Konica Minolta BIZHUB C220 User Manual
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Konica Minolta BIZHUB C220 User Manual

Fax driver operations
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User's Guide
Fax Driver Operations

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Summary of Contents for Konica Minolta BIZHUB C220

  • Page 1 User’s Guide Fax Driver Operations...

  • Page 3: Table Of Contents

    Table of contents Introduction About this manual ... 1-3 1.1.1 Configuration of this manual... 1-3 1.1.2 Elliptical expression ... 1-3 1.1.3 Screen shots used in this manual ... 1-3 1.1.4 Symbols used in this manual ... 1-4 To use this machine safely... 1-4 Procedural instruction...
  • Page 4 Settings ... 4-11 4.2.1 Common Settings ... 4-11 4.2.2 [FAX] tab... 4-12 4.2.3 [Basic] tab ... 4-13 4.2.4 [Layout] tab ... 4-13 4.2.5 [Stamp/Composition] tab... 4-13 4.2.6 [Quality] tab ... 4-13 4.2.7 [Configure] tab ... 4-13 4.2.8 [Settings] tab ... 4-14 Configuring the [FAX] tab settings ...

  • Page 5: Introduction

    Introduction...

  • Page 7: About This Manual

    About this manual Introduction Thank you for purchasing this machine. When you attach an optional Fax Kit to this product, you can send a document as a fax directly from a com- puter operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission.

  • Page 8: Symbols Used In This Manual

    1.1.4 Symbols used in this manual Symbols are used in this manual to express various types of information. The following describes each symbol related to correct and safe usage of this machine. To use this machine safely 7 WARNING This symbol indicates that a failure to heed the instructions may lead to death or serious injury. 7 CAUTION This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage.

  • Page 9: Key Symbols

    About this manual Reference This symbol indicates a reference. View the reference as required. Key symbols Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets. Bold text Key names on the control panel, part names, product names and option names are indicated in bold text. bizhub C360/C280/C220 (Version 3)
  • Page 10 About this manual bizhub C360/C280/C220 (Version 3)

  • Page 11: Overview

    Overview...

  • Page 13: Printer Controller

    Printer controller Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller.

  • Page 14: Pc-Fax Transmission Procedures

    PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer (PC-FAX transmission).

  • Page 15: Operating Environment

    Operating environment Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Windows Operating system Memory Drive bizhub C360/C280/C220 (Version 3) Windows NT Workstation Version 4.0 (SP6 or later) Windows NT Server Version 4.0 (SP6 or later) Windows 2000 Professional (SP4 or later)

  • Page 16: Setup Procedures

    Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection Reference...

  • Page 17: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 19: Connection Method And Installation Procedure

    Connection method and installation procedure Installation of Fax Driver This chapter describes how to install the fax driver. Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output.

  • Page 20: Windows 2000/Xp/Server 2003

    3.1.2 Windows 2000/XP/Server 2003 Reference When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the Admin- istrator privilege, and then install the printer driver. Setup procedures Connection method in which installer-based set- up is possible Connection method in which setup is possible using Add Printer Wizard...

  • Page 21: Installation Using Add Printer Wizard

    Installation using Add Printer Wizard Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the printer driver. Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to [Us- er's Guide Print Operations].
  • Page 22 Click [Add a printer] on the toolbar. [Add Printer] Wizard appears. Click [Add a local printer]. The page for [Choose a printer port] appears. Click [Create a new port:], and then select [Standard TCP/IP Port] as the type of port. Click [Next].

  • Page 23: Windows Xp/Server 2003

    Installation using Add Printer Wizard 3.2.3 Windows XP/Server 2003 Reference Installing the driver to Windows XP/Server 2003-based computers requires the administrator authority. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Click [Start], and then select [Printers and Faxes]. % If [Printers and Faxes] is not displayed in the [Start] menu, open [Control Panel] from the [Start] menu, click [Printers and Other Hardware], then click [Printers and Faxes].

  • Page 24: Windows 2000/Nt 4.0

    Follow the instructions on the pages that follow. % If the [Windows Logo testing] or [Digital Signature] window appears, click [Continue Anyway]. % If both [RAW Port Number] and [LPD Setting] are enabled in the network settings for this machine, check the enabled port, and then change it if necessary.
  • Page 25 Installation using Add Printer Wizard Select a desired fax driver folder on the DVD-ROM, and then click [Open]. % Select a folder according to the printer driver, operating system, and language to be used. Click [OK]. The [Printer:] list appears. Click [Next >].

  • Page 26: Installing Using Plug And Play

    Installing using plug and play 3.3.1 Windows Vista/7/Server 2008/Server 2008 R2 Reference In Windows 7/Server 2008 R2, the installation disk cannot be specified after the connection has been established. Install the fax driver according to the installation procedure described in "Making the in- stalled fax driver known to the computer"...

  • Page 27: Updating The Driver After Connecting This Machine

    Installing using plug and play Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. The information on the disk is searched for, and then the list of the software supported by this machine appears. Select a desired fax driver name, and then click [Next]. Follow the instructions on the pages that follow.

  • Page 28: Windows Xp/Server 2003

    Reference In Windows Vista/Server 2008, [Update Driver ...] is also available. In Windows Vista/Server 2008, you can specify [Update Driver ...] by opening [Properties] for this machine that is listed in [Other devices] under [Device Manager]. To select [Device Manager], right-click [Computer] and then click [Properties]. In the [Tasks] pane that appears, select [Device Manager].

  • Page 29: Windows 2000

    Installing using plug and play 3.3.3 Windows 2000 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE During startup of the computer, do not unplug or plug the cable. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Turn on the main power of this machine.

  • Page 30: Uninstalling The Fax Driver

    Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. Open the [Printers] window (in Windows 7/Server 2008 R2, open the [Devices and Printers], in Windows XP/Server 2003, open the [Printers and Faxes] window).
  • Page 31 Uninstalling the fax driver Reference Even if you remove the fax driver using the above procedures, the model information file remains in the computer. For this reason, when reinstalling the same version of the fax driver, the driver may not be rewritten.
  • Page 32 Uninstalling the fax driver 3-16 bizhub C360/C280/C220 (Version 3)

  • Page 33: Fax Driver Setting

    Fax Driver Setting...

  • Page 35: Sending A Fax

    Sending a fax Fax Driver Setting This section describes how to use the fax driver. Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional Fax Kit must be installed in this machine. Reference For details on the fax functions, refer to the [User's Guide Network Scan/Fax/Network Fax Operations]. Create data to be sent using application software.
  • Page 36 % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 37: Selecting A Recipient From A Phone Book

    Sending a fax 4.1.2 Selecting a recipient from a phone book Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 4-26. When sending a fax, click [Add from Phone Book...] in the [FAX Transmission Popup] window. % To open the [FAX Transmission Popup] window, follow the [Sending operation] (Steps 1 through 5).

  • Page 38: Selecting A Recipient From An Address Book

    4.1.3 Selecting a recipient from an address book Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the [User's Guide Network Scan/Fax/Network Fax Operations].

  • Page 39: Configuring The Transmission Conditions

    If the sending time is before the current time set in this machine, the fax will be sent on the following day. To perform confidential communication with a different model of fax machine using F code, fill in the [SUB Address] and [Sender ID] boxes. In the [SUB Address] box, you can enter up to 20 numbers (0 through 9) In the [Sender ID] box, you can enter up to 20 characters including numbers (0 through 9), #, and *.
  • Page 40 Select the size of the cover sheet from the [Cover Size] drop-down list. Use the [Basic] tab to specify the format of the cover sheet and subject of the fax. Item Name [Style] [Subject] [Date] [Pages] [Comment] Use the [Recipient] tab to specify the information about the recipients to add to the cover sheet. Item Name [Standard] [Details]...
  • Page 41 Sending a fax Item Name [Load Set Information] [Read] % Selecting [Change Each Recipient] allows you to create up to 40 individual cover sheets. % Even if you select [Change Each Recipient], the first cover sheet is displayed in [Preview] as a sam- ple.
  • Page 42 Check the specified contents. To confirm the enlarged layout image, click [Check...]. % Clicking [Add...] allows you to save the cover sheet settings with a name. You can recall them from the [Cover Sheet Settings] list next time. Click [OK]. 4-10 Sending a fax bizhub C360/C280/C220 (Version 3)

  • Page 43: Settings

    Settings Settings 4.2.1 Common Settings This section describes the settings and buttons common to tabs of the [Printing Preferences] or [Properties] page of the fax driver. To open the [Printing Preferences] page, click [Properties] (or [Preferences]) in the [Print] dialog box or right- click the printer icon of the [Printers] or [Printers and Faxes] window, then select [Printing Preferences...] ([Document Defaults...] for Windows NT 4.0).

  • Page 44: Fax] Tab

    Button Name View [Printer Information] Reference To enable the installed options, it is necessary to configure their settings in [Device Option]. For details, refer to page 4-23. 4.2.2 [FAX] tab Item Name [Resolution] [Print Recipient File] [Timer Send] [SUB Address] [Sender ID] [Cover Sheet] [Phone Book Entry...]...

  • Page 45: Basic] Tab

    Settings 4.2.3 [Basic] tab Item Name [Original Orientation] [Original Size] [Paper Size] [Zoom] [Authentication/Account Track...] 4.2.4 [Layout] tab Item Name [Combination] [Skip Blank Pages] 4.2.5 [Stamp/Composition] tab Item Name [Watermark] 4.2.6 [Quality] tab Item Name [Font Settings...] 4.2.7 [Configure] tab Item Name [Device Option] [Obtain Device Information]...

  • Page 46: Settings] Tab

    The function of [Obtain Device Information] is available only when your computer is connected to and can communicate with this machine. To use [Obtain Device Information], in Administrator Settings of this machine, set [System Connection] - [OpenAPI Settings] - [Authentication] to [OFF]. For details, refer to the [User's Guide Print Operations].

  • Page 47: Configuring The [Fax] Tab Settings

    If the sending time is before the current time set in this machine, the fax will be sent on the following day. To perform confidential communication with a different model of fax machine using F code, fill in the [SUB Address] and [Sender ID] boxes. In the [SUB Address] box, you can enter up to 20 numbers (0 through 9) .

  • Page 48: Configuring The [Basic] Tab Settings

    Configuring the [Basic] tab settings Item Name [Original Orientation] [Original Size] [Paper Size] [Zoom] [Authentication/Account Track...] 4.4.1 Configuring a custom size To send a fax of the original of a custom size, specify a paper size following the procedure shown below. Select [Custom Size] from [Original Size] or [Paper Size].

  • Page 49: Configuring User Authentication Settings

    Configuring the [Basic] tab settings 4.4.2 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the [User Authentication] settings of this machine or have not enabled [User Authentication], you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 50: Configuring Account Track Settings

    4.4.3 Configuring account track settings When the [Account Track] settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the [Account Track] settings on this machine or have not enabled [Account Track], you will not be authenticated by this machine and the job will be dis- carded when sending a fax.

  • Page 51: Configuring The [Layout] Tab Settings

    Mode printing, which prints information on a single page of the original on to multiple sheets. N in 1 printing is useful for saving the number of printed sheets. Poster Mode printing is useful when the recipient fax machine does not support larger paper sizes. Click the [Layout] tab.

  • Page 52: Configuring The [Stamp/Composition] Tab

    Configuring the [Stamp/Composition] tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. Click the [Stamp/Composition] tab. Select the [Watermark] check box. Select the watermark you want to print from the list. 4.6.2 Editing a watermark You can change the format or position of the watermark, or register a new watermark.
  • Page 53 Configuring the [Stamp/Composition] tab Configure the following items. Item Name [Watermark Name] [Watermark Text] [Add] [Delete] [Position] [Angle] [Font Name] [Size] [Style] [Frame] [Density] [Sharing] [Transparent] [1st Page Only] [Repeat] % You can register up to 30 sharing watermarks, and up to 20 private watermarks. % Only the administrator can select the [Sharing] check box.

  • Page 54: Configuring The [Quality] Tab Settings

    Configuring the [Quality] tab settings Item [Font Settings...] 4-22 Configuring the [Quality] tab settings Functions Select whether the fonts to be downloaded from a computer to this ma- chine are bitmap fonts or outline fonts. In addition, specify whether to re- place the TrueType fonts by printer fonts when sending a fax from this machine.

  • Page 55: Configuring The [Configure] Tab Settings

    Configuring the [Configure] tab settings Configuring the [Configure] tab settings 4.8.1 Selecting the option Configure the installed status of the options to make their functions available to this machine in the [Printing Preferences] page of the fax driver. Any options that are installed in this machine but not configured in the [Configure] tab cannot be used in the [Printing Preferences] of the fax driver.
  • Page 56 Reference If the setting for [Model] is available, select the model to be used. The machine type and option in [Device Option] are specified automatically if [Obtain Settings... ] is set to [Auto]. If [Auto] is not enabled, be sure to specify the machine and option manually or using [Obtain Device Information].

  • Page 57: Changing The Encryption Passphrase

    Configuring the [Configure] tab settings 4.8.2 Changing the encryption passphrase When the encryption passphrase is user-defined on this machine, enter the passphrase. An encryption key is automatically created for the entered text, and used for communication with this ma- chine. Reference In [Encryption Passphrase], enter the passphrase that matches the one that configured in [Driver Password Encryption Setting] of this machine.

  • Page 58: Using Phone Books

    Using phone books 4.9.1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the [FAX] tab of the fax driver to add recipients to a phone book. In the [FAX] tab of the fax driver, click [Phone Book Entry...].
  • Page 59 Using phone books To add the recipient to groups, select the check boxes for the groups. % Adding a recipient to a group allows you to sending a fax to the recipient by specifying the group as a recipient (Broadcast). If you expect to frequently send faxes to particular members, it will be useful to add them to a group.

  • Page 60: Editing A Phone Book

    4.9.2 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from [Personal List] on the left of the phone book, and then click [Edit...].

  • Page 61: Creating A Folder

    Using phone books Creating a folder Select [Personal List] on the left of the phone book, and click [Add Folder...] to create a folder. You can also select [Add Folder...] in the [Edit] menu to create a folder. You can move a recipient from [Personal List] to the new folder by dragging the name to the folder. To change a folder, select one you want to change, and then click [Edit...].

  • Page 62: Saving The Fax Driver Settings

    4.10 Saving the fax driver settings You can save the changed fax driver settings and recall them if necessary. 4.10.1 Saving the settings Change the fax driver settings in the [Basic], [Layout], or other tab. Click [Add...] next to the [Favorite Setting] box. Configure the following items.

  • Page 63: Recalling Settings

    4.10 Saving the fax driver settings Reference You can save (export) the settings in a file. For details, refer to page 4-32. 4.10.2 Recalling settings Open the [Printing Preferences] page of the fax driver, and select the name of settings to be recalled from the [Favorite Setting] drop-down list.

  • Page 64: Importing Settings/Exporting Settings

    4.10.4 Importing settings/Exporting settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. Click [Edit...] in [Favorite Setting] in the [Printing Preferences] page of the fax driver. Select the name of settings to be exported from the list, and then click [Export...].

  • Page 65: Troubleshooting

    Troubleshooting...

  • Page 67: Cannot Send Faxes

    Cannot send faxes Troubleshooting This chapter describes troubleshooting procedures. Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end.

  • Page 68: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax accord- ing to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously. Problem Cannot select items in the FAX driver printing preferences dia-...

  • Page 69: Appendix

    Appendix...

  • Page 71: Glossary

    Glossary Appendix This chapter describes terms used in this document. Read this chapter if necessary. Glossary Term 10Base-T/ 100Base-TX/ 1000Base-T BOOTP Brightness Byte Client Default Gateway DHCP DPI (dpi) Driver Ethernet Frame type Gateway Gray scale bizhub C360/C280/C220 (Version 3) Description A set of specifications under the Ethernet standards.
  • Page 72 Term Hard disk Host name HTTP Install IP Address IPX/SPX Local printer LPR/LPD MAC address Memory NDPS Description A large capacity storage device for storing data. The data is retained even after the power is turned off. The name used to identify a device on a network. The acronym for HyperText Transfer Protocol.
  • Page 73 Glossary Term NetBEUI NetBIOS NetWare Nprinter/ Rprinter Outline font Peer-to-peer Plug and play Preview Print job Print queue Printer buffer Printer driver Profile Property Protocol Proxy server PServer Queue name Resolution bizhub C360/C280/C220 (Version 3) Description The abbreviation for NetBIOS Extended User Interface. This is a net- work protocol developed by IBM.
  • Page 74 Term Samba Screen font Shared printer SMTP SNMP Spool Subnet mask TCP/IP Touch & Print TrueType Uninstallation Web browser WINS Description UNIX server software which uses SMB (Server Message Block) to make UNIX system resources available to Windows environments. A type of fonts used for displaying characters and symbols on a CRT or other monitor.

  • Page 75: Index

    Index...

  • Page 77: Index By Item

    Index by item Index Index by item 4-18 Account track Add from address book Add from phone book Add printer wizard Adding recipients to a phone book Address book 4-13 4-16 Basic tab Border 4-19 Cannot configure settings Cannot send faxes 4-19 Combination 4-13...

  • Page 78: Index By Button

    Index by button Add from Address Book Add from Phone Book Add Recipients Authentication/Account Track 4-19 Combination Details Get Addr. Info Obtain Device Information 4-15 Phone Book Entry Preferences Printing Properties Register To Phone Book 4-16 4-23 4-26 Index by button bizhub C360/C280/C220 (Version 3)

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