Page 1: Operating Instructions
Operating Instructions General Settings Guide Connecting the Machine System Settings Copier / Document Server Features Facsimile Features Printer Features Scanner Features Registering Addresses and Users for Facsimile/Scanner Functions Other User Tools Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine"...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
Page 3: Manuals For This Machine
Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic versions of a manual have the same contents. ❒...
Page 4 ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 Display Panel......................2 Accessing User Tools ...................3 Changing Default Settings ..................3 Quitting User Tools ....................4 Menu Protect......................4 1. Connecting the Machine Connecting to the Interfaces ................5 Connecting to the Ethernet Interface .................6 Connecting to the USB Interface................8 Connecting to the IEEE 1284 Interface..............9...
Page 6 3. Copier / Document Server Features General Features....................77 Reproduction Ratio....................82 Edit ........................84 Stamp ........................89 Background Numbering ...................89 Preset Stamp ......................89 User Stamp ......................90 Date Stamp ......................91 Page Numbering ......................92 Input/Output ......................93 Settings for the Document Server..............95 4. Facsimile Features General Settings/Adjustment................97 Reception Settings ....................
Page 7 Box Settings ....................... 152 Programming/Changing Personal Boxes ...............153 Deleting Personal Boxes..................156 Programming/Changing Information Boxes ............157 Deleting Information Boxes ..................159 Programming/Changing Transfer Boxes..............160 Deleting Transfer Boxes..................164 Printing the Box List ....................165 Storing or Printing Received Documents............166 Reception Report e-mail ..................167 5. Printer Features List / Test Print ....................169 Printing the Configuration Page ................170 Maintenance .......................
Page 8 E-mail Destination....................219 Registering an E-mail Destination................219 Changing an E-mail Destination................221 Deleting an E-mail Destination................222 Registering Folders ................... 223 Using SMB to Connect...................223 Using FTP to Connect....................230 Using NCP to Connect ...................235 Registering Names to a Group ................. 241 Registering a Group ....................241 Registering Names to a Group................242 Adding a Group to Another Group .................243 Displaying Names Registered in a Group ..............244...
Page 9: How To Read This Manual
How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.
Page 10: Display Panel
Display Panel The display panel shows machine status, error messages, and function menus. The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them. When you select or specify an item on the display panel, it is highlighted like .
Page 11: Accessing User Tools
Accessing User Tools This section describes how to access User Tools menu. User Tools allow you to change or set defaults. Note ❒ Operations for system settings differ from normal operations. Always quit User Tools when you have finished. ❒ Any changes you make with User Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.
Page 12: Quitting User Tools
Note ❒ To cancel changes made to settings and return to the initial display, press the {User Tools/Counter} key. Reference p.43 “System Settings” p.77 “Copier / Document Server Features” p.97 “Facsimile Features” p.169 “Printer Features” p.181 “Scanner Features” p.263 “Other User Tools” Quitting User Tools This section describes how to end User Tools.
Page 13: Connecting The Machine
1. Connecting the Machine This chapter describes how to connect the machine to the network and specify the network settings. Connecting to the Interfaces This section describes how to identify the machine’s interface and connect the machine according to the network environment. ATX002S IEEE 1284 port (optional) Wireless LAN port (optional)
Page 14: Connecting To The Ethernet Interface
Connecting the Machine Connecting to the Ethernet Interface This section describes how to connect 10BASE-T or 100BASE-TX cable to the Eth- ernet interface. Important ❒ If the main power switch is on, turn it off. Attach the supplied ferrite core to the end of the Ethernet cable. AJL014S Make sure the main power switch of the machine is off.
Page 15 Connecting to the Interfaces Turn on the main power switch of the machine. AME005S Indicator (green) Lights up green when the machine is connected correctly to the network. Indicator (yellow) Lights up yellow when 100 BASE-TX is in operation. Goes off when 10 BASE-T is in operation.
Page 16: Connecting To The Usb Interface
Connecting the Machine Connecting to the USB Interface This section describes how to connect the USB2.0 interface cable to the USB2.0 port. Connect the USB2.0 interface cable to the USB2.0 port. AJL003S Connect the other end to the USB2.0 port on the host computer. Note ❒...
Page 17: Connecting To The Ieee 1284 Interface
Connecting to the Interfaces Connecting to the IEEE 1284 Interface This section describes how to connect the IEEE 1284 interface cable to the IEEE 1284 interface board. Make sure the main power switch on the machine is off. Turn off the main power switch of the host computer. Connect the IEEE 1284 interface cable to the IEEE 1284 port.
Page 18: Connecting To The Ieee 802.11B (Wireless Lan) Interface
Connecting the Machine Connecting to the IEEE 802.11b (Wireless LAN) Interface This section describes how to connect to the IEEE 802.11b (wireless LAN) inter- face. Note ❒ Check the settings of the IP address and subnet mask of this machine. ❒...
Page 19 Connecting to the Interfaces Note ❒ Select [802.11 Ad hoc] mode when connecting Windows XP as a wireless LAN client using Windows XP standard driver or utilities, or when not using the infrastructure mode. ❒ For details about how to specify wireless LAN settings from the control panel on the machine, see "IEEE 802.11b".
Page 20 Connecting the Machine ❖ When using in ad hoc mode / 802.11 ad hoc mode ZGDH600J 1. If it is connected properly to the network, the LED is green when in ad hoc mode or 802.11 ad hoc mode. If the LED is blinking, the machine is searching for devices.
Page 21: Network Settings
Network Settings Network Settings This section describes the network settings you can change with User Tools (Sys- tem Settings). Make settings according to functions you want to use and the in- terface to be connected. Important ❒ These settings should be made by the system administrator, or with the ad- vice of the system administrator.
Page 22 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.
Page 23: Settings Required To Use Internet Fax
Network Settings Menu User Tool Setting Requirements Interface Settings/ Transmission Speed As required IEEE 802.11b Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed.
Page 24 Connecting the Machine Menu User Tool Setting Requirements File Transfer Reception Protocol Necessary File Transfer POP3 / IMAP4 Settings As required File Transfer Administrator's E-mail Address As required File Transfer E-mail Communication Port Necessary File Transfer E-mail Reception Interval As required File Transfer Max.
Page 25 Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for using Internet Fax with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network IP Address Necessary...
Page 26 Connecting the Machine Menu User Tool Setting Requirements File Transfer Program / Change / As required Delete E-mail Message File Transfer Program / Change / Delete Subject As required File Transfer Fax E-mail Account Necessary Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective].
Page 27: Settings Required To Use E-Mail Function
Network Settings Settings Required to Use E-mail Function This section lists the settings required for sending e-mail. Ethernet This section lists the settings required for sending e-mail with an Ethernet con- nection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 28 Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. If both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in- terface takes precedence.
Page 29 Network Settings Menu User Tool Setting Requirements Interface Settings/ WEP (Encryption) Setting As required IEEE 802.11b Interface Settings/ Transmission Speed As required IEEE 802.11b File Transfer SMTP Server Necessary File Transfer SMTP Authentication As required File Transfer POP before SMTP As required File Transfer Reception Protocol...
Page 30: Settings Required To Use Scan To Folder Function
Connecting the Machine Settings Required to Use Scan to Folder Function This section lists the settings required for sending files. Ethernet This section lists the settings required for sending files with an Ethernet connec- tion. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 31: Ieee 802.11B (Wireless Lan)
Network Settings IEEE 802.11b (wireless LAN) This section lists the settings required for sending files with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer". Menu User Tool Setting Requirements Interface Settings/Network IP Address Necessary Interface Settings/Network Gateway Address...
Page 32: Settings Required To Use The Network Delivery Scanner
Connecting the Machine Reference p.51 “Interface Settings” p.57 “File Transfer” Settings Required to Use the Network Delivery Scanner This section lists the settings required for delivering data to network. Ethernet This section lists the settings required for delivering data to network with an Ethernet connection.
Page 33 Network Settings Reference p.51 “Interface Settings” p.57 “File Transfer” IEEE 802.11b (wireless LAN) This section lists the settings required for delivering data to network with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Page 34: Settings Required To Use Network Twain Scanner
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
Page 35 Network Settings Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [LAN Type] is displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the se- lected interface takes precedence.
Page 36: Settings Required To Use Document Server
Connecting the Machine Note ❒ For the Effective Protocol setting, check that the protocol you want to use is set to [Effective]. ❒ [IEEE 802.11b] and [LAN Type] are displayed when the wireless LAN interface board is installed. When both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected interface takes precedence.
Page 37 Network Settings Reference p.51 “Interface Settings” IEEE 802.11b (wireless LAN) This section lists the settings required for using Document Server function with an IEEE 802.11b (wireless LAN) connection. For details about how to specify the settings, see "Interface Settings". Menu User Tool Setting Requirements Interface Settings/Network IP Address...
Page 38: Using Utilities To Make Network Settings
Connecting the Machine Using Utilities to Make Network Settings This section describes how to make network settings using utilities. You can also specify network settings using utilities such as Web Image Monitor, SmartDeviceMonitor for Admin, and telnet. Note ❒ For details about using Web Image Monitor, see "Using Web Image Monitor", Network Guide.
Page 39 Network Settings ❖ [Network] → [DNS Configuration] → [Auto-Obtain (DHCP)] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 40 Connecting the Machine ❖ [Network] → [WINS Configuration] → [Off] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 41 Network Settings ❖ [Network] → [NW Frame Type] → [Ethernet 802.2] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖...
Page 42 Connecting the Machine ❖ [Network] → [Ping Command] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖ [Network] → [Permit SNMP V3 Communication] → [Encryption Only] •...
Page 43 Network Settings ❖ [IEEE 802.11b] → [Communication Mode] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Can be used for specifying the setting. ❖ [IEEE 802.11b] → [SSID Setting] •...
Page 44 Connecting the Machine ❖ [File Transfer] → [Reception Protocol] • Web Image Monitor: Can be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 45 Network Settings ❖ [File Transfer] → [Fax E-mail Account] • Web Image Monitor: Cannot be used for specifying the setting. • SmartDeviceMonitor for Admin: Cannot be used for specifying the setting. • telnet: Cannot be used for specifying the setting. ❖...
Page 46: Connecting The Machine To A Telephone Line And Telephone
Connecting the Machine Connecting the Machine to a Telephone Line and Telephone This section describes how to connect the machine to the telephone lines and se- lect the line type. Connecting the Telephone Line This section describes how to connect the machine to the telephone lines. To connect the machine to a telephone line, use a snap-in modular type connec- tor.
Page 47 Connecting the Machine to a Telephone Line and Telephone AJA009S G3 (analog) line interface connec- External telephone connector Extra G3 line interface connector...
Page 48: Selecting The Line Type
Connecting the Machine Selecting the Line Type This section describes how to select the line type. Select the line type to which the machine is connected. There are two types: tone and pulse dial. Select the line type using Administrator Tools. Note ❒...
Page 49: Connecting The Optional Handset Or An External Telephone
Connecting the Machine to a Telephone Line and Telephone Connecting the Optional Handset or an External Telephone You can connect the optional handset or an external telephone to the machine. You can use it for telephone calls. Limitation ❒ When you use the optional handset or an external telephone with the {On Hook Dial} key for telephone calls, you can not talk with the other party with- out pressing the {On Hook Dial} key after taking off the receiver.
Page 50 Connecting the Machine...
Page 51: System Settings
2. System Settings This chapter describes user tools in the System Settings menu. For details on how to access System Settings, see "Accessing UserTools". General Features This section describes the user tools in the General Features menu under System Settings. Default settings are shown in bold type.
Page 52 System Settings ❖ Function Reset Timer You can set the length of time the machine waits before changing modes when using the multi-access function. This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions.
Page 53: Output Tray Settings
General Features ❖ Output: Printer (printer) Specify a tray to which documents are delivered. The default setting is Internal Tray 1. The output trays set on the printer driver have priority over the output tray specified above. ❖ Prepare Stapling When the booklet finisher is installed, perform a stapling test (five to seven times) after replacing staples for saddle stitching, or removing jammed sta- ples.
Page 54: Tray Paper Settings
System Settings Tray Paper Settings This section describes the user tools in the Tray Paper Settings menu under Sys- tem Settings. Default settings are shown in bold type. Important ❒ If the specified paper size differs from the actual size of the paper loaded in the paper tray, a misfeed might occur because the correct paper size was not detected.
Page 55 Tray Paper Settings ❖ Paper Type: Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray. • The paper types you can set for the bypass tray are as follows: recycled paper, special paper, color paper, letterhead, label paper, prepunched paper, bond paper, cardstock, thick paper, OHP The default setting is No Display.
Page 56 System Settings ❖ Cover Sheet Tray Allows you to specify and display the paper tray that is setting cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying. The default setting for "Tray to Program" is Off. Functions using the cover sheet tray setting are the front cover function and front/back cover function.
Page 57: Timer Settings
Timer Settings Timer Settings This section describes the user tools in the Timer Settings menu under System Settings. Default settings are shown in bold type. ❖ Auto Off Timer After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy.
Page 58 System Settings If [Off] is selected, the machine does not automatically switch to the user code entry screen. The time can be set from 10 to 999 seconds, using the number keys. The default setting is On, 60 seconds. ❖ Scanner Auto Reset Timer (scanner) Specifies the time to elapse before the scanner function resets.
Page 59: Interface Settings
Interface Settings Interface Settings This section describes the user tools in the Interface Settings menu under System Settings. Default settings are shown in bold type. Network This section describes the user tools in the Network menu under Interface Set- tings. ❖...
Page 60 System Settings ❖ Effective Protocol Select the protocol to use in the network. The default setting for TCP/IP is Effective. The default setting for NetWare is Effective. The default setting for SMB is Effective. The default setting for AppleTalk is Effective. ❖...
Page 61 Interface Settings ❖ LAN Type When you have installed the IEEE 802.11b interface unit, select the method of connection. The default setting is Ethernet. [LAN Type] is displayed when wireless LAN board is installed. If Ethernet and IEEE 802.11b (wireless LAN) are both connected, the selected interface has priority.
Page 62: Parallel Interface
System Settings Parallel Interface This section describes the user tools in the Parallel Interface menu under Inter- face Settings. [Parallel Interface] is displayed when this machine is installed with the IEEE 1284 interface board. ❖ Parallel Timing Specify the timing for the parallel interface. Normally, you do not need to change this setting.
Page 63: Ieee 802.11B
Interface Settings IEEE 802.11b This section describes the user tools in the IEEE 802.11b menu under Interface Settings. [IEEE 802.11b] is displayed when this machine is installed with the wireless LAN interface board. Be sure to make all settings simultaneously. ❖...
Page 64: Print List
System Settings Print List This section describes how to print the configuration page. You can check items related to the network environment. The configuration page shows the current network settings and network infor- mation. Press [System Settings]. Press [Interface Settings]. Press [Print List].
Page 65: File Transfer
File Transfer File Transfer This section describes the user tools in the File Transfer menu under System Set- tings. Default settings are shown in bold type. ❖ Delivery Option Enables or disables sending stored or scanned documents to the ScanRouter delivery server.
Page 66 System Settings ❖ SMTP Server Specify the SMTP server name. If DNS is in use, enter the host name. If DNS is not in use, enter the SMTP server IP address. The default setting for "Port No." is 25. Enter the server name using up to 127 characters. Spaces cannot be entered. Enter port number between 1 and 65535 using the number keys, and then press the {q} key.
Page 67 File Transfer ❖ POP before SMTP Specify POP authentication (POP before SMTP). When sending e-mail to an SMTP server, you can enhance the SMTP server security level by connecting to the POP server for authentication. If you set POP before SMTP to [On], specify the waiting time after authentica- tion, user name, e-mail address and password.
Page 68 System Settings ❖ Administrator's E-mail Address Specify the Administrator's E-mail Address. If a failure occurs in the machine or consumables need to be replaced, e-mail messages are sent to the Administrator's E-mail Address by E-mail Notifica- tion function. On e-mailed scanned documents, if the sender is not specified this appears as the sender's address.
Page 69 File Transfer ❖ Default User Name / Password (Send) Specify the user name and password required when sending scan files directly to a shared folder on a computer running Windows, to an FTP server, or to a NetWare server. Enter in up to 64 characters. ❖...
Page 70 System Settings ❖ Program / Change / Delete Subject You can program, change, or delete the subject used when sending an Inter- net fax or scan file as an attachment. Program / Change: Press [System Settings]. Press [File Transfer]. Press [TNext]. Press [Program / Change / Delete Subject].
Page 71 File Transfer ❖ Fax E-mail Account Specify e-mail address, user name and password for receiving Internet faxes. • E-mail Address Enter an e-mail address using up to 128 characters. • User Name Enter a user name using up to 191 characters. •...
Page 72: Administrator Tools
System Settings Administrator Tools This section describes the user tools in the Administrator Tools menu under Sys- tem Settings. Default settings are shown in bold type. Administrator Tools are used by the administrator. To change these settings, contact the administrator. We recommend specifying Administrator Authentication before making Ad- ministrator Tools settings.
Page 73 Administrator Tools ❖ Extended Security Specify whether or not to use the extended security functions. For details about the extended security functions, consult your administrator. ❖ Display / Print Counter Allows you to view and print the number of prints. •...
Page 74 System Settings ❖ Address Book Management You can register, change or delete information registered in the Address Book. For details, see “Address Book”. • Names You can register a name, key display, registration number, and title selec- tion. • Auth. Info You can register a user code, and specify the functions available to each user code.
Page 75 Administrator Tools ❖ Address Book: Program / Change / Delete Transfer Request You can register fax destinations for the Transfer Request function in facsim- ile mode. For details about operations, see “Registering the Transfer Request”. • Program / Change This registers new transfer requests and receiving stations, or changes the transfer request name, key display, title selection, registration number, fax destination, IP-Fax destination, e-mail address, or receiving station.
Page 76 System Settings Press the name key in the place you want to move it to. The user key is moved to the selected position, and the user key currently at the selected position is moved forward or backward. If you move the selected user key forward, the user key currently at the se- lected position is moved backward.
Page 77 Administrator Tools ❖ Address Book: Edit Title You can edit the title to easily find a user. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Edit Title]. Press the title key you want to change. Enter the new name, and then press [OK]. Press [OK].
Page 78 System Settings ❖ Program / Change / Delete LDAP Server Program the LDAP server to find up e-mail destinations in the LDAP server Address Book directly. This function is possible when sending scan files by e- mail using the scanner or fax function. To start an LDAP search, make sure that the items listed below are set.
Page 79: Program / Change / Delete Ldap Server
Administrator Tools Program / Change / Delete LDAP Server This section describes how to specify the LDAP server settings. To program / change the LDAP server This section describes how to program / change the LDAP server. Press [System Settings]. Press [Administrator Tools].
Page 80: Programming The Ldap Server
System Settings Press the {User Tools/Counter} key. Programming the LDAP server This section describes how to specify the LDAP server settings. To enter an identification name This section describes how to enter a identification name. Press [Change] under "Identification Name". Register a name for the LDAP server that will appear on the server selection screen of the LDAP search operation.
Page 81 Administrator Tools To enter a port number This section describes how to enter a port number. Press [Change] under "Port No.". Specify the port number for communicating with the LDAP server. Specify a port that is compliant with your environment. Enter the port number using the number keys, and then press the {q} key.
Page 82 System Settings To enter the user name and password This section describes how to enter the user name and password. When [On] or [High Security] is selected for the authentication setting, use the ad- ministrator account name and password. Do not enter the administrator account name and password when using authentication for each individual or each search.
Page 83 Administrator Tools To set search conditions This section describes how to specify search conditions. You can enter an attribute as a typical search keyword. Using the entered at- tribute, the function searches the LDAP server’s Address Book. Press [TNext] twice. Press [Change] for items you want to use as search conditions from the fol- lowing: "Name", "E-mail Address", "Fax Number", "Company Name", and "Department Name".
Page 84 System Settings Enter the key display, and then press [OK]. The registered “key display” appears as a keyword for searching LDAP. • Without key display registration • With key display registration The key does not appear on the search screen unless both “Attribute” and “Key Display”...
Page 85: Copier / Document Server Features
3. Copier / Document Server Features This chapter describes user tools in the Copier / Document Server Features menu. For details on how to access Copier / Document Server Features, see "Ac- cessing User Tools". General Features This section describes the user tools in the General Features menu under Copier / Document Server Features.
Page 86 Copier / Document Server Features ❖ Original Type Priority You can select the original type effective when the power is turned on, or modes cleared. The default setting is Text. ❖ Original Type Display You can have the original types shown on the initial display. The default setting is Display.
Page 87 General Features ❖ Copy Quality You can adjust the quality level of copies for each original type (Text, Text/Photo, Photo, Pale, Generation Copy). • Text Adjust text sharpness. The default setting is Normal. "Custom Setting" is the value set during service setup. Choosing "Sharp"...
Page 88 Copier / Document Server Features ❖ Copy Orientation in Duplex Mode You can set the copy orientation when making two-sided copies. The default setting is Top to Top. ❖ Original Orientation in Duplex Mode You can set the original orientation when making two-sided copies. The default setting is Top to Top.
Page 89 General Features ❖ Document Server Storage Key: F1-F5 You can assign frequently used functions to function keys F1 to F5. You can also change assigned functions. The default setting for "Document Server Storage Key: F1" is 2 Sided Original Top to Top. The default setting for "Document Server Storage Key: F2"...
Page 90: Reproduction Ratio
Copier / Document Server Features Reproduction Ratio This section describes the user tools in the Reproduction Ratio menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Shortcut R / E You can register up to three frequently used Reduce/Enlarge ratios other than the fixed Reduce/Enlarge ratio and have them shown on the initial dis- play.
Page 91 Reproduction Ratio ❖ Reduce 1-6 You can customize available reduction ratios by pressing [Reduce / Enlarge], followed by [Reduce]. Reduce1 Reduce2 Reduce3 Reduce4 Reduce5 Reduce6 The default setting for "Reduce 1" is 25% (Metric version) / 25% (Inch version). The default setting for "Reduce 2" is 50% (Metric version) / 50% (Inch version). The default setting for "Reduce 3"...
Page 92: Edit
Copier / Document Server Features Edit This section describes the user tools in the Edit menu under Copier / Document Server Features. Default settings are shown in bold type. Enter the width of the binding margin with the number keys as follows: •...
Page 93 Edit ❖ Erase Border Width Specify the width of erased border margins using this function. The default setting is 10 mm (Metric version) / 0.4" (Inch version). ❖ Erase Original Shadow in Combine In Combine Copy or Booklet/Magazine Copy mode, you can specify whether to erase a 3mm, 0.1"...
Page 94 Copier / Document Server Features ❖ Double Copies Separation Line You can select a separation line using the Double Copies function from: None, Solid, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B •...
Page 95 Edit ❖ Separation Line in Combine You can select a separation line using the Combine function from: None, Sol- id, Broken A, Broken B, or Crop Marks. • None • Solid • Broken A • Broken B • Crop Marks The default setting is None.
Page 96 Copier / Document Server Features ❖ Orientation: Booklet, Magazine You can select the opening orientation of copies when using Booklet or Mag- azine mode. The default setting is Open to Left. ❖ Copy Order in Combine You can set the copy order in Combine mode to Left to Right or Top to Bot- tom.
Page 97: Stamp
Stamp Stamp This section describes the user tools in the Stamp menu under Copier / Docu- ment Server Features. Default settings are shown in bold type. Background Numbering This section describes the user tools in the Background Numbering menu under Stamp.
Page 98: User Stamp
Copier / Document Server Features ❖ Stamp Format You can adjust the stamp's size, density, and print page. • Size You can set the size of the stamp. The default setting is 1X. • Density You can set the pattern used to print the stamp. The default setting is Normal.
Page 99: Date Stamp
Stamp Date Stamp This section describes the user tools in the Date Stamp menu under Stamp. ❖ Format You can select the date format for the Date Stamp function. The default setting is DD / MM / YYYY (Metric version) / MM / DD / YYYY (Inch version).
Page 100: Page Numbering
Copier / Document Server Features Page Numbering This section describes the user tools in the Page Numbering menu under Stamp. ❖ Stamp Format You can select the page number format given priority when [Page Numbering] is pressed. The default setting is P1, P2. ❖...
Page 101: Input/Output
Input/Output Input/Output This section describes the user tools in the Input/Output menu under Copier / Document Server Features. Default settings are shown in bold type. ❖ Switch to Batch You can select to have Batch mode or SADF mode displayed when you press the [Special Original] key.
Page 102 Copier / Document Server Features ❖ Select Stack Function Specify whether Stack or Rotate Sort has priority on the initial display. The default setting is Stack. An optional finisher is required to use this function. ❖ Select Stapling Position Specify which Top 2 staples or Bottom shown on the initial display with pri- ority.
Page 103: Settings For The Document Server
Settings for the Document Server Settings for the Document Server This section describes user tool settings for the Document Server. For details, see "System Settings", and "Copier / Document Server Features". ❖ Copier / Document Server Features Heading items Default General Features Document Server Storage Key: F1 2 Sided Original...
Page 104 Copier / Document Server Features...
Page 105: Facsimile Features
4. Facsimile Features This chapter describes user tools in the Facsimile Features menu. For details on how to access Facsimile Features, see "Accessing User Tools". General Settings/Adjustment This section describes the user tools in the General Settings/Adjustment menu under Facsimile Features. ❖...
Page 106 Facsimile Features ❖ Program Fax Information Program information to be shown on the display of the other machine and printed as a report. Own Name, Own Fax Number, and Fax Header can be programmed. For details about how to program Fax Information, see "Registering Fax In- formation".
Page 107 General Settings/Adjustment ❖ Quick Operation Key 1-3 Frequently used functions programmed as Quick Operation keys are shown on the menu immediately after the power is turned on. The Quick Operation keys can be programmed with the following functions: • Journal •...
Page 108 Facsimile Features Select the function you want to program to the Quick Operation Key. Functions that appear dimmed have already been set. Press [OK]. Press the {User Tools/Counter} key. Reference p.3 “Accessing User Tools” p.117 “Registering Fax Information” "Adjusting the Volume", Troubleshooting "Sending at a Specific Time (Send Later)", Facsimile Reference "Fax Header Print", Facsimile Reference "Reading the Display", Facsimile Reference...
Page 109: Reception Settings
Reception Settings Reception Settings This section describes the user tools in the Reception Settings menu under Fac- simile Features. ❖ Switch Reception Mode Specify the method for receiving fax documents. The default setting is Auto Reception. ❖ Authorized RX (Authorized Reception) Specify whether or not unwanted fax documents are to be screened out.
Page 110 Facsimile Features Select [On] to select a paper tray. If you select [Off], the received fax is delivered to a default tray. Select the line type. Select a tray to deliver the received paper onto, and then press [OK] twice. If you want to specify another line type, repeat from step 5.
Page 111: E-Mail Settings
E-mail Settings E-mail Settings This section describes the user tools in the E-mail Settings menu under Facsimile Features. ❖ Internet Fax Settings You can select to display or not. When you want to send an Internet Fax, set On to display the icon. The default setting is Off.
Page 112 Facsimile Features ❖ SMTP RX File Delivery Settings (SMTP Reception File Delivery Settings) This function is available on systems that allow routing of e-mail received via SMTP. When an authorized e-mail address is set, e-mail received from addresses that do not match the authorized address is discarded, and an error message is re- turned to the SMTP server.
Page 113: Ip-Fax Settings
IP-Fax Settings IP-Fax Settings This section describes the user tools in the IP-Fax Settings menu under Facsimile Features. ❖ Enable H.323 Specify whether or not H.323 is used for IP-Fax transmission. The default setting is Off. ❖ Enable SIP Specify whether or not SIP is used for IP-Fax transmission. The default setting is Off.
Page 114 Facsimile Features ❖ SIP Settings Set the SIP server's IP address or host name, and SIP user name. If you select [On] using the User Parameters, you can use the SIP server. See “Parameter Settings” ( switch 34, bit 1). You can use alphanumeric symbols (lower and upper cases) and symbols (";", "?", ":", "&", "=", "+", "$", ",", "-", "_", ".", "!", "~", "*", "#", "‘", "(", ")", "%", "/", and "@") for registration of the SIP User Name in SIP Settings.
Page 115 IP-Fax Settings ❖ Program / Change / Delete Gateway Register, change, or delete the gateway used for transmission to IP-Fax. Program / Change: Press [Facsimile Features]. Press [IP-Fax Settings]. Press [Program / Change / Delete Gateway]. Check that [Program / Change] is selected. Press a gateway to register.
Page 116 Facsimile Features Enter the gateway address, and then press [OK]. Press [OK]. Press the {User Tools/Counter} key. Delete: Press [Facsimile Features]. Press [IP-Fax Settings]. Press [Program / Change / Delete Gateway]. Press [Delete], and then select a gateway to delete. Press [Delete] on the confirmation message.
Page 117: Administrator Tools
Administrator Tools Administrator Tools This section describes the user tools in the Administrator Tools menu under Fac- simile Features. ❖ Program / Change / Delete Standard Message Use this function to program standard messages to be printed at the top of the first page of the original.
Page 118 Facsimile Features Press [Exit]. Press the {User Tools/Counter} key. ❖ Store / Change / Delete Auto Document You can program, change, or delete pages stored as auto documents. For details about Store / Change Delete Auto Document, see "Storing, Chang- ing, Deleting an Auto Document".
Page 119 Administrator Tools Select [On] or [Off], and then press [OK]. Press the {User Tools/Counter} key. ❖ ECM (Error Correction Mode) If part of a transmission fails because of a line problem, the lost data is auto- matically resent. For this function to work, the other machine must have ECM.
Page 120 Facsimile Features ❖ Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line that is connected to their own machine. Be sure to insert a pause after the area code. For example, if you are in the United States and your fax number is 1212- 1234567, program the following: •...
Page 121 Administrator Tools ❖ Program Confidential ID Program a Confidential ID to print a Confidential Reception. If you do not program a Confidential ID, you cannot receive a Confidential Transmission. A Confidential ID can be any four-digit number, except 0000. Press [Facsimile Features]. Press [Administrator Tools].
Page 122 Facsimile Features ❖ Program Memory Lock ID Program a Memory Lock ID to be entered before printing documents when the Memory Lock function is activated. A Memory Lock ID can be any four-digit number, except 0000. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext].
Page 123 Administrator Tools ❖ Stored RX File User Setting The administrator can be specified for managing documents stored on the machine after fax documents are received. To specify the administrator, enter the administrator user code for managing documents using Web Image Mon- itor or DeskTopBinder.
Page 124 Facsimile Features ❖ Folder Transfer Result Report You can set whether the Folder Transfer Result Report is transmitted to the specified e-mail address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. You must first register the destination for the Folder Transfer Result Report in the destination list.
Page 125: Registering Fax Information
Registering Fax Information Registering Fax Information This section describes Fax Information. You can send information to the other party when transmitting or receiving a fax document. This information is shown on the display of the other machine and printed as a report. The following information can be sent. Important ❒...
Page 126: Registering Fax Information
Facsimile Features Registering Fax Information This section describes how to register Fax Information. Press [Facsimile Features]. Press [Gen. Settings/ Adjust]. Press [Program Fax Information]. Select the Fax Information you want to register or change. Register the name and facsimile number. Press [Exit].
Page 127 Registering Fax Information Enter a fax header including your Own Name and Fax Number, and then press [OK]. Registering an Own Name This section describes how to register an Own Name Press [Own Name]. Press [Own Name]. Enter your own name and then press [OK]. Registering an Own Fax Number This section describes how to register an Own Fax Number.
Page 128: Changing Fax Information
Facsimile Features Enter your own facsimile's number using the number keys, and then press [OK]. To enter a + sign or a space, press [+] or [Space]. Changing Fax Information This section describes how to change Fax Information. Press [Facsimile Features]. Press [Gen.
Page 129: Deleting Fax Information
Registering Fax Information Deleting Fax Information This section describes how to delete Fax Information. Press [Facsimile Features]. Press [Gen. Settings/ Adjust]. Press [Program Fax Information]. Press [Fax Header], [Own Name], or [Own Fax Number] to delete. Press the item you want to delete. Press [Backspace] or [Delete All], and then press [OK].
Page 130: Storing, Changing, And Deleting An Auto Document
Facsimile Features Storing, Changing, and Deleting an Auto Document This section describes how to store, change, and delete an Auto Document. If you often have to send a particular page to people (for example, a map, a stan- dard attachment, or a set of instructions), you can store that page in memory as an Auto Document.
Page 131 Storing, Changing, and Deleting an Auto Document Storing a file This section describes how to store a file. Check [Program / Change] is selected. Select [*Not Stored]. Enter a file name, and then press [OK]. Place the original, and then select any scan settings you require. Press the {Start} key.
Page 132: Deleting An Auto Document
Facsimile Features Press the {Start} key. The machine starts to scan and completes scanning. To cancel scanning, press [Stop Scanning]. Changing only a file name This section describes how to change the stored file's name. Press [Change Name]. Select the file whose name you want to change. Enter a file name, and then press [OK].
Page 133: Programming Changing And Deleting A Scan Size
Programming Changing and Deleting a Scan Size Programming Changing and Deleting a Scan Size This section describes how to program, change, and delete a Scan Size. When you select a scan size to scan a custom size original, two custom sizes are available (Program Size 1 and Program Size 2).
Page 134: Deleting A Scan Size
Facsimile Features Select a vertical size, and then press [OK]. The displayed vertical size differs depending on the selected unit. When [mm] is selected, [Auto Detect], [210 mm (A4)], [257 mm (B4 JIS)], [297 mm (A3)], [216 mm (8 1/2)], and [279 mm (11)] are shown. When [inch] is selected, [Auto Detect], [8.3 inch (A4)], [10.1 inch (B4 JIS)], [11.7 inch (A3)], [8.5 inch], and [11.0 inch] are shown.
Page 135: Forwarding
Forwarding Forwarding This section describes Forwarding settings. This function allows you to have documents printed on the machine, and sent to a specified End Receiver. This is useful if, for example, you are visiting another office and would like a copy of your documents to be sent to that office. You can also specify a “folder"...
Page 136: Programming An End Receiver
Facsimile Features Programming an End Receiver This section describes how to program an End Receiver. Important ❒ One end receiver can be registered for each special sender. To register two or more end receivers, use group destination. However, a maximum of 500 des- tinations can be specified in a group.
Page 137: Quitting The Forwarding Function
Forwarding Press the {User Tools/Counter} key. Reference p.131 “Parameter Settings” p.223 “Registering Folders” Quitting the Forwarding Function This section describes how to quit the Forwarding function. Press [Facsimile Features]. Press [Administrator Tools]. Press [Forwarding]. Press [Off], and then press [OK]. Press the {User Tools/Counter} key.
Page 138: Forwarding Mark
Facsimile Features Forwarding Mark This section describes Forwarding Mark. You can print a Forwarding Mark on receiver's documents that have been for- warded. The receiver can distinguish between forwarded and normally received docu- ments. This function is not available when memory forwarding is performed to a folder destination.
Page 139: Parameter Settings
Parameter Settings Parameter Settings This section describes Parameter Settings. User Parameters allow you to customize various settings to suit your needs. To change function settings, set the User Parameter Switches. ❖ Switches and Bits Each User Parameter has a set of switches, and each of the switches consist of eight bits, whose values are “0"...
Page 140 Facsimile Features Switch Bit Item Receive Service Call (SC) Condition (Substi- Possible Not possi- tute Reception during service call) (Substitute ble (Recep- tion off) Substitute the reception when the machine 00: Enabled cannot print (because paper is jammed, all uncondi- paper trays have run out of paper, toner is tionally empty, or all paper trays are out of order)
Page 141 Parameter Settings Switch Bit Item Batch Transmission Reset when function changed Whether you need to press [Add] after speci- Necessary fying a destination with the Destination key necessary when broadcasting Receive documents by pressing the {Start} Off (no doc- On (docu- key when originals are not set.
Page 142 Facsimile Features Switch Bit Item 5,4,3,2 Reprinting time of stored documents in 0000: memory that could not be printed using 0 minutes LAN-Fax Driver 0001: 1 minutes 0010: 2 minutes 0011: 3 minutes 0100: 4 minutes 0101: 5 minutes 0110: 6 minutes 0111: 7 minutes...
Page 143 Parameter Settings Switch Bit Item Detect a dial tone before sending faxes when Not detect Detect using the telephone line (LINE2) (Off) (On) Detect a dial tone before sending faxes when Not detect Detect using the telephone line (LINE3) (Off) (On) Store documents that could not be transmit- ted in memory...
Page 144: Changing The User Parameters
Facsimile Features Changing the User Parameters This section describes how to set parameters. Important ❒ Access to some User Parameter Settings may require options, or other settings may need to be made beforehand. ❒ It is recommended that you print and keep a User Parameter list when you program or change a User Parameter.
Page 145: Printing The User Parameter List
Parameter Settings Printing the User Parameter List This section describes how to print the User Parameter List. Print this list to see the current User Parameter settings. However, only items of importance or often-used items are included in the list. Press [Facsimile Features].
Page 146: Special Senders To Treat Differently
Facsimile Features Special Senders to Treat Differently This section describes Special Senders settings. By programming particular senders in advance, you can set the following func- tion for each sender: • Authorized RX • Forwarding • Reception File Print Qty • Print 2 Sided •...
Page 147 Special Senders to Treat Differently ❖ Full/Partial agreement When you program own names and facsimile names for multiple destina- tions, you can program a common sequence of characters to identify destina- tions using Partial agreement. Using Full agreement : Destination to be programmed (Own Number of programmed identifications Name) NEW YORK BRANCH...
Page 148: Authorized Reception
Facsimile Features Reference p.101 “Reception Settings” p.143 “Programming/Changing Special Senders” p.144 “Authorized RX (Authorized Reception)” p.145 “Forwarding” Authorized Reception Use this function to limit incoming senders. The machine only receives faxes from programmed Special Senders, and there- fore, it helps you screen out unwanted documents, such as junk mail, and saves wasting fax paper.
Page 149: Forwarding
Special Senders to Treat Differently Forwarding Print received documents, and then transfer them to those receivers pro- grammed beforehand. Folder destination can be registered. It is also possible to forward faxes sent only by senders programmed as Special Senders. Note ❒...
Page 150: Print 2 Sided
Facsimile Features Print 2 Sided Print on both sides of the paper. The optional duplex unit is required. Note ❒ If you select the bypass tray for “Paper Tray", duplex printing is disabled. Memory Lock Use this function to store incoming documents from programmed senders (Spe- cial Senders) in memory without printing them.
Page 151: Programming/Changing Special Senders
Special Senders to Treat Differently Programming/Changing Special Senders This section describes how to program and change Special Senders. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext]. Press [Program Special Sender]. Check [Program / Change] is selected. Select the destination to program or change. When programming a new Special Sender, press [*Not Programmed].
Page 152 Facsimile Features Press the {User Tools/Counter} key. Reference p.139 “Using Full agreement :” p.144 “Authorized RX (Authorized Reception)” p.145 “Forwarding” p.146 “Reception File Print Qty” p.147 “Print 2 Sided” p.147 “Memory Lock” p.147 “Paper Tray” Authorized RX (Authorized Reception) This section describes how to specify Authorized RX (Authorized Reception). Specify when programming a Special Sender.
Page 153 Special Senders to Treat Differently Forwarding This section describes how to specify Forwarding. Specify when programming a Special Sender. Important ❒ One forward destination can be registered for each Special Sender. To register two or more forward destinations, use group destinations. However a maxi- mum of 500 destinations can be specified in a group.
Page 154 Facsimile Features Reference p.101 “Reception Settings” p.109 “Administrator Tools” p.131 “Parameter Settings” p.223 “Registering Folders” Reception File Print Qty This section describes how to specify Reception File Print Qty. Specify when programming a Special Sender. Select [Reception File Print Qty]. Press [Number of Sets].
Page 155 Special Senders to Treat Differently Print 2 Sided This section describes how to specify Print 2 Sided. Specify when programming a Special Sender. Select [Print 2 Sided]. Press [On] or [Off], and then press [OK]. Note ❒ Selecting [Same as Basic Settings] will result in the same setting made for "2 Sided Print"...
Page 156: Programming Initial Set Up Of A Special Sender
Facsimile Features Programming Initial Set Up of a Special Sender This section describes how to program Initial Set Up of a Special Sender. Program the “Initial Set Up” of a Special Sender. You can also specify the Bypass Tray Paper Size. Press [Facsimile Features].
Page 157 Special Senders to Treat Differently Programming Authorized RX and Special RX Function Select [Authorized RX] or [Special RX Function]. Select [On] or [Off], and then press [OK]. The illustration shows the "Authorized RX" display as an example. Programming Bypass Tray Paper Size This section describes how to program Bypass tray Paper Size.
Page 158 Facsimile Features Enter the vertical size of the paper using the number keys, and then press the {q} key. Specify a vertical size from 210 mm (8.3") to 297 mm (11.6"). You cannot enter a size smaller than 210 mm or larger than 297 mm. Each time you press [mm] or [inch], the units switch between “mm”...
Page 159: Deleting A Special Sender
Special Senders to Treat Differently Deleting a Special Sender This section describes how to delete a Special Sender. Use this function to delete "Initial Set Up" of a Special Sender. The Bypass Tray Paper Size can also be deleted. Press [Facsimile Features]. Press [Administrator Tools].
Page 160: Box Settings
Facsimile Features Box Settings This section describes Box Settings. The following functions are for delivery and transfer of documents: • Personal Box • Information Box • Transfer Box ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs consisting of up to 20 digits, and can include numbers, #, *, and spaces.
Page 161: Programming/Changing Personal Boxes
Box Settings Programming/Changing Personal Boxes This section describes how to program and change Personal Boxes. You can program the following items: • Box name (required) Up to 20 characters long • SUB Code (required) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space).
Page 162 Facsimile Features Enter a SUB Code. To change the SUB Code, press [Clear] or the {Clear/Stop} key, and then try again. To change a Box name, press [Box Name], and then repeat from step Specify the settings you require. To program a password, see "Programming a password". To program an End Receiver, see "Programming an End Receiver".
Page 163 Box Settings Programming a password This section describes how to program a password for the Personal Box. Press [Password]. Enter a password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and then try again. Re-enter the password, and then press [OK].
Page 164: Deleting Personal Boxes
Facsimile Features Deleting Personal Boxes This section describes how to delete Personal Boxes. Important ❒ If there are documents in the box, you cannot delete the box. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].
Page 165: Programming/Changing Information Boxes
Box Settings Programming/Changing Information Boxes This section describes how to program and change Information Boxes. You can store the following items: • Box name (required) Up to 20 characters long • SEP Code (required) Up to 20 characters long and can be composed of digits 0-9, “#", “*", and spaces (the first character cannot be a space).
Page 166 Facsimile Features Enter the SEP Code. To change the SEP Code, press [Clear] or the {Clear/Stop} key, and then try again. To change the box name, press [Box Name], and then repeat the proce- dure from step Press [Password]. If you do not want to program a password, proceed to step Enter a password, and then press [OK].
Page 167: Deleting Information Boxes
Box Settings Deleting Information Boxes This section describes how to delete Information Boxes. Important ❒ If there are documents in the box, you cannot delete the box. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].
Page 168: Programming/Changing Transfer Boxes
Facsimile Features Programming/Changing Transfer Boxes This section describes how to program and change Transfer Boxes. This function turns the machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are re- ceived, and then relayed to a programmed receiver.
Page 169 Box Settings Check that [Program / Change] is selected. Select the box to program. When programming a new box, press [*Not Programmed]. To change a box already programmed, press it, and then proceed to step Press [Transfer Box]. Enter a Box name, and then press [OK]. Enter a SUB Code.
Page 170 Facsimile Features Press the {User Tools/Counter} key. Note ❒ After documents are transferred, Transfer Result Reports are not sent back to the sender. ❒ Specify the Internet fax destination and IP-Fax destination as a reception station. ❒ After documents are transferred, they are deleted. ❒...
Page 171 Box Settings Programming End Receivers This section describes how to program End Receivers of Transfer Box. Select an End Receiver. Press [Receiving Stn 1-5]. You can store five Receiving Station. Specify End Receivers with Destination keys, and then press [OK]. You can change the display to the fax destination, Internet fax destination, and IP-Fax destination using the key on the left side of the display.
Page 172: Deleting Transfer Boxes
Facsimile Features Deleting Transfer Boxes This section describes how to delete Transfer Boxes. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext]. Press [Box Setting]. Press [Delete], and then select the box you want to delete. If the password is programmed, enter a password using the number keys, and then press [OK].
Page 173: Printing The Box List
Box Settings Printing the Box List This section describes how to print the Box List. Print a list showing the currently programmed Personal Boxes, Information Box- es, and Transfer Boxes. Press [Facsimile Features]. Press [Administrator Tools]. Press [TNext]. Press [Print List] next to [Box Setting]. Press the {Start} key.
Page 174: Storing Or Printing Received Documents
Facsimile Features Storing or Printing Received Documents This section describes how to store and print received documents. Specify whether received documents are to be saved on the hard disk or printed immediately without being saved. You can print stored documents repeatedly or download them as images to a computer using a Web Image Monitor or Desk- TopBinder.
Page 175: Reception Report E-Mail
Storing or Printing Received Documents Select [Print] or [Store], and then press [OK]. To cancel your selection, press [Cancel]. When [Store] is selected, you can select whether or not to send notice of recep- tion to a specific e-mail address. To notify of reception, press [Notify Dest.] and select an e-mail address from the Internet Fax destinations programmed in the address book.
Page 176 Facsimile Features...
Page 177: Printer Features
5. Printer Features This chapter describes user tools in the Printer Features menu. For details on how to access Printer Features, see "Accessing User Tools". List / Test Print This section describes the user tools in the Test Print menu under Printer Features. ❖...
Page 178: Printing The Configuration Page
Printer Features Printing the Configuration Page This section describes how to print the Configuration Page. Press [Printer Features]. Press [Config. Page] on the [List / Test Print]. The configuration page is printed. Press the {User Tools/Counter} key. Interpreting the Configuration Page This section describes the Configuration Page.
Page 179 List / Test Print ❖ PCL Menu Displays settings made under PCL Menu. ❖ PS Menu Displays settings made under PS Menu. ❖ PDF Menu Displays settings made under PDF Menu. ❖ Host Interface Displays settings made under the Host Interface menu. When DHCP is active on the network, the actual IP address, subnet mask and gateway address appear in parentheses on the configuration page.
Page 180: Maintenance
Printer Features Maintenance This section describes the user tools in the Maintenance menu under Printer Fea- tures. Default settings are shown in bold type. ❖ List / Test Print Lock You can lock the [List / Test Print] menu. The default setting is Off. ❖...
Page 181: System
System System This section describes the user tools in the System menu under Printer Features. Default settings are shown in bold type. ❖ Print Error Report Select this to have an error report printed when a printer or memory error oc- curs.
Page 182 Printer Features ❖ Memory Usage You can select the amount of memory used in Font Priority or Frame Priority, according to paper size or resolution. • Font Priority This setting uses memory for registering fonts. • Frame Priority This setting uses frame memory for high speed printing. The default setting is Frame Priority.
Page 183 System ❖ Page Size You can select the default paper size. • The paper size you can select is as follows: ×14, 8 ×11, 5 ×8 ×10 ×13, 8 ×13, A3, 11×17, 8 , 8×13, 8 B4JIS, A4, B5JIS, A5, A6, Custom Size ×11 (Inch version).
Page 184: Host Interface
Printer Features Host Interface This section describes the user tools in the Host Interface menu under Printer Features. Default settings are shown in bold type. ❖ I/O Buffer You can set the size of the I/O Buffer. Normally it is not necessary to change this setting.
Page 185: Pcl Menu
PCL Menu PCL Menu This section describes the user tools in the PCL Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PCL option is installed. ❖ Orientation You can set the page orientation. The default setting is Portrait.
Page 186 Printer Features ❖ Courier Font You can select a courier font type. The default setting is Regular. ❖ Extend A4 Width You can extend the printing area width (when printing on A4 size paper with PCL). The default setting is Off. When the setting is "On", the width will be 8 inches.
Page 187: Ps Menu
PS Menu PS Menu This section describes the user tools in the PS Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PostScript 3 option is installed. ❖ Data Format You can select a data format. The default setting is TBCP.
Page 188: Pdf Menu
Printer Features PDF Menu This section describes the user tools in the PDF Menu under Printer Features. Default settings are shown in bold type. This menu appears only when the PostScript 3 option is installed. ❖ Change PDF Password Set the password for the PDF file executing PDF Direct Print. •...
Page 189: Scanner Features
6. Scanner Features This chapter describes user tools in the Scanner Features menu. For details on how to access Scanner Features, see "Accessing User Tools". Scan Settings This section describes the user tools in the Scan Settings menu under Scanner Features.
Page 190 Scanner Features ❖ Wait Time for Next Orig.: Exposure Glass To divide originals and scanning them individually with the exposure glass to form a single file, select [Off], [Set Wait Time], or [Continuous Wait] for the wait- ing status. The default setting is Set Wait Time. The default setting time is 60 sec..
Page 191 Scan Settings ❖ Wait Time for Next Original(s): SADF When dividing originals and scanning them separately with the ADF to form a single file, select [Set Wait Time] or [Continuous Wait] for the waiting status. The default setting is Set Wait Time. The default setting time is 60 sec..
Page 192 Scanner Features ❖ Original Orientation Priority Select the default for original placement orientation. When originals are al- ways positioned the same way, select that orientation as the default to make operation easier. The default setting is Top to top original. ❖...
Page 193: Destination List Settings
Destination List Settings Destination List Settings This section describes the user tools in the Destination List Settings menu under Scanner Features. Default settings are shown in bold type. ❖ Destination List Display Priority 1 Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail / Folder] or [Delivery Server].
Page 194: Send Settings
Scanner Features Send Settings This section describes the user tools in the Send Settings menu under Scanner Features. Default settings are shown in bold type. ❖ TWAIN Standby Time When the machine is being used to send e-mail or a file, or functioning as Document Server or a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function.
Page 195 Send Settings ❖ Print & Delete Scanner Journal Up to 100 transmission/delivery results can be checked on this machine. If the stored transmission/ delivery results reach 100, select whether to print the delivery journal. The default setting is Print and Delete All. •...
Page 196 Scanner Features ❖ E-mail Information Language Select the language in which e-mail information such as title, document name, and sender's name is sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Dan- ish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
Page 197: Registering Addresses And Users For Facsimile/Scanner Functions
7. Registering Addresses and Users for Facsimile/Scanner Functions This chapter describes how to register destinations and users in the Address Book. For details on how to access System Settings see "Accessing User Tools". Address Book This section describes Address Book settings. Registering information such as the names of users and their e-mail addresses in the Address Book allows you to manage them easily.
Page 198 Registering Addresses and Users for Facsimile/Scanner Functions ❖ Protection You can set protection codes to stop sender's name from being used or folders from being accessed without authorization. ❖ Fax Dest. You can register fax numbers, line, fax header and select label insertion. When using IP-Fax, you can register the IP-Fax destination and select the pro- tocol.
Page 199 Address Book ❖ Folder You can register the protocol, path name and server name. • SMB • FTP • NCP ❖ Add to Group You can put registered e-mail and folder destinations into a group for easier management. Note ❒ You can also use a Web Image Monitor to register names in the Address Book. With the SmartDeviceMonitor for Admin, you can register multiple names at the same time.
Page 200: Managing Names In The Address Book
Registering Addresses and Users for Facsimile/Scanner Functions Managing names in the Address Book By registering a name and key display beforehand, you can specify e-mail and folder destinations simply by selecting the name key. Reference p.194 “Registering Names” Sending fax by Quick Dial Register a fax number in the Address Book so you can specify it only by selecting the fax destination, shown on the fax initial display when sending a fax.
Page 201: Sending Scanned Files To A Shared Folder Directly
Address Book Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to a shared folder simply by selecting the destination shown on the initial scanner display whenever sending files using the scanner function to a shared folder. To share the folder using Windows, select the SMB protocol.
Page 202: Registering Names
Registering Addresses and Users for Facsimile/Scanner Functions Registering Names This section describes names in Address Book. Register user information including their names. The user name is useful for selecting a destination when sending faxes or e-mail. You can also use it as a folder destination. You can register up to 2000 names.
Page 203 Registering Names Press the key for the classification you want to use under "Select Title". The keys you can select are as follows: • [Freq.]: Added to the page that is displayed first. • [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]: Added to the list of items in the selected title.
Page 204: Changing A Registered Name
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Registered Name This section describes how to change a registered name. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the registered name you want to change. Press the name key, or enter the registered number using the number keys.
Page 205: Deleting A Registered Name
Registering Names Deleting a Registered Name This section describes how to delete a registered name. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Press [Delete]. Select the name you want to delete. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 206: Authentication Information
Registering Addresses and Users for Facsimile/Scanner Functions Authentication Information This section describes the procedure for authenticating a user code. Important ❒ The functions associated with each user code are the same. If you change or delete user codes, management data and limits associated with that code be- come invalid.
Page 207: Registering A User Code
Authentication Information Registering a User Code This section describes how to register a user code. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Press the name whose code is to be registered, or enter the registered num- ber using the number key.
Page 208: Changing A User Code
Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Press the {User Tools/Counter} key. Note ❒ You can enter a one-to eight-digit user code. ❒ To register the name, see “Registering Names”. Reference p.194 “Registering Names” Changing a User Code This section describes how to change a registered user code.
Page 209: Deleting A User Code
Authentication Information To change the available functions, press [Auth. Info] and then press [TNext] twice. Press the key to select the functions to enable them. Press the key to highlight it, and then the function is enabled. To cancel a se- lection, press the highlighted key.
Page 210: Displaying The Counter For Each User
Registering Addresses and Users for Facsimile/Scanner Functions Press [Change] to delete the user code, and then press the {q} key. Press [OK]. Press [Exit]. Press the {User Tools/Counter} key. Note ❒ To delete a name from the Address Book entirely, see “Deleting a Regis- tered Name”.
Page 211: Printing The Counter For Each User
Authentication Information Printing the Counter for Each User This section describes how to print the counter for each user. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Select a user code from the left side of the display. Press [Select All on the Page] to select all user codes on the page.
Page 212: Printing The Counter For All Users
Registering Addresses and Users for Facsimile/Scanner Functions Printing the Counter for All Users This section describes how to print the counter for all users. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Press [Print Counter List] under "All Users". Enter the user code, and then press the {q} key if the User Code Authenti- cation is specified.
Page 213: Clearing The Number Of Prints
Authentication Information Clearing the Number of Prints This section describes how to clear the counter. Press [System Settings]. Press [Administrator Tools]. Press [Display / Clear / Print Counter per User]. Select the user code to clear. To clear the number of prints made under a user code, select the user code from the left side of the display.
Page 214: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes the procedure for registering, changing, and deleting Fax Destinations. Register a fax destination so you do not need to enter fax numbers each time, and can send documents that have been scanned in using the facsimile function. •...
Page 215 Fax Destination ❖ Fax header You can select to print a fax header on fax messages the other party receives. The default is “1st Name". ❖ Label insertion Use label insertion to print information such as the destination name on the sheet printed out at the destination.
Page 216: Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions Fax Destination This section describes how to register, change, and delete a fax destination. Registering a Fax Destination This section describes how to register a fax number. Press [System Settings]. Press [Administrator Tools]. Press [TNext].
Page 217 Fax Destination Press [OK]. Note ❒ When a group is registered, you can also add this fax destination to the group. For details about registering groups, see "Registering Names to a Group". ❒ To register the name, see "Registering Names". Reference p.194 “Registering Names”...
Page 218 Registering Addresses and Users for Facsimile/Scanner Functions Programming the SUB Code This section describes how to program the SUB Code. Press [Adv. Features], and then press [SUB Code]. Press [Change] under "TX SUB Code". Enter the SUB Code, and then press [OK]. To enter the password, press [Change] under "Password (SID)".
Page 219 Fax Destination Setting label insertion This section describes how to set label insertion. When Label Insertion is set to On, the receiver's name and standard messages are printed on the fax message when it is received at the other end. Press [Change] under "Label Insertion".
Page 220 Registering Addresses and Users for Facsimile/Scanner Functions Select the name whose fax destination you want to change. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 221 Fax Destination Deleting a Fax Destination This section describes how to delete a registered fax destination. Important ❒ If you delete a destination that is a specified delivery destination, messages to its registered Personal Box, for example, cannot be delivered. Be sure to check the settings in the fax function before deleting any destinations.
Page 222: Ip-Fax Destination
Registering Addresses and Users for Facsimile/Scanner Functions IP-Fax Destination This section describes how to register, change, and delete a IP-Fax destination. Note ❒ For details about sending an IP-Fax, "Sending by IP-Fax", Facsimile Reference. Reference "Sending by IP-Fax", Facsimile Reference Registering an IP-Fax Destination This section describes how to register an IP-Fax Destination.
Page 223 Fax Destination Specify optional settings such as “SUB Code”, “SEP Code”, and “Protocol”. Press [OK]. Note ❒ To register the name, see “Registering Names”. Reference p.194 “Registering Names” p.215 “Using the IP–Fax Destination as the sender” p.215 “Selecting the protocol” p.215 “Programming the SUB Code”...
Page 224 Registering Addresses and Users for Facsimile/Scanner Functions Programming the SEP Code This section describes how to program the SEP Code. Press [Adv. Features], and then press [SEP Code]. Press [Change] under "RX SEP Code". Enter a SEP Code using the number keys, and then press [OK]. To enter a password, press [Change] under "Password (PWD)".
Page 225 Fax Destination Press [OK]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.196 “Changing a Registered Name” p.215 “Using the IP–Fax Destination as the sender” p.215 “Selecting the protocol” p.215 “Programming the SUB Code” p.216 “Programming the SEP Code”...
Page 226 Registering Addresses and Users for Facsimile/Scanner Functions Select the name whose IP-Fax destination you want to delete. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 227: E-Mail Destination
E-mail Destination E-mail Destination This section describes the procedure for registering, changing, and deleting E- mail Destination. Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail. •...
Page 228 Registering Addresses and Users for Facsimile/Scanner Functions Press [E-mail]. Press [Change] under "E-mail Address". Enter the e-mail address, and then press [OK]. If you want to use Internet fax, specify whether or not to use " Send via SMTP Server". Press [OK].
Page 229: Changing An E-Mail Destination
E-mail Destination Changing an E-mail Destination This section describes how to change an e-mail destination. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to change. Press the name key, or enter the registered number using the number keys.
Page 230: Deleting An E-Mail Destination
Registering Addresses and Users for Facsimile/Scanner Functions Deleting an E-mail Destination This section describes how to delete an e-mail destination. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose e-mail address you want to delete. Press the name key, or enter the registered number using the number keys.
Page 231: Registering Folders
Registering Folders Registering Folders This section describes the procedure for registering, changing, and deleting folders. By registering a shared folder, you can send scan files to it directly. There are three types of protocol you can use: • SMB For sending files to shared Windows folders. •...
Page 232 Registering Addresses and Users for Facsimile/Scanner Functions Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to register. Press the name key, or enter the registered number using the number keys. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 233 Registering Folders Press [OK]. Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒ You can enter a path using up to 128 characters. ❒...
Page 234 Registering Addresses and Users for Facsimile/Scanner Functions Locating the SMB folder using Browse Network This section describes how to locate the SMB folder using Browse Network. Press [Browse Network]. The client computers sharing the same network as the machine appear. If you have already specified your user name and password in steps on "Registering a SMB Folder", the Network display only lists client comput- ers you are authorized to access.
Page 235 Registering Folders Changing a SMB Folder This section describes how to change settings of the registered SMB folder. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to change. Press the name key, or enter the registered number using the number keys.
Page 236 Registering Addresses and Users for Facsimile/Scanner Functions Changing the registered SMB folder This section describes how to change the registered SMB folder. Press [Change] under "Path". Enter the New path where the folder is located, and then press [OK]. You can also use Browse Network to specify a new folder. For details, see "Lo- cating the SMB folder using Browse Network".
Page 237 Registering Folders Deleting a SMB folder This section describes how to delete the registered SMB folder. [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete. Press the name key, or enter the registered number using the number keys.
Page 238: Using Ftp To Connect
Registering Addresses and Users for Facsimile/Scanner Functions Using FTP to Connect This section describes the procedure for registering, changing, and deleting FTP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Con- nect”. ❒ To register a folder in an NetWare server, see “Using NCP to Connect”. Reference p.223 “Using SMB to Connect”...
Page 239 Registering Folders Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [Folder]. Press [FTP]. Press [Change] under "Server Name". Enter the server name, and then press [OK]. Press [Change] under "Path". Enter the path, and then press [OK].
Page 240 Registering Addresses and Users for Facsimile/Scanner Functions Press [Exit]. Note ❒ To register the name, see Registering Names”. ❒ You can enter up to 64 characters for the user name. ❒ You can enter up to 64 characters for the password. ❒...
Page 241 Registering Folders Press [Exit]. Note ❒ To change the name, key display and title, see “Changing a Registered Name”. Reference p.196 “Changing a Registered Name” p.233 “Changing the protocol” Changing the protocol This section describes how to change the protocol. Press [SMB], or [NCP].
Page 242 Registering Addresses and Users for Facsimile/Scanner Functions Deleting a FTP Folder This section describes how to delete the registered FTP folder. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name whose folder you want to delete.
Page 243: Using Ncp To Connect
Registering Folders Using NCP to Connect This section describes the procedure for registering, changing, and deleting NCP folders. Note ❒ To register a shared folder configured in Windows, see “Using SMB to Connect” ❒ To register a folder in an FTP server, see “Using FTP to Connect” Reference p.223 “Using SMB to Connect”...
Page 244 Registering Addresses and Users for Facsimile/Scanner Functions Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. Press [Folder]. Press [NCP]. Select "Connection Type". If you want to specify a folder in an NDS tree, press [NDS]. If you want to spec- ify a folder on a NetWare server, press [Bindery].
Page 245 Registering Folders Locate the NCP folder manually This section describes how to locate the NCP folder manually. Press [Change] under "Path". Enter the path where the folder is located. Press [OK]. Note ❒ If you set "Connection Type" to [NDS], and if the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "volume"...
Page 246 Registering Addresses and Users for Facsimile/Scanner Functions Changing a NCP folder This section describes how to change the registered NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the user of the registered folder you want to change.
Page 247 Registering Folders Changing the registered NCP folder This section describes how to change the register NCP folder. Press [Change] under "Path". Enter the path where the folder is located, and then press [OK]. You can also use Browse Network to specify a new folder. For details, see "Lo- cating the NCP folder manually".
Page 248 Registering Addresses and Users for Facsimile/Scanner Functions Deleting an NCP Folder This section describes how to delete the registered NCP folder. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select a user of the folder you want to delete.
Page 249: Registering Names To A Group
Registering Names to a Group Registering Names to a Group This section describes how to register names to a group. You can register names to a group to enable easy management of e-mail address- es and folders for each group. To add names to a group, the groups must be registered beforehand.
Page 250: Registering Names To A Group
Registering Addresses and Users for Facsimile/Scanner Functions Enter the group name, and then press [OK]. The key display name is set automatically. When you want to change the key display, press [Change] under "Key Dis- play". Enter the key display, and then press [OK]. Press the title key under "Select Title", if necessary.
Page 251: Adding A Group To Another Group
Registering Names to a Group Select a group to which you want to add the name to. The group key that you have selected becomes highlighted, and the name is added to it. Press [OK]. Adding a Group to Another Group This section describes how to add a group to another group.
Page 252: Displaying Names Registered In A Group
Registering Addresses and Users for Facsimile/Scanner Functions Select the group which you want to add to. The group key that you have selected becomes highlighted, and the group is added to it. Press [OK]. Displaying Names Registered in a Group This section describes how to display names registered in a group.
Page 253: Removing A Name From A Group
Registering Names to a Group Removing a Name from a Group This section describes how to remove a name from a group. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book Management]. Check that [Program / Change] is selected. Select the name to remove from a group.
Page 254: Deleting A Group Within Another Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group Within Another Group This section describes how to delete a group within another group. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.
Page 255: Changing A Group Name
Registering Names to a Group Changing a Group Name This section describes how to change a group name. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected. Press the group key you want to change.
Page 256: Deleting A Group
Registering Addresses and Users for Facsimile/Scanner Functions Deleting a Group This section describes how to delete a group Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Group]. Press [Delete]. Press a group key you want to delete. If you press , you can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination.
Page 257: Registering A Protection Code
Registering a Protection Code Registering a Protection Code This section describes how to register a Protection Code. You can stop sender's names or folders being accessed by setting a protection code. You can use this function to protect the following: •...
Page 258 Registering Addresses and Users for Facsimile/Scanner Functions Press [Destination] or [Sender] under "Use Name as". Both [Destination] and [Sender] can be selected at the same time. Press [Folder Destination] or [Sender] under "Protection Object". Both [Folder Destination] and [Sender] can be selected at the same time. Press [Change] under "Protection Code".
Page 259: Registering A Protection Code To A Group User
Registering a Protection Code Registering a Protection Code to a Group User This section describes how to register a Protection Code to a Group User. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Group]. Check that [Program / Change] is selected.
Page 260: Registering The Transfer Request
Registering Addresses and Users for Facsimile/Scanner Functions Registering the Transfer Request This section describes how to register the Transfer Station and Receiving Station used in the fax function's Transfer Request. Before you can use Transfer Request, you must program the Polling ID and set the Transfer Report.
Page 261: Registering A Transfer Station / Receiving Station
Registering the Transfer Request Registering a Transfer Station / Receiving Station This section describes how to register a Transfer Station / Receiving Station. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Transfer Request]. Check that [Program / Change] is selected.
Page 262 Registering Addresses and Users for Facsimile/Scanner Functions Specify the Receiving Stations. When specifying the Receiving Stations, use the numbers stored in Quick Dial keys, or Groups in the Transfer Station. To specify the Quick Dial, see "Quick Dial". To specify the Speed Dial, see "Speed Dial". To specify the Group Dial, see "Group Dial".
Page 263 Registering the Transfer Request Quick Dial This section describes how to specify the Quick Dial. Press [qQuick Dial]. Enter the number stored in the Quick Dial of the Transfer Station using the number keys, and then press [OK]. For example, to select the destination stored in Quick Dial 01 of the Transfer Station, enter {0}{1}.
Page 264: Changing A Transfer Station / Receiving Station
Registering Addresses and Users for Facsimile/Scanner Functions Changing a Transfer Station / Receiving Station This section describes how to change the Transfer Station / Receiving Station. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Transfer Request]. Select the name whose Transfer Station/Receiving Station you want to change.
Page 265 Registering the Transfer Request Changing the Transfer Request Name and Key Display This section describes how to change the Transfer Request Name and Key Display Press [Change] under "Transfer Request Name" or "Key Display". Enter the new Transfer Request name or key display, and then press [OK]. Changing the Title This section describes how to change the Title.
Page 266 Registering Addresses and Users for Facsimile/Scanner Functions Changing the E-mail Transfer Station This section describes how to change the E-mail Transfer Station. Press [E-mail]. Change the Transfer Station's information. See step on "Registering an E-mail Destination". Reference p.221 “Changing an E-mail Destination” Changing the Receiving Station This section describes how to change the Receiving Station.
Page 267: Deleting A Transfer Station / Receiving Station
Registering the Transfer Request Deleting a Transfer Station / Receiving Station This section describes how to delete the Transfer Station / Receiving Station. Press [System Settings]. Press [Administrator Tools]. Press [TNext]. Press [Address Book: Program / Change / Delete Transfer Request]. Press [Delete].
Page 268: Registering Smtp And Ldap Authentication
Registering Addresses and Users for Facsimile/Scanner Functions Registering SMTP and LDAP Authentication This section describes how to register SMTP and LDAP Authentication. SMTP Authentication This section describes how to register SMTP Authentication. For each user registered in the Address Book, you can register a login user name and login password to be used when accessing an SMTP server.
Page 269: Ldap Authentication
Registering SMTP and LDAP Authentication Enter the login user name, and then press [OK]. Press [Change] under "Login Password". Enter the password, and then press [OK]. Enter the password again to confirm, and then press [OK]. [OK]. Note ❒ To register the name, see Registering Names”. ❒...
Page 270 Registering Addresses and Users for Facsimile/Scanner Functions Press [Address Book Management]. Check that [Program / Change] is selected. You can search by the registered name, user code, fax number, folder name, e-mail address, or IP-Fax destination. Press the name you want to register or enter the registered number using the number keys.
Page 271: Other User Tools
8. Other User Tools Initial settings allow you switch the language as well as checking the number of printed papers by displaying the counter. For the details on how to access re- spective settings, see "Accessing User Tools". Changing the Display Language You can change the language used on the display.
Page 272: Inquiry
Other User Tools Inquiry The inquiry function lets you check the telephone numbers to contact for repairs, or ordering consumables such as toner. Be sure to contact your service engineer to verify the following: ❖ Consumables • Telephone No. to order •...
Page 273: Counter
Counter Counter Displaying the Total Counter You can display the total counter value used for all functions. Press [Counter]. To print a counter list, press [Print Counter List]. Press the {Start} key. A counter list prints out. Reference p.3 “Accessing User Tools”...
Page 274 Other User Tools...
Page 275: Appendix
9. Appendix Copyrights expat • The software including controller, etc. (hereinafter "software") installed on this product uses the expat under the conditions mentioned below. • The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the ini- tial developer and copyright holder of the expat, free from these obligations.
Page 276: Netbsd
Appendix NetBSD 1. Copyright Notice of NetBSD For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD source code.
Page 277 Copyrights • This product includes software developed by the University of California, Berkeley and its contributors. • This product includes software developed by Jonathan R. Stone for the NetB- SD Project. • This product includes software developed by the NetBSD Foundation, Inc. and its contributors.
Page 278: Sablotron
Appendix Sablotron Sablotron (Version 0.82) Copyright © 2000 Ginger Alliance Ltd. All Rights Re- served a) The application software installed on this product includes the Sablotron soft- ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sa- blotron 0.82 has been derived from such original code provided by Ginger Alli- ance Ltd.
Page 279: Sasl
Copyrights SASL CMU libsasl Tim Martin Rob Earhart Rob Siemborski Copyright (c) 2001 Carnegie Mellon University. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 280: Md4
Appendix Copyright (C) 1990-2, RSA Data Security, Inc. All rights reserved. License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function. License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc.
Page 281: Samba(Ver 3.0.4)
Copyrights Samba(Ver 3.0.4) For SMB transmission, this machine uses Samba ver 3.0.4 (hereinafter referred to as Samba 3.0.4). Copyright © Andrew Tridgell 1994-1998 This program is free software; you can redistribute it and/or modify it under the terms of the GNU General Public License as published by the Free Software Foundation;...
Page 282: Open Ssl
Appendix Open SSL Copyright (c) 1998-2004 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modifica- tion, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.
Page 283 Copyrights This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright (C) 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@crypt- soft.com).
Page 284 Appendix IN NO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER, OR ANY OTHER PARTY WHO MAY MODIFY AND/OR REDISTRIBUTE THE PROGRAM AS PERMIT- TED ABOVE, BE LIABLE TO YOU FOR DAMAGES, INCLUDING ANY GEN- ERAL, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE PROGRAM (INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCU-...
Page 285 Copyrights 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the University nor the names of its contributors may be used to endorse or promote products derived from this software without specif- ic prior written permission.
Page 286 Appendix THIS SOFTWARE IS PROVIDED BY THE AUTHOR ``AS IS'' AND ANY EX- PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPE- CIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 287: Open Ldap
Copyrights THIS SOFTWARE IS PROVIDED BY THE REGENTS AND CONTRIBUTORS ``AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE REGENTS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSE- QUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE- MENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 288 Appendix THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS CONTRIBUTORS ``AS IS'' AND ANY EXPRESSED OR IMPLIED WAR- RANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRAN- TIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDEN- TAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUD-...
Page 289: Index
INDEX 1 Sided to 2 Sided Auto Margin: TtoB 1 Sided to 2 Sided Auto Margin: TtoT Capture Server IP Address 2 Sided Print (Available only with the Center Mark optional duplex unit and HDD) Change Initial Mode Change PDF Password Changing the Display Language Accessing User Tools (System Settings) Channel...
Page 290 Density (Background Numbering) Fax E-mail Account Destination List Display Priority 1 Fax RX File Transmission Destination List Display Priority 2 File Transfer / System Settings Destination List Settings / Scanner File Type Priority Features Firmware Version Display / Clear / Print Counter per User Font (Date Stamp) Code Font Number...
Page 291 Job End Call Page Numbering Page Numbering in Combine Job Separation (Page Numbering) Page Numbering Initial Letter Page Size Key Counter Management Panel Off Timer Panel Tone Paper Display Paper Tray LAN Type Paper Tray Priority: Copier Letterhead Setting Paper Tray Priority: Facsimile Line Priority Setting Paper Tray Priority: Printer List / Test Print Lock...
Page 292 Priority Setting: Reduce Program / Change Administrator SADF Auto Reset Program / Change / Delete E-mail Scan End Reset Message Scanner Auto Reset Timer Program / Change / Scanner Features / Destination List Delete Gateway Settings Program / Change / Scanner Features / Send Settings Delete LDAP Server Scanner Recall Interval Time...
Page 293 Stamp Priority (Preset Stamp) Stamp Setting (Date Stamp) Unauthorized Copy Control Stored File E-mail Method Update Delivery Server Destination Store File Priority List Sub Paper Size Use LDAP Server Superimpose (Date Stamp) User Authentication management Superimpose (Page Numbering) User Stamp Switch Reception Mode Switch to Batch Symbol Set...
Page 294 B297-6901...
Page 295 In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Trademarks ® ® ® Microsoft , Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Page 296 Type for 8035e/8035eg/DSm735e/DSm735eg/LD335/Aficio MP 3500/Aficio MP 3500G Type for 8045e/8045eg/DSm745e/DSm745eg/LD345/Aficio MP 4500/Aficio MP 4500G EN USA B297-6901...

This manual is also suitable for:

Aficio mp 3500p Aficio mp c4502 8035e 8035eg 8045e 8045eg ... Show all

Ricoh Aficio MP 3500SP General Settings Manual

Manuals for this Machine

How to Read this Manual

Display Panel

Accessing User Tools

1 Connecting the Machine

Connecting to the Interfaces

Network Settings

Connecting the Machine to a Telephone Line and Telephone

2 System Settings

General Features

Tray Paper Settings

Timer Settings

Interface Settings

File Transfer

Administrator Tools

3 Copier / Document Server Features

General Features

Reproduction Ratio

Edit

Stamp

Input/Output

Settings for the Document Server

4 Facsimile Features

General Settings/Adjustment

Reception Settings

E-Mail Settings

IP-Fax Settings

Administrator Tools

Registering Fax Information

Storing, Changing, and Deleting an Auto Document

Programming Changing and Deleting a Scan Size

Forwarding

Parameter Settings

Special Senders to Treat Differently

Box Settings

Storing or Printing Received Documents

5 Printer Features

List / Test Print

Maintenance

System

Host Interface

PCL Menu

PS Menu

PDF Menu

6 Scanner Features

Scan Settings

Destination List Settings

Send Settings

7 Registering Addresses and Users for Facsimile/Scanner Functions

Address Book

Registering Names

Authentication Information

Fax Destination

E-Mail Destination

Registering Folders

Registering Names to a Group

Registering a Protection Code

Registering the Transfer Request

Registering SMTP and LDAP Authentication

8 Other User Tools

Changing the Display Language

Inquiry

Counter

9 Appendix

Copyrights

Index

Quick Links

Operating Instructions

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Summary of Contents for Ricoh Aficio MP 3500SP