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In the Save Adobe PDF As dialog box, select a location, type a filename, and click Save.
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Note: For security reasons, the default settings in Outlook 2003 block automatic downloading of pictures in HTML email
messages from unknown senders and sites. If you want to download such images and include them in the conversion to
PDF, you can change that setting in Outlook by choosing Tools > Options, clicking the Security tab, and then clicking the
Change Automatic Download Settings, where specific options are available. For more information, see the Outlook Help
system.
Add email messages to an existing PDF
In Outlook or Lotus Notes, select the individual email messages that you want to convert and add to a PDF.
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Do one of the following:
• (Outlook) Choose Adobe PDF > Convert And Append To Existing Adobe PDF > Selected Messages.
• (Lotus Notes) Choose Actions > Append Selected Messages To Existing Adobe PDF.
Locate and select the PDF or PDF package to which you want to add the converted emails, and click Open.
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Important: Do not type a new name for the PDF. If you do, a warning message appears telling you that the PDF was not
found. Click OK, and select a PDF without changing its name.
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(Outlook only) If a message appears, alerting you that the existing PDF was creating using an earlier version of
PDFMaker, do one of the following:
• To create a PDF package from the original PDF archive, click Yes, and select a name and location for the new
archive. (The default name adds _Packaged to the original PDF filename.) When the conversion is complete and
the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat.
• To not create a PDF package from the original PDF archive, click No and cancel the process.
Note: In earlier versions of Acrobat and for email merged into a single PDF, messages might be duplicated when running
the append process. For PDF packages of email converted or migrated in Acrobat 8, only new messages—that is, messages
that are not already part of the PDF package—are appended.
(Lotus Notes) Convert an email folder to a new PDF
In Lotus Notes, select the folder that you want to convert to PDF.
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Click the Convert Selected Folder To Adobe PDF button
> Convert Selected Folder To Adobe PDF.
In the Save Adobe PDF File As, specify a location and name for the PDF package, and click Save.
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To convert other Lotus Notes folders to PDF, repeat this procedure for each folder.
(Outlook) Convert email folders to a new PDF
In Outlook, PDFMaker can convert multiple folders to PDF in one procedure. It is not necessary to select those
folders at the beginning of the process because you can make these selection in a dialog box that appears automati
cally.
In Outlook, choose Adobe PDF > Convert To Adobe PDF > Selected Folders.
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In the Convert Folder(s) To PDF dialog box, select the folders you want to convert, and then select or deselect the
Convert This Folder And All Sub Folders option.
In the Save Adobe PDF File As, select a location and name for the PDF package.
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The Creating Adobe PDF status dialog box shows the progress of the conversion. When the conversion is complete,
the new PDF opens in Acrobat.
on the Acrobat PDFMaker toolbar, or choose Actions
ADOBE ACROBAT 3D VERSION 8
User Guide
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