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Konica Minolta bizhub C654 User Manual

Advanced function operations
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User's Guide
Advanced Function Operations

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  • Page 1 User’s Guide Advanced Function Operations...

  • Page 2: Table Of Contents

    Table of contents Advanced Functions Operations using advanced functions ..................1-2 Types of advanced functions ......................1-3 Registering License Kits License registration ........................2-2 Automatically registering a license via internet ................2-3 Manually registering a license ....................... 2-4 Registering a license using a USB memory device ..............2-6 Using the Web Browser Function Web browser function ........................
  • Page 3 Restricting the use of Web browser for each user ................3-25 Restricting the use of local contents ....................3-26 Configuring the loadable driver settings ..................3-27 Using Voice Guidance Voice guidance ..........................4-2 Operations required to use this function (for the administrator) ..........4-3 How to use voice guidance ......................

  • Page 4: Advanced Functions

    Advanced Functions...

  • Page 5: Operations Using Advanced Functions

    MFP, and other communicated contents. Users shall conform to the company rules and laws of the country where this machine is used. Konica Minolta Business Technologies, Inc. and its group businesses will not bear any responsibility for use of the Internet by users.

  • Page 6: Types Of Advanced Functions

    Types of advanced functions Types of advanced functions The following conditions must be satisfied to use advanced functions on this machine. Employing an optional Upgrade Kit UK-204 Installing an optional license kit for each advanced function The table below shows the correspondence between available advanced functions and options or license kits to be purchased.

  • Page 7: Registering License Kits

    Registering License Kits...

  • Page 8: License Registration

    License registration Registering License Kits License registration To use advanced functions in this machine, purchase a license kit that is available for each function, and reg- ister license information in the License Management Server (LMS). Also register a license code issued from LMS on this machine to enable the required advanced function on this machine.

  • Page 9: Automatically Registering A License Via Internet

    Automatically registering a license via internet Automatically registering a license via internet Automatically perform a procedure from the step where the user registers a license on this machine via the License Management Server (LMS) on the Internet to the step where the user enables an advanced function on this machine.

  • Page 10: Manually Registering A License

    Manually registering a license Manually registering a license Access the Web site of the License Management Server (LMS), and manually register a target license in this machine in the case when the machine is not able to be connected to the Internet. You can obtain information (license code) required to enable an advanced function by registering a license.
  • Page 11 Manually registering a license Select [Utility] - [Administrator Settings] - [License Settings] - [Install License] - [Function/License Code], and register the function and license codes issued via the Web site of LMS on this machine. % When necessary, you can register function and license codes using Web Connection. In the ad- ministrator mode, select [Maintenance] - [License Settings] - [Install License] - [Install License using Function Code and License Code], and register function and license codes.

  • Page 12: Registering A License Using A Usb Memory Device

    Registering a license using a USB memory device Registering a license using a USB memory device Access the Web site of the License Management Server (LMS), and manually register a target license in this machine in the case when the machine is not able to be connected to the Internet. Registering a license allows you to store a file for enabling an advanced function on a USB memory device.

  • Page 13: Using The Web Browser Function

    Using the Web Browser Function...

  • Page 14: Web Browser Function

    Web browser function Using the Web Browser Function Web browser function Available operations with the Web Browser function Enabling the Web browser function on this machine allows you to access a Web browser using the Touch Panel of this machine. The Web browser function supports the following operations.

  • Page 15: Specifications Of Web Browser

    Web browser function Specifications of Web browser The following shows the major specifications of the Web browser to be used on this machine. Item Specifications Browser engine WebKit Protocol HTTP (HTTP/0.9, 1.0, 1.1), HTTPS, TCP/IP Markup language HTML 4.01, a part of HTML 5, XHTML 1.1/Basic Style sheet CSS1, 2, 3 Script language...

  • Page 16: Basic Usage

    Basic Usage Basic Usage 3.2.1 Starting the Web browser Use the following steps to start the Web browser. Tap [Web Browser] in the main menu. Press the Register key assigned to the Web browser. Starting the Web browser displays the preset home screen. Tips If this machine is associated with My Panel Manager, it displays the home page specified by the login user.

  • Page 17: Configuration Of Web Browser

    Basic Usage 3.2.2 Configuration of Web browser Screen layout The Web browser screen is comprised of the following components. Name Description Window Displays the contents of a loaded page. If the screen has multiple windows, their tabs are displayed at the top of the screen.

  • Page 18: Description Of The Toolbar

    Basic Usage Description of the toolbar The toolbar has the following available buttons. Icon Description Brings you back to the previous page. Brings you to the next page. Reloads and updates the displayed page. If you tap this icon while loading a page, page loading stops. Displays the page registered as the home.

  • Page 19: Using The Browse History

    Basic Usage Tapping the text entry field on the toolbar displays the keyboard on the screen. Enter the URL of a desired page, then tap [OK]. Tips Tapping [C] or pressing C (Clear) on the Control Panel deletes all of the URLs you entered. Using the browse history Select a desired page from a list of pages displayed up till the current time.

  • Page 20: Displaying Favorites

    Basic Usage Select a desired page from the list, then tap [Same Tab] or [New Tab]. Tips To delete a log, you need to enter the administrator password of this machine. – [Delete All]: Deletes all logs. – [Delete]: Deletes a selected page from the log list. This machine stores up to 100 page browsing logs.
  • Page 21 Basic Usage Select a desired page from the list, then tap [Same Tab] or [New Tab]. Tips Tapping [Display Thumbnail] or [Detail View] enables you to switch a method to display a favorites list. Tapping [Edit] enables you to change the title and URL of a favorite. To delete a favorite, you need to enter the administrator password of this machine.

  • Page 22: Operating The Currently Displayed Page

    Basic Usage 3.2.4 Operating the currently displayed page Adding a favorite (for the administrator) Add the currently displayed page as a favorite to this machine. To add a favorite, you need to enter the administrator password of this machine. Display a page to be added as a favorite, then tap [Add Bookmark]. When necessary, change a page title, then tap [OK].

  • Page 23: Printing The Currently Displayed Page

    Basic Usage Printing the Currently Displayed Page Print the currently displayed page through this machine. Tapping [Print] on the toolbar displays the print screen. Configure print settings as required, then tap [Start] or press the Start key to start printing the currently dis- played page.

  • Page 24: Enlarging Or Reducing The Currently Displayed Page

    Basic Usage Tips If you attempt to print a page that consumes a lot of memory or a JPEG image, a loading error may occur, resulting in a printing failure. Enlarging or reducing the currently displayed page Select [Menu] - [Display] on the toolbar to enlarge or reduce a page. Settings Description [Zoom In]...

  • Page 25: Adjusting The Sound To Replay Content

    Basic Usage Settings Description [New Tab] Opens a new tab. [Close Tab] Closes the currently displayed tab. [Restart] Restart the Web browser. Adjusting the sound to replay content If an optional Local Interface Kit is installed on this machine, you can hear a sound of the currently displayed Web page or flash content through speakers.

  • Page 26: Using A Web File

    Basic Usage 3.2.5 Using a Web file Printing a Web file If a displayed page is linked to a file, the file can be printed through this machine. This machine provides a capability that prints a PDF file, XPS file, OpenXML file, or PPML file. Tap a link to a file to be printed.

  • Page 27: Displaying A Web File

    Basic Usage Tap [Start] or press the Start key. Printing starts. Tips If you attempt to print a file that consumes a lot of memory or a JPEG image, a loading error may occur, resulting in a printing failure. When you print a password protected PDF file, the file is stored in the Password Encrypted PDF User Box.

  • Page 28: Saving A Web File In A User Box

    Basic Usage Saving a Web file in a User Box If a displayed page is linked to a file, the file can be saved in a User Box of this machine. This machine provides a capability that saves a PDF file, XPS file, OpenXML file, or PPML file. Tap a link to a file to be saved.

  • Page 29: Uploading A File From This Machine

    Basic Usage 3.2.6 Uploading a file from this machine Before using this function Use the Web browser of this machine to upload original data scanned by this machine or a file in a User Box of this machine to a Web site. Note the following points when uploading a file from this machine.

  • Page 30: Uploading A File In A User Box

    Basic Usage Tap [OK]. This then starts uploading of the selected file. Uploading a file in a User Box Display a page to upload a file via the Web browser of this machine, then tap [Browse]. Tap [User Box]. Select a User Box that contains a file to be uploaded, then tap [Open]. % You can select a Public User Box or Personal User Box.

  • Page 31: Setting Up The Operating Environment

    Basic Usage Tap [OK]. This then starts uploading of the selected file. 3.2.7 Setting up the operating environment For user Select [Menu] - [Setting] on the toolbar to configure the keyboard. Settings Description [Charactor Input Type Select the type of text to be entered using the keyboard when an external key- for External Keyboard] board is installed on this machine.

  • Page 32: For Administrator

    Basic Usage For administrator Tap [Menu] - [Setting] - [Admin. Settings] on the toolbar to configure the detailed settings of the Web browser. To display [Admin. Settings], you need to enter the administrator password of this machine. [Machine Data 1] tab Settings Description [Cache]...
  • Page 33 Basic Usage [Machine Data 2] tab Settings Description [Homepage] Enter a URL of a page to be registered as a home page. Tapping [Set as Home Page] registers the currently displayed page as a home page. [Start Up Page] Select a page to be displayed when the Web browser has been started. [Cookies] Configure cookie settings for Web browser.

  • Page 34: Using Web Connection

    Using Web Connection Using Web Connection 3.3.1 Operations using Web Connection Web Connection is a utility software product for management, which is built in an MFP. Access an MFP on the network via the Web browser of this machine to display Web Connection and share files in a User Box of the MFP.

  • Page 35: Login And Logout

    Using Web Connection Login and logout The login page appears when user authentication or account track is installed in the accessed MFP. Enter the required information such as a user name, and log in to Web Connection. When changing to other login mode after logging in to Web Connection, log out of Web Connection once. Tap [Logout] on the upper right of the page to return to the login page.

  • Page 36: Associating With My Panel Manager

    Associating with My Panel Manager Associating with My Panel Manager Associating the Web browser with My Panel Manager allows you to use the dedicated Web browser settings in any MFP on the network. This function manages the frequently accessed pages or favorite pages on a server, enabling you to com- fortably carry out operations with the usual level of work efficiency even if you log in to any MFP.

  • Page 37: Restricting The Use Of Web Browser

    Restricting the use of Web browser Restricting the use of Web browser Restricting the use of Web browser Invalidate the Web browser without disabling the Web browser function, for example, when restricting the use of the Web browser. Tap [Utility] - [Administrator Settings] - [Network Settings] - [Web Browser Setting]. Select [Invalid], then tap [OK].

  • Page 38: Restricting The Use Of Local Contents

    Restricting the use of Web browser Restricting the use of local contents If the IWS (Internal Web Server) function is enabled on this machine, you can transfer Web page contents (local contents) to the hard disk of this machine, and access them via the Web browser of this machine. You can also use static content and script-base dynamic content to fit your environment.

  • Page 39: Configuring The Loadable Driver Settings

    Configuring the loadable driver settings Configuring the loadable driver settings You can change settings for the loadable driver for the IC cards registered on this machine from the Web browser of this machine. The IC cards can be utilized to suit your environment. To change the loadable driver settings, the IWS (Internal Web Server) function must be enabled on this ma- chine in advance.

  • Page 40: Using Voice Guidance

    Using Voice Guidance...

  • Page 41: Voice Guidance

    Voice guidance Using Voice Guidance Voice guidance This function provides voice guidance to explain screens, keys, and key operations, which helps the user car- ry out operations or prevent incorrect operations from being made. This function also helps people who have difficulty viewing the screen to carry out operations more smoothly via voice guidance.

  • Page 42: Operations Required To Use This Function (For The Administrator)

    Operations required to use this function (for the administrator) Operations required to use this function (for the administrator) To use voice guidance, activate the voice guidance function on this machine. Tap [Utility] - [Administrator Settings] - [Voice Guidance Setting]. Set [Voice Guidance] to [Yes]. Tap [OK].

  • Page 43: How To Use Voice Guidance

    How to use voice guidance How to use voice guidance Starting voice guidance Display a screen that supports voice guidance, and press Voice Guide to start voice guidance. When voice guidance starts, you will hear a sound that signals the start of voice guidance. To use the Voice Guide, slide the Control Panel to the left.

  • Page 44: How To Operate

    How to use voice guidance How to operate When voice guidance starts, the voice cursor (blue frame) is displayed to help you understand which part on the Touch Panel is currently explained at a glance. If necessary, use the keypad to move the voice cursor, and select or determine an item. Tips The voice cursor is not displayed in the screen that does not support the voice guidance function.

  • Page 45: Changing The Volume And Replay Speed Of Voice Guidance

    Changing the volume and replay speed of voice guidance Changing the volume and replay speed of voice guidance Change the volume and replay speed of voice guidance. Tap [Accessibility Setting] - [Voice Guidance Settings] on the main menu. Change the volume and replay speed of voice guidance. Settings Description [Yes]/[No]...

  • Page 46: Using The Pdf Processing Function

    Using the PDF Processing Function...

  • Page 47: Pdf Processing Function

    PDF processing function Using the PDF Processing Function PDF processing function Realize the enhanced security such as an encryption with a digital certificate or property settings when send- ing a PDF file. Create a PDF file to be stored for a long time, or create a linearized PDF file. The PDF processing function supports the following.

  • Page 48: Encrypting A Pdf File Using A Digital Certificate

    Encrypting a PDF file using a digital certificate Encrypting a PDF file using a digital certificate Use a user's digital certificate (public key) to encrypt a PDF file when sending it. An encrypted PDF file can be decoded only with a user's secret key, preventing information from being leaked to a third party. Tips Before using this function, register a user's digital certificate for encryption in the E-mail address of this machine.

  • Page 49: Configuring Pdf File Properties

    Configuring PDF file properties Configuring PDF file properties Add meta- information such as a title or author as PDF file properties when sending a PDF file. When encrypt- ing a file, select whether to target properties for encryption. To configure PDF file properties, select [PDF] or [Compact PDF] as the file type, and press [PDF Detail Setting] - [PDF Document Properties].

  • Page 50: Creating A Pdf File Based On Pdf/A

    Creating a PDF file based on PDF/A Creating a PDF file based on PDF/A Create a PDF file based on PDF/A when sending a PDF file. PDF/A is the international standard (ISO19005) that has been created to store files for long period. It defines various requirements and prohibited items for a PDF file to be created.

  • Page 51: Pdf Linearization

    PDF linearization PDF linearization Linearize a PDF file so that the first page in the Web browser is quickly loaded when sending a PDF file. Ordinarily, when viewing a multi-page PDF file, the Web browser loads all pages before collectively displaying them in the screen.

  • Page 52: Using The Searchable Pdf Function

    Using the Searchable PDF Function...

  • Page 53: Searchable Pdf Function

    Searchable PDF function Using the Searchable PDF Function Searchable PDF function When converting scanned original data to PDF format, paste transparent text data into a PDF file, then create a searchable PDF file. This function automatically creates text information from scanned images using OCR character recognition technology.

  • Page 54: Creating A Searchable Pdf File

    Creating a searchable PDF file Creating a searchable PDF file When sending a PDF file, create a searchable PDF file using OCR character recognition technology. To create a searchable PDF, select [PDF] or [Compact PDF] as the file type, and press [PDF Detail Setting] - [Searchable PDF].

  • Page 55: Creating A Searchable Pptx File

    Creating a searchable PPTX file Creating a searchable PPTX file When sending a PPTX file, create a searchable PPTX file using OCR character recognition technology. To enable searching of a PPTX file, select [PPTX] as the file type, and press [OCR Operation Settings]. Then, configure the following settings.

  • Page 56: Configuring Ocr Processing

    Configuring OCR processing Configuring OCR processing When creating a searchable PDF file or a searchable PPTX file, you can prioritize between the quality of char- acter recognition and processing speed. Tap [Utility] - [User Settings] - [Scan/Fax Settings]. For [OCR Operation Setting], prioritize between the quality of character recognition and the processing speed, and tap [OK].

  • Page 57: Using My Panel Manager

    Using My Panel Manager...

  • Page 58: Operations Using My Panel Manager

    Operations using My Panel Manager Using My Panel Manager Operations using My Panel Manager If My Panel Manager is installed in the user's environment, the user can customize the Touch Panel or ad- dress book in an MFP, and share the same operating environment among multiple MFPs. Customized infor- mation is centrally managed on a server;...

  • Page 59: Using My Panel

    Using My Panel Using My Panel 7.2.1 Available operations when using My Panel My Panel allows the user to provide the customized Touch Panel environment. If necessary, settings can be changed so that the frequently used functions are displayed preferentially. The display language can also be changed for each user.

  • Page 60: Customizing The My Panel Operating Environment

    Using My Panel 7.2.3 Customizing the My Panel operating environment If you log in to this machine as a user registered in My Panel Manager, you can customize the environment of the panel. Press [Utility] - [My Panel Settings] - [Language Setting] or [Measurement Unit Settings], and configure panel environment settings.

  • Page 61: Changing The Main Screen In Scan/Fax Mode

    Using My Panel Changing the main screen in scan/fax mode If you log in to this machine as a user registered in My Panel Manager, you can customize the screen in scan/fax mode. Select [Utility] - [My Panel Settings] - [Scan/Fax Settings], and configure settings for the main screen when using fax/scan mode in this machine.

  • Page 62: Customizing The Main Menu

    Using My Panel 7.2.5 Customizing the Main Menu Arranging the frequently used functions on the main menu If you log in to this machine as a user registered in My Panel Manager, you can freely arrange the frequently used functions and shortcuts to the setting memory (copy program, fax/scan program) in the main menu. A shortcut key to be arranged in the main menu is referred to as a main menu button.

  • Page 63: Using My Address

    Using My Address Using My Address 7.3.1 My Address Operations using My Address My Address allows the user to provide the dedicated address book on a server. This function registers only the user's addresses, enabling the user to easily select an address. It also pre- vents a sending error, for example, sending of data to an incorrect address.

  • Page 64: Registering My Address

    Using My Address 7.3.3 Registering My Address Registering Address Book (Personal) Up to 100 one-touch destinations can be registered in My Address. Log in to this machine as a user registered in My Panel Manager. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Personal)].

  • Page 65: Copying An Address From The Public Address Book To My Address Book

    Using My Address Tap [Utility] - [One-Touch/User Box Registration] - [Group]. Tap [Personal], then tap [New]. Check that [Personal Group] is selected in [Registered Address], and enter the required items. % Tapping [Select Group] displays a list of addresses registered in My Address. Select an address to be included in a group from the list.

  • Page 66: Copying An Address From My Address To The Public Address Book

    Using My Address Select a type of the address to be copied to My Address. This displays a list of registered addresses. Select an address to be copied to My Address, then tap [Copy to Personal Addr.]. Select [Yes] on the confirmation screen, then tap [OK]. The selected address is copied to My Address.
  • Page 67 http://konicaminolta.com Copyright A2X0-9603AF-00 2011.10 2011...

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