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Ricoh Aficio 1035 Operating Instructions Manual

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1035/1045
Operating Instructions
SYSTEM SETTINGS
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.

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  • Page 1 1035/1045 Operating Instructions SYSTEM SETTINGS Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.
  • Page 2 Phone: +31-(0)20-5474111 37139 Verona Phone: +39-045-8181500 United Kingdom Hong Kong RICOH UK LTD. Ricoh House, RICOH HONG KONG LTD. 1 Plane Tree Crescent, Feltham, 21/F., Tai Yau Building, Middlesex, TW13 7HG 181, Johnston Road, Phone: +44-(0)20-8261-4000 Wan Chai, Hong Kong...
  • Page 3 For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other than genuine Ricoh parts in your Ricoh office product.
  • Page 4 “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY. Copyright © 2000 Ricoh Co., Ltd.
  • Page 5 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine.
  • Page 6 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine.
  • Page 7 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine.
  • Page 8 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY.
  • Page 9 Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum ver- satility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the Safety Information before using this machine.
  • Page 10 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY.
  • Page 11 • The software installed on this product includes the expat application soft- ware. • Ricoh Company, Ltd. has not made any modification to the source cord of the expat software. • Ricoh Company, Ltd. provides warranty and support to the software of the product including the expat software and Ricoh makes Mr.
  • Page 12 Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/ or other materials provided with the distribution.
  • Page 13 • This product includes software developed by Theo de Raadt. • This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project. • This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors. •...
  • Page 14 ENERGY STAR Program As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency. The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is- sues, such as global warming.
  • Page 15 Specification Type 1 Type 2 Low Power mode Power consumption 115 W 135 W Default interval 1 minute Recovery time Auto Off mode Power consumption Default interval 1 minute Recovery Time 15 seconds or less 20 seconds or less Duplex Priority 1 Sided→1 Sided Recycled Paper In accordance with the ENERGY STAR Program, we recommend use of recycled...
  • Page 16 How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.

  • Page 17: Table Of Contents

    TABLE OF CONTENTS Manuals for this Machine................1 Machine Types................... 2 Additional Functions Provided by Internal Options....... 3 Copy Mode....................3 Facsimile Mode (Option) ................3 Printer Mode (Option)..................3 1. Combined Function Operations Control Panel ..................... 5 Changing Modes..................7 Copy Mode ....................
  • Page 18 3. User Tools (System Settings) Accessing the User Tools (System Settings) ........27 Exiting from the User Tools ................. 28 User Tools Menu (System Settings) ............30 Settings You Can Change with the User Tools ........32 General Features ................... 32 General Features ...................

  • Page 19: Manuals For This Machine

    Manuals for this Machine This is a multi-functional machine combining copying, facsimile, Printer and Scanner functions. This manual describes procedures common to these func- tions. Each function's reference describes the operational procedures separately for the copying, facsimile, Printer and Scanner functions. Please consult the manual that suits your needs.

  • Page 20: Machine Types

    Machine Types This machine comes in two models which vary in copy speed. To make sure which model you have, see the inside front cover. Type 1 Type 2 Copy speed 35 copies/minute (A4K, 8 " 45 copies/minute (A4K, 8 "...

  • Page 21: Additional Functions Provided By Internal Options

    Additional Functions Provided by Internal Options You can expand the capabilities of ISDN Unit (Option) this machine to include fax functions. Allows you to send and receive When you want to add a function, messages using the ISDN (Inte- contact your sales or service repre- grated Service Digital Network).

  • Page 23: Combined Function Operations

    1. Combined Function Operations Control Panel { { { { User Tools/Counter} } } } key Operation switch Press this switch to turn the power on • User Tools (the On indicator goes on). To turn the Press to change the default settings and conditions to meet your require- power off, press this switch again (the On ments.
  • Page 24 Combined Function Operations Function Status indicator These show the status of the above func- tions: • Yellow: the function is selected. • Green: the function is active. • Red: the function has been interrupted.

  • Page 25: Changing Modes

    Changing Modes Changing Modes You can use this machine not only as a copier, but optionally as a fax, printer and scanner machine as well. Press the {Copy}, {Document Server}, {Facsimile}, or {Printer}, {Scanner} key to use each function. Limitation You cannot switch modes in any of the following cases: •...

  • Page 26: Copy Mode

    Combined Function Operations Copy Mode You can make basic copies, and en- Limitation large/reduce, combine, or use vari- You cannot use the interrupt copy ous other copy functions to make function in the following cases: copies. You can also add options to •...
  • Page 27 Copy Mode Note After interrupt copying is com- pleted, remove the original and Machine operations are differ- delivered copies. ent depending “Print Priority” (⇒ P.32 “General Features 1/2”) Press the { { { { Interrupt} } } } key again. or “User Code Management”...

  • Page 28: Document Server Mode

    Combined Function Operations Document Server Mode You can store files onto document Storing Documents onto the server. Document Server Note If you want to re-send the fax doc- uments, go back to the Facsimile Storing Documents from the Document display. Server For details about this function and operation refer to the Copy Refer-...

  • Page 29: Interrupt The Operating Function And Start Storing

    Document Server Mode Storing Documents from the Fax display. Interrupt the Operating Function and Start Storing You can select either the machine store and transmit documents at the Even if other function is operating, same time or machine store docu- you can use document server.

  • Page 30: Facsimile Mode

    Combined Function Operations Facsimile Mode Changing to Facsimile Mode Printing a Received Fax You can always use the machine as a When you are not copying, a received facsimile when you are not copying. fax is printed automatically. You do not need to switch to Facsimile mode.

  • Page 31: Sending A Fax

    Facsimile Mode Printing a received fax in a hurry Reset the copy job originals, then Press the {Facsimile} key to switch press the { { { { Start} } } } key. to the facsimile display. The copy- The machine resumes the inter- ing job is interrupted and the ma- rupted copy run.

  • Page 32: Printer Mode

    Combined Function Operations Printer Mode Changing to Printer Mode Whenever you print from applica- tions, you do not have to switch to printer mode. However, if you wish to cancel a print job, you need to switch to printer mode. Press the { { { { Printer} } } } key.

  • Page 33: Scanner Mode

    Scanner Mode Scanner Mode The machine prepares to store the Changing to Scanner Mode document. This scanner unit has two scanner Press { { { { Start} } } } key. functions: “Network TWAIN Scan- ner” and “Network Delivery Scan- Using the Network TWAIN Scanner ner”.

  • Page 34: Interrupting Scanning

    Combined Function Operations Note Interrupting scanning While using the quick memory delivery, previously scanned If you want to scan while copying or originals will be delivered. faxing, follow the procedure below. Remove the originals. Scanning while copying Start the scan. Usually, you cannot use this machine Note as a scanner until it finishes copying.

  • Page 35: Multi-Access

    Multi-Access Multi-Access You can carry out another job using a different function while the current job is being performed. This allows you to handle your jobs efficiently regardless of how the machine is being used. For example: • While making copies, you can scan documents to store in the Document Serv- •...
  • Page 36 Combined Function Operations - Sample operations This chart is based on the following conditions: • When “Print priority” is set to “Interrupt” (⇒ “Print Priority” in P.32 “General Features 1/2”) • For details on operations under other conditions, contact your service repre- sentative.
  • Page 37 Multi-Access Simultaneous operations are only available after the preceding job documents are all scanned and the [Next Job] key appears. You can scan a document after the preceding job documents are all scanned. Simultaneous operations are only available when the machine is equipped with mul- tiple telephone lines.
  • Page 38 Combined Function Operations...

  • Page 39: Configuring The Network

    2. Configuring the Network Configuring the Network Mode Distribute received fax documents Distribute received fax IP Adress, Subnet Mask, Gateway Adress, documents IP Adress, Subnet Mask, Gateway Adress, Scanner Printer set the valid protocol to “TCP/IP valid” The optional Scan Router V2 Lite/Professional is required to use this function. In addition to the network settings, you will also need to specify the settings for “Delivery Server IP Address”...

  • Page 40: Configuring The Network With The Operation Panel

    Configuring the Network Configuring the Network with the Operation Panel This section describes the basic procedures. Please set the settings appropriate for the network you are using. Important These settings should be set by your systems administrator, or after consult- ing with your systems administrator.
  • Page 41 Configuring the Network with the Operation Panel Press { { { { System Settings} } } } . Press [Interface Settings]. The following screen appears on the panel display. Press [Network]. The following screen appears on the panel display. Press [Effective Protocol]. The following message appears on the panel display.
  • Page 42 Configuring the Network A Make sure that the [Effective Protocol] key is pressed. B Select [Invalid] or [Effective] for each protocol. C Press [OK]. The following operation will be different, depending on each protocols. If you use TCP/IP, you should assign the IP address. A Make sure that the [Network] key is pressed.
  • Page 43 Configuring the Network with the Operation Panel Note Press [← ← ← ← ] [→ → → → ] Keys, and then pointer moves to the next entry field au- tomatically. If you enter wrong IP address, press [Clear] and re-enter the IP address. D Press [OK].
  • Page 44 Configuring the Network A Make sure that the [Network] is selected, and then press [T T T T Next]. B Press [NW Frame Type]. C Select the Frame Type, and then press [OK]. Press [Exit]. Returns to the [User Tools/Counter] display. Press [List/Test Print] to print out the settings.

  • Page 45: User Tools (System Settings)

    3. User Tools (System Settings) Accessing the User Tools (System Settings) This section is for the key operators in charge of this machine. You can change or set the machine's default settings. Preparation After using the User Tools, be sure to exit from the User Tools. The selected key is highlighted.

  • Page 46: Exiting From The User Tools

    User Tools (System Settings) Select the desired menu and press the key. Change the settings by following the instructions on the display panel. Then press the [OK] key. Note [OK]: Press to set the new settings and return to the previous menu. [Cancel]: Press to return to the previous menu without changing any data.
  • Page 47 Accessing the User Tools (System Settings)

  • Page 48: User Tools Menu (System Settings)

    User Tools (System Settings) User Tools Menu (System Settings)
  • Page 49 User Tools Menu (System Settings)

  • Page 50: Settings You Can Change With The User Tools

    User Tools (System Settings) Settings You Can Change with the User Tools Reference For how to access the User Tools, ⇒ P.27 “Accessing the User Tools (System Set- tings)”. General Features Panel Tone The beeper(key tone)sounds when a key is pressed. Warm Up Notice Specify whether to sound the beeper when the machine becomes ready for copying immediately after Energy Saver mode is deactivated or the power is...
  • Page 51 Settings You Can Change with the User Tools • "Facsimile" Print priority is given to the fax function. • "Printer" Print priority is given to the printer function. • "Interleave" Prints jobs in the order in which they are initiated regardless of mode/ function.
  • Page 52 User Tools (System Settings) Output: Copier You can specify a tray to which documents are delivered. Internal tray Internal tray 2 External tray 1000-sheet finisher Finisher shift tray 1 Finisher shift tray 2 Mailbox proof tray • Internal tray 1 •...
  • Page 53 Settings You Can Change with the User Tools Output: Facsimile You can specify a tray to which documents are delivered. • Internal tray 1 • Internal tray 2 • External tray • Finisher proof tray • Finisher shift tray • Finisher shift tray 1 •...

  • Page 54: General Features

    User Tools (System Settings) When Print post is installed, even if output tray is selected to the internal tray, paper which is over B4 size automatically output to following output tray. Installed option More than B4 paper Mailbox proof tray Mailbox output tray Finisher SR20+Mailbox Mailbox output tray...

  • Page 55: Paper Type Settings

    Settings You Can Change with the User Tools Note The tray fence for the optional large capacity tray (LCT) is fixed. If you need to change the paper size, contact your service representative. If the paper size set for the dial in paper tray 1 and 2 is different to the pa- per size for this setting, the paper size of the dial has priority.
  • Page 56 User Tools (System Settings) Paper Type Settings Paper Type (LCT) Sets the display so you can see what type of paper is loaded in the large ca- pacity tray. Note Default • Paper Type: : No display • Copying Method in Duplex: 2 Sided Copy •...

  • Page 57: Timer Setting

    Settings You Can Change with the User Tools Timer Setting When entering Set Time mode, if a key operator code has already been set, you must enter the code (up to 8 digits). ⇒ P.48 “User Code”. Auto Off Timer The machine turns itself off automatically to conserve energy after your job is finished, after the selected time.
  • Page 58 User Tools (System Settings) Copier/Document Server Auto Reset Timer Sets the time interval for when the copy function and document server func- tion should be reset. Note If No is selected, the machine will not automatically switch the user code entry screen and you will not be able to limit who uses the machine.

  • Page 59: Interface Settings (Network 1 / 2 2 / 2 )

    Settings You Can Change with the User Tools ∼ ∼ ∼ ∼ Interface Settings (Network IP Address Before using this machine with the network environment you must configure the IP address. Note Default: 011.022.033.044 Do not use IP address that has been used for another machine. To get the addresses, contact your network administrator.
  • Page 60 User Tools (System Settings) If you set access control as192.168.15.16, clients address might be assign as follows: Address for access mask Client Address 000.000.000.000 xxx.xxx.xxx.xxx 255.000.000.000 192.xxx.xxx.xxx 255.255.000.000 192.168.xxx.xxx 255.255.255.000 192.168.15.xxx 255.255.255.255 192.168.15.16 Network Boot Select how to set IP address from client. Note Default: None For details about settings, consult your network administrator.

  • Page 61: Interface Settings/Parallel Interface

    Settings You Can Change with the User Tools Interface Settings/Parallel Interface Parallel Timing Specifies the timing setting for the parallel interface. Under normal circum- stances, you will not need to change this setting. Note Default: ACK outside Parallel Communication Speed Specifies the communication speed for the parallel interface.

  • Page 62: File Transfer

    User Tools (System Settings) File Transfer Be sure to perform these settings if you are using ScanRouter V2 Lite/Profes- sional. Note The optional ScanRouter V2 Lite/Professional is required for distributing re- ceived fax documents. Delivery Server IP Address Specifies the IP address of the ScanRouter V2 Lite delivery server for distrib- uting documents or data from the machine.

  • Page 63: Key Operator Tools

    Settings You Can Change with the User Tools • Dlvry Failure File If a received fax documents cannot be sent to the ScanRouter V2 Lite/Pro- fessional, the documents is stored in the machine's memory. To print this stored data select “Print File”, to delete the data select “Delete File”. Note If the machine can send data to the ScanRouter V2 Lite/Professional, data is sent automatically.
  • Page 64 User Tools (System Settings) Key Counter Management Use the key counter to specify whether users are limited or not. Note Default: Copier/No, Document Server/No, Facsimile/No, Scanner/No, Printer/ Key Operator Code This specifies whether, or not, to use passwords (max. 8 digits) to control use of the “Timer Setting”...
  • Page 65 Settings You Can Change with the User Tools If you clear a user codes, the counter values associated with it are also au- tomatically cleared. • [Program/Change] This registers new user codes, and changes the function that can be used with user codes and user names.
  • Page 66 User Tools (System Settings) User Code By registering user codes you can control which users can use which functions, and check their use of function. Copier Limits the users who can use the Copy function and manages the use of each user code.
  • Page 67 Settings You Can Change with the User Tools Press [New Program] key. Press the key for the classification you want to use from “Title Select”. Note The keys you can select are as follows. • [Freq.]… Added to the pages that is displayed first. •...
  • Page 68 User Tools (System Settings) Select the to be used with the user code from “Available Functions”. Note The functions that can selected are as follows. • [Copier], [Facsimile TX], [Printer], [Document Server], [Scanner] Select “Yes” for each function of the user code. ⇒ P.45 “User Code Manage- ment”...
  • Page 69 Settings You Can Change with the User Tools Press [OK] key. Press [Exit] key. The display returns to the initial settings screen. Changing the User Code Press { { { { User Tools/ Counter} } } } key. Press [System Settings] key. Press [Key Operator Tools] key.
  • Page 70 User Tools (System Settings) Select the user code you want to change. Enter the new information for the item that you want to change. Press [OK] key. Press [Exit] key. The display returns to the initial settings screen.
  • Page 71 Settings You Can Change with the User Tools Clearing the User Code To clear a user code Press { { { { User Tools/ Counter} } } } key. Press [System Settings] key. Press [Key Operator Tools] key. Press [Program/Change/Delete User Code] key. Press [Delete] key.
  • Page 72 User Tools (System Settings) Press [OK] key. Press “Yes” in the confirmation screen. Note If you don't want to quit deleting, press [No]. Press [Exit] key. The display returns to the initial settings screen. To delete all user codes Using “Print Counter”, you can check the user codes for each print job for the Copy/Document Server function, Printer function, and Facsimile function.
  • Page 73 Settings You Can Change with the User Tools Press [Key Operator Tools] key. Press [Program/Change/Delete User Code] key. Press [Delete] key. Press [Delete All] key. Press [Yes] in the confirmation screen. Note If you don't want to quit deleting, press [No].
  • Page 74 User Tools (System Settings) Press [Exit] key. The display returns to the initial settings screen. To display counter for each user code Using “Print Counter”, you can check the user codes for each print job for the Copy/Document Server function, Printer function, and Facsimile function. Using “Transmission Counter”...
  • Page 75 Settings You Can Change with the User Tools Printing the Counter Printing the Number of Print (Counter) for Each User Codes You can print out how many prints you used for Copier/Document Server, Printer, Fax. Press { { { { User Tools/Counter} } } } key. Press [System Settings] key.
  • Page 76 User Tools (System Settings) Press either [Print Counter] or [Transmission Counter]. Note Press both [Print Counter] and [Transmission Counter] at the same time. Press [Print]. Printing the Number of Print (Counter) for All User Codes Press { { { { User Tools/Counter} } } } key. Press [System Settings] key.
  • Page 77 Settings You Can Change with the User Tools Press either [Print Counter] or [Transmission Counter]. Note You can select both [Print Counter] and [Transmission Counter] at the same time. Press { { { { Print} } } } . Clearing the Counter Clearing the Number of Print (Counter) for Each User Codes Press [User Tools/Counter] key.
  • Page 78 User Tools (System Settings) Select User Code from the left side of display. Note Press [All on The Page] if you want to select all user codes on the page. Press [Clear] for [Per User Code]. Press either [Print Counter] or [Transmission Counter]. Note You can select both [Print Counter] and [Transmission Counter] at the same time.
  • Page 79 Settings You Can Change with the User Tools Press [OK]. User Code will be clear. Note If you want to cancel the operation, press [Cancel]. Clearing the Number of Print (Counter) for All User Codes Press { { { { User Tools/Counter} } } } key. Press [System Settings] key.
  • Page 80 User Tools (System Settings) Press either [Print Counter] or [Transmission Counter]. Note You can select both [Print Counter] and [Transmission Counter] at the same time. Press [OK]. User Code will be clear. Note If you want to cancel the operation, press [Cancel].

  • Page 81: Key Operator Tools

    Settings You Can Change with the User Tools Key Operator Tools Auto Delete File You can select either the files on the document server will be deleted after se- lected time or not. Note Default: No If you select [Yes], you can input 1 to 180 days by one day steps. Delete All Files You can delete all stored files on the document server.

  • Page 82: Entering Text

    User Tools (System Settings) Entering Text This section describes how to enter characters. When you enter a character, it is shown at the position of the cursor. If there is a character at the cursor position, the entered character is shown before the character. Available Characters •...

  • Page 83: How To Enter Text

    Entering Text How to Enter Text Entering letters Press the [Shift] to switch between uppercase and lowercase. Press letter you want to enter. Deleting characters Press [Backspace] or [Delete All] to delete characters.

  • Page 84: Index

    INDEX Clear/Stop key , 5 Combined Function Operations , 5 Control Panel , 5 Copy Mode , 1 , 8 Display panel , 5 Facsimile Mode , 1 , 12 Interrupt Copying , 8 # key , 5 Multi-Access , 17 Number keys , 5 User Tools/Counter key , 5 User Tools (System Settings) , 27...

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Aficio 1045

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