When An Error Occurs; Tax Calculation; Part Names And Functions; Reading And Resetting Of Sales - Sharp XE-A101 Instruction Manual

Entries

Operation Examples
When Paid by Cash
1. Set the mode switch to the REG position.
2. Enter the clerk code (1 to 4) and press . (Once
CLK#
the clerk code is entered, you need not enter the
clerk code at the start of each transaction until the
clerk is changed.)
3 Enter the price for the first item.
4. Press the appropriate department key.
5. Repeat steps 2 and 3 for all the remaining items.
6. Press #/ to display the amount due including any
SBTL
tax (you can omit this step).
7. Enter the amount received from the customer (you
can omit this step if the amount tendered is the
same as the subtotal).
8. Press , and the change due or deficit is
displayed and the drawer opens.
9. Close the drawer.
5
7
CLK#
1 3
Clerk code Price and dept. Price and dept.
Amount tendered
When Paid by a Credit Card
Press at the end of the transaction. The amount
CH
tendered cannot be entered.
When Paid by Check
Press at the end of the transaction. The amount
CHK
tendered can be entered like a cash sale and the
change due is displayed.
Mixed Tender Sale
When the amount tendered by cash or check is less
than the sales amount including tax, the display shows
a deficit and "o". To compensate for the deficit, make
an additional amount-tendered entry or make a charge
entry.
Department
Repetitive Department Entries
To enter two or more of the same item, press the
appropriate department key repeatedly.
Multiplication Entries
To enter a sale of two or more of the same item, use
key for multiplication.
Example: Selling five pieces of $1.50 item (department 1)
and three pieces of $3.50 item (department 3)
for check payment.

Part Names and Functions

Display
Printer cover
Keyboard
Mode switch
Drawer
Drawer lock
Mode Switch
The mode switch enables the register to perform a
variety of functions. Mode switch settings are
made by sliding the switch .
VOID
OFF X/F
REG Z/PGM
You can select the following functions:
REG: Permits transaction entries.
OFF: Turns the display off.
VOID: Permits you to cancel transaction entries.
X/F: Permits printing of sales reports and
displaying of flash reports.
Z/PGM: Permits printing of sales reports, resetting
of sales data and programming.
Keyboard Layout
SHIFT PLU CHK
TAX1 7 8
#/
SHIFT @/TM
3 4 SBTL
/RA
TAX2 6
%
SHIFT
2
/PO
CA/AT/NS
5
VOID ESC
1
D D D D D
In order to enter the departments 5 to 8,
5 8
press and then the to keys.
SHIFT
1 4
5
3
@/TM @/TM
1
#/
CHK
SBTL
Single Item Cash Sale (SICS) Entry
This function is used for the sale of one item to be paid
by cash. It is applicable only to departments
programmed for single-item cash sales or to PLUs
associated with such departments. After the appropriate
P
department or key is pressed, the transaction is
complete and the drawer opens. For the programming of
SICS, see the Department Status section in
"Programming."
PLU(Price Look Up)
The PLU function allows speedy key entries. When a
PLU code has been assigned to an item and a price for
it has been programmed, entry of the code
automatically calls up the price for the item. Up to 80
PLU codes are programmable. See the PLU
programming section in "Programming"
#/
SBTL
To enter a sale of a PLU item, simply enter its code and
P.
press

Tax Calculation

Automatic Tax Calculation
When the register is programmed with a tax table or tax
rate method and the tax status of a department is
programmed as taxable, the register automatically
computes the tax on any item entered using the
department key for that department or a PLU code
associated with that department.
Taxable Subtotal
You can display the taxable 1 or taxable 2 subtotal by
pressing either tax shift key and then
of taxable 1 or taxable 2 entries is displayed. You
cannot display the subtotal of taxable 3 or 4 items.
Tax Shift
You can change the programmed taxable 1 or 2 status
of each department key by pressing one or both of the
TAX1
TAX2
two tax shift keys and . To change the taxable
SHIFT
SHIFT
/RA
/PO
status, press the appropriate tax shift key just before
P %
the department, or key. In case of repetitive
entries, the shifted tax status is used.
Tax Delete
This function is used when the taxable item or items
once entered need to be made non-taxable. Press
@/TM
s v
TAX2
or , then , and and all entries made so far in
SHIFT
/PO
the transaction for items with the specified taxable
status will be made non-taxable.
Display
The XE-A101 is equipped with a front LED (Light-
Emitting Diode) display that affords easy visibility
during transactions.
Symbols and figures appearing on the display:
Department code
PLU code
87654321
Repeat
Departments/PLU Code: The department code or
PLU code entered appears on the left. For
example, if the key for department 1 is pressed,
"1" would appear in the extreme left position.
Repeat: Indicates the number of times the same
department key is pressed. If an entry is repeated
more than ten times, only the first digit is displayed
(12 displays as "2").
(e e e e e ) Error: This symbol appears, accompanied by a
warning beep, when an error is made. If this
occurs during a transaction because of an
excessive digit entry, simply press
correctly.
(p p p p p ) Program: This symbol remains on the display
when the cash register is being programmed in the
Z/PGM mode.
(f f f f f ) Finalization: This symbol appears when a
transaction is finalized by pressing
(o o o o o ) Subtotal: This symbol appears when
pressed and the cash register computes the
subtotal, and also when the amount tendered is
CLK#
less than the total sale amount.
(c c c c c ) Change: This symbol appears whenever the
CH
change due amount is displayed.
(l l l l l ) Low battery: This symbol appears when the
power of the installed batteries is below a certain
level or you need to replace the batteries with new
ones. (see the "Maintenance" section for
explanation.)
(l l l l l ) No battery: This symbol appears when no
batteries are installed. (see "Maintenance" and
"Getting Started" sections for explanation.)
In addition, the following appear when appropriate:
• The minus sign (-) can appear in positions 2 to 8.
• The decimal point appears in positions 1 to 3.
• When entry of the secret code is necessary,
"- - - - " appears in positions 1 to 4 .
To make all entries up to that point non-taxable, press
7
3 v.
and TAX2 , then #/ , and
3
SHIFT
SBTL
/PO
transaction remain unaffected and will be taxed normally.
Manual Tax
You can apply tax manually when the automatic tax
calculation function cannot be used. Each manual tax
entry (for Tax 1 or Tax 2) can be made only once during
a transaction. After a manual tax entry, you cannot
make any further item entries.
Manual tax 1 entry:
➝
TAX1
and #/ tax amount
SHIFT
SBTL
/RA
Manual tax 2 entry:
➝
TAX2
and #/ tax amount
SHIFT
SBTL
/PO
Opening the Drawer
with No Sale
Just press and the drawer opens.
Percent Key
The percent key is used to apply a discount or premium
to an item or to a subtotal.
You can manually enter a discount (or premium) rate.
Once the rate is preset for
entering the rate.
Discount for an item:
➝
entry of an item percentage rate
(ex. For 20%, enter
Discount for a subtotal:
➝
entry of all items #/
SBTL
Entering a Refund
#/ . The subtotal
The cash register has no refund key. You must use the
SBTL
following alternative method to make a refund entry: A
negative department for refund must be programmed in
advance. Check the taxable status of the returned item
is the same as that of the programmed negative
department. If not, use the appropriate tax shift key to
change the taxable status.
Procedure
unit price of the returned item
➝
g
or .
Non-add Code Number
TAX1
Non-add code numbers can be entered and printed on
SHIFT
/RA
the journal (or receipt) during the entry of a sale. Non-
add codes can be used for credit numbers, check
numbers, serial numbers, product codes, service charge
codes or any other numbers for reference to specific
Reading and Resetting
of Sales
X Reports
This report, when taken in the X/F mode, prints the
accumulated information of sales. Taking an X
report is a good way to do a mid-day check on
daily sales. You can take X reports any number of
times, because they do not affect the cash
register's memory.
To issue an X report, set the mode switch to the X/F
position and press
Z Reports
The contents of Z reports are the same as those of
X reports, but issuance of a Z report resets all the
transaction totals to zero. To issue a Z report, set
the mode switch to the Z/PGM position.
D D D D D
If the secret code is programmed, you must
enter the secret code and press
this step.
For Z reports without grand total resetting
.
Press
D D D D D
If the secret code is programmed, you have
and re-enter
CL
to enter the secret code and press
again after this step.
For Z reports with grand total resetting
If you want to reset the grand total(GT)when taking
k
the Z report, press
k
,g
or .
Other than resetting the grand total, this report is
#/
is
the same as the normal Z reports.
SBTL
D D D D D
If the secret code is programmed, you have
to enter the secret code and press
after this step.
Flash Reports
Press the following key in the X/F mode:
Department Total
Sales Total
Cash in Drawer
transactions. Non-add code numbers can be entered
TAX1
SHIFT
/RA
in the REG or VOID mode.
Subsequent entries in the
Non-add code number entry procedure:
a code number of up to 8 digits
Received-on-Account
The received-on-account (RA) entry function is used
for entering the cash received not directly connected
➝ with a sale. The paid-out (PO) entry function is used
#/
SBTL
for recording the money taken from the drawer for
payment not directly connected with a sale. These
➝
#/ functions are available in the X/F mode.
SBTL
Received-on-account entry (X/F mode):
amount received (up to $799999.99)
Paid-out entry (X/F mode):
amount paid out (up to $799999.99)

When an Error Occurs

When your register goes into an error mode, it will
display the error symbol "e" accompanied with a
warning beep. Clear the error state by pressing the
%
, you can skip the step of
key and take the appropriate action.
1. You enter a number of more than 7 digits for
the department price or a number larger than
the 79999999 (8 digits) for other amounts.
➝ %
Press
.)
2 0 0 0
2. You make an error in key operation:
Press
➝ ➝ %
percentage rate 3. You make an entry beyond a programmed
entry digit limit:
(ex. For 5%, enter .)
5 0 0
Press
correct. If not correct, re-enter a correct number. If
correct, check the setting of the entry digit limit.
4. A subtotal exceeds 79999999 (eight digits):
Press
the transaction.
5. The number of an item exceeds 3 digits in
multiplication entry:
Press
Error Escape Function
➝
negative dept. key When an error or something uncontrollable occurs
during a transaction entry and you cannot keep the
customer waiting, press
in the error state). You can escape the situation and
finalize the transaction as a cash sale at that time.
Transaction entries to that point are registered.
X/Z Report Sample
.
after
.
instead of
k
again
(displayed but not printed)
Department key
#/
SBTL
CH
➝ s
.
and Paid-Out Entries
➝
TAX1
SHIFT
/RA
➝
TAX2
.
SHIFT
/PO
CL
and re-enter a correct number.
CL
and operate keys correctly.
CL
and check if the entered amount is
CL
g k
and then press , or to finish
CL
and re-enter the correct number.
CL
twice (following when
ESC CL
Reset counter
Reset symbol
("X" is printed in the
case of X reports.)
Grand total
Quantity
Dept. code
Amount
All Depts. counter and
total
Percent counter and
total
Item void counter and
total
Void mode counter
and total
Taxable 1 total
Tax 1 total
Taxable 2 total
Tax 2 total
Taxable 3 total
Tax 3 total
Taxable 4 total
Tax 4 total
Count of transactions
Sales total
Cash sale total
Check sale counter and
total
Charge sale counter and
total
Received-on-account total
Paid-out total
No sale counter
Cash in drawer
Clerk 1 sale total
Clerk 2 sale total
Clerk 3 sale total
Clerk 4 sale total