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Konica Minolta bizhub PRO 950 User Manual

Security
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Summary of Contents for Konica Minolta bizhub PRO 950

  • Page 3: Bizhub Pro

    A0Y5011-00P1-G00-11 A0Y5011-00P1-G00-20 About the Rom version display function: The bizhub PRO 950 Control Software (Image control program/ Controller control program) version mentioned above can be confirmed by using the service representative (CE) service mode ROM version display function. When you display the ROM version, the Image control program and Control- ler control program versions will be displayed as follows.
  • Page 4 - KONICA MINOLTA, KONICA MINOLTA Logo and the essentials of imag- ing are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. - bizhub PRO is a registered trademark or trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Copyright © 2009 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc.
  • Page 5 Composition of User’s Guide This machine is provided with the following user's guides. User's Guide - Copier (Printed matters), (User’s Guide CD) This guide describes an outline of the machine and copy operations. Please refer to this guide for safety information, turning on/off the machine, paper supply, dealing with machine trouble such as paper jam, and copy op- eration available on the machine.
  • Page 6 User's Guide - Printer (PostScript3 Plug-in Driver) (User’s Guide CD) This guide describes the operation of the printer function equipped for the machine. Please refer to this guide for how to use Plug-in driver in user mode. Quick Guide - Printer (Printed matters) The descriptions given in this manual are excerpts from the installation sec- tion of the User's Guide (Printer).

  • Page 7: Table Of Contents

    Contents Security Functions ............1 Data protected by Security Strengthen mode ........4 Protect and Delete Data After Use ........5 User Authentication in Security Functions ..... 6 Description of user authentication .............6 To register a new user .................7 To change a user data ................13 To delete a user ..................18 To change password by user ............22 HDD Store Function in Security Strengthen Mode ..

  • Page 9: Security Functions

    Security Functions Security Functions The bizhub PRO 950 device has two security modes. Normal mode Use this mode if the machine is used by a single person and there is a low possibility of illicit access and operations. This is the default mode when shipped from the factory.
  • Page 10 The password is made up of 8 to 64 alphanumerical characters (case sensitive). If a wrong password is entered, attempts to re-try cannot be made for five seconds. - Machine NIC setting When the Security Strengthen mode is ON, the Machine NIC cannot be used. bizhub PRO 950...
  • Page 11 Be sure to exit the Administrator Setting mode if you leave in front of the machine while using the Administrator Setting mode. bizhub PRO 950...

  • Page 12: Data Protected By Security Strengthen Mode

    If Security Strengthen mode is OFF, data can potentially be accessed, so be careful. If data is accessed in Security Strengthen mode, the administrator may not notice until he/she analyzes the audit log. Be careful when the administrator is absent for a long time. bizhub PRO 950...

  • Page 13: Protect And Delete Data After Use

    - Data in the Box will be overwritten when a delete order is issued. - If data is sent externally, it will be overwritten when the transmission is complete. - If the administrator issues a delete order for each Box, it will be overwrit- ten. bizhub PRO 950...

  • Page 14: User Authentication In Security Functions

    - The [Copy]/[Scan]/[Box] key on the control panel is pressed, when the User/Account Authentication Connect is turned on. - The [Job List] key on the touch panel is touched, when the User/Account Authentication Connect is turned on. - The auto reset function operates. bizhub PRO 950...

  • Page 15: To Register A New User

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. bizhub PRO 950...
  • Page 16 Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. bizhub PRO 950...
  • Page 17 User Authentication in Security Functions Touch [03 User Auth./Account Track]. The User Authentication/Account Track Screen will be displayed. Touch [03 User Authentication Set]. The User Authentication Setting Screen will be displayed. bizhub PRO 950...
  • Page 18 User Authentication in Security Functions Touch [Add]. The New User Registration Screen will be displayed. Touch [User No.], [User Name], [Password], or [Account Name] to dis- play each subsequent screen, then make the desired setting. bizhub PRO 950...
  • Page 19 Registration Screen. – To enter the User Name, touch [User Name] on the New User Reg- istration Screen. Enter the desired user name from the screen key- pad. Touch [OK] to return to the New User Registration Screen. bizhub PRO 950...
  • Page 20 Registration Screen. Touch the desired account name key to high- light it. Touch [OK] to return to the New User Registration Screen. Touch [OK]. When settings are completed, touch [OK] on the New User Registration Screen. The User Authentication Setting Screen will be restored. bizhub PRO 950...

  • Page 21: To Change A User Data

    If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 22 Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [03 User Auth./Account Track]. The User Authentication/Account Track Screen will be displayed. bizhub PRO 950...
  • Page 23 User Authentication in Security Functions Touch [03 User Authentication Set]. The User Authentication Setting Screen will be displayed. Touch the user name key to be changed, then touch [Change]. The Change Registered User Data Screen will be displayed. bizhub PRO 950...
  • Page 24 – To change the user name, touch [User Name] on the User Registra- tion Screen. Enter the desired user name from the screen keypad. Touch [OK] to return to the Change Registered User Data Screen. bizhub PRO 950...
  • Page 25 Registration Screen. Touch the desired account key to highlight it. Touch [OK] to return to the Change Registered User Data Screen. Touch [OK]. When settings are completed, touch [OK] on the Change Registered User Data Screen. The User Authentication Setting Screen will be restored. bizhub PRO 950...

  • Page 26: To Delete A User

    If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 27 Enter the password. Use the touch screen keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [03 User Auth./Account Track]. The User Authentication/Account Track Screen will be displayed. bizhub PRO 950...
  • Page 28 The User Authentication Setting Screen will be displayed. Touch the user name key to be deleted. The selected key will be highlighted. Touch [Delete]. The popup menu will be displayed to confirm that the selected user will be deleted. bizhub PRO 950...
  • Page 29 User Authentication in Security Functions Touch [Yes]. The selected user name and password will be deleted. Also the person- al folder that belongs to the user will be deleted together. bizhub PRO 950...

  • Page 30: To Change Password By User

    Do not use your name, birthday, employee number, etc. for a password that others can easily figure out. Detail If password setup doesn’t proceed successfully, the information will be saved in the audit log. The password currently used cannot be entered as a new password. bizhub PRO 950...
  • Page 31 User Authentication in Security Functions Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [01 System Setting]. The System Setting Screen will be displayed. Touch [08 Change User Password]. The User Authentication Screen will be displayed. bizhub PRO 950...
  • Page 32 Touch [password], then enter your current password. – The entered password will appear as asterisks(********) on screen. When user authentication is completed successfully, the Change User Password Screen will be displayed. Touch [New Password], enter your new password, then touch [OK]. bizhub PRO 950...
  • Page 33 Enter the new password again for confirmation. – Touch [Check Input], then enter your new password once more. Touch [OK]. Touch [OK]. The System Setting Screen will be restored. Touch [Exit]. The Copy Screen will be restored. bizhub PRO 950...

  • Page 34: Hdd Store Function In Security Strengthen Mode

    [OK] is touched, the warning message “Password does not match” will appear, and no key will work for five seconds. Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. bizhub PRO 950...
  • Page 35 On the User Authentication Screen, touch [User Name] and [Password] to enter your user name and password. – Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. bizhub PRO 950...
  • Page 36 Touch [Password] to display the Input User Password Screen. – Enter your user password, then touch [OK] to return to the User Au- thentication Screen Touch [OK]. The Copy Screen will be displayed. Touch [Output Setting] on the Copy Screen. bizhub PRO 950...
  • Page 37 Touch [HDD Store] on the Output Setting Screen. The HDD Box List Screen will be displayed. Select the desired personal Box, then touch [OK]. – Enter the password if selected Box requires one. The Personal File Screen will be displayed. bizhub PRO 950...
  • Page 38 Box. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the ma- chine operation without entering a user name and password. bizhub PRO 950...

  • Page 39: Store Scanned Data In A Box

    If authentication fails, the information will be saved in the audit log. Procedure On the User Authentication Screen, touch [User Name] and [Password] to enter your user name and password. – Touch [User Name] to display the Input User Name Screen. bizhub PRO 950...
  • Page 40 Enter the user name, then touch [OK] to return to the User Authen- tication Screen. – Touch [Password] to display the Input User Password Screen. – Enter your user password, then touch [OK] to return to the User Au- thentication Screen. Touch [OK]. The Copy Screen will be displayed. bizhub PRO 950...
  • Page 41 HDD Store Function in Security Strengthen Mode Touch [STORE]. Touch [Scan to HDD]. The HDD Box List Screen will be displayed. bizhub PRO 950...
  • Page 42 HDD Store Function in Security Strengthen Mode Select the desired personal Box. – Enter the password if selected Box requires one. The Store Personal File Screen will be displayed. Touch [Store]. The Input File Name Screen will be displayed. bizhub PRO 950...
  • Page 43 Make the desired setting, then press [Start] on the control panel to scan and store the image data. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the ma- chine operation without entering a user name and password. bizhub PRO 950...

  • Page 44: Recall/Delete Data In A Box

    On the User Authentication Screen, touch [User Name] and [Password] to enter your user name and password. – Touch User Name to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authen- tication Screen. bizhub PRO 950...
  • Page 45 HDD Store Function in Security Strengthen Mode – Touch [Password] to display the Input User Password Screen. – Enter your user password, then touch [OK] to return to the User Au- thentication Screen. Touch [OK]. The Copy Screen will be displayed. bizhub PRO 950...
  • Page 46 HDD Store Function in Security Strengthen Mode Touch [RECALL]. The HDD Box List Screen will be displayed. Select the desired personal Box. Enter the password if selected Box requires one. The File Selection Screen will be displayed. bizhub PRO 950...
  • Page 47 Touch the desired file key, then touch [>>>]. To output the image data, touch [Wait], [Proof], or [Auto], as desired, and then touch [OK]. – Enter the desired print quantity from touch panel keypad, then touch [OK]. bizhub PRO 950...
  • Page 48 The selected file will be deleted, and return to the File Selection Screen. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the ma- chine operation without entering a user name and password. bizhub PRO 950...

  • Page 49: Output Data In The Secure Box

    If authentication fails, the information will be saved in the audit log. Outputting secure printing on the machine: On the User Authentication Screen, touch [User Name] and [Password] to enter your user name and password. bizhub PRO 950...
  • Page 50 Enter your user name, then touch [OK] to return to the User Authen- tication Screen. – Touch [Password] to display the Input User Password Screen. – Enter your user password, then touch [OK] to return to the User Au- thentication Screen. Touch [OK]. The Copy Screen will be displayed. bizhub PRO 950...
  • Page 51 HDD Store Function in Security Strengthen Mode Touch [RACALL]. The HDD Box List Screen will be displayed. Touch [Secure] to display the Secure Box List Screen. bizhub PRO 950...
  • Page 52 HDD Store Function in Security Strengthen Mode Select the desired secure box, then touch [OK]. Enter the secure password setup in secure printing. Touch [OK]. The Secure File List Screen will be displayed. Select the desired secure file. bizhub PRO 950...
  • Page 53 To output all pages, touch [All Pages]. Touch [OK] to output. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the ma- chine operation without entering a user name and password. bizhub PRO 950...

  • Page 54: Administrator Security Functions

    Enter the right password after five seconds. If authentication fails, the information will be saved in the audit log. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. bizhub PRO 950...
  • Page 55 Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch panel keypad to enter the 8-digit Administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. bizhub PRO 950...
  • Page 56 Administrator Security Functions Touch [07 Security Setting]. Touch [03 Security Strengthen Mode]. bizhub PRO 950...
  • Page 57 Administrator Security Functions Turn Security Strengthen mode ON or OFF. To turn Security Strengthen mode ON, touch [On]. To turn Security Strengthen mode OFF, touch [Off]. The Specify Completion popup screen will appear. bizhub PRO 950...
  • Page 58 Administrator Security Functions Touch [OK]. A popup message will be displayed to confirm that you are turning the Security Strengthen mode ON/OFF. Touch [Yes]. bizhub PRO 950...
  • Page 59 Administrator Security Functions Turn OFF the sub power switch, then turn OFF the main power switch. Wait about 10 seconds. Turn ON the main power switch and sub power switch. bizhub PRO 950...

  • Page 60: Hdd Lock Password

    ON. When turned OFF, the message “Please set Security Strengthen mode” will be displayed. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 61 Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. Touch [07 Security Setting]. The Security Setting Screen will be displayed. bizhub PRO 950...
  • Page 62 Administrator Security Functions Touch [02 HDD Manage Setting]. The HDD Management Setting Screen will be displayed. Touch [03 Change HDD Lock Password]. The Change HDD Lock Password Screen will be displayed. bizhub PRO 950...
  • Page 63 The current password cannot be used again as a new password. – Touch [OK] to return to the previous screen. Touch [Check Input] to re-enter the same password as above. Touch [OK] to return to the previous screen. Touch [OK]. bizhub PRO 950...

  • Page 64: Delete Temporary Data

    Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 65 Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. Touch [07 Security Setting]. The Security Setting Screen will be displayed. bizhub PRO 950...
  • Page 66 Administrator Security Functions Touch [02 HDD Manage Setting]. The HDD Management Setting Screen will be displayed. Touch [04 Delete Temporary Data]. The Delete Temporary Data Screen will be displayed. bizhub PRO 950...
  • Page 67 Select the desired mode, when selecting [On] in step 7. – Touch [Mode 1] or [Mode 2] to highlight it. – When selecting Off in step 7, this mode selection does not make any difference. Touch [OK] on the Delete Temporary Data Screen. bizhub PRO 950...

  • Page 68: Delete All Data

    Note When using this function, contact your service representative. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 69 Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. Touch [07 Security Setting]. The Security Setting Screen will be displayed. bizhub PRO 950...
  • Page 70 Administrator Security Functions Touch [02 HDD Manage Setting]. The HDD Management Setting Screen will be displayed. Touch [05 Delete All Data]. The Delete All Data Screen will be displayed. bizhub PRO 950...
  • Page 71 Touch [Return] on the Delete All Data Screen. Reminder Touching [Deletion Execute] will clear all the data on HDD and never allow you to recover them. If necessary, save the desired data in another de- vice beforehand. bizhub PRO 950...

  • Page 72: Print Audit Log

    To stop printing, press [Stop] on the control panel, then touch [Cancel] on the confirmation popup screen. Procedure Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950...
  • Page 73 Administrator Security Functions Enter the password. Use the touch panel keypad to enter the 8-digit administrator pass- word, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [01 System Setting]. The System Setting Screen will be displayed. bizhub PRO 950...
  • Page 74 Administrator Security Functions Touch [04 Print Management List Print]. The Print Management List Screen will be displayed. Touch [5 Audit Log Report], then touch [Copy]. The Print Management List Screen will be displayed. Press [Start] on the control panel. bizhub PRO 950...

  • Page 75: Analyze Audit Log

    Check details of operation that action indicates in the following table. 4. result: Result of an operation. For password authentication, success or failure will be indicated as OK and NG. For operations without password authentication, all log entries will be in- dicated as OK. bizhub PRO 950...

  • Page 76: Table Of Items Saved In Audit Log

    Change HDD lock password Administrator ID The purpose of analyzing the audit log is to understand the following and im- plement countermeasures: Whether or not data was accessed or tampered with Subject of attack Details of attack Results of attack bizhub PRO 950...
  • Page 77 - If you cannot find documents that should be in a box or if you find a doc- ument with changed content, unauthorized actions may have occurred. Similar countermeasures are needed. bizhub PRO 950...

  • Page 78: Index

    Enhanced password ......2 Environments .........1 HDD ..........26 HDD lock password .....52 HDD store function ......26 Normal mode .........1 Protect and delete used data ... 2 Turn ON/OFF .........4 Store ..........26 Data in a Box while copying ..26 bizhub PRO 950...
  • Page 79 MEMO...
  • Page 80 MEMO...

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