Xerox WORKCENTRE 7428 System Administrator Manual page 119

7. Document Management Field (Optional)
Click Add to add data fields to the template. Note that if the box contains listings, you can make
individual selections, then click Edit instead. This information is filed with your scanned document
in the Job Log. The Job Log can then be accessed by third-party software and the information
retrieved and associated with the scanned file.
a. Click Add.
b. Refer to the displayed descriptions to set your parameters as desired.
c. Click Apply when done.
8. To set parameters for the default template, select Edit for any of the available categories of
settings. These include: Network Scanning, Advanced Settings, Layout Adjustment, Filing Options,
Report Options, Network Scanning Image Settings, and Compression Capability. Click Apply to
save your settings.
9. Linearized PDF files allow the first page of a large PDF file to be displayed in a user's Web browser,
before the entire file is downloaded from the Web server. This fast first page display helps to
alleviate Internet user frustration in waiting for an entire file to download before displaying the
file's contents.
10. To set the printer to create linearized PDF files:
a. On the Default Template page, in the Network Scanning Image Settings area, click Edit.
b. In the Fast Web Viewing Options area, click Linearized PDF.
c. Click Apply.
11. Searchable PDF and PDF/A. The Searchable Format provides a second layer of data with the text of
the scanned document. The second layer is converted via OCR technology, enabling the text of the
document to be searched, copied, and pasted.
12. To set the printer to create searchable PDF files:
a. On the Default Template page, in the Network Scanning Image Settings area, click Edit.
b. In the Searchable PDF Defaults area, click Searchable.
c. Click Apply.
XPS is Microsoft's electronic paper format, an alternative to PDF. XPS is currently supported as a saved
file format in Microsoft Office 2007, with an XPS viewer built into Windows Vista. Microsoft states that
Windows Vista uses the XPS format as a document format, a windows spool file format, and a page
description language for printers.
Note: If the Searchable XPS option is available, the Searchable Format provides a second layer of data
with the text of the scanned document. The second layer is converted via OCR technology, enabling
the text of the document to be searched, copied, and pasted.
Select MRC Compression, if available, to use Mixed Raster Content (MRC) compression. MRC is used to
divide the scanned image based on content, and then compress each area in the optimal manner for
that image area. This option allows for smaller output files with better image quality.
Note: Some PDF reading application s may not support MRC compressed PDF's.
Network Scanning (Using Templates)
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System Administrator Guide
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