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• Type the path in the Administrator Provided Server Settings box. For example, type a WebDAV server using a web
address (such as http://server/folder), or a network folder using a UNC (Universal Naming Convention) address
(such as \\server\folder).
• If your organization subscribes to automatic configuration services, click Configure Automatically.
If the server information changes for subsequent reviews, you must respecify the location.
Starting and managing a review
Start a shared review
To conduct a shared review, you and your reviewers must have read and write access to the server you use for storing
comments. (See "Specify a server for comments" on page 156.)
The shared PDF that you send includes the Comment & Markup toolbar and instructions in the document message bar.
Start the setup wizard for a shared review:
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• Click the Review & Comment button in the Task toolbar and choose Send For Shared Review.
• Choose Comments > Send For Shared Review.
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If prompted, type your name, email address, and job title in the Review Profile dialog box, and click OK.
Choose the shared location that you'll use to store comments, or click Add New Location. If you set up a new
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location, type a descriptive name, specify the type of server (network folder, SharePoint workspace, or WebDAV
folder), and click Next. Type the full path of the folder location, using the examples in the screen, or browse to select
the folder. Verify that you have write access to that location, and then click Add Folder and click Next.
The option to enable commenting for Reader users is selected by default.
Select the PDF to be reviewed, and then specify whether to send it as an email attachment, or to post it on the
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network and send an email invitation with a URL. If you want to distribute the PDF later or use a different method
(such as FTP), select the option to save a copy to your local hard drive. Click Next.
Specify reviewers by typing their email addresses, or by clicking Address Book and selecting email addresses from
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a Lotus Notes or Microsoft Outlook address book. Insert a semicolon or a return between each address. If you want
to specify a date when the review ends, select Set Deadline, and enter the month, day, and year. Click Next.
Review the invitation, and then click Finish.
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The shared PDF now contains the following information: the email addresses of reviewers, the path to the shared
folder, and the initiator's profile. No matter when or how you send this PDF, each recipient gets this information,
which appears in the Welcome screen with news of recent activity when the PDF is opened.
If you're sending the shared PDF as an email attachment and your email application doesn't let you send email
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automatically for security reasons, answer any alert messages that this application might return, and send the
message.
If you distribute the shared PDF after the review has started, any review comments that have been published up to
that point will appear in the file, even if the recipient doesn't have access to the comment server.
ADOBE ACROBAT 3D VERSION 8
User Guide
157
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