Setting A Keyword; Distributing Files; Searching Files - Fujitsu ScanSnap Organizer User Manual

■ Setting a Keyword

You can set a character string to indicate the content of a file so that you can immediately rec-
ognize the file. Such a character string is referred to as a "keyword".
Recognize a character string on a page (OCR process) and set as a keyword
Set a character string as a keyword
Set a marked character string as a keyword
Set a keyword from the registered keywords in the keyword list

■ Distributing Files

Files can also be distributed into a folder according to the keyword set for files as a distribution
condition.

■ Searching Files

By using the search function, you can search files in the [ScanSnap] folder ([My ScanSnap]
folder for Windows XP).
Files can be searched in the following ways.
Specify a character string and search
Specify search conditions and search
The following types of search functions can be used to perform a search.
Adobe Acrobat search
Searchable PDF files can be searched.
Search results are shown in Adobe Acrobat.
Highlight pen colors
It is recommended that you use a blue or a green highlight pen for marking. When
you use colors such as pink or yellow for marking, the marked sections may not be
recognized as keywords.
Use a blue highlight pen for documents with dark background colors such as
newspapers. Marked sections may not be detected when a color other than blue is
used.
For details about colors of highlight pens to be used, refer to the Operator's Guide of
your scanner model.
PDF files with security options (such as a password) cannot be searched.
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3.1 Function List