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Konica Minolta bizhub pro 950 User Manual

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User's Guide
Security

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Summary of Contents for Konica Minolta bizhub pro 950

  • Page 1 User’s Guide Security...

  • Page 3: Table Of Contents

    HDD lock password ........................6-7 Delete temporary data ........................6-10 Delete all data ..........................6-13 Print audit log ..........................6-16 Analyze audit log ........................... 6-18 Table of items saved in audit log ....................6-19 Index bizhub PRO 950 (Version 2) Contents-1...
  • Page 4 Contents-2 bizhub PRO 950 (Version 2)

  • Page 5: Introduction

    Introduction...

  • Page 7: User's Guide - Security

    A0Y5011-00P1-G00-11 A0Y5011-00P1-G00-20 About the Rom version display function: The bizhub PRO 950 Control Software (Image control program / Controller control program) version mentioned above can be confirmed by using the service representative (CE) service mode ROM version display function. When you display the ROM version, the Image control program and Controller control program versions will be displayed as follows.

  • Page 8: Composition Of User's Guide

    Please refer to this guide for how to use Plug-in driver in user mode. To operate safely, be sure to read "Section 2: Precautions for Installation and Use" in User’s Guide - Copier before using the machine. bizhub PRO 950 (Version 2)

  • Page 9: Security Functions

    Security functions...
  • Page 11 Security functions Security functions The bizhub PRO 950 device has two security modes. Normal mode Use this mode if the machine is used by a single person and there is a low possibility of illicit access and operations. This is the default mode when shipped from the factory. To use regular mode, please see the user’s guide for each individual machine.
  • Page 12 If the Administrator Setting mode has been entered by successful administrator authentication, the setting change of various machine functions will be available on the machine. Be sure to exit the Administrator Setting mode if you leave in front of the machine while using the Administrator Setting mode. bizhub PRO 950 (Version 2)

  • Page 13: Data Protected By Security Strengthen Mode

    If Security Strengthen mode is OFF, data can potentially be accessed, so be careful. If data is accessed in Security Strengthen mode, the administrator may not notice until he/she analyzes the audit log. Be careful when the administrator is absent for a long time. bizhub PRO 950 (Version 2)
  • Page 14 Security functions bizhub PRO 950 (Version 2)

  • Page 15: Protect And Delete Data After Use

    Protect and delete data after...
  • Page 17 Data in the Box will be overwritten when a delete order is issued. If data is sent externally, it will be overwritten when the transmission is complete. If the administrator issues a delete order for each Box, it will be overwritten. bizhub PRO 950 (Version 2)
  • Page 18 Protect and delete data after use bizhub PRO 950 (Version 2)

  • Page 19: User Authentication In Security Functions

    User authentication in security functions...

  • Page 21: Description Of User Authentication

    Detail Initially, the user authentication is not available on the machine. To activate this function, the Account Distribute Number should be changed. For details, see the User's Guide of POD Administrator's Reference. bizhub PRO 950 (Version 2)

  • Page 22: To Register A New User

    Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch screen keypad to enter the 8-digit Administrator password, then touch [OK]. The Administrator Setting Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 23 Touch [03 User Auth./Account Track]. The User Authentication/Account Track Screen will be displayed. Touch [03 User Authentication Set]. The User Authentication Setting Screen will be displayed. Touch [Add]. The New User Registration Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 24 Registration Screen. – To enter the User Name, touch [User Name] on the New User Registration Screen. Enter the desired user name from the screen keypad. Touch [OK] to return to the New User Registration Screen. bizhub PRO 950 (Version 2)
  • Page 25 Touch [OK] to return to the New User Registration Screen. Touch [OK]. When settings are completed, touch [OK] on the New User Registration Screen. The User Authentication Setting Screen will be restored. bizhub PRO 950 (Version 2)

  • Page 26: To Change A User Data

    Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch screen keypad to enter the 8-digit Administrator password, then touch [OK]. The Administrator Setting Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 27 The User Authentication/Account Track Screen will be displayed. Touch [03 User Authentication Set]. The User Authentication Setting Screen will be displayed. Touch the user name key to be changed, then touch [Change]. The Change Registered User Data Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 28 Touch [OK] to return to the Change Registered User Data Screen. – To change the Password, touch [Password] on the User Registration Screen. Enter the desired password from the screen keypad. Touch [OK] to return to the Change Registered User Data Screen. 4-10 bizhub PRO 950 (Version 2)
  • Page 29 Touch [OK] to return to the Change Registered User Data Screen. Touch [OK]. When settings are completed, touch [OK] on the Change Registered User Data Screen. The User Authentication Setting Screen will be restored. bizhub PRO 950 (Version 2) 4-11...

  • Page 30: To Delete A User

    Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch screen keypad to enter the 8-digit Administrator password, then touch [OK]. The Administrator Setting Screen will be displayed. 4-12 bizhub PRO 950 (Version 2)
  • Page 31 The User Authentication Setting Screen will be displayed. Touch the user name key to be deleted. The selected key will be highlighted. Touch [Delete]. The popup menu will be displayed to confirm that the selected user will be deleted. bizhub PRO 950 (Version 2) 4-13...
  • Page 32 User authentication in security functions Touch [Yes]. The selected user name and password will be deleted. Also the personal folder that belongs to the user will be deleted together. 4-14 bizhub PRO 950 (Version 2)

  • Page 33: To Change Password By User

    The password currently used cannot be entered as a new password. Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [01 System Setting]. The System Setting Screen will be displayed. bizhub PRO 950 (Version 2) 4-15...
  • Page 34 Touch [New Password], enter your new password, then touch [OK]. Enter the new password again for confirmation. – Touch [Check Input], then enter your new password once more. Touch [OK]. Touch [OK]. The System Setting Screen will be restored. 4-16 bizhub PRO 950 (Version 2)
  • Page 35 User authentication in security functions Touch [Exit]. The Copy Screen will be restored. bizhub PRO 950 (Version 2) 4-17...
  • Page 36 User authentication in security functions 4-18 bizhub PRO 950 (Version 2)

  • Page 37: Hdd Store Function In Security Strengthen Mode

    HDD store function in Security Strengthen mode...

  • Page 39: Store The Data In A Box While Copying

    Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authentication Screen. – Touch [Password] to display the Input User Password Screen. bizhub PRO 950 (Version 2)
  • Page 40 Enter your user password, then touch [OK] to return to the User Authentication Screen. Touch [OK]. The Copy Screen will be displayed. Touch [Output Setting] on the Copy Screen. Touch [HDD Store] on the Output Setting Screen. The HDD Box List Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 41 After scanning all the originals, the machine automatically starts to print and store the data in a Box. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the machine operation without entering a user name and password. bizhub PRO 950 (Version 2)

  • Page 42: Store Scanned Data In A Box

    Touch [User Name] to display the Input User Name Screen. – Enter the user name, then touch [OK] to return to the User Authentication Screen. – Touch [Password] to display the Input User Password Screen. bizhub PRO 950 (Version 2)
  • Page 43 Enter your user password, then touch [OK] to return to the User Authentication Screen. Touch [OK]. The Copy Screen will be displayed. Touch [STORE]. Touch [Scan to HDD]. The HDD Box List Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 44 Enter the password if selected Box requires one. The Store Personal File Screen will be displayed. Touch [Store]. The Input File Name Screen will be displayed. Enter the file name, then touch [OK]. The Scan Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 45 Make the desired setting, then press [Start] on the control panel to scan and store the image data. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the machine operation without entering a user name and password. bizhub PRO 950 (Version 2)

  • Page 46: Recall/Delete Data In A Box

    Touch User Name to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authentication Screen. – Touch [Password] to display the Input User Password Screen. 5-10 bizhub PRO 950 (Version 2)
  • Page 47 The Copy Screen will be displayed. Touch [RECALL]. The HDD Box List Screen will be displayed. Select the desired personal Box. Enter the password if selected Box requires one. The File Selection Screen will be displayed. bizhub PRO 950 (Version 2) 5-11...
  • Page 48 Specify the output page of the image data. Touch [Change OutputPage]. To output one page, touch [Page Select], then enter the page number from control panel keypad. To output all pages, touch [All Pages]. Touch [OK] to output. 5-12 bizhub PRO 950 (Version 2)
  • Page 49 The selected file will be deleted, and return to the File Selection Screen. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the machine operation without entering a user name and password. bizhub PRO 950 (Version 2) 5-13...

  • Page 50: Output Data In The Secure Box

    Touch [User Name] to display the Input User Name Screen. – Enter your user name, then touch [OK] to return to the User Authentication Screen. – Touch [Password] to display the Input User Password Screen. 5-14 bizhub PRO 950 (Version 2)
  • Page 51 Enter your user password, then touch [OK] to return to the User Authentication Screen. Touch [OK]. The Copy Screen will be displayed. Touch [RECALL]. The HDD Box List Screen will be displayed. Touch [Secure] to display the Secure Box List Screen. bizhub PRO 950 (Version 2) 5-15...
  • Page 52 Touch [OK]. The Secure File List Screen will be displayed. Select the desired secure file. Touch [Wait], [Proof], or [Auto] as desired, then touch [OK]. – Enter the desired print quantity from touch panel keypad. 5-16 bizhub PRO 950 (Version 2)
  • Page 53 To output all pages, touch [All Pages]. Touch [OK] to output. When operation is completed, press [Access] on the control panel. The User Authentication Screen will be displayed to prohibit the machine operation without entering a user name and password. bizhub PRO 950 (Version 2) 5-17...
  • Page 54 HDD store function in Security Strengthen mode 5-18 bizhub PRO 950 (Version 2)

  • Page 55: Administrator Security Functions

    Administrator security functions...

  • Page 57: Turn Security Strengthen Mode On/Off

    If authentication fails, the information will be saved in the audit log. Press [Utility/Counter] on the control panel. The Utility Screen will be displayed. Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 58 Administrator security functions Enter the password. Use the touch panel keypad to enter the 8-digit Administrator password, then touch [OK]. The Administrator Setting Screen will be displayed. Touch [07 Security Setting]. Touch [03 Security Strengthen Mode]. bizhub PRO 950 (Version 2)
  • Page 59 Administrator security functions Turn Security Strengthen mode ON or OFF. To turn Security Strengthen mode ON, touch [On]. To turn Security Strengthen mode OFF, touch [Off]. The Specify Completion popup screen will appear. bizhub PRO 950 (Version 2)
  • Page 60 A popup message will be displayed to confirm that you are turning the Security Strengthen mode ON/OFF. Touch [Yes]. Turn OFF the sub power switch, then turn OFF the main power switch. Wait about 10 seconds. Turn ON the main power switch and sub power switch. bizhub PRO 950 (Version 2)

  • Page 61: Hdd Lock Password

    "Password does not match" will appear, and no key will work for five seconds. Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. bizhub PRO 950 (Version 2)
  • Page 62 Touch [03 Change HDD Lock Password]. The Change HDD Lock Password Screen will be displayed. Touch [Current Password] to enter the password currently used, then touch [OK]. The first password: 9-digit alphanumeric serial number of the main body. bizhub PRO 950 (Version 2)
  • Page 63 The current password cannot be used again as a new password. – Touch [OK] to return to the previous screen. Touch [Check Input] to re-enter the same password as above. Touch [OK] to return to the previous screen. Touch [OK]. bizhub PRO 950 (Version 2)

  • Page 64: Delete Temporary Data

    "Password does not match" will appear, and no key will work for five seconds. Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. 6-10 bizhub PRO 950 (Version 2)
  • Page 65 Touch [07 Security Setting]. The Security Setting Screen will be displayed. Touch [02 HDD Manage Setting]. The HDD Management Setting Screen will be displayed. Touch [04 Delete Temporary Data]. The Delete Temporary Data Screen will be displayed. bizhub PRO 950 (Version 2) 6-11...
  • Page 66 Select the desired mode, when selecting [On] in step 7. – Touch [Mode 1] or [Mode 2] to highlight it. – When selecting Off in step 7, this mode selection does not make any difference. Touch [OK] on the Delete Temporary Data Screen. 6-12 bizhub PRO 950 (Version 2)

  • Page 67: Delete All Data

    "Password does not match" will appear, and no key will work for five seconds. Enter the right password after five seconds. – If authentication fails, the information will be saved in the audit log. The Administrator Setting Screen will be displayed. bizhub PRO 950 (Version 2) 6-13...
  • Page 68 Touch [07 Security Setting]. The Security Setting Screen will be displayed. Touch [02 HDD Manage Setting]. The HDD Management Setting Screen will be displayed. Touch [05 Delete All Data]. The Delete All Data Screen will be displayed. 6-14 bizhub PRO 950 (Version 2)
  • Page 69 Touch [Return] on the Delete All Data Screen. Reminder Touching [Deletion Execute] will clear all the data on HDD and never allow you to recover them. If necessary, save the desired data in another device beforehand. bizhub PRO 950 (Version 2) 6-15...

  • Page 70: Print Audit Log

    Touch [06 Administrator Setting]. The Input Administrator Password Screen will be displayed. Enter the password. Use the touch panel keypad to enter the 8-digit administrator password, then touch [OK]. The Administrator Setting Screen will be displayed. 6-16 bizhub PRO 950 (Version 2)
  • Page 71 Touch [04 Print Management List Print]. The Print Management List Screen will be displayed. Touch [5 Audit Log Report], then touch [Copy]. The Print Management List Screen will be displayed. Press [Start] on the control panel. bizhub PRO 950 (Version 2) 6-17...

  • Page 72: Analyze Audit Log

    Check details of operation that action indicates in the following table. result: Result of an operation. For password authentication, success or failure will be indicated as OK and NG. For operations without password authentication, all log entries will be indicated as OK. 6-18 bizhub PRO 950 (Version 2)

  • Page 73: Table Of Items Saved In Audit Log

    Even if password authentication succeeded (OK), it shows whether a legitimate user created the action. You need to check carefully when successful authentication occurs after series of failures especially during times other than normal operating hours. bizhub PRO 950 (Version 2) 6-19...
  • Page 74 If you cannot find documents that should be in a box or if you find a document with changed content, unauthorized actions may have occurred. Similar countermeasures are needed. 6-20 bizhub PRO 950 (Version 2)

  • Page 75: Index

    Index...
  • Page 77 Audit log Data protected Enhanced password Environments HDD lock password HDD store function Normal mode Protect and delete used data Turn ON/OFF Store Data in a Box while copying Scanned data in a Box User authentication bizhub PRO 950 (Version 2)
  • Page 78 Index bizhub PRO 950 (Version 2)

Table of Contents