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Using department codes
You can keep track of how your machine is used through its department code feature.
When the department code setting is activated, the machine reminds each user to
enter the department code before sending or polling a document. The Activity
Journal then keeps track of fax transactions by department.
After you turn on this setting, assign specific code numbers to your office's fax users
and tell them to enter these department codes before sending faxes.
Note: Please note that using this setting may block access to the fax machine.
Entering a department code
Your machine can hold up to 100 separate department codes.
To enter a department code:
1
Press /
,
, 2,
PROGRAM
M
ENTER
entered a department code, the
Enter Dept. Code
001:_
Note: If department code operation is protected (see page 2.66), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
If you have not entered any codes in your fax, skip to step 4.
Otherwise, go on to step 3.
3
To enter a new code in a department code list that's already been started,
press
. The fax will skip to the next empty position in the list.
ENTER
Note: If you want to modify an existing entry in the department code, you
first clear a department code you want to modify and then enter a
new code (see "Clearing a department code," right column).
4
Use the numeric keypad to enter the four-digit department code, 0000–9999.
Here, we've entered 1555:
Enter Dept. Code
001:1555
To change one digit, press
to move left or /
the cursor is under the digit, then use the numeric keypad to enter the correct
number.
5
Press
to save the setting.
ENTER
To enter another department code, repeat steps 4–5.
To stop entering department codes, press
. Depending upon whether you've already
shows:
LCD
Select Department No
or
001:1555
to move right until
PROGRAM
to return to standby mode.
STOP
Clearing a department code
1
Press /
,
, 2,
PROGRAM
M
ENTER
Select Department No
001:1555
Note: If department code operation is protected (see below), the fax beeps
briefly and then returns to standby mode. You will have to turn off the
protection first, then repeat this step.
2
Press or /
until you see the code you want to clear. Here, we've
PROGRAM
selected "3111".
3
Press
.
CANCEL
3111:Erase Dpt. Code
Check Program/Enter
Important: If you want to quit without clearing the department code you've
selected, press /
4
Press
to clear the department code.
ENTER
To clear another department code, repeat steps 2–4.
If you don't want to clear another department code, press
mode.
Turning the department code setting on and off
1
Press /
,
, 3,
PROGRAM
M
ENTER
Dept. On/Off:
Off
Program/Enter
Note: If department code operation is protected (see next item), the fax
beeps briefly and then returns to standby mode. You will have to turn
off the protection first, then repeat this step.
2
Press
or /
until you see the setting you want.
PROGRAM
Dept. On/Off:
On
Program/Enter
3
Press
.
ENTER
Beyond the basics
. The
shows:
LCD
. The fax returns to step 2.
PROGRAM
to return to standby
STOP
. The
shows:
LCD
2.65
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