Checking The Network Settings; Configuring The Environment To Use The Scan To E-Mail Function; Option Settings; Registering A Frequently Used Destination - Konica Minolta bizhub C654 User Manual

2.2 Preparation for Scan to E-mail (for the administrators)

Checking the network settings

Ensure that this machine has an IP address assigned to it. Tap [Utility] - [Device Information], and check that
an IP address is displayed.
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Reference
If no IP address is displayed, you need to set up the network. For details, refer to [User's Guide: Web Man-
agement Tool].

Configuring the environment to use the Scan to E-mail function

Register the E-mail server address and administrator's E-mail address required for Scan to E-mail.
The registration process is explained using Web Connection. For details, refer to [User's Guide: Web Man-
agement Tool].
2.2.3

Option settings

Registering a frequently used destination

Registering a frequently used E-mail address to this machine as a destination will save you the trouble of en-
tering it each time you send an e-mail.
For details on how to register, refer to page 10-2.

Using an LDAP server to specify addresses

When the LDAP server or Active Directory is used for user management, an E-mail address can be searched
or specified via the server. To use the LDAP server to specify a destination, you must register the server on
this machine.
The registration process is explained using Web Connection. For details, refer to [User's Guide: Web Man-
agement Tool].
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Reference
For details on how to search using the LDAP server, refer to page 1-15.

Registering the subject and message text of an E-mail to be sent

The default subject name and message text are automatically inserted into an E-mail. Pre-register multiple
preset text for the subject and fixed message text phrase of an E-mail; you can use them depending on des-
tinations.
For details on how to register, refer to page 12-8.

Registering a prefix and suffix of each destination

Register a prefix and suffix of an E-mail address.
If a domain contains a large number of E-mail addresses, register a character string (domain name) following
an "@" (at mark). By registering a domain name, you can recall the registered domain name to complement
E-mail address entry.
This will help to prevent input errors of E-mail addresses with long domain names.
For details on how to register, refer to page 13-17.

Using SMTP authentication

This machine supports SMTP authentication. If SMTP authentication is installed in your environment, config-
ure its setting.
How to configure the setting is explained using Web Connection. For details, refer to [User's Guide: Web
Management Tool].
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