1. Manuals
  2. Brands
  3. Ricoh Manuals
  4. All in One Printer
  5. Aficio 1045 Series
  6. Fax manual

Ricoh 1045 Fax Manual

Fax option
Hide thumbs Also See for 1045:
Table of Contents

Advertisement

Quick Links

Download this manual See also: Manual
FAX Option Type 1045

Operating Instructions

<Basic Features>
ZDPH130J.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

Advertisement

Table of Contents
loading

Related Manuals for Ricoh 1045

Summary of Contents for Ricoh 1045

  • Page 1: Operating Instructions

    FAX Option Type 1045 Operating Instructions <Basic Features> ZDPH130J.eps Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 3 • Fax Function Upgrade Unit (Fax Function Upgrade Type 185) • ISDN Unit (ISDN Option Type 1045) • Extra G3 Interface Unit (G3 Interface Unit Type 1045) • Expansion Memory (Memory Unit TypeB 32MB) Supplies • Marker Ink (Marker Type 30 is recommended for the best performance)
  • Page 4 Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu- ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries.
  • Page 5 NOTICE R CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device. Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage.

  • Page 6: How To Read This Manual

    How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 7: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine... 1 Basic Features (this manual) ... 1 Advanced Features ... 1 1. Getting Started Guide to Components ... 3 Front View ... 3 Rear View... 4 Operation Panel ... 6 Starting the Machine ... 8 Turning On the Power ...
  • Page 8 Original Mode ... 39 Image Density (Contrast) ... 40 Mixing Scan Settings for a Multiple Page Original ... 41 Dialing... 43 Number Keys ... 43 Quick Dials ... 45 Groups ... 46 Reception ... 48 Selecting the Reception Mode ... 48 3.

  • Page 9: Manuals For This Machine

    Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Basic Features (this manual) The Basic Features manual explains the most frequently used fax functions and operations.
  • Page 10 ❖ ❖ ❖ ❖ Chapter 9 PC FAX Feature Explains how to fax directly from a computer and make necessary settings. ❖ ❖ ❖ ❖ Chapter 10 Troubleshooting Explains what to do when toner runs out and when power is turned off or fails.

  • Page 11: Getting Started

    Guide to Components Front View Document Feeder (ADF)/Expo- sure Cover (Option) Holds a document stack of up to 50 sheets which are fed automatically one at a time. Place documents face up here. 1. Getting Started Exposure Glass Place the original face down on the upper left corner of the exposure glass, aligning the upper left corner with the reference mark.

  • Page 12: Rear View

    Getting Started ISDN Line Connector (Option) Parallel Interface Port Plug the parallel cable into this port. Network Interface Unit Plug the network cable into this port. Main Power Switch Do not touch this switch. This switch should be only used by a service repre- sentative.
  • Page 13 Analog Line Connector ⇒ Appendix, "Connecting the Machine to a Telephone Line and Telephone" in the Advanced Features manual. External Telephone Connector ⇒ Appendix, "Connecting the Machine to a Telephone Line and Telephone" in the Advanced Features manual. Extra G3 Interface Unit Connector (Option) ⇒...

  • Page 14: Operation Panel

    Getting Started Operation Panel Confidential File Indicator Lights when a message has been received into memory with Confidential Recep- tion. Blinks when a Memory Lock file has been programed in memory. ⇒ Chapter 3, "Printing a Confidential Message" and Chapter 3, "Printing a File Received with Memory Lock"...
  • Page 15 • Lights in yellow Facsimile mode has been selected. • Lights in green Facsimile mode has been printing. • Lights in red Lights up whenever any facsimile er- ror occurs. Press {Facsimile} to display the error message and take the appro- priate action.

  • Page 16: Starting The Machine

    Getting Started Starting the Machine To start the machine, turn on the op- eration switch. Note ❒ This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. ⇒ "Energy Saver Tim- er", "Auto Off Timer"...

  • Page 17: Turning Off The Power

    Turning Off the Power Turn off the operation switch. The On indicator will go out. Important ❒ Fax files programed in memory will be deleted an hour after y o u t u r n t h e M a i n P o w e r switch off or you unplug the p o w e r c o r d .

  • Page 18: Switching Between Copy Mode, Facsimile Mode And Printer/Scanner Mode

    Getting Started Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode This machine is both a fax and a copier. When you turn on the power switch, the copier screen is shown and the machine is ready to make copies. When you wish to use fax functions, press the {Facsimile} key on the left of the operation panel.
  • Page 19 Switching Between Copy Mode, Facsimile Mode and Printer/Scanner Mode • During Immediate Transmission • While editing the System Settings • During Interrupt Copying • While using On-hook Dial • During Energy Saver mode...

  • Page 20: Reading The Display

    Getting Started Reading the Display The display tells you the machine status and guides you through operations. Note ❒ Functions that have been selected are highlighted (for example Keys that you cannot select are shown with a dashed outline (for example ❒...

  • Page 21: Standby Display

    Displays the name and facsimile number of a destination when trans- mitting. Also displays the size of the original. Displays the entered number of a destination. When adding destina- tions with the number keys, press [Add]. Displays messages and the ma- chine status.

  • Page 22: Communication Display

    Getting Started ❖ ❖ ❖ ❖ Immediate Transmission Note ❒ To return the machine to standby mode, do one of the following: • If you have set the original and have not pressed the {Start} key, remove the original. • If you have not set an original, press the {Clear Modes} key. •...

  • Page 23: Display Prompts

    ❖ ❖ ❖ ❖ Reception Note ❒ Even when the machine is being used a copier or printer, the sender's name or number will be displayed for received faxes. ❖ ❖ ❖ ❖ Immediate Transmission Display Prompts Depending on the situation, the machine will show various prompts on the dis- play.
  • Page 24 Getting Started ❖ ❖ ❖ ❖ Questions ❖ ❖ ❖ ❖ Selections ❖ ❖ ❖ ❖ Status...

  • Page 25: Faxing

    Overview Changing Memory Transmission and Immediate Transmission The basic procedure to send a fax message is: Make sure the Facsimile indicator is lit Set your original Dial the number Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail.

  • Page 26: Setting Originals

    Faxing Setting Originals In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ADF) or on the exposure glass. Some types of origi- nals are unsuitable for the Document Feeder (ADF) so they must be set on the exposure glass.

  • Page 27: Setting A Single Original On The Exposure Glass

    - How to set A4, B4, A3, Lt, LG and DLT size originals Where original is set Original Exposure glass Document Feeder(ADF) Note ❒ When you set originals on the ADF as shown in the above illustration, the Stamp Name will be printed on...

  • Page 28: Setting Originals In The Document Feeder (Adf)

    Faxing Close Document (ADF). Note ❒ When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from ris- ing. - Bound Original Page Order W h en send in g bound o rig inals (books, magazines, etc.), you can choose to have either the left page or...

  • Page 29: Setting A Scan Area

    The area of a set document is scanned automatically. ❖ ❖ ❖ ❖ Regular The set document is scanned ac- cording to the specified size re- gardless of its actual size. The sizes that can be specified are A4, B4, A3, LT, LG, and DLT.
  • Page 30 ❒ To cancel the specified stand- ard size, press [Cancel]. The display appears as in step B. ❒ 8 1/2 x 11 is LT, 8 1/2 x 14 is LG, and 11 x 17 is DLT. C Press [OK]. The specified size is shown.
  • Page 31 D Press [OK]. [Regular] is highlighted on the display and the size is shown above this. Specifying Programed Sizes A Press the [Area 1] or [Area 2] key. The length and width of the programed size is shown. Note ❒ To cancel the set programed size, press [Cancel].

  • Page 32: If The Machine Cannot Detect The Size Of Your Original

    Faxing If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the original size, the following display is shown: If this happens, carry out the following steps. Press [Exit]. Remove the original and replace it on the exposure glass. Press the { { { { Start} } } } key to scan the original again.
  • Page 33 • Transparent originals, such as OHP transparencies or translucent paper • Dark originals with many characters or drawings • Originals which partially contain solid printing • Originals which have solid printing at their edges The following paper sizes are automatically detected in Facsimile mode. ❖...

  • Page 34: Memory Transmission

    Faxing Memory Transmission In Memory Transmission mode, after you press the {Start} key, the machine does not dial the destination until all pages of your fax message have been scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one).
  • Page 35 Make sure that the Memory Transmission is selected. If it is not, press the [Memory TX] key. Set the original. Limitation ❒ You can send the first pages from the exposure glass then the remaining pages from the Document Feeder (ADF). After you remove the last page from the exposure glass, you have 60 seconds to insert the remaining...
  • Page 36 Faxing The machine starts scanning the original. Note ❒ Do not open the Document Feeder (ADF) while it is scan- ning originals. After scanning, the machine will Fh, thfirst page of yca110(ur)olt...
  • Page 37 Note ❒ Maximum number of destinations per Broadcasting: 500 ❒ Combined total number of desti- nations that can be set: 500 ❒ The number of destinations that can be set using the number keys varies according to the machine's memory usage. The maximum number is 100 or 1000 when the operational Expansion Memory is installed.
  • Page 38 Faxing Press [Add]. Note ❒ When specifying a destination using Quick Dial or Group Dial, the destination is added even without pressing [Add]. Dial a destination. Note ❒ Repeat steps E and F for more destinations. Press { { { { Start} } } } . The machine starts scanning the original.

  • Page 39: Canceling A Memory Transmission

    Canceling a Memory Transmission Canceling the Transmission Before the Original is Scanned Press the { { { { Clear Modes} } } } key. Note ❒ When documents are loaded in the Document Feeder (ADF), you can cancel the transmission by just removing them.
  • Page 40 Faxing Select the file you want to cancel. Note ❒ If the desired file is not shown, press [U U U U Prev.] or [T T T T Next]. Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps B and C. Press [Exit].
  • Page 41 Press [Stop Transmission]. Note ❒ To cancel another file, repeat steps B and C. Press [Exit]. The machine will return to standby mode. Canceling a Memory Transmission...

  • Page 42: Immediate Transmission

    Faxing Immediate Transmission With Immediate Transmission, when you press the {Start} key, the fax number is dialed immediately. The message is scanned and transmitted page by page without being pro- gramed in memory. This contrasts with Memory Transmission which scans all pages into memory before dialing the destination.
  • Page 43 Select any scan settings you re- quire. Reference ⇒ P.38 “Scan Settings” Dial. If you make a mistake, press the {Clear/Stop} key and enter the cor- rect number again. Reference ⇒ P.43 “Dialing” ⇒ Chapter 4, " Dial" in the Ad- vanced Features manual.
  • Page 44 Faxing E Set the next original on the ex- posure glass within 10 seconds after the machine has finished scanning the first original. Note ❒ Repeat steps C to E for all originals. F Set the last original then press # ].

  • Page 45: Canceling An Immediate Transmission

    Canceling an Immediate Transmission Canceling a Transmission Before You Have Pressed the Start Key Press the { { { { Clear Modes} } } } key. Note ❒ When the original is being set, you can also cancel an Immedi- ate Transmission by removing the original from the machine.

  • Page 46: Scan Settings

    Faxing Scan Settings You may wish to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

  • Page 47: Original Mode

    ❒ By default, the resolution returns to the home setting after every transmission. You can change this with the [Gen. Settings/Adjust] key. ⇒ Chapter 7, "General Setting/ Adjustment" in the Advanced Fea- tures manual. Press [Resolution]. Select the resolution you require. Press [OK].

  • Page 48: Image Density (Contrast)

    Faxing Press [Original Mode]. Select the original mode you re- quire. Press [OK]. Image Density (Contrast) The text and diagrams in your origi- nal should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspa- per clipping), or if the writing is faint, adjust the image density.

  • Page 49: Mixing Scan Settings For A Multiple

    Note ❒ If [Auto Image Density] is not selected, press [Auto Image Density]. Manual Image Density A Make sure that [Auto Image Den- sity] is not selected. If it is se- lected, press [Auto Image Density] to turn it off. B Press [Lighter] or [Darker] to change the density.
  • Page 50 Faxing When setting originals on the exposure glass While the machine is beeping, you have about 60 seconds (10 for Imme- diate Transmission) to select density, resolution and original mode. The re- maining time is shown on the display. Check which pages you wish to scan with different settings.

  • Page 51: Dialing

    Dialing There are two main ways to dial a number: ❖ ❖ ❖ ❖ Number keys: Enter numbers directly using the key pad on the right side of the op- eration panel. ❖ ❖ ❖ ❖ Quick Dials: When you have programed a des- tination's number in a Quick Dial key, you can dial the number by just pressing that key.
  • Page 52 Faxing - Restrictions When Dialing with the Number Keys F a x n u m b e r s e n t e r e d w i t h t h e number keys are programed in inter- nal memory (separate from memory for storing original data).

  • Page 53: Quick Dials

    ❒ You can insert a pause in numbers programed in Quick Dials. Tone This feature allows a machine con- nected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dial- ing line).

  • Page 54: Groups

    Faxing Press the title key for the table with the desired destination key. Press the destination key If the desired destination key is not shown, press [U U U U ] and [T T T T ] to look through the table. Note ❒...
  • Page 55 Preparation You need to program the Groups. ⇒ P.65 “Programing Groups” Limitation ❒ Group Dial can be used only for Memory Transmission; it cannot be used for Immediate Transmis- sion. The machine automatically changes to Memory Transmission when you use Group Dial. Note ❒...

  • Page 56: Reception

    Faxing Reception Selecting the Reception Mode There are two ways you can set up your machine to handle incoming calls: • Manual Reception (external tele- phone required) • Auto Reception (external tele- phone required) Manual Reception When a telephone call comes in, the machine rings.

  • Page 57: Setup

    Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other ma- chine and printed as a report. The fol- lowing information can be sent. ❖...

  • Page 58: Programing

    Setup Programing Press { { { { User Tools/Counter} } } } . Press [Facsimile Settings]. Press [Gen. Settings/Adjust]. Press [Program TTI Information]. Note ❒ If "Program TTI Information" is not shown, press [U U U U Prev.] or [T T T T Next]. Program the name and facsimile number.
  • Page 59 Programing Display Name A Press [Display Name]. B Press [Display Name]. C Enter a Display Name. Reference ⇒ P.73 “Entering Text” D Press [OK]. Initial Settings and Adjustments Programing Facsimile Number A Press [Facsimile No.]. B Select line type to Program. Note ❒...
  • Page 60 Setup ❒ When two Extra G3 Interface Units (option) are installed C Enter a facsimile number. Reference ⇒ P.73 “Entering Text” D Press [OK]. Programing G4 TTI Information A Press [G4 TTI Information]. B Press [Country Code]. C Enter a country code using the number keys.

  • Page 61: Editing

    H Press [Terminal Name]. I Enter a terminal name. Reference ⇒ P.73 “Entering Text” J Press [OK]. Press [Exit]. Press { { { { User Tools/Counter} } } } . The machine will return to standby mode. Editing Note ❒ The following procedure explains how to edit Display Name as an example.

  • Page 62: Deleting

    Setup Press [Stamp Name], [Display Name] or [Facsimile No.] for editing. Press the item you want to edit. Press [Backspace] or [Delete All] and reenter the name or number. Note ❒ Press [Clear], if you want to edit Facsimile No., Country Code and Facsimile No.
  • Page 63 Press [Facsimile Settings]. Press [Gen. Settings/Adjust]. Press [Program TTI Information]. Note ❒ If "Program TTI Information" is not shown, press [U U U U Prev.] or [T T T T Next]. Initial Settings and Adjustments Press [Stamp Name], [Display Name] or [Facsimile No.] for editing.
  • Page 64 Setup Press [OK]. Press [Exit]. Press { { { { User Tools/Counter} } } } . The machine will return to standby mode.

  • Page 65: Quick Dial

    Quick Dial To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that loca- tion, just press that Quick Dial key to dial. Use the following steps to program a new Quick Dial or to edit or overwrite existing Quick Dials.
  • Page 66 Setup ❒ You can program a destination into the Quick Dial table using [Program/Change/Delete] in facsimile User Tools. ⇒ Chapter 7, "General Setting/Adjustment" in the Ad- vanced Features manual. Press [Dest. Management]. Press [Program/Change/Delete Quick Dial]. Select the destination key you want to program.
  • Page 67 ❒ You can select a line type for each destination when the ISDN Unit (option) or Extra G3 Inter- face Unit (option) is installed. Press [Line Select] to select a line type. Programing/Changing Key Display A Press [Key Display]. B Enter a Key Display. Note ❒...

  • Page 68: Editing Quick Dial

    Setup D Select the standard message to be stamped at the second or third line. E Press [OK]. F Press [OK]. Press [OK]. Note ❒ If you press [Cancel], group is not programed. The display ap- pears as in step C. Press [Exit] twice.
  • Page 69 Select the destination key you want to change. Note ❒ If the destination key you re- quire is not shown, press [U U U U P- rev.] or [T T T T Next]. ❒ Press [Change Title] to display another title. Press { { { { Clear/Stop} } } } or [Clear] and reenter the facsimile number.
  • Page 70 Setup B Select the title you want to edit. Note ❒ You can programed the same destinations for [Title 1], [Title 2], [Title 3]. ❒ When [Freq.] is selected for one title, [Freq.] is selected for all titles. C Press [OK]. Editing TTI Name A Press [Select TTI Name].

  • Page 71: Deleting Quick Dials

    Press [OK]. Note ❒ If you press [Cancel], group is not programed. The display ap- pears as in step C. Press [Exit] twice. The machine will return to standby mode. Deleting Quick Dials This procedure describes how to find a programmed Quick Dial and delete Limitation ❒...
  • Page 72 Setup Note ❒ If the destination key you re- quire is not shown, press [U U U U P- rev.] or [T T T T Next]. ❒ Press [Change Title] to display another title. Press [Delete]. The destination has been deleted. Note ❒...

  • Page 73: Groups

    Groups Programing Groups If you send the same message to sev- eral destinations at the same time on a regular basis, program these destina- tion numbers as a Group. This allows you to dial these destinations with a single key press. You can program the following items in a Group: •...
  • Page 74 Setup Press [Program/Change/Delete Group]. Select the group key you want to program. Note ❒ If the group key has not been programed, [p Not programed] is shown. ❒ If the destination key you re- quire is not shown, press [U U U U P- rev.] or [T T T T Next].

  • Page 75: Editing Groups

    Press [Exit] twice. The machine will return to standby mode. - Programing the Group as a Transfer Station of a Multi-step Transfer A Group can be programed as a Transfer Station of a Multi-step Transfer. You should program the re- ceiving stations when you program the group as a Transfer Station.
  • Page 76 Setup Select the key for the group key want to change. Note ❒ If the group key you require is not shown, press [U U U U Prev.] or [T T T T Next]. Change the contents of the group. Editing Group Name A Press [Group Name].
  • Page 77 Editing destination programed in Group A Press [Change] for the destina- tion you want to edit. Note ❒ If the destination you require is not shown, press [U U U U Prev.] or [T T T T Next]. B Edit the destination. Destinations programed with number keys A Press { { { { Clear/Stop} } } } or [Clear] and...

  • Page 78: Deleting Groups

    Setup B Add the destination using the number keys or destination key. Press [OK]. Press [Exit] twice. The machine will return to standby mode. Deleting Groups Limitation ❒ When a programed Group is being used for a Memory Transmission on standby, the message " fied destination is used by transmission standby file.
  • Page 79 Select the group key which con- tains the destination you want to delete. Note ❒ If the group key you require is not shown, press [U U U U Prev.] or [T T T T Next]. Press [Change] for the destination you want to delete.
  • Page 80 Setup Select [Program/Change/Delete Group]. Press [Delete]. Select the key for the group key want to delete. Note ❒ If a group key has not been pro- gramed, [p Not programed] is shown. ❒ If the group key has been pro- gramed, the group name or key display is shown.

  • Page 81: Entering Text

    Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters •...

  • Page 82: How To Enter Text

    Setup How to Enter Text Entering letters Press [Shift] to switch between uppercase and lowercase. Press the letter you want to enter. Deleting characters Press [Back Space] or [Delete All] to delete characters.

  • Page 83: Troubleshooting

    Adjusting Volume You can change the volume of the fol- lowing sounds the machine makes. ❖ ❖ ❖ ❖ On Hook Sounds when the [On Hook Dial] key is pressed. ❖ ❖ ❖ ❖ Transmission Sounds when the machine sends a message.
  • Page 84 Troubleshooting Press [Lower] or [Louder] for each item. Note ❒ You can hear the actual volume by pressing [Check]. Press [OK]. Note ❒ If you press [Cancel], the volume setting is canceled. The display appears as in step C. Press [Exit]. Press { { { { User Tools/Counter} } } } .

  • Page 85: Error Messages And Their Meanings

    Error Messages and Their Meanings If there is an error, one of the following messages may appear on the display. It might just flash briefly, so if you are watching for errors, stay by the machine and check the display. Message Reset originals and press Start.

  • Page 86: When The {Facsimile} Key Is Lit In Red

    Troubleshooting When the {Facsimile} key is Lit in Red If this key is lit, refer to the table below and take the appropriate action. Problem Paper has run out. The paper output tray is full. The machine is in RDS (Remote Diagnostic System) mode.

  • Page 87: Solving Problems

    Solving Problems This table lists some common problems and their solutions. Problem Image background appears dirty when received at the other end. Printed or sent image contains spots. Received image is too light. Message appears blank at the other end. You want to cancel a Memory Transmission.

  • Page 88: Index

    INDEX Adjusting Volume , 75 Analog Line Connector , 5 Auto Reception , 48 Broadcasting , 26 Bypass Tray , 4 Canceling a Memory Transmission , 31 Canceling an Immediate Transmission , Changing Memory Transmission and Immediate Transmission , 17 Check Modes key , 6 Clear Modes key , 6 Clear/Stop key , 7...
  • Page 89 Solving Problems , 79 Standard , 38 Start Manual RX key , 6 Super Fine , 38 Text , 39 Text·Photo , 39 Tonal Signals , 45 Tone , 45 Tone key , 7 Troubleshooting , 75 TTI→Stamp Name , 49 User Tools/Counter key , 6...

Table of Contents