Ricoh 402011 - Network Scanning Unit Type A Scanner Server Operating Instructions Manual
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Ricoh 402011 - Network Scanning Unit Type A Scanner Server Operating Instructions Manual

Ricoh 402011 - Network Scanning Unit Type A Scanner Server Operating Instructions Manual

Printer/scanner reference
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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the "Copy Reference" before using the machine.
DDST Unit Type A / Type B
Printer / Scanner Reference
Getting Started
1
Installing the Software
2
Using the Printer Function
3
Using the TWAIN Scanner Function
4
Troubleshooting
5
Appendix
6

Operating Instructions

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Summary of Contents for Ricoh 402011 - Network Scanning Unit Type A Scanner Server

  • Page 1: Operating Instructions

    DDST Unit Type A / Type B Operating Instructions Printer / Scanner Reference Getting Started Installing the Software Using the Printer Function Using the TWAIN Scanner Function Troubleshooting Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the "Copy Reference"...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.
  • Page 3 Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file. ❖...

  • Page 4: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 1. Getting Started Control Panel......................3 Reading the Display and Using Keys.................4 Connecting the Machine ..................5 Requirements......................5 Connecting the machine to the host using a USB cable ..........5 2.
  • Page 5 5. Troubleshooting The Printer Function....................33 Error & Status Messages on the Display ..............33 The Machine Does Not Print ..................36 Other Printing Problems................... 38 The Scanner Function ..................40 When Scanning Is Not Performed as Expected ............40 When an Error Message Appears on the Client Computer........40 6.

  • Page 7: How To Read This Manual

    How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury. R CAUTION: This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to proper- * The statements above are notes for your safety.

  • Page 9: Getting Started

    1. Getting Started Control Panel ANX003S {Scanner} key Main power indicator and On in- dicator Press to activate the scanner function. The main power indicator lights when {Printer} key the main power switch is turned on. The Press to activate the printer function. On indicator lights when the operation switch is turned on.

  • Page 10: Reading The Display And Using Keys

    Getting Started Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display. Note ❒ The copy display is set as the default screen when the machine is turned on. You can change the settings in [System Settings].

  • Page 11: Connecting The Machine

    Connecting the Machine Connecting the Machine Reference Connect the USB 2.0 interface ca- ble to the USB port on the right For details about connection using side of the machine's back cover. Ethernet, see "Connecting the Net- work Cable to the Network", Net- work Guide.
  • Page 12 Getting Started...

  • Page 13: Installing The Software

    2. Installing the Software This manual assumes you are familiar with general Windows procedures and practices. If you are not, see the operating instructions that come with Windows for details. Auto Run Inserting the CD-ROM into the CD- ROM drive starts the installer auto- matically.

  • Page 14: Installing The Printer Driver

    Installing the Software Installing the Printer Driver ❒ When you use the printer func- When you are using the printer func- tion, you must install the printer driv- tion on the Ethernet interface er on the supplied CD-ROM. under Windows 2000 / XP / Server 2003, see "Using the Quit all applications currently run- Printer Function", Network...

  • Page 15: Installing The Twain Driver

    Installing the TWAIN Driver Installing the TWAIN Driver When you are using the scanner func- tion, you must install the TWAIN driver on the supplied CD-ROM. Quit all applications currently run- ning. Insert the CD-ROM into the CD- ROM drive. The driver installer starts.

  • Page 16: Software Supplied On Cd-Rom

    Installing the Software Software Supplied on CD-ROM There are some CD-ROMs that come with the printer option of this machine. DDST Driver The DDST drivers are included on the CD-ROM that comes with this machine. This allows the computer to communicate with the machine via a printer lan- guage.

  • Page 17: Using The Printer Function

    3. Using the Printer Function Printer Features Menu There are five menu items in the Printer Features menu: Reference For more information about copier features and system settings, see Copy Ref- erence and General Settings Guide. • Paper Input • List/Test Print •...

  • Page 18: Adjusting Printer Features

    Using the Printer Function Adjusting Printer Features Printer Features allows basic adjustment of operations when using the machine as a printer. Although factory default settings are suitable for most print jobs, Printer Fea- tures allows you access to a number of settings that control basic printer opera- tions.

  • Page 19: Printer Features Parameters

    Printer Features Parameters Printer Features Parameters Printing the operations test page Paper Input Press the {User Tools/Counter} key. ❖ Bypass Paper Size The User Tools main menu ap- The size of the paper set in the by- pears. pass tray. Select [Printer Features] using the Reference {U} or {T} key, and then press...

  • Page 20: Maintenance

    Using the Printer Function Select [Maintenance] using the {U} Maintenance or {T} key, and then press the {OK} key. ❖ Menu Protect This procedure allows you to pro- tect menu settings from accidental change. It makes it impossible to change menu settings with normal procedures unless you perform the required key operations.

  • Page 21: System

    Printer Features Parameters Select [Off], and then press the Canceling Menu Protect {OK} key. Press the {User Tools/Counter} key. Select [Printer Features] using the {U} or {T} key, and then press the {OK} key. Press the {User Tools/Counter} key. Temporarily canceling Menu Protect When you select protected items in Select [Maintenance] using the {U} Printer Features, a screen for entering...

  • Page 22: Host Interface

    Using the Printer Function ❖ Edge Smoothing Set this to enable Edge Smoothing. • On • Off Note ❒ Default: On ❒ If Toner Saving is set to On, Edge Smoothing is ignored even if it is set to On. ❖...

  • Page 23: Setting Paper On The Bypass Tray

    Setting Paper on the Bypass Tray Setting Paper on the Bypass Tray The following explains setting paper Important on the bypass tray. Use the bypass ❒ When printing using the printer tray to print onto OHP transparen- function, original images are al- cies, labels, thick paper, and enve- ways rotated by 180 degrees (the lopes that cannot be loaded in the...

  • Page 24: Setting The Paper Size

    Using the Printer Function Setting the paper size Note ❒ You can set paper size using the printer driver. The following pro- cedures are not necessary when setting paper size using the printer driver. ❒ The paper size set using the printer driver has priority over that set us- AAW020S1 ing the control panel.

  • Page 25: Setting Custom Size Paper

    Setting Paper on the Bypass Tray Press the {User Tools/Counter} key. Select [Bypass Paper Size], and then press the {OK} key. Select [Printer Features] using the {U} or {T} key, and then press the {OK} key. Select the paper size using the {U} or {T} key, and then press the {OK} key.

  • Page 26: Setting Thick Paper Or Ohp Transparencies

    Using the Printer Function Enter the vertical size of the paper Select [Tray Paper Settings] using the {U} or {T} key, and then using the number keys, and then press the {OK} key. press the {OK} key. Press the {User Tools/Counter} key. Select [Paper Type:Bypass Tray] us- ing the {U} or {T} key, and then press the {OK} key.

  • Page 27: Setting Envelopes

    Setting Paper on the Bypass Tray Select [Printer Features] using the Setting envelopes {U} or {T} key, and then press the {OK} key. Press the {User Tools/Counter} key. Select [System Settings] using the {U} or {T} key, and then press the {OK} key.

  • Page 28: Setting Up The Printer Driver And Canceling A Print Job

    Using the Printer Function Setting Up the Printer Driver and Canceling a Print Job Note Windows 98SE / Me - ❒ Actual procedures for opening the Accessing Printer Properties printer properties dialog box may vary depending on the applica- tion. For more information, see the Changing default settings operating instructions that come with the application you are using.
  • Page 29 Setting Up the Printer Driver and Canceling a Print Job On the [Start] menu, point to [Set- Changing default settings - Printing tings], and then click [Printers]. preferences properties The [Printers] window appears. Limitation Note ❒ Changing machine settings re- ❒...

  • Page 30: Canceling A Print Job

    Using the Printer Function Making settings from an application Canceling a Print Job To make settings for a specific appli- Double-click the printer icon on cation, open the [Print] dialog box the Windows taskbar. from that application. The following example describes how to make set- A window appears, showing all tings for the WordPad application print jobs currently queued for...
  • Page 31 Setting Up the Printer Driver and Canceling a Print Job Press [Current]. • [Current]: cancels the print job currently being processed. • [Resume]: resumes printing jobs. A confirmation message appears. Press [Yes] to cancel the print job. Note ❒ Press [No] to return to the previ- ous display.
  • Page 32 Using the Printer Function...

  • Page 33: Using The Twain Scanner Function

    4. Using the TWAIN Scanner Function TWAIN Scanner You can use this machine as a TWAIN scanner, by operating this machine from a client computer on the network. Originals can be scanned with the same oper- ation used for USB-connected scanners. Also, this machine can be used as a TWAIN-compliant scanner, by directly con- nected with an off-line Computer over USB.

  • Page 34: Preparation For Using The Network Twain Scanner

    Using the TWAIN Scanner Function Preparation for Using the Network TWAIN Scanner The following overview diagram shows the preparation steps for using this ma- chine as a TWAIN scanner. See p.9 “Installing the Install the TWAIN driver on a client computer. TWAIN Driver”.

  • Page 35: Setting Originals

    Setting Originals Setting Originals The following explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the placement of the original and the settings made on the control panel and scanner driver must match.
  • Page 36 Using the TWAIN Scanner Function ❖ When placing the original so that Placing on the Exposure Glass the top edge touches the top left of the exposure glass Originals which do not fit into the When using the machine as a ADF, such as sheets with glued-on network TWAIN scanner, this parts, books, etc., can be placed di-...
  • Page 37 Setting Originals ❖ Originals that can and cannot be ❖ When placing the top edges of the placed in the ADF originals first For details about the originals that When using the machine as a can and cannot be placed in the network TWAIN scanner, this ADF, see Copy Reference.

  • Page 38: Scanning Originals

    Using the TWAIN Scanner Function Scanning Originals This section explains how to scan Save the scan file in Imaging. originals using the TWAIN scanner function. This describes how to scan On the [File] menu, click [Save]. originals with Imaging under Win- dows 2000.

  • Page 39: Troubleshooting

    5. Troubleshooting The Printer Function Error & Status Messages on the Display This section describes the principal messages that appear on the display. If a message not described here appears, act according to the message. Reference Before turning the main power off, see ‘Turning On the Power’, Copy Refer- ence.
  • Page 40 Troubleshooting Messages/Second messages Causes Solutions Collate: Page max. The maximum number of pag- Turn off the main power es has been exceeded for colla- switch, and back on again. Re- tion. duce the number of pages to be printed, or, increase memo- ry capacity.
  • Page 41 The Printer Function Messages/Second messages Causes Solutions Paper size/type mismatch. There is no paper tray that Press [JobReset] to change the matches the paper settings se- paper tray settings, or press Change settings to: lected under Auto Tray Select. [FormFeed] to print regardless. xxx yyy xxx indicates the tray number.

  • Page 42: The Machine Does Not Print

    Troubleshooting The Machine Does Not Print Possible Cause Solutions Is the power on? Check the cable is securely plugged into the power outlet and the machine. Turn on the main power switch. If not, press {fOnline} on the control panel. Is the machine online? Does the Printer key stay If so, check the error message on the display and take required ac-...

  • Page 43: Network Connection

    The Printer Function Problem Solutions Is the Data In indicator If not, data is not being sent to the machine. blinking or lit after starting ❖ When the machine is connected to the computer using the print job? the interface cable Check the machine port settings are correct.

  • Page 44: Other Printing Problems

    Troubleshooting Other Printing Problems Problem Causes and Solutions Smudged print. Settings for thick paper have not been made when printing on thick paper. Select [Thick] in the [Type:] list on the [Paper] tab on the printer driver. Page layout is not Print areas differ depending on the machine used.
  • Page 45 The Printer Function Problem Causes and Solutions It takes a long The data is large or complex so it takes time to process. If the Data In indi- time to complete a cator is blinking, data is being processed. Wait until printing resumes. print job.

  • Page 46: The Scanner Function

    Troubleshooting The Scanner Function When Scanning Is Not Performed as Expected Problems Causes and solutions No image results from scan- The original was placed with the front and back reversed. ning. When the original is placed directly on the exposure glass, the side to be scanned must face down.
  • Page 47 The Scanner Function Message Causes and solutions [Insufficient memory. Resolution is too high. Please re- • Reset the scan size. duce resolution or expand scanner.] • Lower the resolution. Note ❒ When a paper misfeed occurs in the ma- chine during printing, scanning cannot be performed.
  • Page 48 Troubleshooting...

  • Page 49: Appendix

    6. Appendix The Printer Function Collate and Rotating Collate If you select the collate function on the printer driver, the machine will store print data in memory and automatically collate the printouts. The collate function can be turned on or off from the printer driver. The machine automatically rotates the printouts under the following conditions: ×11 or B5 JIS paper •...

  • Page 50: The Scanner Function

    Appendix The Scanner Function Relationship between Resolution and File Size Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown be- low.

  • Page 51: Specifications

    Specifications Specifications Printer This section contains the machine's electrical and hardware specifications, in- cluding information about its options. Component Specifications Resolution 600 dpi Printing speed 16 ppm/20 ppm (A4K, 8/" × 11"K plain paper) Note ❒ Printing speeds depend on the machine. Check which type of machine you have.

  • Page 52: Scanner

    Appendix Scanner Scan method Flatbed scanning Approx.25 pages/minute [Scan size:A4R, Colors/Grada- Scan speed tions:Binary, Resolution: 200dpi, Select device data com- pression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart] Maximum power consumption Less than 1280 W Image sensor type CCD Image Sensor Scan types Sheet, book...

  • Page 53: Index

    INDEX Bypass tray Paper Input paper size Placing Originals Placing on the exposure glass Canceling a job Placing original in the Auto Document Connection Feeder (ADF) Ethernet board connection Printer driver USB connection DDST Control Panel Printer properties, Windows 2000 / XP Control panel and Windows Server 2003 Custom size paper...
  • Page 54 TWAIN installing TWAIN scanner Windows 2000 / XP and Windows Server 2003 printer properties, printer driver Windows 98SE / Me printer properties, printer driver B866-8600...
  • Page 55 Declaration of Conformity “The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” Caution: Network interface cables with ferrite core must be used for RF interference suppression. Copyright ©...
  • Page 56 GB GB B866-8600...

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