Brother MFC-7300C Owner's Manual
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Brother MFC-7300C Owner's Manual

Brother MFC-7300C Owner's Manual

Brother mfc-7300c: users manual
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Summary of Contents for Brother MFC-7300C

  • Page 1 MFC 7300C MFC 7400C ®...
  • Page 2 Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.

  • Page 3: Brother Numbers

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 4: Ordering Accessories And Supplies

    Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother.

  • Page 5: Compilation And Publication Notice

    OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice.
  • Page 6 What Brother will do: Brother (or its Authorized evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or Brother’s Product with a product that performs the same functions and performs as well as the original Product.
  • Page 7 BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). Brother Customer Representative will ship the exchange...
  • Page 8 In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt.

  • Page 9: Quick Reference Guide

    Quick Reference Guide Sending Faxes Automatic Transmission Place the original face down in the ADF. Enter the fax number using One Touch, Speed Dial, Search or the dial pad. Press Start. Sending a Cover Page Place the original face down in the ADF.
  • Page 10 SORT and press Set. Press Mono Copy. Use the dial pad to enter the number of copies you want. Press Mono Copy. Brother fax-back system : 1-800-521-2846 Brother Web Site : http://www.brother.com Brother Accessories & Supplies: USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com...

  • Page 11: Table Of Contents

    Multi-Line Connections (PBX) ... 2-14 If you are installing the MFC to work with a PBX:... 2-14 Custom Features on a Single Line... 2-15 Paper ... 3-1 About Brother Paper... 3-1 Paper Specifications for Cassette ... 3-2 Print Area... 3-3 Two-Line Telephone ... 2-13...
  • Page 12 On-Screen Programming... 4-1 User-Friendly Programming... 4-1 Function Mode... 4-1 Alternating Displays ... 4-2 Function Selection Table ... 4-2 1. Fax Functions... 4-2 2. Printer Functions ... 4-5 3. Copy Functions ... 4-5 4. Video Functions ... 4-6 5. PhotoCapture Center Initial Setup...
  • Page 13 Printing a Fax in Memory... 6-6 Polling... 6-6 Setting Up Polling Receive... 6-7 Setting Up Sequential Polling Receive ... 6-7 Canceling a Scheduled Job... 6-8 Distinctive Ring... 6-8 Registering the Distinctive Ring Pattern... 6-9 Caller ID ... 6-10 Viewing Caller ID List... 6-10 Printing Caller ID List ...
  • Page 14 Setting Up Polled Transmit (Not Available for Color Fax)... 7-11 Auto Dial Numbers and Dialing Options ... 8-1 Storing Numbers for Easy Dialing ... 8-1 Storing One Touch Dial Numbers ... 8-1 Storing Speed Dial Numbers ... 8-2 Changing One Touch and Speed Dial Numbers... 8-3 Setting Up Groups for Broadcasting ...
  • Page 15 Making Copies... 11-1 Basic Copy Operations... 11-1 Making Multiple Copies... 11-1 Memory Full Message... 11-2 Temporary Copy Settings... 11-2 Using Enlarge/Reduce Key ... 11-2 Using the Quality Key ... 11-3 Using the Options Key ... 11-4 2in1 ... 11-5 4in1 ... 11-5 Changing Default Copy Settings...
  • Page 16 Color Adjustment ... 13-8 Color Enhancement ... 13-8 Setting Up the MFC and PC to Work Together... 14-1 Using the Brother Machine with Your PC ... 14-1 Before You Install Multi-Function Link Computer Requirements ... 14-2 Using a bi-directional IEEE-1284 compliant parallel cable to...
  • Page 17 Reset Key... 15-4 Ink Management Key ... 15-4 Turning Off Bi-directional Printing... 15-4 Printer Driver Settings ... 16-1 Using the Brother MFC 7300C/MFC 7400C Printer Driver... 16-1 The Paper Tab ... 16-1 Paper Size ... 16-2 User Defined Paper Size... 16-3 Orientation...
  • Page 18 True2Life ... 16-8 Using the Windows Brother Control Center... 17-1 AutoLoad the Brother Control Center ... 17-2 How to Turn Off AutoLoad... 17-2 Using the Scan Keys... 17-2 Using the Control Panel Keys ... 17-2 Scan Image ... 17-3 Scan/OCR ... 17-3 Scan to E-mail ...
  • Page 19 Capturing An Image ... 18-10 To capture a frame as an image: ... 18-11 Using Multi-Function Link Introduction ... 19-1 Brother Resource Manager... 19-1 MFC Remote Setup... 19-2 Multi-Function Link (For MFC 7400C only) ... 19-3 Sending a Fax from Your PC (For MFC 7400C only) ...
  • Page 20 Overview of Basic Steps ... 20-2 Using Automatic E-Mail Printing... 21-1 For Windows To Access the On-Line Documentation... 21-1 Using the Brother MFC with a New Power Macintosh ™ G4 or iMac /iBook... 22-1 Set up Your USB Equipped Apple ™...
  • Page 21 Trademarks ... 23-5 Troubleshooting and Routine Maintenance ... 24-1 Troubleshooting ... 24-1 Frequently Asked Questions (FAQs) ... 24-1 Brother Bulletin Board ... 24-1 Error Messages ... 24-2 Document Jam ... 24-3 Printer Jam or Paper Jam... 24-4 If You Are Having Difficulty with Your MFC ... 24-6 How to Improve Print Quality...

  • Page 22: Introduction

    Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your MFC to its fullest potential by taking a few minutes to read this manual.

  • Page 23: Test Sheet Procedures (For Usa Only)

    Test Sheet Procedures (For USA Only) After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed.

  • Page 24: Mfc 7300C And Mfc 7400C Control Panel Overview

    MFC 7300C and MFC 7400C Control Panel Overview Liquid Crystal Display (LCD) LCD displays messages to help you set and operate your MFC. Redial/Pause Redials the last number called. Also inserts a pause in autodial numbers. Color Printer Keys: Ink Management Cleans the ink print heads and/or resets the ink dot counter after replacing an ink cartridge.

  • Page 25: Fax Keys

    Stop Stops a fax, cancels an operation, or exits from function mode. Start Starts an operation, such as sending a fax. Fax Keys: Receive Mode Use to select how the MFC will handle incoming calls. Resolution Sets the resolution when you send a fax. Color Scanner Keys: Scan Image Press this key to scan a color picture...

  • Page 26: About Fax Machines

    About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)—soft, intermittent beeps at 4-second intervals.

  • Page 27: Assembly And Connections

    Line Cord A S S E M B L Y A N D C O N N E C T I O N S Paper Wire Extension Reference Guide for Improving Print Quality StartCard Brother Color Suite CD-ROM 2 - 1...

  • Page 28: Choosing A Location

    If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), Note 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers. Whenever you transport the MFC, use the packing materials that came with your MFC.

  • Page 29: Assembly

    Do not use the telephone to report a gas leak in the vicinity of the leak. For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible. To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.
  • Page 30 Caution Operating the MFC before you install the ink cartridges will permanently damage the print head. Power Cord Telephone Line Cord Attach the paper wire extension to the multi-purpose sheet feeder. Paper Wire Extension 2 - 4 A S S E M B L Y A N D C O N N E C T I O N S Handset Curled Cord...
  • Page 31 Attach the plastic document support. Attach the paper tray to the paper output slot, and pull out the plastic extension. Caution Please attach the paper tray to prevent paper jams and maintain print quality. Plastic Paper Tray Extension Document Support A S S E M B L Y A N D C O N N E C T I O N S 2 - 5...
  • Page 32 Attach the document wire extension. Document Wire Extension Load paper in the multi-purpose sheet feeder (paper cassette). A Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is stacked below the paper guide line.

  • Page 33: Installing The Ink Cartridges

    Installing the Ink Cartridges Check that you turned on the power (by plugging in the power cord). The screen alternately displays Open the control panel cover by pulling it toward you ( ), then lift the top cover toward the back ( ). After a few seconds, the print head will move left to its replacement position.

  • Page 34: Important

    Open the Black ink cartridge bag and remove the ink cartridge. Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure to peel the tape in the direction away from you. Important To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly.
  • Page 35 Caution Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD displayes CLEANING BLACK. After the cleaning cycle is finished, the LCD shows PRESS START KEY. Press Start within one minute. The MFC starts printing the Test Sheet. (Only during initial ink cartridge installation) The LCD shows: PRINT OK? 1.YES 2.NO Check the print quality of the test sheet.

  • Page 36: Connecting The Mfc

    If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your Brother machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line.

  • Page 37: Connections

    Connections The external TAD must be plugged into the left side of the MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack. Plug the telephone line cord from the wall jack into the left side of the MFC, in the jack labeled LINE.

  • Page 38: Outgoing Message (Ogm)

    Outgoing Message (OGM) Timing is important in recording this message. Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds. End your 20-second message by giving your Fax Receive Code for people sending manual faxes.

  • Page 39: Converting Telephone Wall Outlets

    Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

  • Page 40: Multi-Line Connections (Pbx)

    Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC. Triplex Adapter External Two Line TAD You can keep two-line telephones on other wall outlets as always.

  • Page 41: Custom Features On A Single Line

    Custom Features on a Single Line To learn how custom features may affect your faxing operations, see Chapter 24, Troubleshooting and Routine Maintenance. 2 - 15 A S S E M B L Y A N D C O N N E C T I O N S...

  • Page 42: Paper

    For optimum output quality, we recommend you use only genuine Brother paper. Brother coated (ink jet) paper is coated only on one side. Therefore, when loading paper in the paper cassette, make sure that the whiter side (the coated side) is facing up.

  • Page 43: Paper Specifications For Cassette

    Paper Specifications for Cassette Paper Type Paper Size Cut Sheet Letter, Executive Legal Coated Paper Letter Transparencies Letter Glossy Paper Letter Envelopes DL, COM-10, C5, B5, Monarch Organizer K, L Photo " " Postcard " " Paper Capacity for Feeder: Cut Sheet Paper Weight 17 to 32 lb (64 to 120 g/m Sheet Feeder: Up to 0.43 inches (11mm) / Approximately 100 sheets of 20 lb (75 g/m...

  • Page 44: Print Area

    Print Area The Print Area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheets and envelopes. Cut Sheet unprintable area Paper Type Paper Size Letter, Legal Cut Sheet Executive Organizer K, L Envelopes...

  • Page 45: On-Screen Programming

    On-Screen Programming User-Friendly Programming We have designed your Multi-Function Center with on-screen programming. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. (See Using This Manual, page 1-1.) Since your programming is done on the LCD, we created step-by-step on-screen prompts to help you program your MFC.

  • Page 46: Alternating Displays

    Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below. It appears when you place an original in the ADF to tell you that you can dial a number and send a fax, or you can make a copy.
  • Page 47 2. SETUP RECEIVE Function Description 1. RING DELAY Number of rings before MFC answers in FAX/TEL, FAX, MANUAL, or TAD mode. 2. F/T RING TIME Sets the time for “double ring” in FAX/TEL mode. 3. EASY RECEIVE Receive fax messages without pressing the Start key.
  • Page 48 4. REMAINING JOBS Function Description Checks which jobs are in memory or cancel a delayed fax or polling job. 5. SET AUTO DIAL Function Description 1. ONE-TOUCH DIAL Dials numbers stored in memory by pressing only one key. 2. SPEED-DIAL Dials numbers stored in memory by pressing only four keys.

  • Page 49: Printer Functions

    0. TEL SERVICE Function Description 1. DISTINCTIVE Uses the phone company Distinctive Ring subscriber service to register the ring pattern with the MFC. 2. CALLER ID View or print a list of the last 30 Caller IDs stored in memory. 2.

  • Page 50: Video Functions

    4. Video Functions Function Description 1. PAPER TYPE Identifies the type of paper in the cassette. 2. QUALITY Selects Normal or High print. 3. VIDEO TYPE Selects Moving or Still video signal. 4. PRINT SIZE Selects the size you want the captured frame to print.

  • Page 51: Initial Setup

    Initial Setup Getting Started Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected.

  • Page 52: Entering Text

    Press Stop. The screen returns to the date and time. If your Station ID has already been programmed, the screen prompts “1” to make a change, or “2” to exit without changing. Entering Text When you are setting certain functions, such as the Station ID, you may need to enter text into the MFC.

  • Page 53: Special Characters And Symbols

    Special characters and symbols Press , # or 0 repeatedly to move the cursor under the special character or symbol you want, then press Press (space) ! “ # $ % & ’ ( ) * + , - . / Press # : ;...

  • Page 54: Setting Beeper Volume

    Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. Press Function, 1, 1, 3.

  • Page 55: Setting Volume Amplify

    Setting Volume Amplify Please carefully read Choosing the Handset Volume, page 5-4 before you do the following steps: Press Function, 1, 1, 4. If none of the users are hearing-impaired, press to select VOL AMPLIFY:OFF? and press Set, then go to Step 4—OR—If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON? and press Set.

  • Page 56: Turning On Automatic Daylight Savings Time

    Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time by resetting itself forward one hour in the Spring and backward one hour in the Fall. Press Function, 1, 1, 5. Press to select ON (or OFF) and press Set.

  • Page 57: Setup Receive

    Setup Receive Basic Receiving Operations Choosing the Receive Mode There are four different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the screen displays the setting you want to use. How it works MANUAL You control the phone line...

  • Page 58: To Select Or Change Your Receive Mode

    To select or change your Receive Mode Press Receive Mode. The screen displays your current selection. Continue to press Receive Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with your new Receive Mode setting.

  • Page 59: Setting F/T Ring Time (For Fax/Tel Mode Only)

    Setting F/T Ring Time (For FAX/TEL Mode only) If you set the receive mode to FAX/TEL, you’ll need to determine how long the MFC will send you its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds;...

  • Page 60: Printing A Reduced Incoming Document

    Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you. Press Function, 1, 2, 5.

  • Page 61: Setting Paper Size

    Setting Paper Size You can use three sizes of paper for printing your faxes — letter, legal and A4. When you change the kind of paper you have loaded in the MFC, you will need to change the setting for paper size, so your MFC will know how to fit the incoming fax on the page.

  • Page 62: Changing Remote Codes

    Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax 5 1. The preset Telephone Answer Code is # 5 1. Receive Code is If you are always disconnected when accessing your external TAD remotely, Note try changing the Fax Receive Code from Answer Code from # 5 1 to 9 9 9.

  • Page 63: Setting Up Polling Receive

    Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. Press Function, 1, 2, 7. Press to choose ON and press Set. Enter the fax number you are polling. Press Start. The screen displays DIALING.

  • Page 64: Canceling A Scheduled Job

    Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. (See Checking Job Status, page 7-5.) Press Function, 1, 4. Any waiting jobs appear on the display. If no job is waiting, the screen displays “NO JOB WAITING.” If you have more than two jobs waiting, press want to cancel and press Set.

  • Page 65: Registering The Distinctive Ring Pattern

    Registering the Distinctive Ring Pattern If you are not sure which ring pattern you have, call your Telephone Company. Then assign that pattern in the steps below. Set the MFC to MANUAL mode. Press Function, 1, 0, 1. The screen displays the current setting of this feature. Press to select DISTINCTIVE:SET? and press Set.

  • Page 66: Caller Id

    Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. After a few rings, the screen displays the telephone number of your caller (or name, if available).

  • Page 67: Call Waiting Caller Id

    Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies.The feature displays the telephone number (or name, if available) of Call Waiting callers on your MFC’s screen.

  • Page 68: Setup Send

    Setup Send Before You Begin Using the ADF (Automatic Document Feeder) Documents must be between 5.8 and 8.5 inches wide, and 5 and 14 inches long. Make sure you place originals face down, top edge first. Adjust the paper guides to fit the width of your document. Paper Guides The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the MFC.

  • Page 69: Sending Faxes With Multiple Settings

    Sending Faxes with Multiple Settings When you send a fax you can choose any combination of the available settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode, call reservation, delayed fax, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings: Press 1 if you want to select additional settings.

  • Page 70: Manual Transmission

    Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face down in the ADF. Pick up the handset and listen for a dial tone. Enter the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call using Search).

  • Page 71: Dual Access (Not Available For Color Fax)

    Dual Access (Not Available for Color Fax) You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Polling. If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

  • Page 72: Checking The Job Status

    A color fax will be sent even if REALTIME TX is set to OFF. Checking the Job Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory below.) , 1, 4.

  • Page 73: Basic Sending Operations

    Basic Sending Operations Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, page 8-5.) The cover page indicates your Station ID, and the number of pages you’re sending.

  • Page 74: Cover Page For Next Fax Only

    Cover Page For Next Fax Only Make sure the Station ID is set up. (See page 5-1.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

  • Page 75: Using A Printed Cover Page

    Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. Press Function, 1, 3, 1. to select PRINT SAMPLE? and press Set. Press Press Start.

  • Page 76: Call Reservation

    Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring.

  • Page 77: Delayed Fax

    Delayed Batch Transmission (Not Available for Color Fax) Before sending the delayed faxes, your Brother machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

  • Page 78: Multiple Resolution Transmission (Not Available For Color Fax)

    Multiple Resolution Transmission (Not Available for Color Fax) Use this feature to select separate resolution settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Resolution settings return to STANDARD after the fax is sent.
  • Page 79 Press Start. If you pressed 1 in Step 4, the printed document remains in the ADF until your Note MFC is polled. If you must use your MFC before the polled transmit occurs, you must cancel this job. 7 - 12 S E T U P S E N D...

  • Page 80: Auto Dial Numbers And Dialing Options

    Press the One Touch key where you want to store a number. To store a number in locations 5–8, press Shift, then press a key. (One-Touch key 1 is pre-programmed for Brother fax-back system, USA only. You can override it if you wish.) The screen displays the location you selected.

  • Page 81: Storing Speed Dial Numbers

    Return to Step 2 to store another One Touch number—OR—Press Stop to exit. When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored. If you need to store a pause longer than 3.5 seconds, press Redial/Pause two Note or more times.

  • Page 82: Changing One Touch And Speed Dial Numbers

    Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1.

  • Page 83: Setting Up Groups For Broadcasting

    Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Start). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group.

  • Page 84: Dialing Options

    Dialing Options You can use your MFC to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

  • Page 85: Access Codes And Credit Card Numbers

    Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch numbers.

  • Page 86: Broadcasting (Not Available For Color Fax)

    Broadcasting (Not Available for Color Fax) Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Set key, you can include Groups, One Touch locations, Speed Dial locations and up to 50 manually dialed numbers. If you did not use up any locations for Groups, access codes or credit card numbers, you can "broadcast"...

  • Page 87: Pause

    Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Hold Press Hold to put a call on Hold. You can replace the handset without disconnecting the call.

  • Page 88: Remote Fax Options (Not Available For Color Fax)

    Remote Fax Options (Not Available for Color Fax) Fax Forwarding/Paging You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

  • Page 89: Setting Fax Storage

    Press Stop to exit. You cannot change a Paging number or PIN remotely. Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory.

  • Page 90: Remote Retrieval

    Remote Retrieval You can call your MFC from any fax machine using touch tone, then use the Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid.

  • Page 91: Remote Commands

    Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 signal you with two short beeps to enter a remote command. Remote Commands Changing Fax Forwarding /Paging setting 1 OFF 2 Fax Forwarding...

  • Page 92: Retrieving Memory Status List

    Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.

  • Page 93: Changing Fax Forwarding Number

    Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 5 4. Enter the new number of the remote fax machine where you want your fax messages forwarded (up to 20 digits), then press # #.

  • Page 94: Printing Reports

    REPORTS, and TEL SERVICE. The settings for REMOTE FAX OPT are included. Lists summary information and amount of occupied memory. Prints an accessories order form for the ordering accessories directly from Brother. , page 10-1.) Printing Reports to select PRINT REPORT?

  • Page 95: Transmission Verification (Xmit) Report

    Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed only if there’s an error during Note transmission.

  • Page 96: Making Copies

    Making Copies Basic Copy Operations Your Multi-Function Center allows you to make high-quality photocopies and transparencies. Copies can be in black and white, one color, or full color. Always make sure you have paper in the cassette before making copies. Do not pull on the paper while copying is in progress.

  • Page 97: Memory Full Message

    Memory Full Message If the memory becomes full while you are making copies, the screen displays a message: If the MEMORY FULL message appears while you are scanning the first page of your original, press Stop to cancel. You will need to clear some faxes from memory before you can continue.

  • Page 98: Using The Quality Key

    When selecting a reduction ratio, you need to know the size of the paper you registered in Function 1-2-6. If you want to make a copy the same size as the original document size, you Note should choose a reduction of 93%. (For example, if you want to copy from letter to letter, you should choose a reduction of 93%.) If you are making a sort copy, see Selecting the Ratios of Fixed Reduction:...

  • Page 99: Using The Options Key

    (PLAIN, INKJET, GLOSSY, PHOTO or TRANSPRNCY), and press Set. Brother coated paper is ink jet paper. If you are using non-Brother ink jet paper or Brother coated paper, select Note INK JET.

  • Page 100: 2In1

    Press to make a lighter copy—OR—press press Set. To select special COPY:OPTIONS: Repeat Step 3. to select STACK, SORT, 2 IN 1 or 4 IN 1, and press Set. Press 2in1 4in1 SORT, 2in1 or 4in1 prints in black and white only. Press Mono Copy or Color Copy.

  • Page 101: Changing Default Copy Settings

    QUALITY:PHOTO COLOR:RED R: – COLOR:GREEN G: – COLOR:BLUE B: – – COLOR:OFF COLOR:CYAN COLOR:MAGENTA COLOR:YELLOW M A K I N G C O P I E S to select the next INK JET:BROTHER INK JET:OTHER is default 11 - 6...

  • Page 102: Paper Type

    Press Function, 3, 1. Press to select the type of paper setting and press Set. • If you use Brother coated paper, select INK JET, then select BROTHER. • If you use non-Brother ink jet paper, select INK JET, then select OTHER.

  • Page 103: Copy Contrast

    Copy Contrast You can change the contrast to help an image look sharper and more vivid. Press Function, 3, 4. Press to decrease contrast—OR—Press and press Set. Press Stop to exit. Single Color (One Color) For black and white originals, you can select a single color, (instead of black) as the default to be used when you press Mono Copy.

  • Page 104: Legal Limitations

    Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable documents.

  • Page 105: Walk-Up Video Printing

    Walk-Up Video Printing Getting Started Walk-Up Video Printing lets you use your MFC, connected to your camcorder, digital camera, video game, or VCR, to view a video on the attached equipment. The video signal and the output you create are NTSC (National Television System Committee).

  • Page 106: Color Video Printing

    Color Video Printing With no originals in the ADF, plug the cable from your video camera’s Video Out jack into the MFC’s RCA pin jack. Play the video. When the MFC begins receiving the video signals, the MFC screen displays: Press Color Copy when you see the picture you want to capture and print.

  • Page 107: Using The Options Key

    Brother special paper. Press to select paper type you are using ( PLAIN , INK , JET , GLOSSY , PHOTO or TRANSPRNCY ), and press Set . Brother coated paper is ink jet paper. PRINTING PAPER:PLAIN PAPER:INK JET...
  • Page 108 If you are using non-Brother ink jet paper or Brother coated paper, select Note INK JET. If you selected INK JET: Press to select BROTHER (BP72CL) or OTHER (non-Brother ink jet) paper type, and press Set. VIDEO:VIDEO TYPE: To select Repeat Steps 3.

  • Page 109: Changing Default Settings

    SIZE:4"X3"X6 COLOR:RED R: – COLOR:GREEN G: – COLOR:BLUE B: – – W A L K - U P V I D E O P R I N T I N G INK JET:BROTHER INK JET:OTHER is default 12 - 5...

  • Page 110: Paper Type

    Press Function, 4, 1. Press to select the paper type and press Set. • If you are using Brother coated paper , select INK JET, then select BROTHER (in Step 4). • If you are using non-Brother ink jet paper, select OTHER (in Step 4).

  • Page 111: Print Size

    Print Size Press Function, 4, 4. Press to select print size and press Set. Press Stop to exit. Printed Position 5.75" x 4.25" 4.25" 5.75" Video Printing Color Adjustment Press Function, 4, 5. Press to select RED, GREEN, or BLUE and press Set. Press to adjust the degree of color and press Set.

  • Page 112: Video Printing Contrast

    Video Printing Contrast You can change the Contrast to help an image look sharper and more vivid. Press Function, 4, 6. Press to decrease contrast. —OR— Press to increase contrast. Press Set. Press Stop to exit. Video Capture to PC For complete instructions on using your MFC and computer for video frame capture, please see Video Capture from the PC...

  • Page 113: Walk-Up Photocapture Center (For Mfc 7400C Only)

    VCR, camcorder or digital camera using standard NTSC video port connection. This unique feature of your Brother MFC allows you to capture video frames to be stored on your PC, as well as to print, fax, save or integrate images into other files quickly and easily.

  • Page 114: Dpof Printing

    Digital Camera display the images and number of copies you wish to print. When the memory card (CompactFlash information is inserted into your Brother MFC, the images you selected will be printed automatically. Insert your media card into the appropriate slot.

  • Page 115: Printing Images

    Printing Images The LCD shows: Press to select whether you Color Copy want to print a thumbnail page, or the images from your media card. Press 2 to select individual images. Enter the image number. You can select more than one image at the same time: Press for comma, (1 3 6 - meaning image 1, 3 and 6), Press # to print in sequence (1#5 - meaning images 1 through 5).

  • Page 116: Using The Option Key

    (PLAIN, INK JET, GLOSSY, PHOTO or TRANSPRNCY), and press Set. Brother coated paper is ink jet paper. If you are using non-Brother ink jet paper or Brother coated paper select Note INK JET.
  • Page 117 To select PRINT SIZE: Repeat Step 3. Press to select 5.75"x 4.25", 4"x3", 4"x3"x 6" or 8"x 6" and press Set. To select COLOR ENHANCE: Repeat Steps 3. Press to select TRUE 2 LIFE:ON or TRUE 2 LIFE:OFF, and press Set.

  • Page 118: Changing Default Settings

    PAPER:GLOSSY PAPER:TRNSPRNCY PAPER:PHOTO QUALITY:NORMAL QUALITY:HIGH QUALITY:PHOTO – – COLOR:RED COLOR:GREEN COLOR:BLUE WHITE BALANCE SHARPNESS COLOR DENSITY is default. ™ ( F O R M F C 7 4 0 0 C O N L Y ) INK JET:BROTHER INK JET:OTHER...

  • Page 119: Photo Brightness

    Press Function, 5, 1. The screen displays: Press to select a paper type, and press Set. • If you are using Brother coated paper, select INKJET, then select BROTHER (in Step 4). • If you are using non-Brother ink jet paper, select OTHER.

  • Page 120: Color Adjustment

    Color Adjustment Press Function, 5, 5. Press to select RED, GREEN or BLUE and press Set. Press to adjust the degree of color and press Set. Return to Step 2 to select the next color—OR—Press Stop to exit. Color Enhancement Press Function, 5, 6.

  • Page 121: Using The Brother Machine With Your Pc

    S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R Pro software (MFL Pro) turns your Brother machine into ®...

  • Page 122: Computer Requirements

    Computer Requirements The following are the minimum computer requirements you need to set up and operate the MFC drivers. COMPUTER REQUIREMENTS ® Windows Operating (or Higher) System 95, 98, 98SE Pentium 75MHz NT 4.0 Pentium 75MHz Workstation 2000 Pentium 133MHz 64MB (128MB rec.) 50MB Professional Pentium 150MHz 32MB (64MB rec.) Use only a shielded parallel interface cable that is IEEE-1284 compliant and/or...

  • Page 123: How To Attach The Filter Core To A Bi-Directional Parallel Cable:

    When you use a Personal Computer with your MFC, please attach the enclosed Filter core to a Bi-directional parallel cable. How to Attach the Filter Core to a BI-directional Parallel Cable: Attach the Cable Tie 2 inches or less from the Parallel Interface connector. Bi-directional parallel cable to MFC...
  • Page 124 User’s Guide for your computer. Before plugging in your computer and turning it on, plug in the electrical cord of the Brother machine, then turn on your PC. Please follow the instructions for the operating system you are using. Note...
  • Page 125 ® For Windows 95 user: Select “Driver from disk provided by hardware manufacture” and click ® For Windows ME user: Select “Specify the location of the driver (Advanced)” and click Next. The instructions in Step 9 to 18 Note ® are for Windows 98SE.
  • Page 126 Select Specify a location and remove the other check marks, then click Browse to locate the file. Double-click the CD icon and click the “x:\w9x\para” folder. (X:is the drive letter for your CD-ROM drive), then click OK. Make sure Specify a location is selected and click Next.
  • Page 127 Make sure your printer driver name is displayed and click Next. You can type a name for this printer, or you can use the name supplied on screen. When you have finished, click Finish. When the Add New Hardware Wizard displays click Finish.
  • Page 128 Click OK. All the drivers have been installed. Now you can print and scan. If you want to install PaperPort Note (See Installing the Brother Software Using Windows When the Found New Hardware Wizard screen appears, click Next.
  • Page 129 Select (Recommended) and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Next. Click Browse to locate the file. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 14 - 9...
  • Page 130 Double-click on the CD icon and click on the “x:\w2k\para” (x:is the drive letter for your CD-ROM drive.) folder, then click OK. Make sure Specify a location is selected and click Next. Click Finish. 14 - 10 S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R...
  • Page 131 Repeat Steps 8-15 to install the Printer and Scanner drivers. You might see Note “Digital Signature Not Found” dialog during installation. If you see it, click Yes to install the driver. Click Finish. When the Setup window appears, and the Status bar reaches 100%, the remaining drivers will be copied.
  • Page 132 Click OK. All the drivers have been installed. Now you can print and scan. If you want to install PaparPort Note (See Installing the Brother Software on page 14-27.) Using Windows NT ® Windows NT Workstation 4.0 does not have Plug &...
  • Page 133 Select LPT1: and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Click Have Disk... Click Browse to locate the file. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 14 - 13...
  • Page 134 Double-click on the CD icon and click on the “x:\nt40” (x: is the drive letter for your CD-ROM drive.) folder, then click Open. Make sure Specify a location is selected and click OK. Select your printer model, then click Next. This dialog box may not be displayed on some MFC models.
  • Page 135 Click Next. Select Not Shared, then click Next. Select Yes (Recommended) to Print a Test Page and click Finish. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 14 - 15...
  • Page 136 After the test page has been printed, click Yes. Now the printer driver has been installed, and you can see the driver in the Printer list. To install the other drivers (such as Scanner), you will have to install them manually. Click the Start button in the task bar, then select Run.

  • Page 137: Notice To Computer Users

    Click OK. All the drivers have been installed. Now you can print and scan. If you want to install PaparPort Note the Brother Software on page 14-27.) Using a USB Cable to Connect the MFC to the PC (Using Windows Windows ®...
  • Page 138 After you have set up the MFC and checked that it is working properly, make your PC is turned off. Connect the USB cable to both the MFC and the PC. Turn on your PC. Using Windows If you are using Windows Note ®...
  • Page 139 Select (Recommended) and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Browse to locate the file. Double-click the CD icon and click the “x:\W98\usb” (x: is the drive letter for your CD-ROM drive) folder, then click OK.
  • Page 140 Make sure Specify a location is selected and click Next. Click Next. If the Insert Disk Wizard appears, remove the MFL Pro CD-ROM and insert the ® Windows 98/98SE/ME CD-ROM (to get the Windows Click Finish. (If you inserted the ®...
  • Page 141 After the Composite USB Device is installed and the Add New Hardware Wizard reappears, click Next. Select (Recommended) and click Next. Select Specify a location and click Next. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 14 - 21...
  • Page 142 Click Next. When the Add New Hardware Wizard displays the message that installation is completed, click Finish. To install all the drivers, repeat Steps 4 to 12. After the USB Composite Device, PhotoCapture Center (For MFC 7400C only) Fax Modem, Scanner and Printer Drivers have been installed, select...
  • Page 143 Enter a name for the printer, or you can use the name supplied. When you have finished, click Next. Select Yes (Recommended) to print a Test Page and click Finish. After the test page has been printed, click Yes. S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 14 - 23...
  • Page 144 Finish. All the drivers have been installed. Now you can print and scan. If you want to install PaparPort Note (See Installing the Brother Software, page 14-27.) Using Windows When the Found New Hardware Wizard screen appears, then click Next.
  • Page 145 Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, then click Next. Click Browse to locate the file. Double-click on the CD icon and click on the “x:\W2K\usb” (x: is the driver letter for your CD-ROM drive ) folder, then click OK.
  • Page 146 If you want to install PaparPort Note (See Installing the Brother Software on page 14-27.) 14 - 26 S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R ®...

  • Page 147: Installing The Brother Software

    A window appears listing the following options: (If this window does not appear, please use Windows Explorer to run the setup.exe program from the root directory of the Brother CD.) Please note that the software will automatically detect the operating system you are using and will display it at the bottom of the screen.

  • Page 148: To Install Automatic E-Mail Printing Optional Application):

    Follow the instructions on the screen. ScanSoft first, then MFL-Pro will be installed. After the installation, you must restart your Clicking Install MFL-Pro, will install the Multi-Function Link ™ ScanSoft PaperPort ® Muti-Function Link Pro includes Smith Micro PC FAX software (MFC 7400C only), Remote Setup and True Type fonts.

  • Page 149: To Register Your Mfc 7300C/Mfc 7400C On-Line For Usa Only):

    To Register Your MFC 7300C/MFC 7400C On-Line (For USA only): Click “On-Line Registration” to go on-line to register your product from the main menu. (On-Line Registration is only available for users in the USA.) You can also mail in the “Warranty Registration Card” which is included in the carton.

  • Page 150: To Install Photoprinter Pro For Mfc 7400C Only);

    To View Brother Support Information: Click “Brother Support” from the main menu to get all the contact infomation you need if you have to get in touch with our Customer Service, or Brother Authorized Service Center. The following screen appears:...

  • Page 151: Professional Or Windows Nt ® 4.0

    If you click on “Brother Home Page”, you will go to our web site, www.brother.com. If you click on “Support Information”, you will open up a text document listing all the contact phone numbers, should you have to get in touch with our Customer Service.

  • Page 152: Receiving Faxes Into The Pc

    Pro Main Menu must be running at all times. (See page 14-27.) Load the Multi-Function Link Installing the Brother Software On your PC in the Multi-Function Link A Select Setup from the Preferences pull-down menu in the Main Menu. B Under Answer Mode select Fax only.

  • Page 153: Using The Mfc As A Printer

    Using the MFC as a Printer Features The Multi-Function Center offers you many features you’ll find in a high quality ink jet printer. Fast Printing Speed—Using Draft mode, you can print 10 pages per minute in full color. Brilliant 4-Color Output at 300 dpi—Printing at 300 dpi resolution gives you normal resolution output.

  • Page 154: Choosing The Right Kind Of Paper

    To achieve high quality printing using your MFC, it’s very important to select the right kind of paper. Be sure to read “About Brother Paper” page 3-1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC.

  • Page 155: Loading Paper

    Loading Paper You can use plain paper, coated paper, transparencies, glossy paper, envelopes and organizer (K, L) in the multi-purpose sheet feeder. (See Chapter 3 for more information about paper types.) Open the control panel cover by pulling it toward, you then lift the top cover toward the back.

  • Page 156: Printer Operation Keys

    Printer Operation Keys Reset Key If the screen displays REMAINED DATA, you can clear data remaining in the printer memory by pressing Reset. Ink Management Key When you press Ink Management LCD displays: If you are having trouble with one of the ink colors, you may need to clean the print head.

  • Page 157: Printer Driver Settings

    The paper tab screen allows you to set up the Paper Size, Paper Source, Orientation, Scaling, and Copies. To access the Brother printer driver, select Print from the File menu. In the Print dialog box, select Brother MFC 7300C/Brother MFC 7400C from the Name drop down list.

  • Page 158: Paper Size

    Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button. Paper Size You can select from the following sizes of paper and envelopes: Letter (US) Legal (US) Executive (US) A5 (International) Post Card (US)

  • Page 159: User Defined Paper Size

    User Defined Paper Size The printer can handle any paper size within the following range: Minimum 3.5 x 5 inches Maximum 8.5 x 14 inches In this option, you can specify a custom paper size and save it by following this procedure: Measure the paper size you want to use.

  • Page 160: Reverse Order

    In multiple page jobs that are collated, a complete set of pages in a job are printed followed by another complete set of pages. For example, printing 2 copies of a 3 page document, the MFC prints Page 1, Page 2, Page 3, then Page 1, Page 2, and Page 3 in order.

  • Page 161: The Quality/Color Tab

    The Quality/Color Tab The Quality/Color tab enables you to select the print quality, media, colors (matched to PC monitor, custom colors, or mono), and document type. Click the Quality/Color tab to display this screen: Select the Apply button to apply your selected settings. To return to the default settings, click the Default button, then click the Apply button.

  • Page 162: Quality

    Glossy Paper Photo Graphic Paper Transparency Transparency (mirror) Use only genuine Brother Ink Jet Paper (Coated Paper), Glossy Paper, or Note Transparencies to get the best print quality. Non-Brother special paper may not produce the best quality. 16 - 6...

  • Page 163: Document

    Document The printer driver will select the most suitable color matching method depending on your document type. Generally, text and business graphics are printed vividly and photographic images are printed softly. Auto The printer driver automatically selects the document type. In most cases, we recommend using the Auto setting.

  • Page 164: Custom Setting

    Custom Setting You can customize your settings by selecting the type of Halftone or True 2 Life. Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones. There are some predefined patterns used to place dots and you can select which one is used for your document.
  • Page 165 when you want an image to be clearer. Decrease the contrast when you want an image to be more subdued. Increase the intensity of the Red color to add red to the whole image. Green Increase the intensity of the Green color to add green to the whole image. Blue Increase the intensity of the Blue color to add blue to the whole image.

  • Page 166: Brother Control Center

    Brother Control Center Brother Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder. This allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications.

  • Page 167: Autoload The Brother Control Center

    AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time ® Windows is started. When the Control Center is loaded, the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn off AutoLoad.

  • Page 168: Scan Image

    MFC to your Windows Drivers for your version of Windows keys, make sure the Brother Control Center application is running on your PC. (For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan keys, see Chapter 15, Using the ®...

  • Page 169: Brother Control Center Features

    Brother Control Center Features Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E-mail, word processing and graphics viewer/editor. For example, if you are using Outlook as your default E-mail application, the Control Center automatically will create a link and a scanning application button for Outlook.

  • Page 170: Copy Operations

    Copy—allows you to use the PC and any Windows printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver—OR—you can ®...

  • Page 171: Setting Up The Scanner Configurations

    If you see this screen it means you left-clicked a button in the Control Center window without first placing an original in the ADF. Place the original in the Brother machine’s ADF, then click OK to return to the Control Center screen.

  • Page 172: Scan To File

    Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing (For MFC 7400C only), Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 173: Destination Folder

    Destination Folder PaperPort Folder—Select this checkbox to scan the original into your PaperPort folder. Other Folder—Select this checkbox, to scan the original as another file type and/or into another directory/folder. File—If you selected Other Folder, from the pull-down list select the type of file: PaperPort Files (*.MAX) Self Viewing Files (*.EXE)

  • Page 174: Scanner Settings

    Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing (For MFC 7400C only), Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 175: Conversion Options

    Combine all files into one file when possible—Click this checkbox to combine all files of the same type into one file. (For Brother Color Models Only) Convert non-image files to color—Click this checkbox to convert all files that have been processed through OCR to color.

  • Page 176: Send Scan To Word Processor

    Send Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing (For MFC 7400C only), Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 177: Word Processor

    OCR and document format that you want to use: OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software. Click the OCR Settings… button to choose how the OCR application will read the pages you scan into your word processor application.

  • Page 178: User Defined Button

    User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing (For MFC 7400C only), Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 179: Copy/Two On One Copy

    Fine Copy. To change any of the settings for that mode, click the Modify Settings… button. Copy Settings Brother MFC7300C/MFC7400C Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options… button. Click the OK button to save your Copy settings.

  • Page 180: Send A Fax (For Mfc 7400C Only)

    Send a Fax (For MFC 7400C only) Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing (For MFC 7400C only), Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.

  • Page 181: Fax Settings

    FAX Settings Brother MFL Pro Fax FAX Resolution—Click the pull-down arrow to choose the fax resolution you want: • Standard (200x100) • Fine (200x200) • SuperFine (200x400) To change the fax options, click the FAX Options… button. Click the OK button when you are ready to save your FAX settings.
  • Page 182 ™ for Brother/ ® ® ™ PaperPort ® and TextBridge ® for Brother is a document management application. You ® has a sophisticated, yet easy-to-use, filing system that ™ PaperPort ® program group. See On-Line Documentation for Multi- ® PaperPort Owner’s Manual, including ScanSoft...

  • Page 183: Organizing Your Items In Folders

    Viewing Items in ScanSoft ™ ® ScanSoft PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort Desktop.

  • Page 184: Links To Many Other Applications

    Links to Many Other Applications ™ ScanSoft PaperPort your computer and creates a “working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of the icons to start the application represented by the icon. A typical use of the Link Bar is to select an item and then fax it.

  • Page 185: Importing Items From Other Applications

    TWAIN scanning. These applications include popular programs like Adobe Photoshop, Adobe PageMaker, CorelDraw and many more. ® To choose Brother Multi-Function Link Pro as your scanner driver, select it under the Select scanner—OR—Select source option in your software. ™...

  • Page 186: Accessing The Scanner

    Accessing the Scanner ® From the PaperPort File drop-down menu choose Acquire. Multi-Function Link dialog box will appear: Scanning a Document into the PC Place the original face down in the ADF. Adjust the following settings, if needed, in the Scanner window: •...

  • Page 187: Settings In The Scanner Window

    Settings in the Scanner Window Resolution: Resolution: Select the scanning resolution from the Resolution drop down list. Higher resolutions take more memory and transfer time, but can achieve a finer scanned image. You can choose: • 100 x 100 dpi •...

  • Page 188: Size:

    Size: Set the Size to one of the following: • Letter (8 1/2 x 11 in.) • A4 (210 x 297 mm.) • Legal (8 1/2 x 14 in.) • A5 (148 x 210 mm.) • B5 (182 x 257 mm.) •...

  • Page 189: Paper:

    Paper: Check the Photo box if the image is a photograph. Video Capture: The Video Capture button displays the video frame grabber window. (See Video Capture from the PC PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the image will appear in the Scanning Area.
  • Page 190 In the PaperPort window, use the options available to refine the image. (See ® PaperPort for Brother Online Documentation on the CD-ROM for details.) 18 - 9 U S I N G S C A N S O F T ®...

  • Page 191: Video Capture From The Pc

    ® Pro’s TWAIN dialog box from the ® for Brother viewer or from any application that is ® F O R B R O T H E R / T E X T B R I D G E you install before ®...

  • Page 192: To Capture A Frame As An Image:

    To capture a frame as an image: Connect your video equipment to the MFC. ® From PaperPort , select Acquire from the File menu, or click on the Scan (TWAIN) ® Multi-Function Link In the Multi-Function Link Capture button. The Video Capture dialog box will appear. 18 - 11 U S I N G S C A N S O F T icon.
  • Page 193 Select the Source of the video: • Live Camera • Tape/VCR ® • Laser Disc • Digital Camera Select the Type of video: • Auto-is the most common choice, since the system will determine the Type for you. • Moving •...

  • Page 194: Brother Resource Manager

    Using Multi-Function Link Pro Software Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-Function Link instructions are in the On-Line Documentation section of the Brother CD-ROM that is included with your MFC.

  • Page 195: Mfc Remote Setup

    MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen.

  • Page 196: Sending A Fax From Your Pc

    The Multi-Function Link sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed through the Brother ® Multi-Function Link...

  • Page 197: Sending A Fax From The Main Menu

    Sending a Fax from the Main Menu You can send a fax from the Main Menu and attach multiple files. The “attachments” can be in different file formats. From the Main Menu window, select the Send Fax Send Fax from the Start pull-down menu. The Send Fax window will appear: Enter the Fax number, Name, and Company information in these fields —OR—Select the Open Phone Book button to choose someone from your phone book.

  • Page 198: Setting Up The Mfc And Pc To Work Together

    You can send a fax directly from any Windows steps: Create the document in a Windows Select Brother MFL Pro Fax as your printer. Select the Print command to begin the fax transmission. The Fax Sending dialog box will appear: Enter the name and fax number of the recipient—OR—Select the Open Phone...

  • Page 199: Viewing Received Faxes

    Viewing Received Faxes Faxes that are received into the PC will appear in the InBox of the Log Manager. To access the Log Manager, from the Main Menu click the Log Manager button—OR—From the Start pull-down menu, select Mail/Log. In the Log Manager, select the Fax folder. Then select the InBox folder.

  • Page 200: Introduction

    PhotoCapture Center (MFC 7400C only) Introduction The PhotoCapture Center 98, 98SE, ME and 2000 Professional) when you are using a USB cable to connect your MFC to the PC. Double click the Removable Disk icon on your Windows explorer, and the files and folders are displayed on the SmartMedia inserted to the MFC.

  • Page 201: Photoprinter 2000 Pro

    Insert the memory card (Compact Flash or Smart Media Card) into the appropriate slot on your MFC. The Brother PhotoCapture Manager will launch the PhotoPrinter software once it detected the insertion of the memory card. PhotoPrinter automatically starts up in the “Get Photo/Album” user interface with a custom designed Brother “PhotoCapture Center...
  • Page 202 Click “Get Photo” for manually opening the “PhotoCapture Add” dialog. Note Selecting this button will automatically launch the PhotoCapture Center dialog. Use identical style to blend with the existing buttons. ™ Settings in the PhotoCapture Center Dialog Specify MFC Drive-------Defaults to the last drive/root directory and displays only “removable drives”, not a full drive list.

  • Page 203: To Access The On-Line Documentation

    Netscape Navigator Automatic E-Mail Printing can be configured for a multiple user account: In Brother Automatic E-Mail Printing you can set up more than one e-mail account on a single PC so you can print e-mail in each account automatically.

  • Page 204: G4 Or Imac ™ /Ibook

    Using the Brother MFC with a New Power Macintosh G3, G4 or iMac Set up Your USB Equipped Apple G3,G4 or iMac ™ Mac OS 8.5/8.51/8.6/9.0 Before you can connect the MFC to your Machintosh Note USB cable that is no longer than 6 feet (1.8 meters).

  • Page 205: Installing The Brother Printer And Scanner Drivers

    Installing the Brother Printer and Scanner Drivers Turn on the power to your Macintosh and wait for the startup process to be completed. Insert the Brother CD-ROM into your CD-ROM drive. The window below will appear automatically. To install the printer and scanner drivers, click MFL Pro Driver Installer.

  • Page 206: Using Brother Printer Driver With Your Apple ® Macintosh ®

    Using Brother Printer driver with your Apple ® Macintosh To select the Printer: From the Apple menu, open the Chooser. Click the printer driver you installed to highlight it. On the right side of the Chooser, click the printer to which you want to print. Close the Chooser.
  • Page 207 From application software such as PaperPort, click “File menu” and select “Print”. Click “Print” to start printing. If you want to change Copies, Pages, Quality, Media Type and Color/Mono, Note select your settings before clicking Print. Set Option allows you to change Document and Printing Options. U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ®...

  • Page 208: Using Brother Twain Scanner Driver With Your Apple ® Macintosh

    Using Brother TWAIN Scanner Driver with ® Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification. You can use PaperPort for scanning.

  • Page 209: Scanning A Document Into Your Macintosh G3, G4 Or Imac

    Run your PaperPort software. You will see the PaperPort right hand corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the “Select Source”, then click the PaperPort icon. Afterward, for each original you scan choose “Acquire Image”...

  • Page 210: Image

    24-bit color creates an image with the most accurate colors, the image file will be approximately nine times larger than a file created with 8-bit. You have a choice of faster scanning with or using the Brother Color Matching Technology with 24-bit color.

  • Page 211: Scanning Area

    Scanning Area Set the Size to one of the following: • Letter (8.5 x 11 inches) • A4 (210 x 297 mm) • Legal (8.5 x 14 inches) • A5 (148 x 210 mm) • B5 (182 x 257 mm) •...

  • Page 212: Miscellaneous

    Miscellaneous Brightness Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting. You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image.

  • Page 213: Scanner Profile

    Colors that fall within the gamuts of both devices are left unchanged. Scanner Profile Select your Brother MFC. ® ™ 22 - 10...

  • Page 214: Prescanning An Image

    Insert original in the ADF of the Brother MFC again. Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed.

  • Page 215: Important Information

    Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
  • Page 216 The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning. If you are not able to solve a problem with your MFC, contact Brother at USA: From within Canada:...

  • Page 217: Federal Communications Commission (Fcc Declaration Of Conformity (For Usa Only)

    Federal Communications Commission (FCC) Declaration of Conformity (For USA only) Responsible Brother International Corporation Party: 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC 7300C, MFC 7400C comply with Part 15 of the FCC Rules. Operation is subject to the following two...
  • Page 218 Refer all servicing to Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact Customer Service for your nearest Brother Authorized Service Center. (See Brother Numbers, page i. ) This product does not have an ON/OFF switch.

  • Page 219: Trademarks

    To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link and PhotoCapture Center are registered trademarks of Brother Industries, Ltd.

  • Page 220: Troubleshooting

    Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.

  • Page 221: Error Messages

    Open, then close the covers. Try to transmit or receive again. See p. 24-3. Replace the ink cartridges. See p. 24-13. Call Brother Customer Service. USA: From within Canada: From within Montreal: 1-514-685-6464 See p. 11-2. Order a new ink cartridge. See p. ii.

  • Page 222: Document Jam

    Document Jam If the original is jammed, follow the steps as below. Document Jam inside front of control panel. Remove any paper from the ADF that is not jammed. Pull the jammed original out toward the front of the MFC. Press Stop.

  • Page 223: Printer Jam Or Paper Jam

    Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the multi-purpose sheet feeder. Remove any paper from the multi- purpose sheet feeder that is not jammed. Pull the jammed paper upward and remove it.
  • Page 224 1 Paper is jammed inside front of MFC. Pull the paper toward you. 2 Paper is jammed inside back of MFC. Open the jam clear cover. Pull the paper out of the back of the MFC. Close the jam clear cover.

  • Page 225: If You Are Having Difficulty With Your Mfc

    SUGGESTIONS If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).
  • Page 226 Clean the print head (see Cleaning the Print Head, page 24-8.). If you clean the print heads five times and the print has not improved, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal).

  • Page 227: How To Improve Print Quality

    If you clean the print head at least five times and the print has not improved, call Note Brother Customer Service for assistance at 1-800-284-4329 ( USA ), 1-800-853- 6660 ( from within Canada ), or 1-514-685-6464 ( from within Montreal ). You may have to replace the print head.

  • Page 228: Aligning Ink Cartridges

    Aligning Ink Cartridges This feature allows you to check and align the ink cartridges to assure best print quality. Make sure there is paper in the cassette before you start the alignment procedure. Press Function, 2, 2. Press Start. The MFC prints a sample page. Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 300 and 600 dpi.

  • Page 229: Turning Off Bi-Directional Printing

    Remove the paper wire extension, paper tray, document support, document wire extension, and handset, and keep them. If you are packing the machine for a Swap Return with Brother, keep these items and return only the machine. Caution Please remove the ink cartridges and attach the yellow shipping cover. Damage to your print head resulting from packing without the yellow shipping cover will void your warranty.
  • Page 230 (manual and printed material) into the carton. If you are returning your machine to Brother as part of the Swap Program, pack Note only the MFC. Keep all separate parts and printed materials to use with your “Swap”...

  • Page 231: Routine Maintenance

    Close the carton. Routine Maintenance Cleaning the Scanner Unplug the MFC and open the control panel cover and lift the top cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E 24 - 12...

  • Page 232: Cleaning The Mfc Printer Platen

    Cleaning the MFC Printer Platen When you want to clean your MFC printer platen, wipe it with a lint free cloth that is dry or lightly moistened with isopropyl alcohol. WARNING Be sure to unplug the MFC from the main power outlet before cleaning the printer platen.
  • Page 233 Remove the ink cartridge by pulling it toward you and lifting it up and out of the print head. Open the new ink cartridge bag for the color on the display and remove the ink cartridge. To prevent spilling ink and staining your hands and clothing, remove the Note sealing tape gently.
  • Page 234 If the INK EMPTY error message is on the display after you have installed ink Note cartridges, check that the ink cartridges are installed correctly. If you still cannot solve a problem with your MFC, call Brother Customer Service (see Brother Numbers, page i). 24 - 15...

  • Page 235: Glossary

    Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.
  • Page 236 Delayed Fax Sends your fax at a later time that day. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother MFC uses the new number to simulate a dedicated fax line.
  • Page 237 Multi-Function Link Pro Software application Turns your MFC into a printer and a scanner and enables PC faxing (For MFC 7400C only) using the MFC. (Optional Brother Software application) Next Fax Reservation Accepts the next document in the document feeder for transmission while the Memory is full.
  • Page 238 Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number. super fine resolution 392 x 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to the EXT. jack of the MFC for TAD mode.

  • Page 239: Specifications

    Specifications Product Description The MFC 7300C is a 5 in 1 Multi-Function Center: Color Printer, Color Copier (single copies), Color Scanner, Plain Paper Fax, and Video Capture. The MFC 7400C is a 6 in 1 Multi-Function Center: Color Printer, Color Copier (multiple copies), Color Scanner, Plain Paper Fax, PC Fax (via your PC) and Video Capture/PhotoCapture Center Compatibility...

  • Page 240: Printer

    Best Print Quality Power Source Power Consumption Dimensions Weight * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution). Specifications and printed materials are subject to change for improvement without prior notice. Printer Printing...

  • Page 241: Controller

    Controller Parallel Interface USB Interface To meet FCC emission requirements for the MFC, you must attach the included Note filter core and cable tie to the Parallel or USB cable. Print Media Paper Input Paper Output Consumable Items Service Life of Ink Cartridge A bi-directional shielded IEEE 1284 Compliant parallel interface that is no longer than 6 feet...
  • Page 242 Frequently Asked Questions (FAQs) i on the World Wide Web i I - 1 I N D E X test sheet, sending 1-2 Brother Bulletin Board i Brother Control Center using and configurating 17-2- 17-16 Brother Paper 3-1 Call Back Message 5-1, 7-9...
  • Page 243 Mono Copy 11-1 multiple 11-1 quality 11-3, 11-7 Resolution 1-3, 1-4 single 11-1 Corrections 5-2 Cover Page 5-1, 7-6, 7-7, 7-8 composing 7-6 custom comments 7-6 for all faxes 7-7 for next fax only 7-7 printed form 7-8 Credit Card Numbers 8-6 dialing 8-6 storing 8-6 Custom telephone features 2-15, 24-7...
  • Page 244 Ink Cartridges 2-1, 2-7, 2-8, 2-9 Aligning 24-9 Installing 2-7 Replacing 24-13 Ink Dot Counter 2-8 INK EMPTY 24-2 Ink Management 1-3, 1-4, 24-8 Inserting Spaces 5-2 Installing Brother Software address i ® helpful hints for Windows ® Multi-Function Link Pro 14-27 Jack 2-12, 2-13 EXT.
  • Page 245 Manual Transmission 7-3 Memory 2-2, 10-1 MEMORY FULL 7-4, 11-2 Memory Status List 10-1 Memory Storage 5-5 Mono Copy 1-3, 1-4 ® Multi-Function Link receiving faxes 14-32 ® Multi-Function Link Install MFL-Pro 14-27 receiving faxes 14-32 Multi-Line Connections (PBX) 2-14 Multiple Resolution 7-11 Multi-purpose Sheet Feeder 2-4 loading paper 2-6...
  • Page 246 ™ iMac /Macintosh 22-2 ® Windows Parallel 14-2 ® Windows USB 14-17 using Brother Control Center 17-1 ® ScanSoft™ Paper Port Speaker Low/High 1-4 Speaker Phone 1-3, 1-4 Volume 5-5 Special Characters 5-3 Speed Dial 1-3, 1-4 changing 8-3 dialing 8-5...
  • Page 247 Test Print 2-9, 4-5, 24-8 Text entering 5-2 ® TextBridge OCR 18-1 the Bi-directional ® Windows 95, 98, 98SE and ME 14-4 Tone Signals on Pulse Line 8-8 Transmission Verification (Xmit) Report 10-1, 10-2 Triplex adapter 2-13 Troubleshooting 24-1 document Jam 24-3 error messages on LCD 24-2 if you are having difficulty 24-6 incoming Calls 24-7...
  • Page 248 I - 7 I N D E X...

  • Page 249: Remote Retrieval Access Card

    Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
  • Page 250 Fold Fold R - 2 R E M O T E R E T R I E V A L A C C E S S C A R D...
  • Page 251 EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
  • Page 252 Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your Multi-Function Center may not be compatible with the power available in foreign countries.

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Mfc-7400c

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