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"Save the PDF with comments" on page 166
Start an email-based review
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge
comments that you receive. (Form fields in a PDF aren't fillable during the review.)
Start the review
Before you start an email-based review, make sure that your email application is configured to work with Acrobat.
(See "Select an email application for reviews" on page 156.)
Start the email-based review wizard by using any of these methods:
1
• Click the Review & Comment button in the Task toolbar and choose Attach For Email Review.
• Choose Comments > Attach For Email Review.
You can also start an email-based review directly from other applications that use PDFMaker, such as Microsoft
Word. Choose Adobe PDF > Convert To Adobe PDF And Send For Review, or click the Convert To Adobe PDF And
Send For Review button. For Office 2007 applications, choose Acrobat > Create And Send For Review.
2
If prompted, enter information in the Identity Setup dialog box.
Specify a PDF if it isn't already open, and then click Next. The PDF that you specify becomes the master file. You'll
3
merge comments you receive from reviewers into this file.
Specify reviewers by typing their email addresses, or by clicking Address Book and selecting email addresses from
4
a Lotus Notes or Microsoft Outlook address book. Insert a semicolon or return between each address.
To specify that persons other than yourself receive the review comments, click Customize Review Options and type
5
the email addresses of those individuals in the Request That Reviewers Return Their Comments To box. Click OK.
The option to enable commenting for Reader users is selected, by default.
6
Click Next to preview the email invitation, and then click Send Invitation. If your email application doesn't let you
send email automatically for security reasons, answer any alert messages that this application might return, and send
the message.
A copy of the PDF is sent to the reviewers as an attachment. When reviewers open this file attachment, Acrobat
presents commenting tools and a PDF that provides instructions.
Merge comments
After you receive comments from reviewers, you can merge the comments into the master PDF so that they're in one
location.
1
After a reviewer sends you comments, open the attached file in your email application. If the email application
can't find the original version of the PDF, it prompts you to browse for it.
Note: If you didn't initiate the review and you receive comments that you want to forward to the initiator, merge these
comments into your copy of the PDF and then send them (see "Send comments in email" on page 164). If you've already
sent your comments, the initiator will receive only new comments. Merged comments retain the original author name.
2
If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:
Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF.
Yes
ADOBE ACROBAT 3D VERSION 8
User Guide
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