System Overview; Panafax Automatic Electronic Fax Archive System - Panasonic Panafax DX-1000 User Manual

SYSTEM OVERVIEW

SEC regulations require that all received and transmitted fax documents must be archived and reviewed
by supervisors. Without the automated system, each employee in a company has to make a photocopy of
all received and transmitted fax documents and file them for a supervisor's review. Our system will
automate the duplication of all received and transmitted fax documents and electronically archive the
documents utilizing the following system components:
! Panasonic DX-1000/DX-2000 facsimile transceiver
! Panasonic UF-585/595 facsimile transceiver
! SMTP Internet Mail Server
! Email client software
How does the system work?
The system requires the fax machine to automatically forward all faxes and add the supervisor as an
additional recipient every time. Panasonic DX-2000, DX-1000, UF-595 and UF-585 are capable of
handling the above requirements. The DX-1000/2000 can be connected to both a regular telephone
system for regular G3 fax communications and a local area network (LAN) for Intranet/Internet e-mail
communications. Therefore the DX-1000/2000 is able to send paper-based documents to either a regular
G3 fax machine or an e-mail address as an e-mail attachment (TIFF-F image file format). The DX-
1000/2000 receives and prints text-only e-mails and/or TIFF-F image file attachments.
The UF-595/585 is a compact laser fax machine which can only be connected to a regular telephone
system.
Forwarding Received Faxes
The DX-1000/2000 can be preprogrammed with an e-mail address to which the DX-1000/2000 forwards
all the incoming faxes. It will forward them as e-mail to the preprogrammed "supervisor's" e-mail address
immediately after printing out the received faxes.
The UF-595/585 can be preprogrammed with a fax phone number to which all incoming faxes are
forwarded too. The UF-595/585 will dial and send the documents to the preprogrammed "supervisor's" fax
number and then print out the received faxes.
Permanent "CC (Carbon Copy)" Transmission
Every time an operator sends a fax from the DX-1000 to single or multiple locations, it will send faxes as
e-mail to the preprogrammed "supervisors" e-mail address in addition to the operator-entered fax
numbers or e-mail addresses. The UF-595/585 sends a fax to the preprogrammed "supervisor's" fax
number as well as the operator-entered fax numbers.
SYSTEM OVERVIEW
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