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Xerox WorkCentre 7232 System Administrator Manual

Xerox workcentre 7232: user guide.

 
System Administrator Guide
701P47545
WorkCentre
7232/7242

Summary of Contents

  • Page 1

    System Administrator Guide 701P47545 WorkCentre 7232/7242...

  • Page 2

    XEROX COPYRIGHT STATEMENT XEROX ®, and all Xerox product names mentioned in this document are trademarks of XEROX CORPORATION. Other trademarks belong to their respective owners. Copyright © XEROX CORPORATION 2007. All Rights Reserved.

  • Page 3: Table Of Contents

    Quick Network Setup (DHCP) ...43 Prerequisites for Quick Network Setup Using TCP/IP ...43 Configuring an IP Address via DHCP ...43 Quick Network Setup (Static IP)...44 Prerequisites for Manual Setup of Network Using Static IP Address 44 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 4: Table Of Contents

    LDAP ...67 POP3 Setup...69 HTTP ...70 Proxy Server...71 IPP...72 UPnP Discovery ...73 WebDAV...73 Bonjour ...74 WSD ...74 Machine Software Upgrades...76 NetWare...77 Information Checklist...77 NetWare Environments ...78 NetWare Installation...79 Installation Procedure...79 Network Communication Setup ...79 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 5: Table Of Contents

    Installation Procedure ...104 Network Communication Setup ...104 Workstation Setup ...105 Test Print ...105 Microsoft Networking...107 Information Checklist...107 SMB Environments...108 SMB Installation ...109 Installation Procedure ...109 Network Communication Setup ...109 Workstation Setup ...111 Test Print ...111 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 6: Table Of Contents

    Test Print ...127 12 E-mail ...129 E-mail Overview ...129 Information Checklist...130 E-mail Environments ...131 E-mail Installation...131 Installation Procedure...131 Network Communication Setup ...132 Test Mail ...135 13 Scanning Services ...137 Scanning Overview ...137 Scanning with the machine...137 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 7: Table Of Contents

    Installation Procedure ...152 Network Communication Setup ...153 Test Internet Fax...156 15 Server Fax ...157 Server Fax Overview...157 Information Checklist ...157 Server Fax Environments...158 Server Fax Installation...158 Installation Procedure ...158 Network Communication Setup ...158 Server Fax Configuration...160 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 8: Table Of Contents

    Secure Access and Accounting...172 17 Problem Solving...179 Problem Solving Procedure ...179 SMB ...180 Troubleshooting...180 Restrictions...182 NetWare ...185 UNIX...189 Troubleshooting...189 TCP/IP...191 Troubleshooting...191 Restrictions...193 EtherTalk...195 Troubleshooting...195 Restrictions...196 Bonjour...197 Restrictions...197 CentreWare Internet Services...198 Troubleshooting...198 Scanning Services ...199 Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 9: Table Of Contents

    Configuring Network Authentication (by a remote Accounting server).207 Xerox Standard Accounting...209 Overview...209 Installation Checklist ...209 Enable Xerox Standard Accounting (from Internet Services) ...210 Create a Group Account ...210 Create a User Account and Set Usage Limits ...210 Maximum Usage Limits and Resetting Individual Usage Limits ...211 Using XSA at the machine...211...

  • Page 10

    Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 11: Before Using The Machine, Xerox Welcome Center, Serial Number

    This System Administration Guide provides detailed information, technical specifications and procedures for using the integral features of the machine. Xerox Welcome Center If you need assistance during or after product installation, visit the Xerox website for on-line solutions and support. http://www.xerox.com/support If you require further assistance, contact our experts at the Xerox Welcome Center.

  • Page 12: Languages Displayed On The Touch Screen, Conventions

    Guide. In this guide, you will find that some terms are used interchangeably: • Paper is synonymous with media. • Document is synonymous with original. • Xerox WorkCentre 7242/7232 is synonymous with the machine. Key Operator/System Administrator Key Operator is the designated user who sets Machine, Copy, and Fax defaults and maintains the machine.

  • Page 13

    Machine Status – page 28. Warnings Warnings are statements that alert you to the possibility of personal harm. For example: WARNING: This product must be connected to a protective earth circuit. Xerox WorkCentre 7232/7242 System Administrator Guide SEF Orientation Paper feed direction Conventions...

  • Page 14

    For example: NOTE: It is recommended that you change the password from the default one. For further assistance, contact your Xerox Welcome Center. NOTE: Please note that the screens shown in this System Administration Guide apply to a fully configured machine and therefore may not exactly represent the configuration being used.

  • Page 15: Product Overview, Machine Components

    The following diagrams show the standard and optional components of the machine. Configuration may vary depending on the model. Duplex Module Tray 5 (Bypass) High Capacity Feeder (Optional) Xerox WorkCentre 7232/7242 System Administrator Guide Side Tray Document Feeder (Optional) Document Glass (under the Document Feeder Control Panel...

  • Page 16

    Allows you to staple or sort copies automatically. The Office Finisher Tray can hold 1,000 sheets of 20 lb bond or 80 g/m Ethernet USB2.0 paper in Letter/A4 size or smaller. Xerox WorkCentre 7232/7242 System Administrator Guide Office Finisher Tray Office Finisher (Optional)

  • Page 17

    NOTE: Do not place paper with a length less than 140mm in the Bypass Tray, as this may cause paper jams and potentially damage the inside of the machine. Xerox WorkCentre 7232/7242 System Administrator Guide paper. paper in Letter or A4 size, long edge feed. Tray 3 can hold 1,200 paper in Letter or A4 size.

  • Page 18: Services And Features

    Allows you to send and receive image data by using the Fax feature of a Server Fax server. The Server Fax feature cannot be used concurrently with the Fax or Internet Fax feature. Xerox WorkCentre 7232/7242 System Administrator Guide paper in B5, Executive,...

  • Page 19: Power On/off, Powering On

    Press the power switch to the <I> position. NOTE: If the machine does not start up, check that the RESET button on the back of the machine is in the reset position (depressed). Xerox WorkCentre 7232/7242 System Administrator Guide Power On/Off...

  • Page 20: Powering Off, Cabling, Interface Ports

    The machine is compatible with SMB, LPD, EtherTalk, NetWare, IPP, HTTP, DHCP, SMTP, POP, DDNS, RARP, Bonjour and Port9100. It supports an Ethernet connector as a standard feature. Xerox WorkCentre 7232/7242 System Administrator Guide USB 1.1 Port Ethernet Port USB 2.0 Port...

  • Page 21: Modes, All Services, Features, Job Status

    The latest job is displayed at the top of the list. You can also check, delete, or print documents stored in the public mailbox of the machine. Use the scroll buttons to switch between screens. For more information on each feature, refer to the following. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 22

    • Delete - Deletes the job, or displays a page that asks whether or not to delete the job depending on the job type. • Job Details - Displays a job screen where you can view the details of the job. • Close Menu - Closes the pop-up menu. Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 23

    Displays the name of the recipient for a fax job, the paper size for a copy job, or the box number for a scan job. Status Displays the status of the job, such as completed, cancelled, shutdown. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 24

    Select the required option. Charge Print When the Charge Print feature is enabled under [Authentication/Security Settings] > [Authentication] > [Charge/Private Print Settings], this feature allows you to print or delete documents stored for each billing user ID. Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 25

    • Print - Prints a document selected in the list. After printing, the document is deleted. Secure Print This feature allows you to print or delete passcode-protected stored documents. A secure print job requires a User ID and a passcode registered in the machine. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 26

    – Select All – Selects all documents in the list. – Print – Prints a document selected in the list. After printing, the document is deleted. – Delete – Deletes a document selected in the list. Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 27

    Select [Undelivered Faxes] on the [Secure Print Jobs & More] screen. Select a document to delete or resend. Use the scroll buttons to switch between screens. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 28: Machine Status

    For more information on the features available, refer to the following. Machine Information – page 29 Paper Tray Status – page 29 Overwrite Hard Disk – page 29 Print Mode – page 29 Fax Receiving Mode – page 30 Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 29

    • Off-line – Takes the printer off-line. The printer is unavailable in this mode. • On-line – Puts the printer on-line, ready to accept data. • PCL Emulation – Allows you to set parameter values for PCL emulation to print documents. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 30

    [Current Meter Reading]. You can also view the serial number. Select [Billing Information] on the [Billing Information] screen. • Machine Serial Number – Displays the serial number of the machine. • Current Meter Reading – Displays the following current meter readings: Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 31

    – TIFF/JPEG Logical Printers List – PS Logical Printers List – HP-GL/2 Settings List – HP-GL/2 Logical Printers List – HP-GL/2 Palette List – Font List – PCL Font List – PostScript Font List Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 32

    – Auditron Report (Print) – Lists an Auditron report for all print jobs completed by the selected users. – Auditron Report (Copy) – Lists an Auditron report for all copy jobs completed by the selected users. Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 33

    This feature allows you to view toner usage and the status of cartridges, and to change consumable supplies when required. Press the <Machine Status> button on the control panel. Select the [Supplies] tab. Select the required option. Xerox WorkCentre 7232/7242 System Administrator Guide Modes...

  • Page 34: System Controls

    This will log you out after being prompted for confirmation. This button is non-functional on this machine. Changes the languages displayed on the touch screen. NOTE: Certain characters may be garbled when you change languages. Xerox WorkCentre 7232/7242 System Administrator Guide Function...

  • Page 35: Settings In The Key Operator Mode

    <Log In/Out> button. These settings may be accessed in the System Administrator mode as well. NOTE: Entering the Key Operator mode is not required for [Setup & Calibration]. Xerox WorkCentre 7232/7242 System Administrator Guide Settings in the Key Operator Mode Function Indicates whether the machine is in power saver mode.

  • Page 36

    • Job Status Default NOTE: CentreWare Internet Services is software that enables you to display, configure and change the settings of the machine by using a browser on a computer instead of the machine's control panel. Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 37: Printing A Configuration Report, Changing The Settings

    NOTE: Some features display the [Change Settings] button. Select the button to change settings or to enter information using the screen keyboard. Select [Close]. 3. Exiting the Key Operator Mode Press the <Log In/Out> button on the control panel. Xerox WorkCentre 7232/7242 System Administrator Guide Settings in the Key Operator Mode...

  • Page 38: Ethernet Port

    100 Mbps Half-Duplex Sets the transmission speed to 100 Mbps (Half-Duplex). 10 Mbps Full Duplex Sets the transmission speed to 10 Mbps (Full Duplex). 10 Mbps Half-Duplex Sets the transmission speed to 10 Mbps (Half-Duplex). Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 39: Resident Fonts, Pcl Resident Fonts

    CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett Garamond Kursiv Halbfett Xerox WorkCentre 7232/7242 System Administrator Guide Description Value Resident Fonts Description Times New Bold Times New Bold Italic Symbol...

  • Page 40: Symbol Set

    Short Display ROMAN-8 ISO L1 ISO L2 ISO L5 ISO L6 PC-8 PC-8 DN Xerox WorkCentre 7232/7242 System Administrator Guide Description ITC Bookman Light Italic ITC Bookman Demi ITC Bookman Demi Italic Helvetica Nscroll Helvetica Nscroll Oblique Helvetica Nscroll Bold...

  • Page 41

    Code Value 579L 18540 Xerox WorkCentre 7232/7242 System Administrator Guide Short Display PC-775 PC-850 PC-852 PC-1004 PC-8 TK WIN L1 WIN L2 WIN L5 DESKTOP PS TEXT MC TEXT MS PUB MATH-8 PS MATH PI FONT LEGAL ISO-4 ISO-6 ISO-11...

  • Page 42

    2 Product Overview Xerox WorkCentre 7232/7242 System Administrator Guide...

  • Page 43: Windows Tcp/ip, Quick Network Setup (dhcp), Prerequisites For Quick Network Setup Using Tcp/ip

    Confirm that the Ethernet cable is plugged into the multifunction machine and into an operational Ethernet port on the network. NOTE: The Ethernet cable is an RJ45 type and is not supplied by Xerox. Configuring an IP Address via DHCP On startup, the multifunction device defaults to DHCP to obtain its network configurations.

  • Page 44: Quick Network Setup (static Ip), Prerequisites For Manual Setup Of Network Using Static Ip Address

    Press the <Machine Status> button on the control panel, and then select the [Tools] tab on the screen. Select [System Settings]. Select [Connectivity & Network Setup]. Select [Protocol Settings]. Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 45

    Internet Services, then you will not be able to access the machine’s Internet Services web page or print to the machine. When you have finished establishing TCP/IP, select [Close] on the [Protocol Settings] screen. Xerox WorkCentre 7232/7242 System Administration Guide Quick Network Setup (Static IP)

  • Page 46

    3 Windows TCP/IP Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 47: Centreware Internet Services, Information Checklist

    Test the machine to make sure that it is installed fully and functioning correctly. If problems are encountered during the installation of the machine, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer...

  • Page 48: Centreware Internet Services Environments, Centreware Internet Services Installation, Installation Procedure

    There are two stages required to enable CentreWare Internet Services. Internet Explorer 6.0 SP1 Netscape 7.1 Navigator Internet Explorer 6.0 SP1 Netscape 7.1 Navigator Mozilla Firefox 1.5 Internet Explorer 7.X Netscape 7.02 Navigator Netscape 7.1 Navigator Safari 1.3 Xerox WorkCentre 7232/7242 System Administration Guide Browsers...

  • Page 49: Network Communication Setup

    NOTE: Use the DHCP server together with the Windows Internet Name Server (WINS) server. If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol settings. Otherwise, proceed to step 11. Xerox WorkCentre 7232/7242 System Administration Guide CentreWare Internet Services Installation...

  • Page 50

    NOTE: If you do not wish to use the IP filter feature, select [Disabled]. NOTE: Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine. When you have finished establishing TCP/IP, select [Close] on the [Protocol Settings] screen. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 51: Test Access, Selecting Transport Protocols

    At the CentreWare Internet Services home page for the machine, select the [Properties] tab. In the [Properties] frame, select the [Connectivity] folder, then select [Port Settings]. Select the required transport protocol. Xerox WorkCentre 7232/7242 System Administration Guide Selecting Transport Protocols...

  • Page 52

    SNMP: UDP, IPX Select [Apply]. Enter the user ID and passcode, then select [OK]. NOTE: The default user ID is “11111” and the default passcode is “x-admin”. When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 53

    Select the plus symbol [+] to the left of the [Physical Connections] folder. Select [Ethernet]. Set up the following displayed in the frame. • Rated Speed – Select the Ethernet transmission format. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 54

    Select [Apply] to reflect the new settings. Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 55: Ethertalk, Netware

    Set up the following displayed in the frame. General: • Protocol – Displays whether the protocol is enabled or disabled. • Physical Connection – Displays “Ethernet”. This is a display-only item. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 56

    • File Server Name – Enter the NetWare file server name. NetWare Directory Services (NDS): • NDS Tree – Enter the tree name. • NDS Context – Enter the context name of the Print Server. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 57: Tcp/ip

    - BOOTP: The address will automatically be set via BOOTP. - RARP: The address will automatically be set via RARP. - DHCP/Autonet: The address will be automatically set by Autonet via DHCP. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 58

    • Dynamic DNS Registration (IPv6) – Specify whether to enable dynamic DNS server updates and/or to overwrite DNS settings upon updates. • Generate Domain Search List Automatically – Select whether or not to automatically generate the domain search list. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 59: Snmp Configuration

    • Edit SNMP v1/v2c Properties – Displays a page which allows you to set the following SNMP v1/2c properties. Community Names: - Community Name (Read Only): Enter the community name used for display. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 60

    • IP Address: Enter the IPv4 address of the SNMP agent that you are setting up to receive traps. • UDP Port Number: Enter the UDP port number of the SNMP agent. • SNMP Version: Select the SNMP version of the SNMP agent. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 61

    Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 62: Ssdp

    Select [Apply] to reflect the new settings. Enter the user ID and passcode, and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 63: Microsoft Networking

    • Primary Server IP Address & Port – Displays the primary server WINS IP address when [Obtain WINS Server Address Automatically] is disabled. Change the address as necessary. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 64

    Select [Apply] to reflect the new settings. Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 65: Port 9100

    Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 66: Smtp Server

    Select [Apply] to reflect the new settings. Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 67: Ldap

    • Referral – Allows you to enable or disable LDAP referrals. • Referral Hop Limit – Specify the referral hop limit from 1 to 5. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 68

    • Attribute of Login User Name – Specify the login user name attribute. • Use Added Text String – Specify whether to use additional user name characters. • Text String Added to User Name – Enter the text string to be added to the user name. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 69: Pop3 Setup

    • Login Name – Enter the POP user name. • Password – Enter the POP user password. • Retype Password – Re-type the password for verification. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 70: Http

    Select [Apply] to reflect the new settings. Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 71: Proxy Server

    Select [Apply] to reflect the new settings. Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 72

    Enter the user ID and passcode and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. – Enter the port number. Number Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 73: Upnp Discovery, Webdav

    Enter the user ID and passcode, and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 74: Bonjour

    This is only available when the optional PostScript Kit is installed. When the transmission data includes binary data or EPS data, disable this. For Windows, follow the Output Protocol setting in the Device Settings tab of the Properties screen of the print driver. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 75

    Enter the user ID and passcode, and then select [OK]. NOTE: The default user ID is "11111" and the default passcode is "x-admin". When the reboot message appears, select [Reboot Machine]. Xerox WorkCentre 7232/7242 System Administration Guide Using CentreWare Internet Services to Configure Settings on the Machine...

  • Page 76: Machine Software Upgrades

    Download the software file: a) Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine from the www.xerox.com web site, or from your Xerox Customer Support Representative. b) Download the upgrade file to a local or network drive.

  • Page 77: Netware, Information Checklist

    If problems arise during the machine installation, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 78: Netware Environments

    If the data link indicator light of the port does not light up, match the IPX/ SPX setting of the frame type of the machine, to the frame type of the file server. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 79: Netware Installation, Installation Procedure, Network Communication Setup

    For more information, refer to Workstation Setup on page 81. Test Print For more information, refer to Test Print on page 81. Network Communication Setup Use this procedure to set up the network communication parameters of the machine. Xerox WorkCentre 7232/7242 System Administration Guide NetWare Installation...

  • Page 80

    [Next]. The next 3 digits are highlighted. When you have finished entering all values, select [Save]. Select [IPv4 – Subnet Mask], and then [Change Settings]. Using the same method as in step 6, enter the Subnet Mask. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 81: Netware Setup, Workstation Setup, Test Print

    Perform the following steps. Open a document on a client workstation. Select the machine as the printer. Print the document on the machine and verify that it prints correctly. Xerox WorkCentre 7232/7242 System Administration Guide NetWare Installation...

  • Page 82

    Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 83: Unix Tcp/ip, Information Checklist

    Make sure that the Host Name is set correctly. Test the copy and fax features of the machine, to make sure that they are installed fully and functioning correctly. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 84: Unix Tcp/ip Environments, Unix Tcp/ip Installation, Installation Procedure

    The machine needs to be set up and configured for TCP/IP. Workstation Setup The workstation OS needs to be configured for the machine. Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 85

    NOTE: If you do not wish to set the gateway address, leave this field blank. Using the same method as in step 11, enter the Gateway Address. Select [IPv4 – IP Filter], and then [Change Settings]. Xerox WorkCentre 7232/7242 System Administration Guide UNIX TCP/IP Installation...

  • Page 86: Workstation Setup

    Print language/mode/logical printer A printer name for the logical printer should correspond to the print language/mode to be used for printing, or to the Logical Printer Number which was registered through CentreWare Internet Services. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 87

    NOTE: Lowercase characters can also be used for a printer name. NOTE: Up to 64 characters can be used for a printer name. NOTE: Output parameters in the print data take priority over the printer name. Xerox WorkCentre 7232/7242 System Administration Guide Print Language/Mode/Logical Printer PostScript...

  • Page 88

    Verify connectivity to the machine, by using a UNIX command such as ping, as shown in the following example: ping PrinterName PrinterName is alive NOTE: The remote queue name must be set to lp to spool jobs to the machine. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 89

    4) mx#0 is the indicator that there is no limit on the document size. 5) sd= is the path of the queue for the machine. 6) lf= is the error log file name. Xerox WorkCentre 7232/7242 System Administration Guide UNIX TCP/IP Installation...

  • Page 90

    Follow the steps below to use the command window to manually enter command strings. Open a command window on the desktop. From the command prompt (#), enter the information below. Remember that UNIX commands are case-sensitive. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 91

    NOTE: The Printer Name is the name of the print queue being created. The Remote System Name is the PrinterName for the machine from the etc/hosts file. The Remote Printer Name must be set to lp to spool jobs to the machine. Xerox WorkCentre 7232/7242 System Administration Guide UNIX TCP/IP Installation...

  • Page 92: Test Print, Printing, Solaris/hp-ux

    Print (lp) The lp command is used for printing. Command format lp [-d printer name] [-n number of copies] File name Command options The following command options are available. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 93

    • job number This option specifies the job number of the print data to be deleted. These numbers can be checked by issuing an lpstat command. This option is only valid in the spool mode. Xerox WorkCentre 7232/7242 System Administration Guide Printing...

  • Page 94: Sunos

    This option is only valid in the spool mode. • -C parameter To print from the machine using the PostScript language, use the -C option to specify the form of output. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 95

    • User name is only valid when you log-in as a superuser. When this option is taken, all the print data you specify will be deleted. This option is invalid in the non-spool mode. Xerox WorkCentre 7232/7242 System Administration Guide Printing...

  • Page 96: Printer Status, Solaris/hp-ux

    To use more than one argument at the same time, separate them by commas and enclose all the arguments with “ ”. E.g. %lpstat -u “user1,user2,user3” • -o [printer name] This option displays the print data for the specified printer. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 97

    • -l This option displays information about the workstation which is sending the print instruction in long format. • User name This option displays information about print data received from a specified user. Xerox WorkCentre 7232/7242 System Administration Guide Printer Status...

  • Page 98: C Option

    When selecting a paper tray, specify either a paper size or a tray. If the paper size is specified, the machine automatically searches and selects the tray. The following parameters can be specified. Parameter INTRAY1/intray1 INTRAY2/intray2 Description Selects Tray 1. Selects Tray 2. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 99

    NOTE: For some print languages, the specification may be invalid. Selecting a paper output tray The following parameters can be specified. Parameter STACKER%n/stacker%n Xerox WorkCentre 7232/7242 System Administration Guide Description Selects Tray 3. Selects Tray 4. Selects Tray 5 (manual feed).

  • Page 100

    Double-sided printing on A3 (297 × 420 mm/11.7 × 16.5 inches) paper and short-edge binding Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7 inches) paper and long-edge binding Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 101

    NOTE: If several parameters are specified in the first lpr command, data may not print. NOTE: For some print languages, the color parameter may be invalid. Xerox WorkCentre 7232/7242 System Administration Guide Double-sided printing on A4 (210 × 297 mm/8.3 × 11.7 inches) paper and short-edge binding Double-sided printing on B4 (257 ×...

  • Page 102

    Places two staples on the right side of the prints. Places one staple in the lower left corner of the prints. Places two staples at the bottom of the prints. Places one staple in the lower right corner of the prints. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 103: Information Checklist, Ethertalk

    If problems are encountered during the machine installation, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer...

  • Page 104: Ethertalk Environments, Ethertalk Installation, Installation Procedure, Network Communication Setup

    At the machine, perform these steps. NOTE: Keep the SNMP port enabled while you use the machine on the TCP/IP network. NOTE: Some of the configuration options for this protocol are only available from CentreWare Internet Services. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 105

    Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide EtherTalk Installation...

  • Page 106

    7 EtherTalk Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 107

    If problems are encountered during the installation, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 108: Smb Environments

    NOTE: NetBEUI is not recommended by Microsoft to be used as a protocol in new networks. It is recommended that this protocol is only used in small networks where existing legacy clients require it. Windows 2000 Windows XP Windows Server 2003 Windows Vista Xerox WorkCentre 7232/7242 System Administration Guide Protocol TCP/IP TCP/IP...

  • Page 109: Smb Installation, Installation Procedure, Network Communication Setup

    NOTE: The passcode may also be required depending on the machine configuration. Press the <Machine Status> button on the control panel, and then select the [Tools] tab on the screen. Select [System Settings]. Select [Connectivity & Network Setup]. Xerox WorkCentre 7232/7242 System Administration Guide SMB Installation...

  • Page 110

    NOTE: Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine. When you have finished establishing TCP/IP, select [Close] on the [Protocol Settings] screen. When [IPv6 Mode] or [Dual Stack] is selected Set [IPv6 Address Manual Configuration]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 111

    Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide SMB Installation...

  • Page 112

    8 Microsoft Networking Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 113: Tcp/ip (lpd Or Port9100), Information Checklist

    If problems are encountered during machine setup, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 114: Tcp/ip (lpd Or Port9100) Environments, Tcp/ip (lpd Or Port9100) Installation, Installation Procedure

    • Printing through Port9100: Port9100 port Set the IP address using the touch screen. Windows 2000 Windows XP Windows Server 2003 Windows Vista Windows 2000 Windows XP Windows Server 2003 Windows Vista Xerox WorkCentre 7232/7242 System Administration Guide Protocol TCP/IP TCP/IP...

  • Page 115

    Under [TCP/IP - IP Mode], select [IPv4 Mode], [IPv6 Mode], or [Dual Stack]. When [IPv4 Mode] or [Dual Stack] is selected Select [IP Address Resolution], and then [Change Settings]. Xerox WorkCentre 7232/7242 System Administration Guide TCP/IP (LPD or Port9100) Installation...

  • Page 116

    Set the IP address prefix, and then select [Save]. Select [IPv6 – Manual Gateway Setup], and then [Change Settings]. Using the same method as in step 5, set the gateway address. Select [IPv6 – IP Filter], and then select [Enabled] or [Disabled]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 117

    Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide TCP/IP (LPD or Port9100) Installation...

  • Page 118

    9 TCP/IP (LPD or Port9100) Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 119: Usb Port, Information Checklist

    If problems are encountered during the installation of the machine, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the USB cable to the machine until instructed to do Xerox WorkCentre 7232/7242 System Administration Guide Item Customer...

  • Page 120: Usb Port Environment, Usb Port Installation, Installation Procedure

    Workstation Setup This requires the workstation to be configured to print to the machine. Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 121: Usb Port Communication Setup, Workstation Setup

    NOTE: Adobe Communication Protocol can be set when the PostScript Kit (optional) has been installed. Workstation Setup Before starting Workstation Setup, make sure that the USB cable is disconnected from the computer. Then perform the following steps. Xerox WorkCentre 7232/7242 System Administration Guide USB Port Installation...

  • Page 122

    Print the document on the machine and verify that it prints correctly. Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. If the test print fails, refer to the Problem Solving chapter for assistance. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 123: Ipp (internet Printing Protocol), Information Checklist

    If problems are encountered during the installation of the machine, refer to the Problem Solving chapter for assistance. CAUTION: Do not connect the network cable to the machine until instructed to do so. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer...

  • Page 124: Ipp Environment, Ipp Installation, Installation Procedure

    The workstation needs to be configured to submit print data to the machine. Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly. Windows 2000 TCP/IP Windows XP Windows Server 2003 Windows Me Windows Vista Xerox WorkCentre 7232/7242 System Administration Guide Protocol...

  • Page 125

    (WINS) server. If you selected [STATIC] in step 4, then proceed to step 5 to configure the protocol settings. Otherwise, proceed to step 11. Select [IPv4 - IP Address], and then [Change Settings]. Xerox WorkCentre 7232/7242 System Administration Guide IPP Installation...

  • Page 126

    NOTE: If you do not wish to use the IP filter feature, select [Disabled]. NOTE: Use CentreWare Internet Services to register the IP addresses which are not allowed to access the machine. When you have finished establishing TCP/IP, select [Close] on the [Protocol Settings] screen. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 127

    Make sure that the driver is installed on every workstation that will be sending jobs to the machine. Repeat the test for all workstations that will be sending jobs to the machine. The installation process is now complete. Xerox WorkCentre 7232/7242 System Administration Guide IPP Installation...

  • Page 128

    11 IPP (Internet Printing Protocol) Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 129: E-mail, E-mail Overview

    E-mail reception requests or print requests. You can also configure so that an E-mail is sent notifying the completion of a print job which has been requested from your computer. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 130

    Test the machine to make sure that it is installed fully and functioning correctly. Install the Scan To E-mail Kit. NOTE: You must have an Internet service provider if you wish to acquire an E-mail account through ISP. Item Xerox WorkCentre 7232/7242 System Administration Guide Customer Customer Customer Customer Xerox...

  • Page 131: E-mail Environments, E-mail Installation, Installation Procedure

    NOTE: The passcode may also be required depending on the machine configuration. Press the <Machine Status> button on the control panel, and then select the [Tools] tab on the screen. Xerox WorkCentre 7232/7242 System Administration Guide Item Correspondent Specifications ITU-T T.37, T.30, F.185 and E.164...

  • Page 132

    Select [Connectivity & Network Setup]. Select [Port Settings]. Select the required port and then [Change Settings]. • Scan to E-mail: [Send E-mail] • E-mail Print: [Receive E-mail] • Mail Notice Service/Notify Job End by E-mail: [Mail Notice Service] Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 133

    IPv6 address. If you selected [Enabled] in step 3, proceed to step 4. Otherwise, proceed to step 10. Select [IPv6 – Manual IP Address Setup], and then [Change Settings]. Xerox WorkCentre 7232/7242 System Administration Guide E-mail Installation...

  • Page 134

    – POP3 Server Login name – POP3 login name used for SMTP Authentication. – POP3 Server Password – POP3 password used for SMTP Authentication. – POP3 Password Encryption • [Outgoing/Incoming E-mail Settings] > [SMTP Server Settings]: when sending or receiving E-mail via SMTP Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 135: Test Mail

    Use your E-mail software to create an E-mail and then attach a TIFF, JPEG, or PDF document. Enter the E-mail address of the receiving machine. Send the E-mail. After the machine has received the E-mail, printing starts automatically. Xerox WorkCentre 7232/7242 System Administration Guide E-mail Installation...

  • Page 136

    12 E-mail Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 137: Scanning Services, Scanning Overview, Scanning With The Machine

    TCP/IP protocol. To retrieve a scanned document file, it must be transferred to a file server. NOTE: ASCII characters are used for the user name, password, and all job template fields when assigned using Scanning Services. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 138: Scanning Process, Scan To E-mail Setup, Prerequisites For Scan To E-mail Setup

    IP address. Required* Required Optional A Local Address Book can be created to store e-mail addresses. LDAP Host Name Displays only e-mail addresses on the corporate (LDAP) internal address book. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 139: Procedure For Scan To E-mail Setup

    • Select [New Recipient] to type e-mail addresses using the screen keyboard. • Select [Address Book], and then select [List all public entries] or [Search Public] from the drop-down menu to select e-mail addresses. Xerox WorkCentre 7232/7242 System Administration Guide Install Comments...

  • Page 140

    • If LDAP is enabled, you can select [Address Book], and then select [Search Network] from the drop-down menu to select e-mail addresses. Press the <Start> button on the machine. Verify that the recipient(s) received the e-mail with the document attached. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 141: Scan To E-mail Troubleshooting

    ISP requires login to the e-mail account via Microsoft Outlook Express before allowing mail to be sent Xerox WorkCentre 7232/7242 System Administration Guide Scan to E-mail Setup Resolution/Validation Validate that the correct ISP mail server name has been entered in the SMTP Host Name field.

  • Page 142: Scan To Mailbox Setup, Prerequisites For Scan To Mailbox Setup

    1) Click the [Scan] tab. Comments This utility can be installed from the CD-ROM to view/print scanned documents. CentreWare Internet Services can be used to create/edit mailboxes and view/print scanned documents stored in mailboxes. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 143: Procedure For Scan To Mailbox Setup Through The Control Panel, Workstation Setup

    To retrieve scanned documents, install the scan driver or activate CentreWare Internet Services. For more information about the operating environment for the scan driver and the installation method, refer to the HTML document in PCL Print Driver CD-ROM. Xerox WorkCentre 7232/7242 System Administration Guide Scan to Mailbox Setup...

  • Page 144: Network Scanning Setup, Prerequisites For Network Scanning Setup, Procedure For Network Scanning Setup

    Press the green <Start> button on the machine. The job is sent to the server using FTP or SMB protocol as defined within the template. Install Comments Requirement Required Required Optional If Remote Authentication is required, then Kerberos needs to be enabled. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 145: Remote Authentication Setup (if Required)

    When using Scan to PC, Kerberos authentication has the following effect on the feature: Select [Scan to PC]. Xerox WorkCentre 7232/7242 System Administration Guide Item Network Scanning Setup Customer Customer...

  • Page 146

    [Change Settings]. When you entered the server name, the DNS information needs to be populated through Internet Services. Select [Primary Server Port Number] and enter the port number. The default is Port 88. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 147: Scan To Pc Setup (ftp), Prerequisites For Scan To Pc (ftp)

    (FTP) Repositories need to be set up on the FTP server. Server IP Address FTP Login/password information Kerberos IP Address Xerox WorkCentre 7232/7242 System Administration Guide Install Comments Requirement Required This is the location or path of the directory for saving scanned documents.

  • Page 148: Procedure For Scan To Pc (ftp), Scan To Pc Setup (smb)

    This is the IP address of the SMB server. Required This is the name assigned to the shared folder on the SMB server. Required This is the location or path of the directory for saving scanned documents. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 149: Procedure For Scan To Pc (smb)

    NOTE: If Kerberos authentication (remote authentication) has been enabled, a separate login screen appears when the Scan to SMB feature is selected. Documents are not scanned in unless the Kerberos server authenticates user access. Xerox WorkCentre 7232/7242 System Administration Guide Install Comments...

  • Page 150

    13 Scanning Services Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 151: Internet Fax, Internet Fax Overview, Information Checklist

    Subnet mask. Set up the mail server and E-mail accounts. Test the machine to make sure that it is installed fully and functioning correctly. Install the Internet Fax Kit. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 152: Internet Fax Environments, Internet Fax Installation, Installation Procedure

    Finally, set the other items required for the Internet Fax feature. Item Correspondent Specifications ITU-T T.37, T.30, F.185 and E.164 Sending: RFC2301 (TIFFprofileS/F/J) and 600 x 600 Receiving: RFC2301 (TIFFprofileS/F/J/C) RFC2304, RFC2305 RFC1891, 1894 RFC2298 RFC821, 822 RFC1939 Version1.0 (RFC2049) Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 153

    Select a method for establishing an IP address from [DHCP], [BOOTP], [RARP], [DHCP/Autonet], and [STATIC], and then select [Save]. NOTE: Use the DHCP server together with the Windows Internet Name Server (WINS) server. Xerox WorkCentre 7232/7242 System Administration Guide Internet Fax Installation...

  • Page 154

    NOTE: If you do not wish to use the IP filter feature, select [Disabled]. NOTE: Use CentreWare Internet Services to register the IP addresses which are not to be allowed to access the machine. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 155

    – E-mail Receive Protocol – Output Destination for E-mail • [Security Settings] > [S/MIME Settings] – Device Certificate - S/MIME – S/MIME Communication – Receive Untrusted E-mail – Receive Untrusted Internet Fax Xerox WorkCentre 7232/7242 System Administration Guide Internet Fax Installation...

  • Page 156: Test Internet Fax

    Press the <Start> button. The document will be scanned and converted to TIFF format. Then it will be sent as an E-mail attachment. Receiving: When the machine receives an Internet Fax, printing starts automatically. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 157: Server Fax, Server Fax Overview, Information Checklist

    • Host name Refer to the Glossary for additional information about the Gateway Address and Subnet mask. Test the machine to make sure that it is installed fully and functioning correctly. Xerox WorkCentre 7232/7242 System Administration Guide Item Customer Customer Customer...

  • Page 158: Server Fax Environments, Server Fax Installation, Installation Procedure, Network Communication Setup

    Press the <Log In/Out> button on the control panel, and then type the Key Operator login ID to enter the Key Operator mode. NOTE: The passcode may also be required depending on the machine configuration. Item Xerox WorkCentre 7232/7242 System Administration Guide Customer...

  • Page 159

    IPv6 address. If you selected [Enabled] in step 6, proceed to step 7. Otherwise, proceed to step 13. Xerox WorkCentre 7232/7242 System Administration Guide Server Fax Installation...

  • Page 160: Server Fax Configuration

    80. The IPv6 format is supported on Windows Vista only. An IPv6 address needs to be enclosed in square brackets. (For IPv4) http://xxx.xxx.xxx.xxx:80 (For IPv6) http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:80 On CentreWare Internet Services, click the [Properties] tab. Under [Services], select [Fax]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 161

    Scan to E-mail Setup on page 138. The following settings are additionally required for the SMTP server. – Domain name (The IPv6 format is not supported.) – E-mail address display format Click [Apply] to reflect the settings. Xerox WorkCentre 7232/7242 System Administration Guide Server Fax Installation...

  • Page 162: Test Server Fax Transmission

    To make sure that Server Fax has been set up correctly, perform the following steps: Load a document. Make sure that the Server Fax feature is enabled. Select [Fax] on the <All Services> screen. Select the required features for the job. Specify a destination. Press the <Start> button. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 163: Security, Security Features Overview, Network Communication Security

    • Setting E-mail Encryption/Digital Signature – page 167 • Setting PDF/XPS Signature – page 170 • Click [Apply].Configuring Xerox Secure Access (Authentication) – page 171 NOTE: Some of the features described in this chapter are optional, and may not apply to your machine configuration.

  • Page 164: Scan File Security

    Digital Signature feature that attaches digital signatures to PDF/ XPS files. NOTE: XPS stands for XML Paper Specification. To use the Digital Signature feature, a device certificate is required. Use CentreWare Internet Services to register a device certificate. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 165: Securing Http Communication With Encryption, Installation Overview, Configuration Of The Machine

    NOTE: A certificate cannot be imported into the machine if the same certificate has already been registered in either [Local Device] or [Others]. In that case, delete the existing certificate, and then import the new certificate. Xerox WorkCentre 7232/7242 System Administration Guide Securing HTTP Communication with Encryption...

  • Page 166

    Set [HTTP - SSL/TLS Communication Port Number]. NOTE: Do not use the port numbers assigned to the other ports. Click [Apply]. You will be prompted to reboot the machine. Click [Reboot Machine] to reflect the settings. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 167: Setting E-mail Encryption/digital Signature, Installation Overview, Configuration Of The Machine

    Click [Import]. When prompted, enter your user ID and passcode, and then click [OK]. NOTE: The factory-default user name and passcode are "11111" and "x-admin" respectively. Refresh the web browser. Xerox WorkCentre 7232/7242 System Administration Guide Setting E-mail Encryption/Digital Signature...

  • Page 168: Configuration Of A Computer

    The personal certificate (including the root certificate) for the destination e-mail address needs to be registered in the machine. NOTE: For information on how to import a certificate, refer to the CentreWare Internet Services online help. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 169

    Internet Services online help. Supported e-mail applications For e-mail transmission/reception, the machine supports the following e-mail applications installed on computers: • Outlook 2000/2002/2003 • Outlook Express 6 • Netscape 7.x Xerox WorkCentre 7232/7242 System Administration Guide Setting E-mail Encryption/Digital Signature...

  • Page 170: Setting Pdf/xps Signature, Installation Overview, Configuration Of The Machine

    [Local Device] or [Others]. In that case, delete the existing certificate, and then import the new certificate. Click [Import]. When prompted, enter your user ID and passcode, and then click [OK]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 171

    Set [PDF Signature] and [XPS Signature]. Click [Apply].Configuring Xerox Secure Access (Authentication) Xerox Secure Access enables customers to leverage Xerox Partner Solutions to provide user authentication with an optional card reader. Users can access the features available at the device once they have been authenticated.

  • Page 172: Configuring Xerox Secure Access (authentication), Secure Access And Accounting

    Secure Access and Accounting Secure Access can be enabled with Network Accounting or the Xerox Standard Accounting feature for accounting purposes. To configure Xerox Secure Access with Network Accounting, refer to the Configuring Network authentication (by a remote Accounting server) topic in the Appendix of this Guide.

  • Page 173

    In the Authentication Configuration > Step 1 of 2 area: a) Select [Xerox Secure Access] from the Login Type drop-down list. b) Select the [Enable] box for each service that you wish to restrict access to. For explanations of each service, select the [Help] button.

  • Page 174

    Enter details of the Windows 2000 Domain in the Realm Name box. For example: example.com. Enter details for up to 4 alternate Domain Controllers and backups, if required. Click Apply, and supply the Administrator User name and password if prompted. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 175

    Enter details for the Realm. For example (in upper case): EXAMPLE.COM. Enter details for up to 4 alternate servers and backups, if required. Click Apply, and supply the Administrator User name and password if prompted. Xerox WorkCentre 7232/7242 System Administration Guide Configuring Xerox Secure Access (Authentication)

  • Page 176

    Select the Properties tab. Select the Security folder. In the Security folder, select the Remote Authentication Servers folder. In the Remote Authentication Servers folder, select Xerox Secure Access Settings. In the Xerox Secure Access Settings area: a) Enter text in the Default Prompt and Default Title boxes to create the prompt and prompt title that will be displayed on the multifunction device’s screen...

  • Page 177

    The device will confirm successful authentication allowing access to previously locked system features. When finished using system features, press the [Clear All] button on the multifunction device’s keypad to close your account. Xerox WorkCentre 7232/7242 System Administration Guide Configuring Xerox Secure Access (Authentication)

  • Page 178

    16 Security Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 179: Problem Solving, Problem Solving Procedure

    If printing and faxing documents are not available from a workstation, re-install a print driver on the workstation. Call the local Xerox Welcome Center, where a representative will assist in the diagnosis and solution of the problem. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 180: Troubleshooting

    Edit the file “hosts” saved in displays the machine in a list “C:\Windows\system32\driver of networked computers. \etc” to associate the computer name with the IPv6 address, and then type “\\computer name” in the Address bar on Explorer. Xerox WorkCentre 7232/7242 System Administration Guide Action...

  • Page 181

    The document owner is invalid. Service Pack 4.0 or later is not installed in the system. (In Windows NT 4.0) Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method The machine or other SMB Check the SMB [Auto Master machines cannot be found Mode] setting.

  • Page 182: Restrictions

    A print request can be reissued when the machine is subsequently turned on, and the print data is printed on the machine in turn. Action Change the [Receiving Buffer - SMB Spool] setting from [Memory] to [Hard Disk]. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 183

    • On Windows XP or Windows Vista, the user name may not be correctly displayed when printing on an SMB port. • On Windows Vista in IPv6 environment, the machine is not displayed in a list of networked computers. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 184

    • In IPv6 environment without DNS server, authentication using SMB is not available if a computer name is specified as the SMB server. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 185

    The user name or group name of the job is not defined in the print server. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Check that the data link port Set the machine to the frame light is on in the network...

  • Page 186

    NCP packet signature signature is set to level 3. to level 0, 1, or 2 and then restart the file server. set NCP Packet Signature Option = x (x: 0, 1, or 2) Xerox WorkCentre 7232/7242 System Administration Guide Action...

  • Page 187

    The NetWare port is not activated. Invalid printer configuration. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Print the System Settings Specify the correct Ethernet List, and then check that the address, or assign a name 6 least significant digits of the other than the default.

  • Page 188

    Confirmation Method When sending the print job, When sending the print job, check whether the NOTIFY specify the NOTIFY option. option has been specified. Execute NetWareCASTON – on the client. Xerox WorkCentre 7232/7242 System Administration Guide Action Action Action Action...

  • Page 189: Unix, Troubleshooting

    The print data size sent in one print command exceeds the buffer memory size (in spool mode). A fault occurred during print processing. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Specify the correct IP address of the machine is address for the machine. correct.

  • Page 190

    Confirmation Method Check the specified print Specify a print language language and the print matching that of the print language of the print data. data. Xerox WorkCentre 7232/7242 System Administration Guide Action Action...

  • Page 191

    Print requests are sent from multiple computers to the machine at the same time. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Check whether a router or Directly connect the machine gateway is between the...

  • Page 192

    Check the selected transport Select a transport protocol protocol on the touch screen. conforming with the client. Disable the output function of Ctrl-D. – Xerox WorkCentre 7232/7242 System Administration Guide Action Action...

  • Page 193

    Client settings • The IP address is a unique address administered system-wide. Consult with the system administrator when setting the necessary parameters. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Check the specified print Specify a print language...

  • Page 194

    Turn the machine off and on with the receiving buffer empty of print data. NOTE: Stopping printing or forced deleting of print data in the machine receiving buffer can be performed using the control panel. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 195

    A job was printed on a different machine than the assigned machine. The machine cannot be accessed from a client. Xerox WorkCentre 7232/7242 System Administration Guide Cause If there are multiple machines Change the machine names on the network with the same...

  • Page 196

    When setting the zone name, make sure that the zone name exists on the network connected to the machine. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 197

    • If the machine name or host name is changed, there are restrictions on the number of characters and the type of characters that are valid for name registration. Therefore, it is recommended that the machine name and host name are not changed. Xerox WorkCentre 7232/7242 System Administration Guide Bonjour...

  • Page 198

    Check if you are using the Use the specified OS and specified OS and browser. browser. – Change the window size of the browser. – Click the [Refresh Status] button. Xerox WorkCentre 7232/7242 System Administration Guide Action...

  • Page 199

    Cannot perform SMB transfers using a DFS access path (\\domainname\ sharename) Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Check if the entered value is Enter the correct value. If the correct. entry is not valid, it will be automatically changed within the limit.

  • Page 200

    NOTE: Mailbox Viewer 3 cannot create TIFF files using the JBIG compression method. Action Scan data cannot be transferred if the name of a computer is specified as a server. Specify the IPv6 address for the SMB scan parameter. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 201

    • The list display of workgroup names, server names, shared names, and others on the network are not displayed in alphabetical order. • In IPv6 environment, the Browse function for the Scan to PC (SMB) feature is not available. Xerox WorkCentre 7232/7242 System Administration Guide Scanning Services...

  • Page 202: E-mail Services, Troubleshooting

    [Domain Filtering] domain names. and your domain is included in the list of rejected domain names. Check if your SMTP or POP3 Check your SMTP or POP3 server functions correctly. server. Xerox WorkCentre 7232/7242 System Administration Guide Action...

  • Page 203: Internet/intranet Connection, Troubleshooting

    The IP address is not set correctly. Xerox WorkCentre 7232/7242 System Administration Guide Confirmation Method Check if the E-mail address Set the E-mail address of the of the machine is set.

  • Page 204

    • Scheme restrictions (for example, HTTP disable) • Transfer data size restrictions • Used method restrictions (for example, POST disable) • HTTP header restrictions (for example, specific browsers) • Time restrictions (for example, time-limited access) Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 205

    – RFC2817: Upgrading to TLS Within HTTP/1.1 – RFC2818: HTTP Over TLS • HTTP/HTTPS scheme compatibility • GET/CONNECT/HOST method compatibility Xerox WorkCentre 7232/7242 System Administration Guide Action The iFlow service cannot be used without certificate authentication. Obtain a certificate for the desired machine and register the certificate on the machine.

  • Page 206

    17 Problem Solving Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 207: Appendix, Configuring Network Authentication (by A Remote Accounting Server)

    Click the Reboot Machine button, then OK, when prompted. Refresh your web browser, then click on the User Details Setup link to set the Store User Details setting. Note that you can set either NVM or hard disk as the Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 208

    16 Appendix destination for saved authentication information. User Details Setup also allows you to configure the characteristics of the login prompt for User Authentication. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 209: Xerox Standard Accounting, Overview, Installation Checklist

    Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.

  • Page 210: Enable Xerox Standard Accounting (from Internet Services), Create A Group Account

    32 characters. Group Account ID's must be unique. Enter a name for the group account in the Account Name box (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.

  • Page 211: Maximum Usage Limits And Resetting Individual Usage Limits, Using Xsa At The Machine

    When you enable XSA, users must enter a valid user name at the machine to access any services to which access restriction has been applied. Refer to Enable Xerox Standard Accounting in this section for the specific service restricting procedure.

  • Page 212: Resetting Usage Data, Print A Usage Report, Enable Xsa In Your Print Drivers

    Open your web browser and enter the TCP/IP address of the machine in the Address or Location field. Press <Enter>. Click the [Properties] tab. Expand the [Accounting] folder, and then the [Xerox Standard Accounting] folder. Click [Report and Reset]. To reset all usage data to zero, click the [Reset Usage Data] button.

  • Page 213: Backing Up Xsa Data And Settings And Cloning To Another Device

    The Cloning feature enables you to copy XSA account information to a file on your workstation. You can then use this file to restore the data on the same machine or to clone the data to other machines. You can only clone XSA accounts to another Xerox device that supports the XSA feature.

  • Page 214

    Locate the .dat clone file. Click [Import Now]. NOTE: It may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 215: Glossary, Terms Defined

    1000Base-TX ASCII Auditron BOOTP Xerox WorkCentre 7232/7242 System Administration Guide 10-Mbps baseband Ethernet specification using two pairs of twisted-pair cabling: one pair for transmitting data and the other for receiving data. 10Base-T, which is part of the IEEE 802.3 specification, has a distance limit of approximately 100 meters per segment.

  • Page 216

    IPv6 corrects a number of problems in IPv4, such as the limited number of available addresses. Internetwork Packet Exchange. IPX is part of NetWare. It routes packets to the correct node and to the correct process within the node. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 217

    PCL5 PCL6 PCONSOLE Xerox WorkCentre 7232/7242 System Administration Guide An abbreviation of Local Area Network. This is a network that serves a relatively small area, such as one building, and does not require telecommunications services to reach all of the nodes.

  • Page 218

    A mask used to identify which part of an IP Address is the Subnet Address and which part is the host (or device) address. An abbreviation of Tagged Binary Control Protocol. This filter is only available when PostScript is enabled. Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 219

    TCP/IP TIFF Twisted Pair Xerox WorkCentre 7232/7242 System Administration Guide An abbreviation of Transmission Control Protocol / Internet Protocol. TCP/IP is a set of communications protocols that is supported by a variety of computer platforms. TCP controls the data transfer and IP controls the routing of the data. The IP Address is a unique address that identifies a device in a network.

  • Page 220

    19 Glossary Xerox WorkCentre 7232/7242 System Administration Guide...

  • Page 221

    Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU Copyright 2007 by Xerox. All rights reserved.

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