Precautions For Operation Control - Konica Minolta bizhub 4750 Service Manual

4. Precautions for operation control

• Destination recipient data (e-mail address, telephone number)
• S/MIME certificate data
• CE passwords, Administrator passwords, SNMP passwords, Encryption Key, trusted
channel setting data, and machine setting data stored in the memory area on the MFP
board
• User identification information, user IC card information, user passwords, secured job
passwords, and external server identification setting data stored in the HDD
This machine offers the SSL function as a data protection method to ensure confidentiality
of images (Scan to HDD files) transmitted and received over the network.
When transmitting and receiving highly confidential image data (Secured job files, Scan to
HDD files, ID & Print files, Image files sent by an E-mail) among different pieces of IT equip-
ment within an office LAN, the machine carries out communications with the correct desti-
nation via reliable paths or through anti-sniffing measures, assuming an office environment
that responds to most stringent security requirements.
4. Precautions for operation control
A. Requirements of the service engineer
The service engineer should take full responsibility for controlling the machine during his or
her procedures for setting up and servicing the machine so that no improper operations are
performed.
<To achieve effective security>
• The service engineer who sets up and services the machine should have completed the
course in security and be certified accordingly.
• The service engineer who sets up and services the machine should produce his or her
identification card to the administrator of the machine and let the administrator confirm
identity of the service engineer.
• The service engineer should swear that he or she would never disclose information as it
relates to the settings of this machine to anybody in accordance with the Installation
Checklist contained in User's Guide [Security Operations].
• The service engineer should perform his or her physical service jobs in the presence of
the administrator of the machine.
B. Protection of setting data in Service Mode
The CE password used to access Service Mode must be adequately controlled by the ser-
vice engineer concerned to ensure that it is not leaked. Make sure that any password that
could be easily guessed by a third person is not used as the CE password.
<To achieve effective security>
The CE password should:
• Not be one that is easily guessed by third persons.
• Not be known by any third person.
• Be changed at regular intervals.
• Be set again quickly if one has been initialized.
• Do not leave the machine for a long time with the service mode display. When finishing
the setting procedure in service mode, terminate the service mode as soon as possible.
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Security Function Ver. 1.01 Sep. 2014