for a fax number.
  • Page 115 „ Specifying folder shortcuts Open the “Archive Settings” screen. “Specifying archive settings” (page 4-30) steps 1 to 4. Click [Select] for the archive destination. Click [Shared] from “Folder Shortcut” in “Folder Destination”. Select the folder shortcut, and click [Add]. To delete a destination, select the destination you want to delete from the destination list, and click [Delete].
  • Page 116 „ Specifying Evernote distension You can archive received faxes to Evernote. Open the “Archive Settings” screen. “Specifying archive settings” (page 4-30) steps 1 to 4. Click [Select] for the archive destination. Enter the e-mail address of Evernote in the “E-mail Address” entry box. •To specify a specific notebook, enter the name to “Notebook”...

  • Page 117: Setting Docindex

    Setting DocIndex The DocIndex feature allows you to create image data and metadata (data indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. “DocIndex Settings”...

  • Page 118: Docindex Settings

    DocIndex settings You can register DocIndex settings. Up to 20 can be registered. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.
  • Page 119 Scan In order to create and transmit image data and a DocIndex file (metadata file) configure the following settings. These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the DocIndex settings when ON: Enable scanning.
  • Page 120 Copy In order to create and transmit DocIndex file (metadata file) to a network computer when making copies,configure the following settings. These settings are displayed when you click [+]. Setting Description Settings Setting Set “ON” to enable the DocIndex settings when ON: Enable copying.
  • Page 121 Set the detailed information. You can register the following items. Setting Description Settings Number The smallest free number is automatically entered. You 01 - 10 can change it to a number of your choice. Display Name Register the name to be displayed on the machine's 40 characters control panel.
  • Page 122 Setting Description Settings Date Input Set the date format and separator symbol. Description of Format Symbols YYYYMMDD Format Meaning Example MMDDYYYY YYYY Year in 4 digits 2013 DDMMYYYY Month in 2 digits Day in 2 digits Separator Symbols and Examples Symbol Example None...

  • Page 123: About The Docindex File Name

    About the DocIndex file name The DocIndex file name of the scan job is the same as the image data. The image data file name can be specified on the machine’s control panel. For more information about the file name, see the “Entering file name” described in Chapter 2, “Advanced Scan Features” in the Scanner and Fax Guide.
  • Page 124 Chapter Machine information Communication jobs ....................5-2 Checking communication jobs ................5-2 Canceling communication jobs in progress ............5-3 Print jobs ........................5-4 Checking print jobs ....................5-4 Canceling print jobs ....................5-4 Communication history ....................5-5 Checking the communication history ..............5-5 Printing the communication history ..............5-6 Downloading the communication history ..............5-6 Print job history ......................5-7 Machine status ......................5-8...

  • Page 125: Communication Jobs

    Communication jobs Checking communication jobs You can check the transmission reservation status, and the progress of the communication job being executed. You can also cancel the communication job being executed. Communication jobs are displayed in the registered order. NOTE Up to 30 communication jobs can be displayed. Log in to Message Board (page 1-4).

  • Page 126: Canceling Communication Jobs In Progress

    Canceling communication jobs in progress „ Canceling communication jobs You can cancel communication jobs from the “Communication Job” screen. Log in to Message Board (page 1-4). Click [Machine Information], and then [Communication Job]. Select the job to cancel. •You can select multiple jobs and cancel them at the same time. •To select all the displayed jobs, select the top checkbox.

  • Page 127: Print Jobs

    Print jobs You can check the progress of print jobs being printed or reserved for printing. You can also cancel the print job being executed. Checking print jobs Log in to Message Board (page 1-4). Click [Machine Information], and then [Print Job]. You can check the following information on the print job screen.

  • Page 128: Communication History

    Communication history You can check the history of transmitted and received jobs. Up to 500 communication histories can be displayed. You can also print or download the communication history. Checking the communication history Log in to Message Board (page 1-4). Click [Machine Information], and then [Communication History].

  • Page 129: Printing The Communication History

    Printing the communication history You can print the communication history. You can also filter the items when printing the history. Log in to Message Board (page 1-4). Click [Machine Information], and then [Communication History]. Click [Print]. The communication history is printed. Downloading the communication history You can download the communication history in the CSV format.

  • Page 130: Print Job History

    Print job history You can check the document print job history. Up to 200 print job histories can be displayed. Log in to Message Board (page 1-4). Click [Machine Information], and then [Print Job History]. You can check the following information on the print job history screen. Document Name : Displays the file name of the printed document.

  • Page 131: Machine Status

    Machine status You can display the status of the machine. You can also import machine information (settings and address books, etc.) to another machine of the same model, which enables you to reduce the time it takes to specify the settings.
  • Page 132 The other machine status items that are displayed are indicated below. Item Description MAC Address Displays the MAC address set in the machine. Network Connection Displays the current network speed and communication method. The following items are displayed. 100Mbps - Full Duplex 100Mbps - Half Duplex 10Mbps - Full Duplex 10Mbps - Half Duplex...

  • Page 133: Exporting Machine Settings

    Exporting machine settings You can export the current machine settings. The exported data can be imported to another machine. Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings.

  • Page 134: Importing Machine Settings

    Importing machine settings You can import the settings from another machine. NOTE Take care when importing the machine settings, as all the information registered by users (including documents) will be erased. Click [Admin Login] in Message Board, and log in (page 1-7).
  • Page 135 This page intentionally left blank. 5-12 Machine status...

  • Page 136: Chapter 6 Troubleshooting

    Chapter Troubleshooting Troubleshooting ......................6-2 To solve website’s security certificate error ............6-3...

  • Page 137: Troubleshooting

    Troubleshooting Read this section if trouble occurs when using Message Board. Contact your local technical representative if the following steps do not solve the problem. Status Things to check Countermeasure Cannot connect to Is the machine connected to For details, see chapter 2, “Specifying the Message Board the network? network settings”...

  • Page 138: To Solve Website's Security Certificate Error

    To solve website’s security certificate error When the error “There is a problem with this website’s security certificate.” is displayed, import the certificate to your web browser. The screens are of Windows Vista and Internet Explorer 8. „ Export the root certificate from your machine Perform SSL login (see page or page 1-8).
  • Page 139 Confirm the content, and click [Next]. Click [Finish]. Click [Yes] when the security alert is displayed. Click [OK]. Restart the browser, and perform SSL login again. NOTE When the security certificate error occurs despite you have imported the certificate, check the “Expiration Date” in “Server Certificate Setting”. The error may be caused because the computer that you are using is excluded from the expiration date.
  • Page 140 © 2013 KONICA MINOLTA BUSINESS SOLUTION U.S.A., INC.

Table of Contents