Page 2 The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss.
Page 3: Table Of Contents
Table of Contents Table of Contents Table of Contents ......................1 Before Using the Machine ..................7 Preface ........................8 Types of Manuals ......................9 Using This Guide ....................... 10 Organization of This Guide ................... 10 Conventions ......................11 Safety Notes ......................13 Electrical Safety ....................
Page 4 Services and Features...................40 Entering Text ......................42 Copy ..........................43 Copying Procedure.....................44 Step 1 Loading Documents ...................44 Step 2 Selecting Features ..................46 Step 3 Entering a Quantity..................47 Step 4 Starting the Copy Job.................47 Step 5 Confirming the Copy Job in Job Status ............48 Operations during Copying..................50 Stopping the Copy Job ..................50 Changing the Number of Copies ................51...
Page 5 Table of Contents Watermark (Printing Control Numbers on the Background of Copies) ....89 Secure Watermark (Managing Document Security) ..........92 Tab Margin Shift (Copying on Tab Stock Paper) ..........93 Output Orientation (Specifying Face Up or Down)..........94 Folding (Outputting Bi-Folded/Tri-Folded Paper)..........95 Preset Repeat Image (Making Multiple Copies on a Single Sheet) ......
Page 6 Network Scanning ....................127 Color Scanning ....................127 2 Sided Scanning....................127 Original Type .......................127 File Format......................128 Scan to PC .......................129 Transfer Protocol ....................129 Address Book ......................130 Browse.........................130 Specifying a Destination ..................130 Color Scanning ....................132 2 Sided Scanning....................132 Original Type .......................132 File Format......................132 General Scan Features ....................133 Color Scanning (Selecting a Color Mode) ............133 2 Sided Scanning (Scanning Both Sides of a Document) ........134...
Page 7 Table of Contents Password ......................156 Meta Data ......................156 Send from Mailbox ....................157 Mailbox Operating Procedure.................. 158 Step 1 Opening the [Send from Mailbox] Screen..........158 Step 2 Selecting a Mailbox ................. 158 Step 3 Checking/Selecting Mailbox Documents ..........159 Step 4 Operating Mailbox Documents ..............
Page 8 Secure Print ......................194 Sample Set ......................196 Delayed Print .......................197 Charge Print......................198 Private Charge Print ....................200 Printing Pending Jobs ....................203 Handling Error Terminations ..................204 10 Computer Operations ....................205 Features Overview ....................206 Print Driver......................206 Network Scanner Utility 3 ..................208 CentreWare Internet Services ................208 Printing ........................212 E-mail Printing ......................213 Setup ........................213...
Page 9: Before Using The Machine
1 Before Using the Machine This chapter describes how to use this guide, as well as safety notes and legal notice you need to read before using the machine. Preface ......................8 Types of Manuals ..................9 Using This Guide ..................10 Safety Notes ....................13 Regulation....................21 Environment....................22...
Page 10: Preface
1 Before Using the Machine Preface Thank you for selecting the 4127/4112 (hereafter referred to as “the machine”). This guide explains how to operate the machine and the precautions that must be followed during operation. To get the most out of the machine and to use it effectively, be sure to read this guide before use.
Page 11: Types Of Manuals
Guides for Optional Accessories Optional accessories are also available for the machine. User Guides are provided with the optional accessories exclusively for 4127/4112. These User Guides are referred to as "guides for optional accessories". Guides for optional accessories are provided in two forms, as printed or as On-line Help.
Page 12: Using This Guide
1 Before Using the Machine Using This Guide This guide provides all the necessary copy/print/scan operating procedures, and precautions. Organization of This Guide This guide consists of the following chapters. 1 Before Using the Machine Describes how to use this guide as well as cautions on using the product safely and legally.
Page 13: Conventions
Using This Guide Conventions The screen images and illustrations that are used in this guide are based on the machine configuration with the various options. Some of the items in the screen images may not be displayed or there may be features that cannot be used depending on the machine configuration.
Page 14 1 Before Using the Machine Orientation of documents or paper is described in this guide as follows: , ,Long Edge Feed (LEF):Loading with one of the long edges of the document or paper. ,Short Edge Feed (SEF):Loading with one of the short edges of the document or paper.
Page 15: Safety Notes
Safety Notes Safety Notes Before using this product, read "Safety Notes" carefully for safety use. This product and recommended supplies have been tested and found to comply with strict safety requirements including safety agency approvals and compliance with environmental standards. Follow the following instructions for safety use. WARNING Any unauthorized alteration including an addition of new functions or connection to external devices may not be covered by the product warranty.
Page 16: Electrical Safety
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk of electric shock and a fire accident.
Page 17: Machine Installation
Once you notice any unusual condition, switch off and unplug this product first and contact your local Fuji Xerox representative. Machine Installation Do not locate this product where people might step on or trip over the power cord.
Page 18: Before Using The Machine
1 Before Using the Machine With Booklet Finisher D3 1055 494.9 1862 103.2 476.6 ( Unit: mm) 2405 With Staple Finisher D3, Folder Unit D3 (optional), and HCF (A4 2 Tray) (optional) 1250 494.9 1862 103.2 476.6 549.4 With(Unit: mm) 2855 With Booklet Finisher D3, Folder Unit D3 (optional), and HCF (A4 2 Tray) (optional)
Page 19: Operational Safety
To avoid the risk of electric shock and a fire accident, switch off and unplug the product promptly in the following conditions, then contact your local Fuji Xerox representative. The product emits smoke or its surface is unusually hot.
Page 20 1 Before Using the Machine If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or a fire accident. Do not use conductive paper such as carbonic paper or coated paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.
Page 21 Circuit breaker Test button Test button If the circuit does not work properly, contact your local Fuji Xerox representative. Do not attempt to remove a paper jammed deeply inside the product, particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may cause injuries or burns.
Page 22: Consumable
Do not apply excessive force to hold thick document on the platen glass. It may break the glass and cause injuries. To move this product to another location, contact your local Fuji Xerox representative. Ventilate well during extended operation or mass copying. It may affect the office air environment due to odor such as ozone in a poorly ventilated room.
Page 23: Regulation
Changes and modifications to this product not specifically approved by Fuji Xerox may void the user's authority to operate this equipment. Product Safety Certification (CB) This product has been tested and found to comply with IEC60950-1:ed.1 and certified...
Page 24: Environment
Eco Mark criteria on chemical emission for copiers. According to the test procedures defined by JBMS-66, the test was performed under the condition of monochrome copying, using the toner type 4127/4112 toner (black) that is recommended for this product.
Page 25: About License
About License About License RSA BSAFE ® This product includes RSA BSAFE Cryptographic software from RSA Security Inc. Heimdal Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1.
Page 26: Jpeg Code
1 Before Using the Machine JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group. Libcurl COPYRIGHT AND PERMISSION NOTICE Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>. All rights reserved. Permission to use, copy, modify, and distribute this software for any purpose with or without fee is hereby granted, provided that the above copyright notice and this permission notice appear in all copies.
Page 27: Openldap
About License THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES;...
Page 28 1 Before Using the Machine Portions Copyright 1999-2005 Howard Y.H. Chu. Portions Copyright 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvard B. Furuseth. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that this notice is preserved. The names of the copyright holders may not be used to endorse or promote products derived from this software without their specific prior written permission.
Page 29: Des
About License WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLI- GENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The names of the authors and copyright holders must not be used in advertising or otherwise to promote the sale, use or other dealing in this Software without specific, written prior permission.
Page 30: Legal Notice
1 Before Using the Machine Legal Notice Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities...
Page 31: Product Overview
2 Product Overview This chapter describes machine’s basic information such as the names of components, how to switch on and off, how to use the touch screen, and how to set the power saver feature. Machine Components.................30 Power On / Off ....................35 Circuit Breaker ....................36 Power Saver Mode ..................37 Control Panel ....................38...
Page 32: Machine Components
2 Product Overview Machine Components This section describes the main components and functions of the machine. Component Function Document cover Holds the document down. Control panel Consists of operation buttons, LED indicators, and a touch screen. Refer to "Control Panel" (P.38) Document glass Load documents here.
Page 33 Machine Components Component Function Left cover Opens slightly when the top cover is opened. Open this cover widely when removing jammed paper. Front cover Open this cover to remove jammed paper. <Confirmation> indicator This indicator lights when a document is loaded correctly. Document guides Use these guides to align the edges of documents.
Page 34 2 Product Overview FiniFinisher D3/Booklet Finisher D3 36 35 Component Function Interposer (Cover/ Load paper or transparencies for covers or separators. The machine Transparency separator does not copy on paper or transparencies loaded in this tray. tray) De-curl button Fixes the curl of output copies. Output tray Delivers regular copies.
Page 35 Machine Components Component Function Staple cartridge Contains staple nails. Remove this when it needs to be replaced or when clearing staple jams. Hole punch waste container Collects scraps from the puncher. Remove this when discarding scraps. Tri-Fold output tray Delivers tri-folded (C fold and Z fold) copies. Tri-Fold output tray button Press this button to open the Tri-Fold output tray.
Page 36 2 Product Overview Component Function A3 Plus High Capacity Tray Load paper here. If you close the tray after loading paper, the tray (Tray 6) automatically adjusts the its front and rear positions based on the center of the paper. High Capacity Stacker Component Function...
Page 37: Power On / Off
Power On / Off Power On / Off To use the machine, turn its power on. The machine takes approximately 5 minutes to warm up and to be ready to copy or print. This may take more time depending on your machine configuration. Switch the power off at the end of the day or when not using the machine for an extended period of time.
Page 38: Circuit Breaker
2 Product Overview Circuit Breaker The machine is provided with a circuit breaker. In the event of a current leakage, the breaker will automatically cut off the power circuit to prevent any leakage or fire from occurring. The circuit breaker is normally in the On ("l") position as shown in the figure. If the breaker is in the Off ("O") position, unusual conditions may occur.
Page 39: Power Saver Mode
Power Saver Mode Power Saver Mode The machine is installed with a Power Saver feature that will automatically cut off the electricity to the machine if no copy or print data is received for a certain duration. The Power Saver feature has two modes: [Low Power mode] and [Sleep mode]. The machine enters the Low Power mode after the preset time has elapsed if the machine is left unused for a fixed period of time.
Page 40: Control Panel
2 Product Overview Control Panel The following describes the names and functions of components on the control panel. Component Function Touch screen Displays messages required for operation and buttons for various features. You can directly touch the touch screen to instruct operations and set features.
Page 41 Control Panel Component Function <Energy Saver> button If the machine is not operated for a while, the machine's power consumption is lowered to enter the power saver mode. In the power saver mode, this button lights up. To cancel the power saver mode, press this button again.
Page 42: Services And Features
2 Product Overview Services and Features The machine has various features and provides valuable services. The following description outlines the features and explains the options on the [All Services] screen. Note • The arrangement of icons for the services and features displayed on the screen can be changed by the System Administrator.
Page 43 Control Panel Web Applications Allows you to access web applications to store scanned documents into folders or to print stored files. For more information, refer to"Web Applications" (P.185). Additional feature buttons in the [All Services] screen Additional features appear in the [All Services] screen as rectangular buttons. If you select [Not Set], the selected button position will remain empty.
Page 44: Entering Text
2 Product Overview Entering Text During operations, a screen for entering text sometimes appears. This section describes how to enter text. You can enter the following characters: numerals, letters, and symbols. Item Description Entering letters and numerals If you select [Shift], uppercase letters appear. To return to the lowercase letters, select [Shift] again.
Page 45: Copy
3 Copy This chapter describes the basic copy procedures and the copy features provided by the machine. Copying Procedure ..................44 Operations during Copying .................50 Copy ......................53 Image Quality....................62 Layout Adjustment ..................64 Output Format.....................75 Job Assembly .....................99...
Page 46: Copying Procedure
3 Copy Copying Procedure This section describes the basic copy procedures. The following shows the reference section for each procedure. Step 1 Loading Documents ......................44 Step 2 Selecting Features ......................46 Step 3 Entering a Quantity ......................47 Step 4 Starting the Copy Job.......................47 Step 5 Confirming the Copy Job in Job Status ................48 Step 1 Loading Documents There are two methods for loading documents:...
Page 47: Document Glass
Copying Procedure For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Document)" (P.67). Note • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information about paper size settings, refer to "5 System Settings"...
Page 48: Step 2 Selecting Features
3 Copy For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the Document)" (P.67). Note • The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in the System Administration mode. For information on the paper size settings, refer to "5 System Settings"...
Page 49: Step 3 Entering A Quantity
Copying Procedure The following shows the reference section for each feature. "Copy" (P.53) "Image Quality" (P.62) "Layout Adjustment" (P.64) "Output Format" (P.75) "Job Assembly" (P.99) Step 3 Entering a Quantity You can enter up to 9999 for the number of copies. Enter the number of copies using the numeric keypad.
Page 50: Step 5 Confirming The Copy Job In Job Status
3 Copy Select [Next Original] while scanning is in progress. Note • When using the document feeder, load the next document after the machine has finished scanning the first document. • When the above screen is displayed and no operation is performed during a certain period of time, the machine automatically assumes that there are no more documents.
Page 51 Copying Procedure Confirm the job status. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 52: Operations During Copying
3 Copy Operations during Copying This section describes available operations during copying. The following shows the reference section for each feature. Stopping the Copy Job ........................50 Changing the Number of Copies....................51 Interrupting the Copy Job ......................52 Stopping the Copy Job To cancel the copy job in progress, follow the procedure below.
Page 53: Changing The Number Of Copies
Operations during Copying Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop]. Changing the Number of Copies During scanning or copying the document, you can change the number of copy sets. Press either [Stop] on the touch screen or the <Stop>...
Page 54: Interrupting The Copy Job
3 Copy Set the number of copy sets with the numeric keypad. The new quantity must include the number of copies that have already been printed. You cannot enter a number less than the number of copies that have already been printed. Press the <Start>...
Page 55: Copy
Copy Copy You can set the basic features on the [Copy] screen. The following shows the reference section for each feature. Reduce/Enlarge (Making Enlarged/Reduced Copies)..............53 Paper Supply (Selecting the Paper for Copying) ............... 56 2 Sided Copying (Making 2 sided Copies) ................58 Original Type (Selecting the Document Type) ................
Page 56 3 Copy Ratios (3rd to 5th buttons) Displays preset copy ratios. You can change the copy ratio associated with each button. For information on the settings, refer to "5 System Settings" > "Copy Service Settings" > "Preset Buttons" in the Administrator Guide. More...
Page 57 Copy Select any item. Width - X%, Length -Y% Allows you to specify reduction/enlargement ratios for the width and length within the range of 25 to 400% in 1% increments. 100%/100% Copies at the same image size as the original document. Auto X-Y% Automatically determines the reduction/enlargement ratios for the width and length so that the document image fits in the paper.
Page 58: Paper Supply (Selecting The Paper For Copying)
3 Copy Note • To change a value you have entered, select [Next] to move the mark to the desired text box, and then enter a new value. Width X% / Length Y% Displays the ratios that are automatically calculated using the values entered in [Original Size] and [Copy Size].
Page 59 Copy [Paper Supply] Screen You can select a paper tray from all trays available on the machine. Select a paper tray. Paper Tray Allows you to select a paper tray. When [Auto Paper] is selected, the machine automatically determines the tray holding the appropriate paper based on the document size and the specified copy ratio.
Page 60: Sided Copying (Making 2 Sided Copies)
3 Copy Paper Size Select from [Auto Size Detect], [Standard Size], and [Custom Size (Variable Size)]. When you select [Auto Size Detect], the paper size is identified automatically. When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.58) and "When [Custom Size (Variable Size)] is Selected"...
Page 61 Copy Select any item. 1 Sided Makes a copy of a 1-sided document on one side of a paper. 2 Sided Makes a copy of a 1-sided document on both sides of a paper. The machine outputs the copies as [Head to Head]. The images are printed on both sides of each paper, and the top of the image on the front side of the paper meets at the top of the image on the back side of the same paper.
Page 62: Original Type (Selecting The Document Type)
3 Copy 2 Sided Makes a copy of a 1-sided document on both sides of the paper. 2 Sided Makes a copy of a 2-sided document on both sides of the paper. 1 Sided Makes a copy of a 2-sided document on one side of the paper. Originals Head to Head Select this item when the first and second sides of the document are of the same...
Page 63: Multiple-Up (Copying Multiple Pages Onto One Sheet)
Copy Multiple-Up (Copying Multiple Pages onto One Sheet) This feature is the same as [Multiple-Up] of the [Output Format] screen. Refer to "Multiple-Up (Copying Multiple Pages onto One Sheet)" (P.81). Lighten/Darken (Adjusting the Copy Density) This feature allows you to select a copy-density level from seven levels. The copy becomes darker when you move [ ] to the left, and lighter when you move it to the right.
Page 64: Image Quality
3 Copy Image Quality On the [Image Quality] screen, you can configure the image quality features. The following shows the reference section for each feature. Original Type (Selecting the Document Type)................62 Image Options (Adjusting Copy Density / Sharpness of images) ..........63 Background Suppression (Erasing the Background Color of Documents).........63 On the [All Services] screen, select [Copy].
Page 65: Image Options (Adjusting Copy Density / Sharpness Of Images)
Image Quality Note • Whether [Text on See-Through Paper] is displayed on the screen depends on the System Administration mode settings. For information, refer to "5 System Settings" > "Copy Service Settings" > "Copy Control" > "Original Type-Text on See-Through Paper" in the Administrator Guide.
Page 66: Layout Adjustment
3 Copy Layout Adjustment On the [Layout Adjustment] screen, you can configure features for scanning documents. The following shows the reference section for each feature. Book Copying (Copying Facing Pages onto Separate Sheets) ...........64 2 Sided Book Copy (Making 2 Sided Copies of Facing Pages) ..........65 Original Size (Specifying the Scan Size for the Document)............67 Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......67 Edge Erase (Erasing Edges and Margin Shadows of the Document) .........68...
Page 67: Sided Book Copy (Making 2 Sided Copies Of Facing
Layout Adjustment Right Page then Left Copies the right page and then the left page of facing pages. Top Page then Bottom Copies the top page and then the bottom page of facing pages. Both Pages Copies both pages in page order. Left Page Only Copies the left page only.
Page 68 3 Copy Right Page then Left Scans the right page and then the left page of facing pages, to make 2-sided copies. Top Page then Bottom Scans the top page and then the bottom page of facing pages, to make 2-sided copies. Starting Page &...
Page 69: Original Size (Specifying The Scan Size For The Document)
Layout Adjustment Original Size (Specifying the Scan Size for the Document) This feature allows you to set the scan size for a document. Use this feature when your document is a non-standard size, or when you want to copy your document at a size different from the original size. The machine scans the document at the size you specify, regardless of the original size.
Page 70: Edge Erase (Erasing Edges And Margin Shadows Of The Document)
3 Copy Select [Mixed Sized Originals]. Select [On]. Select this item when all documents are of the same size. When documents of different sizes are copied, the machine automatically detects the size of each document. Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document.
Page 71 Layout Adjustment Select [Edge Erase]. Select any item. Use [ ] and [ ] to set the width to erase for each of the top and bottom, left and right, and center. Normal Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges. If you do not want to erase edges, select [Edge Erase] and then specify 0 mm for the required edges.
Page 72: Image Shift (Adjusting The Image Position)
3 Copy Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder.
Page 73 Layout Adjustment Side 2 Displays the [Image Shift - Side 2] screen. Refer to "[Image Shift - Side 1] Screen/[Image Shift - Side 2] Screen" (P.71). Mirror Side 1 Select this item when you want the positioning of Side 2 to match the positioning of Side 1.
Page 74: Image Rotation (Changing The Orientation Of Images)
3 Copy Corner Shift Shifts document images so that they are placed at an edge or corner of paper. You can select from 8 shift directions. To make fine adjustments, set the amounts of the top and bottom, and left and right margins within the range from 0 to 50 mm in 1 mm increments.
Page 75: Invert Image (Making Reversed Copies Of Images)
Layout Adjustment [Image Rotation - Rotation Direction] Screen You can set the reference position for rotation. Select any item. Staple Position When the finisher is installed, [Staple Position] is displayed. If documents are of mixed orientations, images will be rotated to match the stapling edge specified in the settings of the Staple feature.
Page 76: Original Orientation (Specifying The Orientation Of Loaded Documents)
3 Copy Original Orientation (Specifying the Orientation of Loaded Documents) This feature allows you to specify the orientation of a document to have the machine identify the top of the document. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the top of the document.
Page 77: Output Format
Output Format Output Format On the [Output Format] screen, you can configure features for outputting documents. The following shows the reference section for each feature. Booklet Creation (Creating a Booklet)..................75 Covers (Attaching Covers to Copies)..................78 Transparency Opitions (Inserting Blank Sheets between Transparencies)........ 80 Multiple-Up (Copying Multiple Pages onto One Sheet)............
Page 78 3 Copy Important • Ensure that the orientation of the document and the [Original Orientation] setting of the [Layout Adjustment] screen are the same. Note • If the number of pages in the booklet is not a multiple of four, the remaining pages will be output as blank pages.
Page 79 Output Format Note • Depending on the number of pages in the original, a blank page may be added before the last booklet page. Binding Shift Displays the [Booklet Creation-Binding Shift] screen. Refer to "[Booklet Creation-Binding Shift] Screen" (P.77). Divide Output Displays the [Booklet Creation-Divide Output] screen.
Page 80: Covers (Attaching Covers To Copies)
3 Copy Select [On]. Set the number of copies using [ ] and [ or with the numeric keypad. [Booklet Creation-Fold & Staple Options] Screen When the C-Finisher with Booklet Maker or Booklet Finisher D2 is installed, Bi-Fold or Bi-Fold + Stapling become available. Select any item.
Page 81 Output Format Select [Covers]. Select any item. Front Cover Attaches a front cover to the copies. No Covers No cover is added. Blank Covers Blank sheets of paper are attached as front covers. 1 Sided Cover Side 1 Only The first page of the document is copied on the front side of the front cover. When a back cover is to be attached, the second page is copied on the back cover.
Page 82: Transparency Opitions (Inserting Blank Sheets Between Transparencies)
3 Copy Set the tray used for front covers. Back Cover Tray Set the tray used for back covers. Main Body Tray Set the tray used for the body pages of documents. When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. For more information, refer to "[Tray 5 (Bypass)] Screen"...
Page 83: Multiple-Up (Copying Multiple Pages Onto One Sheet)
Output Format Paper Supply Displays the [Paper Supply] screen. Select the tray to use. When [Bypass...] is selected, the [Tray 5 (Bypass)] screen appears. Refer to "[Tray 5 (Bypass)] Screen" (P.57). Multiple-Up (Copying Multiple Pages onto One Sheet) 2, 4, or 8 pages of a document can be copied together onto a single sheet of paper. When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically.
Page 84: Poster (Making Enlarged Copies Spread Over Multiple Sheets)
3 Copy Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder. Poster (Making Enlarged Copies Spread over Multiple Sheets) An enlarged copy of a document can be made spread over multiple sheets. This feature allows you to create a large poster by pasting together the copies spread over multiple sheets.
Page 85: Repeat Image (Making Multiple Copies On One Sheet)
Output Format You can simultaneously change the numerical values of the height and width by the same amount. Repeat Image (Making Multiple Copies on One Sheet) This feature allows you to copy a document image on one sheet of paper repeatedly for a specified number of times.
Page 86 3 Copy Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum limit, the machine will not print the scan data. In that case, follow the message displayed on the screen to cancel the job. The maximum number of pages that the machine can scan is 2,000 pages per job.
Page 87 Output Format Select any item. No stamp is added. Comment A stamp is added. Stored Comment You can select stamp text from eight options, or from user-defined text strings. For information on how to register text, refer to "5 System Settings" > "Copy Service Settings" > "Annotation-Create Comments"...
Page 88 3 Copy Position Displays the [Date Stamp - Position] screen. For side 1 of copy sheets, you can select a date position from six options. For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1]. Font Size Displays the [Date Stamp - Font Size] screen.
Page 89 Output Format Total Pages (N) Displays the [Page Number - Total Pages (N)] screen. - Auto Automatically calculates the total number of pages. - Enter Number Allows you to manually specify the total number of pages in the range of 1 to 9999. Apply To Displays the [Apply Page Numbers To] screen.
Page 90 3 Copy Include Covers/Separators Available when [All Pages] is selected. To also include covers and separators, place a check mark. Starting Number To add page numbers onto copies, specify a starting page number. Use [ ] and [ or or numeric keypad to enter a number with the numeric keypad. You can enter a value within the range from 1 to 9999.
Page 91: Watermark (Printing Control Numbers On The Background Of Copies)
Output Format [Bates Stamping - Print On] Screen This screen allows you to specify a page range to add prefix text and page numbers. Select any item. All Pages Adds prefix text and page numbers to all pages. Starting Page Number Allows you to specify the start page to add prefix text and a page number, in the range of 1 to 9999.
Page 92 3 Copy Important • When you select this feature, if the number of pages scanned by the machine exceeds the maximum limit, the machine will not print the scan data. In that case, follow the message displayed on the screen to cancel the job. The maximum number of pages that the machine can scan is 999 pages per job.
Page 93 Output Format Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder. Effect Displays the [Watermark - Effect] screen. Refer to "[Watermark - Effect] Screen" (P.91). Note •...
Page 94: Secure Watermark (Managing Document Security)
"when", "from which machine", and "by whom" the document was output. Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to Secure Watermark. • Document copy protection that is set using the Secure Watermark feature is not warranted to always function.
Page 95: Tab Margin Shift (Copying On Tab Stock Paper)
Output Format Prevent Duplication Prevents document duplication. Any documents with a copy protection code cannot be copied. Important • This setting also affects scan operation. Stored Secure Watermark Displays the [Stored Secure Watermark] screen. Refer to "[Stored Secure Watermark] Screen" (P.93). [Stored Secure Watermark] Screen You can embed hidden text into documents.
Page 96: Output Orientation (Specifying Face Up Or Down)
3 Copy Select [Tab Margin Shift]. Select any item. Disables this feature. Shift to Tab Copies the image located on the edge of the document onto the tab area of Tab Stock paper. Enter a value into [Shift Value] to adjust the position of the tab image so that it is correctly copied onto the tab area.
Page 97: Folding (Outputting Bi-Folded/Tri-Folded Paper)
Output Format Face down Copies are output facing down and delivered from the last page. Face Up (Reverse Order) Copies are delivered from the first page facing up. Note • Whether [Face Up (Reverse Order)] is displayed depends on the system setting. For information, refer to "5 System Settings"...
Page 98: Sided Copying (Making 2 Sided Copies)
3 Copy Select [Preset Repeat Image]. Select any item. Disables this feature. 2 Pages Up Makes two copies of the document image on a single sheet of paper. 4 Pages Up Makes four copies of the document image on a single sheet of paper. 8 Pages Up Makes eight copies of the document image on a single sheet of paper.
Page 99 Output Format Auto According to the set feature used, the machine automatically selects [Collated] or [Uncollated]. Copies are collated when any of the following features is used: auto document feeder, 2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set & Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample Set, and Combine Original Sets.
Page 100: Id Card Copying (Copying Both Sides Of An Id Card)
Note • This function may not appear depending on the model of the machine, and optional equipment is required for use. For more information, contact your local Fuji Xerox representative. • To print a sample while printing a job, press the sample button.
Page 101: Job Assembly
Job Assembly Job Assembly On the [Job Assembly] screen, you can configure features such as Build Job and Sample Set. The following shows the reference section for each feature. Build Job (Processing Documents Scanned with Different Settings as One Job) ..... 99 Sample Job (Checking the Finished Output of the Copy)............
Page 102 3 Copy Booklet Creation For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.75). Covers For information on the feature, refer to "Covers (Attaching Covers to Copies)" (P.78). Important • The machine does not copy on a cover when using the Build Job feature. Annotations For information on the feature, refer to "Annotations (Adding a Stamp/a Date/Page Numbers to Copies)"...
Page 103 Job Assembly Chapter Start... Displays the [Build Job - Chapter Start] screen. Refer to "[Build Job - Chapter Start] Screen" (P.102). Insert Separators... Displays the [Segment Separators] screen. Refer to "[Segment Separators] Screen" (P.101). Change Quantity... Displays the [Build Job - Change Quantity] screen. Enter a new quantity using the numeric keypad.
Page 104 3 Copy Blank Separators The machine inserts blank separators. Select this feature, load documents, and press the <Start> button. The blank separators are inserted. 1 Sided Separator Side 1 Only A first page of the loaded documents is copied on the front side of a separator, and the rest of pages are copied on the paper other than a separator.
Page 105: Sample Job (Checking The Finished Output Of The Copy)
Job Assembly The next stack of documents is copied from Side 1 of a new sheet of paper. Multiple-Up - New Page When [Multiple-Up] is marked, even if all documents are divided for every chapter before all of them are assembled in [Multiple-Up] feature, the next stack of document is copied using new sheets of paper.
Page 106: Combine Original Sets (Adding Originals)
3 Copy Change Quantity... The [Change Quantity] screen appears and you can change the number of copies entered before. Enter a new quantity using the numeric keypad. The new value must include the number of the sample set that has already been printed. When reducing the quantity, you cannot enter a number less than the number of copies that have already been printed.
Page 107: Form Overlay (Making Copies To Overlay Documents)
Job Assembly Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder. Sideways Images Select this item when placing the top edge of the document against the left side of the document glass or document feeder.
Page 108: Delete Outside/Delete Inside (Deleting Outside Or Inside Of The Selected Area)
3 Copy Select [Form Overlay]. Select [On]. A form image in the memory is not overlaid. A form image in the memory is overlaid. Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) This feature allows you specify the area to be deleted from an document image. 3 areas can be specified.
Page 109: Stored Programming
Job Assembly Original Orientation Allows you to specify the orientation of the document to have the machine identify the top of the document. Note • If the [Original Orientation] differs from the actual document orientation, then the machine may mistakenly detect the top of the document. Upright Images Select this item when placing the top edge of the document against the top side of the document glass or document feeder.
Page 111: Scan
4 Scan This chapter describes the basic scanning procedures and the scan features provided by the machine. To use the scan features, network settings are required. For information on the network settings, refer to "9 Scanner Environment Settings" in the Administrator Guide. Scanning Procedure .................110 Operations during Scanning ..............117 E-mail......................119...
Page 112: Scanning Procedure
4 Scan Scanning Procedure This section describes the basic scanning procedure. The following shows the reference section for each step. Step 1 Loading Documents .......................110 Step 2 Selecting Features ......................112 Step 3 Starting the Scan Job......................114 Step 4 Confirming the Scan Job in Job Status ................115 Step 5 Saving the Scanned Data ....................116 Step 1 Loading Documents There are two methods for loading documents:...
Page 113 Scanning Procedure Remove any paper clips and staples before loading the document. Adjust the movable document guides to match the size of the document loaded. Place the documents face up (when the documents are 2-sided, place the front side up) in the center of the document feeder. Note •...
Page 114: Step 2 Selecting Features
4 Scan Place the document face down, and align it against the top left corner of the document glass. Close the document cover. Note • When a standard size document is placed on the document glass, the size of the document is displayed in the message area.
Page 115 Scanning Procedure The following describes how to store scanned data into a mailbox. Press the <All Services> button. <All Services> button Select [Scan to Mailbox]. If the previous settings still remain, press the <Clear All> button. <Clear All> button Specify a mailbox to save the data in. Select each tab, and configure features as necessary.
Page 116: Step 3 Starting The Scan Job
4 Scan The following shows the reference section for each feature. "General Scan Features" (P.133) "Advanced Settings" (P.143) "Layout Adjustment" (P.146) "E-mail Options/Filing Options" (P.152) Step 3 Starting the Scan Job Press the <Start> button. Important • If the document has been set in the document feeder, do not hold down the document while it is being conveyed.
Page 117: Step 4 Confirming The Scan Job In Job Status
Scanning Procedure Load the next document. Press the <Start> button. If you have more documents, repeat Steps 3 and 4. When all documents have been scanned, select [Last Original]. Step 4 Confirming the Scan Job in Job Status Press the <Job Status> button. <Job Status>...
Page 118: Step 5 Saving The Scanned Data
Use a network scan driver. Refer to "Importing to a TWAIN Compatible Application" (P.215). Import using Mailbox Viewer 3 Use Mailbox Viewer 3 (Fuji Xerox application software). Refer to "Importing Using Mailbox Viewer 3" (P.217). Import using CentreWare Internet Services Use CentreWare Internet Services.
Page 119: Operations During Scanning
Operations during Scanning Operations during Scanning The following describes the operations available during scanning. The following shows the reference for each operation. Stopping the Scan Job ......................117 Changing Scan Settings......................118 Stopping the Scan Job To cancel scanning a document, follow the procedure below. Press either [Stop] on the touch screen or the <Stop>...
Page 120: Changing Scan Settings
4 Scan Press the <Job Status> button. <Job Status> button Select the job to cancel, and then select [Stop]. Changing Scan Settings You can change scan settings while scanning the document. Select [Next Original]. Select [Change Settings...]. Set [Color Scanning], [Resolution], [Original Size], [2 Sided Scanning], [Original Type], and [Lighten/Darken].
Page 121: E-Mail
E-mail E-mail You can scan a document and send the scanned data as an e-mail attachment. The following shows the reference section for each feature. Note • Some e-mail settings are required to use this feature. For information on the settings, refer to "8 E-mail Environment Settings"...
Page 122 4 Scan Select [Address Book]. From the [Address Books] list, select [List all public entries], [Search Public], or [Search Network]. List all public entries Displays the local address list. Refer to "When [List all public entries] is Selected" (P.121). Search Public Searches recipients in the local address list.
Page 123 E-mail When [List all public entries] is Selected Select a recipient from the local address list. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen. When [Search Public] or [Search Network] is Selected Enter keywords to search for an address.
Page 124: New Repicient
4 Scan Change Settings Select a custom item, and select this button. Then the keyword entry screen appears. Up to 60 characters are allowed. Keyword Select a keyword item, and select [Enter/Change Keyword]. Then the keyword is set or changed. Search The search starts.
Page 125: Add Me
E-mail Add Me This button is used to add the sender's address to [To], [CC], or [BCC]. Select [Add Me]. Select an option. Adds the sender's address to To. Adds the sender's address to CC. Adds the sender's address to BCC. Recipient(s) You can confirm, delete or edit recipients using the pop-up menu displayed.
Page 126: From
4 Scan Name To change the recipient name, select [Change Settings] to display the keyboard and enter a new name. The recipient name appears when registered in the Address Book. S/MIME Certificate To check whether or not any certificate is linked to the e-mail address, select [Change Settings].
Page 127: Message
E-mail Auto Set Automatically sets the subject to [Scan data from XXX] (where XXX is the host name of the machine). To set a user-defined subject Select [Subject]. Enter a subject of up to 128 characters using the displayed keyboard. For information on how to enter characters, refer to "Entering Text"...
Page 128: Scan To Mailbox
4 Scan Scan to Mailbox You can scan documents and save the scanned data into a mailbox of the machine. To use the [Scan to Mailbox] feature, select [Scan to Mailbox]. A mailbox needs to be registered beforehand. For more information on registering a mailbox, refer to "5 System Settings"...
Page 129: Network Scanning
Network Scanning Network Scanning You can scan documents after specifying a file (job template) saving scanning conditions, information on the forwarding destination server and others. Job templates can be created on CentreWare Internet Services. Scanned data is converted to the format specified in a job template, and is automatically sent to a server.
Page 130: File Format
4 Scan File Format You can select a file format for output data. For information about the feature, refer to "File Format (Selecting a File Format for Output Data)" (P.135).
Page 131: Scan To Pc
Scan to PC Scan to PC You can convert scanned data to TIFF, DocuWorks, or PDF format, and then use the FTP or SMB protocol to send the data to a computer on the network. The following shows the reference section for each feature. Note •...
Page 132: Address Book
4 Scan Address Book You can specify the server name, user name and other information from the address book. For information on settings of the address book, refer to "5 System Settings" > "Setup" > "Address Book" in the Administrator Guide. Select [Address Book].
Page 133 Scan to PC Note • You can configure Scan to Home from CentreWare Internet Services. Select the item to be set. Note • You can also select [Address Book] to enter information. • Fields displayed the screen vary depending on the protocol. Enter information using the keyboard on the screen.
Page 134: Color Scanning
4 Scan Password Enter the password for the user name. Up to 32 characters are allowed. Color Scanning You can set the color mode to scan a document. For information about the feature, refer to "Color Scanning (Selecting a Color Mode)" (P.133). 2 Sided Scanning You can automatically scan both sides of a 2-sided document.
Page 135: General Scan Features
General Scan Features General Scan Features The [E-mail], [Scan to Mailbox], [Network Scanning], and [Scan to PC] allows you to set basic features. The following shows the reference section for each feature. Color Scanning (Selecting a Color Mode) ................133 2 Sided Scanning (Scanning Both Sides of a Document) ............
Page 136: Sided Scanning (Scanning Both Sides Of A Document)
4 Scan 2 Sided Scanning (Scanning Both Sides of a Document) You can automatically scan both sides of a 2-sided document. By setting the binding style, both sides are scanned in the same orientation. Select any item. 1 Sided Select this to scan only one side of the document.
Page 137: Original Type (Selecting The Document Type)
General Scan Features Head to Toe Select this when both sides of the 2-sided document are in opposite orientations. Original Orientation To scan using the document feeder, the orientation must be set to specify the head of the document. Load the document in the [Head to Left] orientation when [File Format] is set to [TIFF/ JPEG Auto Select], [TIFF], or [JPEG].
Page 138 4 Scan Select a file format. TIFF/JPEG Auto Select Automatically selects JPEG or TIFF. The file format is determined for each page: [JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages. Saves scanned data in PDF format. DocuWorks Saves scanned data in DocuWorks format.
Page 139 General Scan Features JPEG - File for Each Page Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Color Scanning], configure the image compression method. You can also configure the compression ratio with [Quality/File Size] in the [Output Format] screen. PDF - Images Multiple Pages per File Saves scanned data in PDF format.
Page 140 4 Scan The [File Format - PDF Security] screen appears. Refer to "[File Format - PDF Security] Screen" (P.139). PDF Signature The [File Format - PDF Signature] screen appears. A digital signature added to a file enables to detect alterations in the file, or to prevent impersonation of the sender.
Page 141 General Scan Features Adds a visible signature using the certificate of the machine. [File Format - PDF Security] Screen Allows you to encrypt a PDF file by password, and assign the access privileges for the file operation. Select any item. The file is not encrypted, and no access privilege is configured.
Page 142 4 Scan Select any item. Security Password The [PDF Security - Security Password] screen appears. Security Password allows to assign access privileges to files. The password is required when changing the access privileges or performing unauthorized operations. You can enter a password up to 32 characters. Printing The [Authorization - Printing] screen appears.
Page 143 General Scan Features Password (V4 Incompatible) Encrypts the file by the 128 bit AES method using password. Files encrypted by this method can be opened with DocuWorks Ver5.0 or later. Select [Open Password], and set a password. Digital Certificate (V4 Incompatible) Encrypts the file by the 128 bit AES method using certificate.
Page 144 4 Scan Certificate information including issuer, expiration date, persons to whom the certificate is issued, and the like is displayed. Cancel Closes the pop-up menu. Delete All Deletes all settings of the certificate. Add Device Certificate If a valid certificate is linked to the machine, the machine certificate is added to the certificate list.
Page 145: Advanced Settings
Advanced Settings Advanced Settings On the [Advanced Settings] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can set the image quality features. The following shows the reference section for each feature. Photographs (Scanning a Color Photograph) ................143 Image Options (Adjusting Scan Density and Image Sharpness)..........
Page 146: Image Options (Adjusting Scan Density And Image Sharpness)
4 Scan Image Options (Adjusting Scan Density and Image Sharpness) You can adjust the scan density and image sharpness. Select [Image Options]. Adjust the scan density and sharpness with ] and [ Lighten/Darken You can select a scan density level from among 7 levels between [Lighten] and [Darken].
Page 147: Shadow Suppression (Suppressing The Document Background)
Advanced Settings Contrast You can select a contrast level from 5 levels between [Least Contrast] and [Most Contrast]. Selecting an upper cell on the bar makes the difference between light and dark areas greater; light areas become lighter and dark areas darker. In contrast, selecting a lower cell on the bar makes the difference between light and dark areas smaller.
Page 148: Layout Adjustment
4 Scan Layout Adjustment On the [Layout Adjustment] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can adjust the scan options. The following shows the reference section for each feature. Resolution (Specifying a Scanning Resolution) ...............146 2 Sided Scanning (Scanning Both Sides of a Document)............146 Book Scanning (Scanning Facing Pages on Separate Sheets) ..........147 Original Size (Specifying an Scan Size) ...................148...
Page 149: Book Scanning (Scanning Facing Pages On Separate Sheets)
Layout Adjustment Book Scanning (Scanning Facing Pages on Separate Sheets) This feature allows you to scan facing pages of a document onto separate sheets of paper in page order. This feature is useful if you need to make separate scans for facing pages of bound originals such as a booklet.
Page 150: Original Size (Specifying An Scan Size)
4 Scan Original Size (Specifying an Scan Size) This feature allows you to set the scan size for a document. Use this feature when a document is a non-standard size, or when you want to scan a document at a size different from the original size. The machine scans the document at the size you specify, regardless of the original size.
Page 151: Edge Erase (Erasing Edges And Margin Shadows In The Document)
Layout Adjustment Important • When selecting [Color] for [Color Scanning], and [2 Sided] for [2 Sided Scanning], set the [Resolution] to a maximum of [400dpi]. • Always load the A5-size documents in portrait orientation. • When loading B5 documents together with A3 documents loaded in landscape orientation or A4 documents loaded in portrait orientation, load the B5 documents in portrait orientation.
Page 152 4 Scan Select [Edge Erase]. Select [All Edges] or [Parallel Edges]. Use [ ] and [ ] to set the erase widths of top and bottom, left and right, and center of the document. Select [Original Orientation]. All Edges Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges. If you do not want to erase edges, select [Parallel Edges] and then specify 0 mm for the required edges.
Page 153: Reduce/Enlarge (Specifying A Scanning Ratio)
Layout Adjustment Reduce/Enlarge (Specifying a Scanning Ratio) This feature allows you to set the scanning ratio for the document to be scanned. Select [Reduce/Enlarge]. Select or enter a ratio. Proportional % Select a preset ratio, or enter a value within the range of 25 to 400% in 1% increments. To enter a value, touch the entry box, and then use the numeric keypad or the [ ] and [ ] buttons.
Page 154: E-Mail Options/Filing Options
4 Scan E-mail Options/Filing Options On the [E-mail Options]/[Filing Options] screen under [E-mail], [Scan to Mailbox], [Network Scanning], or [Scan to PC], you can configure the output formats. For more information, refer to below. Quality/File Size (Specifying an Image Compression Ratio When Scanning) ......152 Read Receipts..........................153 Split Send (Sending in Sections)....................153 File Name (Specifying a Name for the File to be Sent)............153...
Page 155: Read Receipts
E-mail Options/Filing Options Read Receipts This feature allows you to receive read receipts from e-mail recipients when using the [E-mail] feature. This feature is not available unless recipients support the MDN feature. Note • When multiple e-mails are sent using [Split Send], then a read receipt is requested for each e-mail.
Page 156: Reply To (Specifying A Reply Address)
4 Scan Auto Set The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page number, and zzz is the extension). The extension depends on the setting in [File Format]. When [Multi-page TIFF] or [TIFF] is set for [File Format]: tif When [PDF] is set for [File Format]: pdf When [DocuWorks] is set for [File Format]: xdw To set the file name...
Page 157: File Name Conflict (Setting The Action To Be Taken For File Name Conflict)
E-mail Options/Filing Options File Name Conflict (Setting the Action to be Taken for File Name Conflict) When using the [Scan to PC] feature, you can set the action to be taken when the file name conflicts with another file stored in the destination. Select [File Name Conflict].
Page 158: Digital Signature (Sending E-Mail With A Digital Signature By S/Mime)
4 Scan Digital Signature (Sending E-mail with a Digital Signature by S/MIME) When using the [E-mail] feature, you can send e-mail with a digital signature by S/MIME. Digital Signature allows a recipient to confirm whether contents of the e-mail are changed, or whether the e-mail is sent from the proper sender.
Page 159: Send From Mailbox
5 Send from Mailbox This chapter describes the basic mailbox operation and mailbox features. Mailbox Operating Procedure ..............158 Selecting a Mailbox...................160 Checking/Operating Documents in a Mailbox...........161 Checking Document Details ..............163 Printing Documents in a Mailbox ..............164 Configuring/Starting Job Flow..............167...
Page 160: Mailbox Operating Procedure
5 Send from Mailbox Mailbox Operating Procedure The following shows the reference section for each procedure. Step 1 Opening the [Send from Mailbox] Screen ..............158 Step 2 Selecting a Mailbox .......................158 Step 3 Checking/Selecting Mailbox Documents ..............159 Step 4 Operating Mailbox Documents..................159 Step 1 Opening the [Send from Mailbox] Screen Follow the procedure below to open the [Send from Mailbox] screen.
Page 161: Step 3 Checking/Selecting Mailbox Documents
Mailbox Operating Procedure Step 3 Checking/Selecting Mailbox Documents Select a document. For information on the [Document List] screen, refer to "Checking/Operating Documents in a Mailbox" (P.161). Step 4 Operating Mailbox Documents The following shows the reference sections for operations available on the [Send from Mailbox] screen.
Page 162: Selecting A Mailbox
5 Send from Mailbox Selecting a Mailbox Selectable mailboxes depend on the settings on the user authentication feature. For information on selectable mailboxes, refer to "12 Authentication and Account Administration" > "Authentication for Job Flow Sheets and Mailboxes" > "Types of Mailboxes" in the Administrator Guide.
Page 163: Checking/Operating Documents In A Mailbox
Checking/Operating Documents in a Mailbox Checking/Operating Documents in a Mailbox You can confirm or operate documents stored in a mailbox. On the [Send from Mailbox] screen, select a mailbox. Select a document. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 164 5 Send from Mailbox Select All Selects all the documents in the mailbox. If [Select All] is selected again, all the documents are deselected. Delete Deletes the selected documents in the mailbox. Document Details Previews the selected document to allow you to check its details. For more information, refer to "Checking Document Details"...
Page 165: Checking Document Details
Checking Document Details Checking Document Details You can preview a document to check its details. Important • Monochrome images with high gradation levels may appear bluish when previewed. Note • Some models require an optional package to use this feature. For more information, contact our Customer Support Center.
Page 166: Printing Documents In A Mailbox
5 Send from Mailbox Printing Documents in a Mailbox You can print selected documents in a mailbox. On the [Document List] screen, select documents. Select [Print] or [Batch Print]. Enter the number of copies using the numeric keypad, if necessary. Click [Print].
Page 167: Batch Print
Printing Documents in a Mailbox Batch Print Allows you to set batch printing. You can print multiple documents as one document. Up to 100 documents can be bound in selected order. Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is odd.
Page 168 5 Send from Mailbox For documents in a mailbox stored by specifying [Save to Mailbox] on a print driver Report Original Stapling Report Position Punching Report Position For scanned documents stored in a mailbox Important • Ensure that the orientation of the document, and the [Original Orientation] setting of [Edge Erase] or the [2 Sided Scanning] setting of [Layout Adjustment] tab, are the same.
Page 169: Configuring/Starting Job Flow
Configuring/Starting Job Flow Configuring/Starting Job Flow Job flow is a feature for executing a series of registered actions. A job flow operates on documents stored in a mailbox, and starts in either of the following ways: 1) manually or automatically start a job flow when a document is stored in a mailbox, or 2) select a job flow to act on documents stored in a mailbox manually.
Page 170 5 Send from Mailbox Select any item. Auto Start This sets auto start of the job flow for documents stored in the mailbox. The job flow automatically starts when a document is stored. Start Current Job Flow Select documents from the mailbox and select this button to start the job flow linked to this mailbox.
Page 171 Configuring/Starting Job Flow Search by Name Searches for job flows that partially match the entry. The machine searches through job flow names that were registered upon each job flow creation. The entry can be up to 128 characters long. For information on how to enter characters, refer to "Entering Text" (P.42). Search by Keyword Searches for job flows that fully match the entry.
Page 172: Job Flow Restrictions
5 Send from Mailbox [Select Job Flow Sheet] Screen You can select and modify job flow sheets associated with the mailbox. Select a job flow, and press the <Start> button. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 173: Job Flow Sheets
6 Job Flow Sheets This chapter describes the scanning operation using a job flow sheet created on a network computer and registered in the machine. Job Flow is a feature for executing a series of registered actions. Job Flow Sheets is a feature that allows you to register transfer settings of scan data, such as a transfer method and destination, to simplify data-transfer tasks.
Page 174: Job Flow Procedure
6 Job Flow Sheets Job Flow Procedure Job flow sheets are categorized into two types according to the target. One type of job flow sheets targets scanned documents, and the other type targets documents stored in mailboxes. This chapter describes the first type of job flow sheets, targeting scanned documents.
Page 175: Step 2 Selecting A Job Flow Sheet
Job Flow Procedure Step 2 Selecting a Job Flow Sheet Select a job flow sheet. For more information on the [Job Flow Sheets] screen, refer to "Selecting/Changing a Job Flow Sheet" (P.174). Step 3 Confirming/Changing the Job Flow Sheet To see the details, select [Details]. To change the settings, select [Change Settings].
Page 176: Selecting/Changing A Job Flow Sheet
6 Job Flow Sheets Selecting/Changing a Job Flow Sheet Job Flow is a feature for executing a series of registered actions. To use a job flow sheet whose target is scanned documents from a network computer with CentreWare EasyOperator, select the job flow sheet from this list. Important •...
Page 177 Selecting/Changing a Job Flow Sheet Select Keyword The [Select Keyword] screen is displayed. Searches job flow sheets by selecting the keywords that have already been registered in [System Settings]. Searches job flow sheet by keywords registered when created. The job flow sheets whose keyword completely matches with the selected character string are displayed.
Page 178 6 Job Flow Sheets Select the filtering conditions, then select [Save]. Owner Select an owner of job flow sheets displayed on the screen. Target Select a target for the job flow sheet. Note • Job flow sheets whose [Job Flow Target] is [Mailbox] can use Send from Mailbox only.
Page 179: Stored Programming
7 Stored Programming This chapter describes the Stored Programming feature that enables you to store customized job settings. Stored Programming Overview..............178 Registering/Deleting/Renaming Stored Programs........179 Calling a Stored Program .................183...
Page 180: Stored Programming Overview
7 Stored Programming Stored Programming Overview This feature allows you to store settings that you expect to use frequently and call them with a single button operation. You can also assign a screen to a stored program button, to use the button as a short-cut to the screen. A stored program can store not only settings of a feature, but a flow of settings configured on multiple screens.
Page 181: Registering/Deleting/Renaming Stored Programs
Registering/Deleting/Renaming Stored Programs Registering/Deleting/Renaming Stored Programs The [Stored Programming] screen allows you to register and delete stored programs. Important • When registering a stored program to select paper size or type loaded on the bypass tray, register both the paper size and the paper type. If only the paper size or type is registered, the stored program may not be called properly.
Page 182: Registering Stored Programs
7 Stored Programming Store Build Job Register a stored program for Build Job. Refer to "Registering Stored Programs for Build Job" (P.181). Delete Deletes a stored program. Refer to "Deleting Stored Programs" (P.181). Enter/Change Name Enter or change a stored program name. Refer to "Entering/Changing a Stored Program Name"...
Page 183: Registering Stored Programs For Build Job
Registering/Deleting/Renaming Stored Programs Registering Stored Programs for Build Job Up to 100 actions can be registered with one stored program for Build Job. Up to 40 stored programs can be registered in the machine. The following is the procedure for registering actions with stored programs. Select [Store Build Job].
Page 184: Entering/Changing A Stored Program Name
7 Stored Programming Entering/Changing a Stored Program Name The following is the procedure for entering or changing the name of a stored program. Up to 36 characters are allowed for a stored program's name. For information on how to enter characters, refer to "Entering Text" (P.42). Select [Enter/Change Name].
Page 185: Calling A Stored Program
Calling a Stored Program Calling a Stored Program This describes the procedure for calling a stored program. When calling a specified stored program, the last screen shown when you registered the stored programming appears. Press the <All Services> button. <All Services> button Select [Stored Programming].
Page 186: Calling A Stored Program For Build Job
7 Stored Programming Calling a Stored Program for Build Job You can call a stored program for Build Job on the [Copy] screen displayed while Build Job is running. Select [Change Settings...]. Select the [Job Assembly] tab. Select [Stored Programming]. Select a number of a stored program containing the features you want to use.
Page 187: Web Applications
8 Web Applications This chapter describes the operations when the Remote Access Kit (optional) is installed. Web Applications ..................186 Accessing Web Applications..............187...
Page 188: Web Applications
8 Web Applications Web Applications You can access web applications to store scanned document in folders or print stored files. The machine offers the following features: Allows you to access web applications from the machine, and displays the web application screen on the machine Allows you to store the scanned document directly in a web application folder Allows you to print a file that is stored on a server directly Note...
Page 189: Accessing Web Applications
Accessing Web Applications Accessing Web Applications To access web applications, follow the procedure below. An access destination must be registered in advance. For information on how to register an access destination, refer to "5 System Settings" > "Web Applications Serivce Settings" in the Administrator Guide. Press the <All Services>...
Page 191: Job Status
9 Job Status This chapter describes the job status feature. Job Status Overview.................190 Checking Current/Pending Jobs ...............191 Checking Completed Jobs................193 Printing and Deleting Stored Documents..........194 Printing Pending Jobs................203 Handling Error Terminations..............204...
Page 192: Job Status Overview
9 Job Status Job Status Overview The job status feature allows you to check current, pending, and completed jobs. can also cancel printing and print pending jobs. Press the <Job Status> button. <Job Status> button You can do the following on the [Job Status] screen. Checking Current/Pending Jobs Lists current and pending jobs, and displays their details.
Page 193: Checking Current/Pending Jobs
Checking Current/Pending Jobs Checking Current/Pending Jobs This section describes how to check current or pending jobs. On the status screen, you can cancel or preferentially execute jobs. Press the <Job Status> button. Check the current/pending jobs. Note • Select [ ] to return to the previous screen or [ ] to move to the next screen.
Page 194 9 Job Status Start Resumes the stopped job.
Page 195: Checking Completed Jobs
Checking Completed Jobs Checking Completed Jobs This section describes how to check completed jobs. You can check whether a job has been completed successfully. Also, you can select a job to see the details. Press the <Job Status> button. Select the [Completed Jobs] tab. Note •...
Page 196: Printing And Deleting Stored Documents
9 Job Status Printing and Deleting Stored Documents This section describes how to print or delete documents stored with the Secure Print or Sample Set feature, or stored with the charge print receiving control. The [Job Status] screen allows you to print or delete stored documents.
Page 197 Printing and Deleting Stored Documents Select the user to be checked, and select [Document List]. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. •...
Page 198: Sample Set
9 Job Status When [Print] is Selected Select what to do with the document after printing. Print and Delete Starts printing the document. After printing, deletes the document. Print and Save Starts printing the document. After printing, the document remains undeleted. Cancel Cancels printing the document.
Page 199: Delayed Print
Printing and Deleting Stored Documents Select All Selects all documents. To deselect all the documents, select this button again. Delete Deletes the selected document. Refer to "When [Delete] is Selected" (P.197). Print Prints a Sample Set document. After printing the remaining sets of the document, the stored Sample Set document is deleted.
Page 200: Charge Print
9 Job Status Select the document to be printed or deleted. Note • Select [Refresh] to display the updated information. • Select [ ] to return to the previous screen or [ ] to move to the next screen. • [Print Time] shows the time to start printing.
Page 201 Printing and Deleting Stored Documents The following describes how to print and delete a document saved in Charge Print. When printing the stored jobs, the authentication is required. Press the <Log In/ Out> button. Enter the target user ID using the numeric keypad or the keyboard displayed by pressing [Keyboard], and select [Confirm].
Page 202: Private Charge Print
9 Job Status When [Delete] is Selected Select [Yes]. Deletes the document. Important • Once the document is deleted, it cannot be restored. Cancels deleting the document. When [Print] is Selected Select what to do with the document after printing. Print and Delete Starts printing the document.
Page 203 Printing and Deleting Stored Documents Enter the user ID with the numeric keypad or the keyboard displayed, and select [Enter]. Select [Private Charge Print]. Note • If you are authenticated as a system administrator, selecting [Private Charge Print] will display a list of authentication user IDs.
Page 204 9 Job Status When [Print] is Selected Select what to do with the document after printing. Print and Delete Starts printing the document. After printing, deletes the document. Print and Save Starts printing the document. After printing, the document remains undeleted. Cancel Cancels printing the document.
Page 205: Printing Pending Jobs
Printing Pending Jobs Printing Pending Jobs This section describes how to print pending jobs. Note • If there are no pending jobs, the [Print Waiting Jobs] button is disabled. Press the <Job Status> button. Select [Print Waiting Jobs].
Page 206: Handling Error Terminations
9 Job Status Handling Error Terminations This section describes how to handle error terminations. For a Print Job Select a job shown as an error termination in the [Completed Jobs] tab to check the error code. Follow the error code instructions. For information on error codes, refer to "12 Problem Solving"...
Page 207: 10 Computer Operations
10 Computer Operations This chapter describes how to print documents, import scanned documents, and operate CentreWare Internet Services on your computer. Note • Some models do not support the features described in this chapter. An optional package is necessary. For more information, contact our Customer Support Center. •...
Page 208: Features Overview
10 Computer Operations Features Overview This section describes the overview of features that can be operated on a computer. Print Driver In order to print from your computer, a print driver must be installed on the computer. For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the Driver CD Kit.
Page 209 Features Overview Watermark Prints fixed text, such as "Confidential", over the print data. Secure Print Temporarily stores the print data on the machine, to print it with the print command from the machine. This feature allows you to set a passcode, which is helpful to print confidential documents.
Page 210: Network Scanner Utility 3
10 Computer Operations For details on how to set up private charge print, refer to "5 System Settings" > "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on how to print, refer to "Private Charge Print" (P.200). Network Scanner Utility 3 Network Scanner Utility 3 allows you to import scan documents stored on the device's mailbox onto a network computer.
Page 211 Information appearing in the right and upper left frames changes depending on the feature. Selecting a feature displays its available features and information in these frames. Lower Left Frame Displays a link to the Fuji Xerox home page. Main features of CentreWare Internet Services are listed below. Tab Name Main Features...
Page 212 10 Computer Operations Browser Settings Before using this service, ensure the following settings on your browser. The following is the setting procedure for Internet Explorer 6.0 SP1. Select [Internet Options] from the [Tools] menu. In the [General] tab, click [Settings] for [Temporary Internet Files]. In the [Settings] dialog box, select [Every visit to the page] or [Every time you start Internet Explorer] for [Check for newer versions of stored pages:].
Page 213 Features Overview • If communications are encrypted, you must specify an address that starts with "https" instead of "http" to access CentreWare Internet Services. • If authentication of the system administrator fails, the following message is displayed in the right frame of web browser. "Authentication failed"...
Page 214: Printing
10 Computer Operations Printing This section describes the print procedure. The print procedure depends on the application software you use. For details, refer to the documentation provided with the application. To learn about print features, click [Help] on the print driver screen to see the print driver's online help. Select [Print] from the [File] menu on the application.
Page 215: E-Mail Printing
E-mail Printing E-mail Printing You can send e-mail attaching TIFF, PDF, JPEG, or XPS documents from a computer to the machine. Received e-mail is automatically printed. This feature is called "E-mail Printing". Setup To use the E-mail Printing feature, the following setup is necessary. Check with your system or network administrator whether these settings have been completed.
Page 216 10 Computer Operations • PDF formatted attached file: Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set to [PDF Bridge]. Default values of the logical printer configured by [Logical Printer Number] of [PostScript] in [Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of the PDF direct print is set to [PS].
Page 217: Importing Scanned Data
Importing Scanned Data Importing Scanned Data There are four methods for importing documents from a machine's mailbox to your computer. Importing to a TWAIN Compatible Application ..............215 Importing Using Mailbox Viewer 3 ..................217 Importing Using CentreWare Internet Services ............... 219 Importing with the WebDAV Protocol ..................
Page 218 10 Computer Operations In the [Mailbox Number] field, enter the mailbox number (001 - 500) that contains the document to be imported. In the [Passcode] field, enter a password (up to 20 digits). Note • From the next time you perform this operation and onward, you will be able to select a mailbox number from [Registered Mailboxes].
Page 219: Importing Using Mailbox Viewer 3
Importing Scanned Data Import Method for Scanned Documents You can change the display and the import settings for documents scanned from a mailbox. To change the import method, click [Import Settings] from [File] menu in the document selection dialog box, and configure the settings in the dialog box that appears.
Page 220 10 Computer Operations Select a document from the list, and click [Import]. Note • One or more documents can be selected. • For information on Mailbox Viewer 3 settings, refer to "Import settings for scanned documents" (P.219). Clicking on the [Import] button removes stored documents from the mailbox, and saves them in the specified directory.
Page 221: Importing Using Centreware Internet Services
Importing Scanned Data Import settings for scanned documents You can change the display and the import settings for documents scanned from a mailbox. To change the import method, click [Details] from [File] menu in the document selection dialog box, and configure the settings in the dialog box that appears.
Page 222: Importing With The Webdav Protocol
Importing with the WebDAV Protocol To import documents from a machine's mailbox without using Network Scan Driver, use a Fuji Xerox application supporting the WebDAV protocol, such as EasyOperator. The documents in a mailbox can be listed/displayed with thumbnails. The WebDAV protocol uses an HTTP port. If HTTP communication is encrypted, WebDAV communication for importing scanned documents is also encrypted.
Page 223: 11 Appendix
11 Appendix This chapter contains a list of terms used in this guide. Glossary....................222...
Page 224: Glossary
11 Appendix Glossary Term Description 420×297 mm paper 297×210 mm paper 210×148 mm paper Alias An alternative name of the machine's e-mail address. For example, when the e-mail address for the machine is ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com (alias) to reach the same location. Auto Center A feature that automatically moves an image to the center of paper when copying.
Page 225 Glossary Term Description Error Code A code is displayed on the control panel or a report when a problem occurs. Fax Server A feature that transfers image data received by the machine to a Server Fax server and transfers image data received by a Server Fax server to the machine via a network based on the settings you made.
Page 226 11 Appendix Term Description POP3 Post Office Protocol Version 3. One of the commonly used communications protocols used for receiving e-mail. It sets up a private mailbox on a provider's e-mail server, and receives messages when a communication is made. POP3 is for receiving only.
Page 227 Glossary Term Description Start Reservation In this guide, this refers to loading a document, selecting features, and pressing the <Start> button immediately after switching the power on. Once the machine is warmed up and ready, it will automatically start copying. Status Display Code A code that indicates the machine status.
Page 229: Index
Index Index Numerics calling a stored program ........183 calling a stored program for Build Job ....184 2 Sided Book Copy ..........65 Cancel ..............191 2 Sided Copying ..........59 CentreWare Internet Services ....208, 219 2 Sided Printing ..........206 changing the orientation of images ......72 2 Sided Scanning ..........
Page 230 document guides ..........31 Hidden Text ............93 Document Name ..........155 high capacity tray unit .......... 33 document output tray ...........31 hole punch waste container ......... 33 document stopper ..........31 DocuWorks ..........136, 137 ID Card Copying ..........98 Image Enhancement ......... 144 Edge Erase ..........69, 149 Image Options ...........
Page 231 Index Mailbox Viewer 3 ........116, 208 Password ........... 132, 156 making 2 sided copies ........58 PDF ............136, 137 making 2-sided copies of facing pages ....65 Photo ..............135 making copies to overlay documents ....105 Photo & Text ............135 making enlarged copies spread over multiple Photographs ............
Page 232 Sample Job ............103 stacker cart ............34 Sample Set ............207 stacker lower cover ..........34 saving the scanned data ........116 stacker output tray ..........34 Scan ..............215 stacker top cover ..........34 scan density ............144 Standard Size ............ 148 Scan to Mailbox ..........126 staple cartridge ............
Page 233 Index waste bottle ............31 waste bottle cover ..........31 Watermark ..........89, 207 WebDAV ........... 116, 220 XPS ..............137...

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Fuji Xerox 4127 User Manual

Before Using the Machine

Product Overview

Copy

Scan

Send from Mailbox

Job Flow Sheets

Stored Programming

Web Applications

Job Status

10 Computer Operations

11 Appendix

Index

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