Precautions For Operation Control; Roles Of The Owner Of The Machine; Roles And Requirements Of The Administrator Of The Machine; Password Usage Requirements - Konica Minolta bizhub 654e User Manual

1.3

Precautions for Operation Control

1.3 Precautions for Operation Control
This machine and the data handled by this machine should be used in an office environment that meets the
following conditions. The machine must be controlled for its operation under the following conditions to pro-
tect the data that should be protected.

Roles of the Owner of the Machine

The owner (an individual or an organization) of the machine should take full responsibility for controlling the
machine, thereby ensuring that no improper operations are performed.
- The owner of the machine should have the administrator of the machine recognize the organizational
security policy and procedure, educate him or her to comply with the guidance and documents pre-
pared by the manufacturer, and allow time for him or her to acquire required ability. The owner of the
machine should also operate and manage the machine so that the administrator of the machine can
configure and operate the machine appropriately according to the policy and procedure.
- The owner of the machine should have users of the machine recognize the organizational security policy
and procedure, educate them to follow the policy and procedure, and operate and manage the machine
so that the users acquire the required ability.
- The owner of the machine should vest the user with authority to use the machine according to the or-
ganizational security policy and procedure.
- The owner of the machine should operate and manage the machine so that the administrator of the ma-
chine checks the Job Log (Audit Log) data at appropriate timing to thereby determine whether a security
compromise or a faulty condition has occurred during an operating period.
- If the Job Log (Audit Log) data is to be exported to another product, the owner of the machine should
ensure that only the administrator of the machine performs the task. The owner of the machine should
also operate and manage the machine so that the Job Log (Audit Log) data is not illegally accessed,
deleted, or altered.

Roles and Requirements of the Administrator of the machine

The administrator of the machine should take full responsibility for controlling the machine, thereby ensuring
that no improper operations are performed.
- A person who is capable of taking full responsibility for controlling the machine should be appointed as
the administrator of the machine to make sure that no improper operations are performed.
- When using an SMTP server (mail server) or an DNS server, each server should be appropriately man-
aged by the administrator and should be periodically checked to confirm that settings have not been
changed without permission.

Password Usage Requirements

The administrator must control the Administrator Password, Encryption Key, auth-password, priv-Password,
and WebDAV Server Password appropriately so that they may not be leaked. These passwords should not
be ones that can be easily guessed. The user, on the other hand, should control the User Box Password,
Secure Print Password, and User Password appropriately so that they may not be leaked. Again, these pass-
words should not be ones that can be easily guessed. For the Public User Box shared among a number of
users, the User Box Password should be appropriately controlled so that it may not be leaked to anyone who
is not the user of the Public User Box.
<To Achieve Effective Security>
- Make absolutely sure that only the administrator knows the Administrator Password, Encryption Key,
auth-password, priv-Password, and WebDAV Server Password.
- The administrator must change the Administrator Password, Encryption Key, auth-password, priv-
Password, and WebDAV Server Password at regular intervals.
- The administrator should make sure that any number that can easily be guessed from birthdays, em-
ployee identification numbers, and the like is not set for the Administrator Password, Account Pass-
word, Encryption Key, auth-password, priv-Password, and WebDAV Server Password.
- If a User Password or User Box Password has been changed, the administrator should have the corre-
sponding user change the password as soon as possible.
- The administrator should change the Account Password set for each account at regular intervals and,
should one be changed, he or she should immediately inform users who implement Account Track of
the new Account Password.
- If the Administrator Password has been changed by the Service Engineer, the administrator should
change the Administrator Password as soon as possible.
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