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Lexmark X642e MFP Manual

Lexmark X642e MFP Manual

Lexmark international printer/fax/scanner/copier menus and messages guide x642e mfp
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X642e MFP
Menus and Messages Guide
May 2006
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
www.lexmark.com

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  • Page 1 X642e MFP Menus and Messages Guide May 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 www.lexmark.com...
  • Page 2 Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com.

  • Page 3: Table Of Contents

    Contents Chapter 1: Using MFP menus ... 5 Understanding the multifunction printer (MFP) control panel ... 5 Home screen ... 7 Using the LCD touch-screen buttons ... 12 Sample screen one ... 12 Sample screen two ... 12 Sample screen three ... 13 Information on LCD touch-screen buttons ...
  • Page 4 Help Pages ... 89 Manage Shortcuts ... 90 Chapter 2: Understanding MFP messages ... 91 Status messages ... 91 Fax status messages ... 95 Cancel jobs messages ... 95 Password and PIN messages ... 95 Copy, e-mail, fax, FTP, and scan button messages ... 96 Attendance messages ...

  • Page 5: Chapter 1: Using Mfp Menus

    Using MFP menus Understanding the multifunction printer (MFP) control panel Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP. Changes made to print settings from an application override changes made from the control panel.
  • Page 6 Callout Control panel item Indicator light 0–9 Note: Referred to as the numeric keypad. # (Pound or number character) Dial Pause Clear All Start Understanding the multifunction printer (MFP) control panel Function The liquid crystal display (LCD) shows home screen buttons, menus, menu items, and values.

  • Page 7: Home Screen

    Callout Control panel item Stop Backspace Asterisk (*) Home Help Tips Menu USB direct interface device Contrast icon Home screen After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred to as the home screen.
  • Page 8 Using MFP menus Home screen (self contained) The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is shown. Copy E-mail Ready. Status/ Supplies Cancel Jobs Home screen with arrows The following home screen appears when there is a home screen continuation to another screen or another level to the home screen.
  • Page 9 Button or item Button name or screen item appearance name Copy Copy E-mail E-mail Status message bar Ready. Navigation bar Status/Supplies Status/ Supplies Understanding the multifunction printer (MFP) control panel Function Access the Copy menus. If the home screen is shown, press a number to access the Copy menus, too.
  • Page 10 Button or item Button name or screen item appearance name Cancel Jobs Cancel Jobs Cancel Job Cancel Down arrow Up arrow Understanding the multifunction printer (MFP) control panel Function Open the Cancel Jobs screen. If only one job is in the queue, the button says Cancel Job.
  • Page 11 Other LCD touch-screen buttons may appear on the home screen. They are: Button Button name Release Held Faxes (or Held Faxes if in Manual Mode) Release Held Faxes Held Jobs Held Jobs Understanding the multifunction printer (MFP) control panel Function There are held faxes with a scheduled hold time previously set.

  • Page 12: Using The Lcd Touch-Screen Buttons

    Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons. Sample screen one Copy From: Letter (8.5 x 11 in.) Copy To: Letter (8.5 x 11 in.) Plain Paper Scale / Darkness...

  • Page 13: Sample Screen Three

    Sample screen three If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information on the Select button, see Select. Copy from Letter (8.5 x 11 in.) Executive (7.25 x 10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297 mm) Note: Notice the status message bar on this screen.

  • Page 14: Information On Lcd Touch-Screen Buttons

    Information on LCD touch-screen buttons Button Button name Select Left scroll decrease Right scroll increase Left arrow Right arrow Down arrow Up arrow Unselected radio button Function or description Touch the select button to have another screen appear with additional items.
  • Page 15 Button Button name Selected radio button Back Back Function or description This is a selected radio button. Touch a radio button to select it. The radio button center changes color to show that it is selected. In Other LCD touch-screen buttons, the only paper size selected is Legal. Touch Back to return to the previous screen without saving any settings on the current screen.

  • Page 16: Other Lcd Touch-Screen Buttons

    Other LCD touch-screen buttons Button Button name Cancel Cancel Continue Continue Custom Custom Done Done Gray button Grayed out button Function or description Cancel an action or a selection, or cancel out of a screen and return to the previous screen. Touch Continue after a menu item or value on a screen is selected and more changes need to be made for a job from the original screen.

  • Page 17: Features

    Button Button name Select Submit Submit Features Feature Feature name Attendance message alert Function or description Select a menu. The next screen appears showing menu items. Select a menu item. The next screen appears showing values. If a different value within a menu item is touched, it needs to be saved to become the current user default setting.

  • Page 18: Menus

    Menus Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item. When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

  • Page 19: Paper Menu

    Paper Menu Use the Paper Menu to define settings relating to print media. Default Source Use this menu item to define the default print media source. Menu item Purpose Default Source Identifies the default print media source. Paper Size/Type Note: Only installed print media sources appear for this menu item. These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot.
  • Page 20 Menu item Purpose Tray <x> Identifies the type of print media Type loaded in each source. Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type list.
  • Page 21 Menu item Purpose Envelope Feeder Identifies the size of envelope Size inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed. Envelope Feeder Identifies the type of envelope Type inserted in the envelope feeder. This menu item appears only if the optional envelope feeder is installed.

  • Page 22: Configure Mp

    Configure MP This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray.

  • Page 23: Substitute Size

    Substitute Size This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter-size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.

  • Page 24: Paper Weight

    Menu item Purpose Card Stock Texture Identifies the texture of the card stock loaded in a specific source. Custom <x> Identifies the texture of the custom Texture print media loaded in a specific source. (x represents 1–6.) Paper Weight These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight.

  • Page 25: Paper Loading

    Paper Loading These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing.

  • Page 26: Universal Setup

    Universal Setup These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up.
  • Page 27 Menu item Purpose Menu Settings Page Prints information relating to: • Current settings for each of the menu items for all menus • Cartridge information • A list of installed options and features • Available MFP memory Device Statistics Prints information relating to the MFP statistics.

  • Page 28: Network/Ports

    Network/Ports TCP/IP This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data.
  • Page 29 Menu item Purpose WINS Server Address A server handles host names by assigning host names to IP addresses. Devices have a host name registered with the WINS server. Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer.

  • Page 30: Ipv6

    Menu item Purpose LPD Banner Page LPD Trailer Page LPD Carriage Return Conversion IPv6 Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings. Note: This menu item does not appear for non-network models. Menu item Purpose IPv6 Sets the network to IPv6 (Internet...

  • Page 31: E-Mail Server Setup

    E-mail Server Setup Menu item Purpose Primary SMTP Gateway Primary SMTP Gateway Port Numeric entry for the port. Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout Server Requires Authentication Userid Password Reply Address Subject Max e-mail size Specifies the maximum e-mail size in kilobytes.
  • Page 32 Menu item Purpose Web Link Setup Defines the Web link. Values and descriptions header Server Specifies the name of the server. text entry For example: server.mine.com Login text entry Password password text entry Path Defines the path name. text entry For example: /directory/path The following characters or symbols...

  • Page 33: Wireless

    Wireless Menu item Values Mode Infrastructure Ad hoc Network Name list of available network names print server* Standard Network or Network <x> Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, (either Standard Network or Network <x>), where x represents 1 or 2.

  • Page 34: Standard Usb Or Usb

    Menu item Purpose Network Buffer Configures the size of the network input buffer. Note: Changing the Network Buffer menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost. Mac Binary PS Configures the MFP to process Macintosh binary PostScript print jobs.
  • Page 35 Menu item Purpose NPA Mode Specifies whether the MFP performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol. Note: Changing this menu item automatically resets the MFP once the menus are exited. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

  • Page 36: Parallel

    Parallel <x> Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port, Parallel <x>, where x represents 1 or 2. Menu item Purpose Configures the MFP so it SmartSwitch automatically switches to PCL emulation when a print job received through the parallel port requires it, regardless of the default...
  • Page 37 Menu item Purpose Protocol Specifies the parallel interface protocol. Honor Init Determines whether the MFP honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

  • Page 38: Serial

    Serial <x> Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port. Menu item Purpose Configures the MFP so it SmartSwitch automatically switches to PCL emulation when a print job received through the serial port requires it, regardless of the default printer language.
  • Page 39 Menu item Purpose Robust XON Determines whether the MFP communicates availability to the computer. This menu item only applies to the serial port if Serial Protocol is set to XON/XOFF. Baud Specifies the rate at which data can be received through the serial port. Note: 138200, 172800, 230400, and 345600 baud rates appear in the Standard Serial menu.

  • Page 40: Netware

    NetWare Use these menu items to view or change the MFP NetWare settings. Menu item Purpose Login Name Shows the field used to assign the NetWare login name. Print Mode Assigns the NetWare print mode. Network Number Shows the field used to assign the NetWare number.

  • Page 41: Lexlink

    LexLink Use these menu items to view the LexLink name or change the LexLink activation. Menu item Purpose View Nickname Shows the field used to assign the LexLink nickname. Activate Activates or deactivates the LexLink feature. Settings General Settings Use these menu items to set various MFP settings. Menu item Purpose Display Language...
  • Page 42 Menu item Purpose Keyboard Type Specifies the type of virtual alphanumeric keyboard that appears on the control panel LCD. Custom Key 1 Allows for .com.uk type addresses. Custom Key 2 Allows for .com.uk type addresses. General Defaults Specifies the defaults based on geographical location.
  • Page 43 Menu item Purpose Date Format Specifies the format based on the geographical location. Time Format Specifies if the format is for a 12-hour clock or for a 24-hour clock. Show Bookmarks Web Page Refresh Rate Contact Name Location Alarms Controls whether the MFP sounds an alarm when the device requires operator intervention.
  • Page 44 Menu item Purpose Timeouts Specifies the amount of time the MFP waits to return to the home screen, receive an end- of-job message, or receive additional bytes of data from the computer. Note: Wait Timeout is only available when using PostScript emulation.
  • Page 45 Menu item Purpose Timeouts (continued) Print Recovery Specifies whether the MFP continues from certain offline situations, reprints jammed pages, or waits until the entire page is processed and ready to be printed. Values and descriptions Print Timeout Disabled—Disables Print Timeout. Disabled 1–255—Specifies the amount of time in seconds the MFP waits for an end-of-job...
  • Page 46 Menu item Purpose Printer Language Specifies the default printer language used to communicate data from the computer to the MFP. Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.Setting a printer language as the default does not prevent a software application from sending print...

  • Page 47: Copy Settings

    Menu item Purpose Factory Defaults Returns MFP settings to the factory default values. Copy Settings Use these menu items to set the MFP for settings related to copying. Menu item Purpose Content Specifies the type of content contained in the copy job. Values and descriptions Restore Now •...
  • Page 48 Menu item Purpose Duplex Specifies how the output is printed. The orientation of each sheet defaults to portrait. The binding defaults to long edge. For information on long edge binding, see Duplex Bind on page 70. Paper Saver Specifies how many images of pages from a print job to place on one printed page of print media.
  • Page 49 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original copy document. Copy To Provides a list of possible print Source media sources to send the copy job to for printing. Transparency Places a sheet of paper Separators...
  • Page 50 Menu item Purpose Darkness Specifies the level of darkness for the copy job. Number of Specifies the number of copies Copies for the copy job. Overlay Specifies the selection for overlay text to print on each page of the copy job. The overlay looks similar to the following on a page: Custom...

  • Page 51: Fax Settings

    Fax Settings Use these menu items to set the MFP settings related to faxing. Menu item Purpose Fax Mode Sets which fax method or mode is used. Analog Fax Specifies the link Setup to analog fax setup. With analog fax, the fax method is by a telephone line.

  • Page 52: General Fax Settings

    General Fax Settings Menu item Purpose Station Name Specifies the name of the fax within the MFP. The name could be a person’s name or the name of a company. Station Number Specifies the fax phone number. Station ID Caller ID Sets the caller ID pattern.
  • Page 53 Virtual alphanumeric keyboard Shortcut Name: Enter The entire keyboard cannot be shown on one screen, so there are tabs at the top of the screen used to access the other screens. The screen shown here has letters and some punctuation symbols. To reach the screen with numbers, for instance, touch the tab at the top of the keyboard which shows 123.

  • Page 54: Fax Send Settings

    Fax Send Settings Menu item Purpose Resolution Defines quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes. Original Size Provides a list of possible scanner sizes to select from to specify the size of the original copy document.
  • Page 55 Menu item Purpose Enable ECM Enables Error Correction Mode for fax jobs, which makes faxing more reliable. Enable Fax Allows sending faxes by scanning at Scans the MFP. Driver to Fax Allows driver to fax jobs to be sent by the MFP.

  • Page 56: Fax Receive Settings

    Fax Receive Settings Menu item Purpose Enable Fax Receive Allows fax jobs to be received by the MFP. Rings to Answer Sets number of times the MFP rings to indicate an incoming fax job. Auto Reduction Scales an incoming fax job so it fits the size of the print media loaded in the designated fax source.

  • Page 57: Fax Log Settings

    Fax Log Settings Menu item Purpose Transmission Log Selects whether the MFP prints a log with details about the fax job sent. If the fax job failed to send, the header on the page reads “Fax Failed” instead of “Transmission Log.” Receive Error Log Sets the MFP to print a log of received fax jobs for each one that had an error...

  • Page 58: Speaker Settings

    Speaker Settings Menu item Purpose Speaker Mode Specifies how long the speaker remains on. Speaker Volume Specifies the volume setting. Ringer Volume Sets the MFP fax speaker ringer volume. Distinctive Ring Settings Menu item Purpose Single Ring Answers calls with a single ring pattern.

  • Page 59: Fax Server Setup

    Fax Server Setup Menu item Purpose To format Reply Address Subject Message Primary SMTP Gateway Secondary SMTP Gateway Image Format Specifies the format of the file to be faxed. Content Specifies the type of content contained in the fax job. Fax Resolution Defines quality in dots per inch (dpi).
  • Page 60 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original scanned document for faxing. Use Multi-page TIFF Indicates that the jobs are multiple-page Tagged Image File Format jobs. This menu item applies to all scan functions.

  • Page 61: E-Mail Settings

    E-mail Settings Menu item Purpose E-mail Server Setup Format Specifies the format of the file to be scanned. PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the e-mail.
  • Page 62 Menu item Purpose Orientation Specifies the default orientation of the document to be sent in the scan job. Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Photo JPEG Quality Sets the quality of a JPEG photo image in relation to file size and the quality of...
  • Page 63 Menu item Purpose Use multi-page TIFF Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

  • Page 64: Ftp Settings

    FTP Settings Menu item Purpose Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the FTP job. Color Specifies if the MFP recognizes a color image in the FTP job or sees the color image in gray shades.
  • Page 65 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Photo JPEG Sets the quality of a JPEG photo Quality image in relation to file size and the quality of the image.
  • Page 66 Menu item Purpose Log Paper Specifies the print media source Source used to supply print media for the MFP to print a log of all sent and received FTPs. Envelopes do not apply. Note: This menu item applies to all scan functions.

  • Page 67: Scan To Usb Settings

    Scan to USB Settings Menu item Purpose Format PDF version Sets the version of an Adobe Acrobat PDF file that is sent. This menu item applies to all scan functions. Content Specifies the type of content contained in the scan to USB job. Color Specifies if the MFP recognizes a color image in the scan job or sees...
  • Page 68 Menu item Purpose Original Size Provides a list of possible scanner sizes to select from to specify the size of the original document to be scanned. Photo JPEG Sets the quality of a JPEG photo Quality image in relation to file size and the quality of the image.

  • Page 69: Print Settings

    Menu item Purpose Background Adjusts the amount of background Removal visible on a copy. Contrast Specifies the contrast used for the scan job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset, also.
  • Page 70 Menu item Purpose Duplex Bind Defines the way duplex pages are bound and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages). Note: This menu item appears if an optional duplex unit is installed.
  • Page 71 Menu item Purpose Collation Keeps the pages of a print job stacked in sequence when printing multiple copies of the job. Separator Sheets Inserts blank separator sheets between jobs, between multiple copies of a job, or between each page of a job. Separator Specifies the source that holds Source...
  • Page 72 Menu item Purpose Multipage Order Determines the positioning of multiple page images when using Multipage Print. For more information, see Multipage Print on page 71. The positioning depends on the number of images and whether the images are portrait or landscape in orientation.

  • Page 73: Utilities Menu

    Quality Menu Use these menu items to change settings that affect print quality and save toner. Printing from an application may override user default settings. Menu item Purpose Print Resolution Specifies printed output resolution. Toner Darkness Lightens or darkens printed output and conserves toner.

  • Page 74: Setup Menu

    Menu item Purpose Format Flash Formats the flash memory. Do not turn off the MFP while the flash is formatting. Note: This menu item only appears if a nondefective optional flash memory card, which is not write or read/write protected, is installed. Defragment Flash Retrieves storage area lost when resources are deleted from flash memory.
  • Page 75 Menu item Purpose Download Target Specifies the storage location for downloaded resources. Storing downloaded resources in flash memory is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory even when the MFP is turned off.

  • Page 76: Pcl Emulation Menu

    PostScript Menu Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an application may override user default settings. Menu item Purpose Print PS Error Prints a page defining the PostScript emulation error when an error occurs.
  • Page 77 Menu item Purpose PCL Emulation Changes the point size for scalable Settings typographic fonts. Specifies the font pitch for scalable monospaced fonts. Determines how text and graphics are oriented on the page. Determines the number of lines that print on each page. Sets the width of the logical page for A4-size paper.
  • Page 78 Menu item Purpose Tray Renumber Configures the MFP to work with printer drivers or applications that use different source assignments for the sources: trays, the multipurpose feeder, and the manual feed slot. Note: For more information about assigning source numbers, see the Technical Reference.

  • Page 79: Pdf Menu

    Menu item Purpose Tray Renumber (continued) PDF Menu Use these menu items to change printer settings that affect PDF jobs. Menu item Purpose Scale to Fit Scales page content to fit the selected print media size. Annotations Specifies whether to print annotations in the PDF.

  • Page 80: Image Menu

    HTML Menu These menu items are used to change the printer HTML settings. Menu item Purpose Font Name Sets the default font for HTML documents. Note: Times will be used in HTML documents that do not specify a font. Font Size Sets the default font size for HTML documents.

  • Page 81: Security

    Menu item Purpose Scaling Scales the image to fit the print media size. Orientation Sets the image orientation. Security These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup. Menu item Purpose Authentication Method...
  • Page 82 Menu item Purpose Function Access Values and descriptions Menus If Disabled is selected and set as the user default, then access to everything Enabled* from the Menu button is disabled. Disabled Copy Access If Function Disabled is selected, the menu item does not appear on the No authentication LCD.
  • Page 83 If Function Disabled is selected, the menu item does not appear on the LCD. For more information, see Functions disabled transitional messages. Lexmark Embedded If Function Disabled is selected, the Solutions (LES) Access menu item does not appear on the LCD.
  • Page 84 Scan to PC Accept Advanced and applet. User Passwords LES configuration Protection is not applied for Lexmark Embedded Solutions (LES) Not protected configuration unless the password is Accept Advanced set, meaning that the password field Password only* cannot be a null field.
  • Page 85 Menu item Purpose Create/Change See Create, Change, and Remove Passwords on page 86. Passwords NTLM Allows registration or Authentication removing registration of Setup the MFP with an NT domain by a user with administrator privileges on the domain. Note: Either Registered or Not Registered appears on the status message bar.
  • Page 86 Create, Change, and Remove Passwords Create Advanced Password or Change/Remove Advanced Password Menu item Values and descriptions Password text entry Reenter Password text entry Create User Password or Change/Remove User Password Menu item Values and descriptions Password text entry Reenter Password text entry The range for a password is 8–127 characters.

  • Page 87: Set Date And Time

    Set Date and Time Menu item Purpose Time Zone Sets the time zone for the fax. Current Date and This is a display item Time only. Year Allows a manual change to the year. Month Allows a manual change to the month. Allows a manual change to the date.
  • Page 88 Menu item Purpose DST Mode Allows methods of changing Daylight Savings Time (DST) Mode. Daylight Savings Time Server Time Server Name Allow NTP Broadcast Values and descriptions Automatic* The time is set by the time server. Manual The time is hand set. The default value depends on the date and time.

  • Page 89: Help Pages

    Help Pages These menu items are used to print some or all of the resident Help Pages. These pages contain information about MFP settings for copy, fax, e-mail, and FTP, and ordering supplies. If the LCD is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian, the document prints in English.

  • Page 90: Manage Shortcuts

    Manage Shortcuts To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible. Note: Managing shortcuts is only available through the MFP Embedded Web Server. The following example shows an FTP shortcuts screen. To delete all entries at once, select Delete List. Select the radio button beside the one listing needed, and it changes from an unselected radio button to a selected radio button as shown by the changed color in the center.

  • Page 91: Chapter 2: Understanding Mfp Messages

    Understanding MFP messages Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP problems requiring intervention. Status messages Status messages provide information on the status of the MFP. Message Meaning The MFP is busy receiving, Busy processing, or printing data.
  • Page 92 Message Meaning The MFP maintenance counter has Maintenance exceeded its limit, so the MFP requires maintenance. A network interface is the active Network communication link. Network [x] Network [x], [y] A parallel interface is the active Parallel [x] communication link. A serial interface is the active Serial [x] communication link.
  • Page 93 Message Meaning A sheet of print media moves Printing page [x]/ through the MFP to be printed. [y], copy [a]/[b] x represents the number of the sheet being printed. A sheet is considered a front and back page of one piece of print media.
  • Page 94 Message Meaning x represents the number of the tray Tray [x] Missing missing from the MFP. The message is on the Menu Settings Page also. The MFP receives a page of data to Waiting print but waits for an End of Job command, a Form Feed command, or additional data.

  • Page 95: Fax Status Messages

    Fax status messages Message Answering Call complete Connect <x>bps Dialing Fax failed Job stored for delayed transmission. Line busy No answer No dial tone Receive complete Receiving page [n] Sending page [n] Set clock Waiting for redial Cancel jobs messages Message Meaning The Delete button is touched after jobs have been selected.

  • Page 96: Copy, E-Mail, Fax, Ftp, And Scan Button Messages

    Copy, e-mail, fax, FTP, and scan button messages Message Insufficient resources. Try again when the system is idle. System busy, preparing resources for job. System busy, preparing resources for job. Deleting held job(s). Attendance messages Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use FTP.
  • Page 97 Message Meaning Lets the user override the current Change [src] to [size] print media source for the remainder [type] of the print job. The formatted page prints as is on the print media installed in the tray. This may cause clipping of text or images.
  • Page 98 Message Meaning During a scanner calibration, the Clean scanner glass firmware detects that the scanner ADF or flatbed glass may be dirty. The MFP detects that the upper front Close door or insert door is open or a print cartridge is cartridge missing.
  • Page 99 Message Meaning The MFP detects that the optional Install envelope feeder envelope feeder is removed while the job processes, but before it prints. The MFP detects that optional Tray Install tray [x] [x], where x is the number of the tray, is missing while the job processes, but before the job prints.
  • Page 100 Message Meaning Occurs when the MFP receives a Load Manual Feeder with manual feed request for a specific [type] [size] size and type of print media when none is loaded into the multipurpose feeder. Occurs when a source is loaded with Load [src] with [Custom an incorrect print media size and type String]...
  • Page 101 MFP firmware. Note: The MFP automatically clears the message in 30 seconds and then disables the download emulator on the firmware card. The MFP detects a refilled Lexmark 30.yy Invalid refill, Cartridge Return Program print change cartridge cartridge.
  • Page 102 Message Meaning The MFP detects a defective print 31.yy Replace defective cartridge within 10–20 seconds after print cartridge the top cover is closed. The MFP detects an unsupported 32.yy Replace print cartridge within 10–20 seconds unsupported print after the top cover is closed. cartridge The length of the print media is too 34 Short paper...
  • Page 103 Message Meaning The MFP is processing data, but the 38 Memory full memory used to store pages is full. The data for a page is too complex to 39 Complex page, some print. data may not have printed x is the value of the MFP region. y is 42.xy Cartridge region the value of the cartridge region.
  • Page 104 Message Meaning The MFP detects unformatted flash 53 Unformatted flash memory. detected The MFP cannot establish 54 Network [x] software communications with a specified error installed network port. x indicates the number of the specified port. The MFP detects a serial error, such 54 Serial option [x] as framing, parity, or overrun on the error...
  • Page 105 Message Meaning The MFP detects an excess of 58 Too many flash optional flash memory cards installed. options installed The MFP detects that too many 58 Too many trays optional drawers and their matching attached trays are installed. An unsupported optional duplex unit 59 Incompatible duplex is attached to the MFP.
  • Page 106 Message Meaning There is a multiple jam. x indicates 200.yy Paper jam,[x] the number of jammed sheets of print pages jammed. Leave media. paper in bin. There is a single jam in the specified 201.yy Paper jam, check area indicated by area name. [area name].
  • Page 107 Message Meaning There is a single jam in the specified 234.yy Paper jam, check area indicated by area name. [area name]. Leave paper in bin. There are multiple jams. x indicates 234.yy Paper jam,[x] the number of jammed sheets of print pages jammed.
  • Page 108 Message Meaning There is a single jam in the specified 24x.yy Paper jam, check area indicated by area name. area [area name]. Leave paper name is the number of the tray. in bin. There are multiple jams. x indicates 24x.yy Paper jam, [x] the number of jammed sheets of print pages jammed.
  • Page 109 Message Meaning The scanner detects an original 290.10 Scanner jam, document jam at the first scanning remove jammed originals sensor while the scanner is idle. from the scanner Page level recovery is active. The scanner detects an original 291.00 Scanner jam, document jam at the second scanning remove all originals sensor while the scanner is idle.
  • Page 110 Message Meaning The MFP receives a scan job; 293 Replace all however, there is no original originals if restarting document in the ADF. job. Job level recovery is active. The MFP receives a scan job; 293 Replace jammed however, there is no original originals if restarting document in the ADF.

  • Page 111: Functions Disabled Transitional Messages

    Message Meaning The MFP detects after powering on 298.01 Scanner Missing – that the front side scanner cable is Cable Unplugged unplugged. The MFP detects after powering on 298.02 Scanner Missing – that the back side scanner cable is Cable Unplugged unplugged.

  • Page 112: Index

    Index Activate AppleTalk 40 LexLink 41 NetWare 40 Activate Hex Trace 74 Advanced Status, parallel 36 Alarms Alarm Control 43 Toner Alarm 43 Analog Fax Setup 51 Distinctive Ring Settings Double Ring 58 Single Ring 58 Triple Ring 58 Fax Log Settings Auto Print Logs 57 Enable Call Log 57 Enable Job Log 57...
  • Page 113 left scroll decrease 14 Menu 7 numeric keypad 6 Pound 6 Release Held Faxes 11 right arrow 14 right scroll increase 14 Select 17 select 14 selected radio 15 Start 6 Status/Supplies 9 Stop 7 unselected radio 14 Cancel Job button 10, 14 Clear All button 6 Collation 71 collation, enabling 71...
  • Page 114 E-mail Settings Allow Save as shortcut 63 Background Removal 63 Color 61 Content 61 Contrast 63 Darkness 61 E-mail Bit Depth 63 E-mail Server Setup 61 E-mail Server Setup See E-mail Server Setup Format 61 JPEG Quality 62 E-mail images sent as 62 Log Paper Source 63 Orientation 62 Original Size 62...
  • Page 115 Held Jobs Access 82 Lexmark Embedded Solutions (LES) Access 83 Menus 82 functions disabled transitional messages <Function name> turned off by system administrator 111 General Settings Alarms, See also Alarms 43 Banner Page 46 Contact Name 43 Custom Key 1 42...
  • Page 116 USB <x> 34 Wireless 33 Reports 26 Menus See each individual menu by its name messages attendance 1565 Emulation error, load emulation option 101 200.yy Paper jam, [x] pages jammed. Leave paper in bin. 106 200.yy Paper jam, check [area name]. Leave paper in bin.
  • Page 117 scanner 110 294.03 Scanner jam, remove jammed originals from the scanner 110 298.01 Scanner Missing – Cable Unplugged 111 298.02 Scanner Missing – Cable Unplugged 111 30.yy Invalid refill, change cartridge 101 31.yy Replace defective print cartridge 102 32.yy Replace unsupported print cartridge 102 34 Short paper 102 35 Insufficient memory to support Resource Save feature 102...
  • Page 118 Disabling Menus 91 Enabling Menus 91 Flushing Buffer 91 Formatting Flash 91 Hex Trace 91 Invalid Engine Code 91 Invalid Network Code 91 Invalid Scanner Code 91 Maintenance 92 Network 92 Network [x] 92 Network [x], [y] 92 Parallel [x] 92 Power Saver 92 Printing 92 Printing page [x] 92...
  • Page 119 PCL SmartSwitch network 33 parallel 36 serial 38 USB 34 PCL symbol set 76 PCL tray renumber 78 Portrait Height 26 Portrait Width 26 Pound button 6 Print all guides, Help Pages 89 Print Area 75 Print defects guide, Help Pages 89 Print Mode, NetWare 40 Print Recovery Auto Continue 45...
  • Page 120 right arrow button 14 right scroll increase button 14 Robust XON 39 Scale, HTML 80 Scaling 81 Scan to USB Settings Base file name 68 Color 67 Content 67 Darkness 67 Format 67 JPEG Quality 68 Orientation 67 Original Size 68 PDF version 67 Photo JPEG Quality 68 Resolution 67...
  • Page 121 control panel 5 software application overrides 5 Units of Measure 26 Universal Paper Size 26 Universal Setup 26 USB Buffer 35 USB direct interface device 7 Use Multi-Page TIFF FTP Settings 65 Use Multi-page TIFF E-mail Settings 63 Fax Settings 60 Scan to USB Settings 68 user default settings 18 View Address, AppleTalk 40...

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