Ricoh Aficio SP 3500N Software Manual
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Ricoh Aficio SP 3500N Software Manual

Software guide
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Operating Instructions

Software Guide
For safe and correct use , be sure to read "Safety Information " before using the machine .

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Summary of Contents for Ricoh Aficio SP 3500N

  • Page 1: Operating Instructions

    Operating Instructions Software Guide For safe and correct use , be sure to read "Safety Information " before using the machine .

  • Page 3: Table Of Contents

    TABLE OF CONTENTS Notice..................................6 Introduction..............................6 Important.................................6 How to Read This Manual..........................7 Symbols................................7 About IP Address............................7 Model-Specific Information..........................8 Manuals for This Printer............................9 List of Option..............................10 1. Preparing for Printing Confirming the Connection Method.......................11 Network Connection...........................11 USB Connection............................12 Configuring Option and Paper Settings......................13 2.
  • Page 4 Manual Duplex..............................35 Printing on Custom Size Paper........................37 If a Paper Mismatch Occurs..........................38 Performing Form Feed..........................38 Canceling a Print Job...........................38 Canceling a Print Job............................39 Canceling a Print Job Using the Control Panel..................39 Windows - Canceling a Print Job from the Computer................39 4.
  • Page 5 5. Monitoring and Configuring the Printer Using Web Image Monitor..........................65 Displaying Top Page............................67 Displaying Top Page of Web Image Monitor...................67 Top Page..............................67 Changing the Interface Language......................68 Checking the System Information........................69 Checking the Status Information.........................69 Checking the Counter Information......................70 Checking the Machine Information......................71 Configuring the System Settings........................72 Configuring the Paper Settings........................72 Configuring I/O Timeout Settings......................74...
  • Page 6 Displaying Web Image Monitor Help.......................96 Printer Status Notification by E-Mail.......................97 Mail Authentication............................97 SNMP................................99 Reading the Configuration Page........................100 6. Using a Print Server Preparing Print Server............................103 7. Special Operations under Windows Printing Files Directly from Windows......................105 Setup................................105 Using a Host Name Instead of an IPv4 Address..................105 Printing Commands...........................106 8.
  • Page 7 Operating Environment..........................125 Supported Printer Drivers..........................125 Limitations..............................125 Copyright Information about Installed Applications...................127 expat................................127 JPEG LIBRARY............................127 OpenLDAP 2.1............................127 OpenSSL 0.9.8g............................128 Trademarks..............................131 INDEX ................................133...

  • Page 8: Notice

    Notice Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Do not copy or print any item for which reproduction is prohibited by law.

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

  • Page 10: Model-Specific Information

    Model-Specific Information This section explains how you can identify the model type and region of your machine. This printer comes in two models that have different duplex functions. When describing procedures that are model-specific, this manual refers to the different printer models as Type 1 or Type 2.

  • Page 11: Manuals For This Printer

    Manuals for This Printer Read this manual carefully before you use this printer. Refer to the manuals that are relevant to what you want to do with the printer. • Media differ according to manual. • The printed and electronic versions of a manual have the same contents. •...

  • Page 12: List Of Option

    List of Option This section provides a list of option for this printer, and how it is referred to as in this manual. Option List Referred to as Paper Feed Unit TK1080 Paper feed unit • For details about the specifications of this option, see "Specifications", Hardware Guide.

  • Page 13: Preparing For Printing

    1. Preparing for Printing This chapter explains the preparation procedure to use this printer. Confirming the Connection Method This printer supports network and USB connection. Before installing the printer driver, check how the printer is connected. Follow the driver installation procedure that is appropriate to the connection method.

  • Page 14: Usb Connection

    1. Preparing for Printing • For details about how to use this printer as the Windows printing port, see “Installing the Printer Driver When Using the Network Connection (Windows)”, Driver Installation Guide. Using as a network printer This printer can be used as the Windows network printer. Windows XP/Vista/7 Windows Server 2003/2003 R2/ 2008/2008 R2...

  • Page 15: Configuring Option And Paper Settings

    Configuring Option and Paper Settings Configuring Option and Paper Settings Configure the printer driver according to the printer's option and paper settings. • Manage Printers permission is required to change the printer properties in the [Printers] folder. Log on as an Administrators group member to acquire this permission. •...
  • Page 16 1. Preparing for Printing...

  • Page 17: Setting Up The Printer Driver

    2. Setting Up the Printer Driver This chapter explains about accessing the printer properties and making the printer settings. Accessing the Printer Properties Windows XP and Windows Server 2003/2003 R2 - Making Printer Settings Making the printer default settings - the [Printers and Faxes] window •...

  • Page 18: Making Printer Settings From An Application

    2. Setting Up the Printer Driver On the [Start] menu, click [Printers and Faxes]. The [Printers and Faxes] window appears. Click the icon of the printer you want to use. On the [File] menu, click [Printing Preferences...]. The [Printing Preferences] dialog box appears. Make the necessary settings, and then click [OK].

  • Page 19: Windows Vista/7 And Windows Server 2008/2008 R2 - Making Printer Settings

    Accessing the Printer Properties Windows Vista/7 and Windows Server 2008/2008 R2 - Making Printer Settings Making the printer default settings - the printer properties • To change the printer default settings including option configuration settings, log on using an account that has Manage Printers permission. Members of the Administrators group have Manage Printers permission by default.
  • Page 20 2. Setting Up the Printer Driver Click [Devices and Printers] in "Hardware and Sound". • If using Windows Vista or Windows 2008, click [Printer] in "Hardware and Sound". • If using Windows Server 2008 R2, click [View devices and printers] in "Hardware". Right-click the icon of the printer you want to use, and then click [Printing Preferences].

  • Page 21: Other Print Operations

    3. Other Print Operations Restricting Printing Function According to User You can set the printer to require a user code when someone tries to use the printing function. • When print jobs are restricted, you can only authenticate through the PCL6 printer driver. Printing from the PostScript 3 printer driver will not be possible.
  • Page 22 3. Other Print Operations Select a user entry, and then click [Change]. Type a unique user name in [User Name] using up to 16 alphanumeric characters and a unique user code in [User Code] using up to 8 digits. The user code will be used to authenticate users when they try to use a restricted function. Click [Printing].
  • Page 23 Restricting Printing Function According to User Click [Available Functions per User]. A list of currently registered user entries appears. Select the entry to modify, and then click [Change]. Modify settings as necessary. Click [Apply]. Close the Web browser. • For details about using Web Image Monitor, see p.65 "Using Web Image Monitor". Deleting user entries This section describes how to delete user entries.

  • Page 24: When Printing Function Is Restricted

    3. Other Print Operations When Printing Function is Restricted When the printing function is restricted, only authorized users are able to use that function. Users will be authenticated in the printer driver. • When print jobs are restricted, you can only authenticate through the PCL6 printer driver. Printing from the PostScript 3 printer driver will not be possible.

  • Page 25: Printing Confidential Documents

    Printing Confidential Documents Printing Confidential Documents If you use the Locked Print function, you can password protect your print job. This means that your job is printed only after you enter the password using the printer's control panel. This function prevents unauthorized users from seeing sensitive documents at the printer. •...

  • Page 26: Printing A Locked Print File

    3. Other Print Operations • For details about [Timeout:LockPrt], see p.55 "Host Interface Menu". Printing a Locked Print File When there is a Locked Print file stored in the printer, "Locked Print Job Press OK" appears on the printer's control panel display. Locked Print Job Press OK Use the following procedure to unlock and print the Locked Print file.

  • Page 27: Deleting A Locked Print File

    Printing Confidential Documents • [Escape]: Cancels the operation and returns the display to the previous screen. • [Menu]: Cancels the operation and returns the display to the initial screen. • If the printer is currently printing, you cannot print a Locked Print file. •...

  • Page 28: Checking Which Locked Print File Jobs Have Been Canceled

    3. Other Print Operations • Use the following keys to cancel operation: • [Escape]: Cancels the operation and returns the display to the previous screen. • [Menu]: Cancels the operation and returns the display to the initial screen. Checking which Locked Print File Jobs Have Been Canceled When a Locked Print job is canceled, the printer automatically records the cancellation in a log.
  • Page 29 Printing Confidential Documents If there are Locked Print logs/files remaining in the printer, the display returns to the list of Locked Print logs/files. If there are none remaining, the display returns to the initial screen. • Use the following keys to cancel operation: •...

  • Page 30: Combining Multiple Pages Into Single Page

    3. Other Print Operations Combining Multiple Pages into Single Page This section explains how to print multiple pages onto a single sheet. The combine printing function allows you to economize on paper by printing multiple sheets at reduced size onto a single sheet. •...
  • Page 31 Combining Multiple Pages into Single Page CBK522 CBK528 • Left, then Down or Down, then Left CBK527 CBK528 4 Pages per Sheet • Right, then Down...
  • Page 32 3. Other Print Operations CBK523 • Down, then Right CBK525 • Left, then Down CBK524 • Down, then Left CBK526...

  • Page 33: Collate

    Collate Collate Use the Collate function to print documents into page-ordered sets. • If the [Ignore Application Collate] check box is cleared, the application's collate settings are applied. Output can be assembled as sets in sequential order. CBK511 • If Auto Continue occurs on the first set, the Collate will be canceled. •...

  • Page 34: Cover

    3. Other Print Operations Cover Use the Cover function to insert cover sheets using paper in a specified tray. • The cover sheet's size and orientation must be the same as those of the body paper. • For details about printing methods, see the printer driver Help.

  • Page 35: Saving On Toner When Printing

    Saving on Toner When Printing Saving on Toner When Printing Use the Toner Saving function to save on toner. • For details about the setting method, see the printer driver Help.

  • Page 36: Watermark

    3. Other Print Operations Watermark Use the Watermark function to print watermark text. • If the watermark size is larger than the paper size, watermarks cannot be printed properly. • For details about the setting method, see the printer driver Help.

  • Page 37: Manual Duplex

    Manual Duplex Manual Duplex To print on both sides of paper using the Type 1 model, use the Manual Duplex function. Follow the procedure below to perform manual duplex printing. In Manual Duplex printing, the printer prints only even pages of a document first, asks you to reload the output paper turned upside down into the printer, and then prints odd pages on the back sides of the paper.
  • Page 38 3. Other Print Operations • For details about printer driver operation, see the printer driver Help.

  • Page 39: Printing On Custom Size Paper

    Printing on Custom Size Paper Printing on Custom Size Paper To specify a non-standard paper size, select [Custom Paper Size] from the [Document Size:] list, and then click the [Custom Paper Size...] button in the lower part of the dialog box to configure the paper size.

  • Page 40: If A Paper Mismatch Occurs

    3. Other Print Operations If a Paper Mismatch Occurs Use the form feed function to continue printing when a paper size or paper type error occurred. This function can be performed using the control panel. • If the [Auto Continue] setting under [System] is enabled, the printer ignores the paper type and size settings and prints on whatever paper is loaded.

  • Page 41: Canceling A Print Job

    Canceling a Print Job Canceling a Print Job This section describes how to stop printing from the control panel or computer. Canceling a Print Job Using the Control Panel You can cancel a print job using the control panel, if transferring print job is not completed. Press the [Job Reset] key.
  • Page 42 3. Other Print Operations...

  • Page 43: Making Printer Settings Using The Control Panel

    4. Making Printer Settings Using the Control Panel This chapter explains the menu displayed on the control panel and how to change the printer's settings. Menu Chart This section explains how to change the default settings of the printer and provides information about the parameters included in each menu.
  • Page 44 4. Making Printer Settings Using the Control Panel Prt. Err.Report Blank Pg. Print Energy Saver 1 Energy Saver 2 Restore Default Image Density Maintenance Print Regist. Low Humid. Mode Host Interface Timeout:LockPrt Timeout: USB Timeout: NW Network Setting Fixed USB Port PCL Menu Orientation Form Lines...
  • Page 45 Menu Chart Resolution PS Menu Resolution Language English German French Italian Dutch Swedish Norwegian Danish Spanish Finnish Portuguese Japanese Portuguese (BR)

  • Page 46: Paper Input Menu

    4. Making Printer Settings Using the Control Panel Paper Input Menu This section explains about paper settings on the Paper Input menu such as paper sizes and types on each tray. Changing the Paper Input Menu Use the following procedure to change the tray priority. Press the [Menu] key.
  • Page 47 Paper Input Menu • A4, 8 1/2 x 11, 5 1/2 x 8 1/2, 7 1/4 x 10 1/2, 8 x 13, 8 1/2 x 13, 8 1/4 x 13, 16K, Custom Size, B5 JIS, A5, B6 JIS, A6, 8 1/2 x 14 •...
  • Page 48 4. Making Printer Settings Using the Control Panel [Tray 2] appears only when the optional paper feed unit is installed. Default: [Tray 1] • Tray 1 • Tray 2 • Bypass Tray Bypass Priority Specifies how print jobs using the bypass tray are handled. Default: [Machine Setting] •...

  • Page 49: List/Test Print Menu

    List/Test Print Menu List/Test Print Menu You can print lists of configurations on printer or the paper printings. Also, you can check the types and characters of all the printable fonts. Printing the Configuration Page Use the following procedure to print the configuration page. •...

  • Page 50: List/Test Print Menu Parameters

    4. Making Printer Settings Using the Control Panel List/Test Print Menu Parameters This section explains about parameter that can be set on the List/Test Print menu. • Some items might not appear, depending on the model type you are using. Config.

  • Page 51: System Menu

    System Menu System Menu You can set basic functions required to use the printer. The printer can be used on factory default, but the configuration can be changed depending on the condition of the user. The changed condition holds even if the printer is turned off. Changing the System Menu Use the following procedure to change the settings for Energy Saver 2 timer.
  • Page 52 4. Making Printer Settings Using the Control Panel Auto Continue Sets the printer to ignore an error with paper size or type and continue printing. The printing stops temporarily when an error is detected, and restarts automatically after about ten seconds using the settings made on the control panel.
  • Page 53 System Menu • On • Off Blank Pg. Print Sets the printer to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Note that this setting has lower priority than the printer driver's blank page setting ([Do not Print Blank Pages] on the [Setup] tab of the PCL6 printer driver, or [Print Blank Pages] under [Printer Features] of the PostScript 3 printer driver).
  • Page 54 4. Making Printer Settings Using the Control Panel • Even if Energy Saver 2 is enabled, the machine will not enter Energy Saver 2 for two hours if [Low Humid. Mode] under [Maintenance] Menu is enabled. However, the printer will enter Energy Saver 1 as normal (even when Energy Saver 1 is not enabled).

  • Page 55: Maintenance Menu

    Maintenance Menu Maintenance Menu You can set the mode appropriate to low humidity condition and adjust the print registration. Maintenance Menu Parameters This section explains about parameters that can be set on the Maintenance menu. Print Regist. Adjust the registration of each tray if necessary. You can adjust the registration value between -1.5 and +1.5 mm in increments of 0.1 mm.
  • Page 56 4. Making Printer Settings Using the Control Panel Default: [Off] • Off • On...

  • Page 57: Host Interface Menu

    Host Interface Menu Host Interface Menu You can set configurations about network connections and communication. The changed configuration holds even if the printer is turned off. Changing the Host Interface Menu Use the following procedure to change the network settings. Press the [Menu] key.

  • Page 58: Host Interface Menu Parameters

    4. Making Printer Settings Using the Control Panel Host Interface Menu Parameters This section explains parameters that can be set on the Host Interface menu. Timeout:LockPrt Specifies how many seconds the printer holds a new Locked Print file, when the printer cannot store any more Locked Print files.
  • Page 59 Host Interface Menu • 100Mbps Half D. • 100Mbps Full D. • IPsec Selects whether to enable or disable IPsec. Default: [Off] • Off • On • MAC Address Check the MAC address. • IPv4 Config. • DHCP Selects whether to set the IPv4 address, subnet mask, and default gateway address automatically or manually.
  • Page 60 4. Making Printer Settings Using the Control Panel The numbers represented by "X" vary according to your network environment. • IP Addr. Method Displays the IP address acquisition method. • DHCP • Auto IP • Manual Config. • Default IP •...
  • Page 61 Host Interface Menu • Address 4 • Link-local Ad. Displays the IPv6 link local address. Fixed USB Port Specifies whether the same printer driver can be used for multiple printers or not under USB connection. Default: [Off] • On The same printer driver you have installed in your computer can be used with any printer other than the one originally used for installation, if the printer is of the same model.

  • Page 62: Pcl Menu

    4. Making Printer Settings Using the Control Panel PCL Menu You can set conditions when using PCL for printing. Changing the PCL Menu Use the following procedure to change the settings for orientation. Press the [Menu] key. CMC034 The menu screen appears. Press the [ ][ ] keys to select [PCL Menu], and then press the [OK] key.
  • Page 63 PCL Menu Default: Font Number Specifies the ID of the default font you want to use between 0 and 89. Default: "0" Point Size Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25 increments.
  • Page 64 4. Making Printer Settings Using the Control Panel • On Resolution Specifies the print resolution in dots per inch. Default: 600 x 600 dpi • 600 x 600 dpi...

  • Page 65: Ps Menu

    PS Menu PS Menu You can set conditions when using PostScript for printing. Changing the PS Menu Use the following procedure to change the settings for resolution. Press the [Menu] key. CMC034 The menu screen appears. Press the [ ][ ] keys to select [PS Menu], and then press the [OK] key. Press the [ ][ ] keys to select [Resolution], and then press the [OK] key.

  • Page 66: Language Menu

    4. Making Printer Settings Using the Control Panel Language Menu You can set language displayed on the menu. Changing the Language Menu Use the following procedure to change the language. Press the [Menu] key. CMC034 The menu screen appears. Press the [ ][ ] keys to select [Language], and then press the [OK] key. Press the [ ][ ] keys to select the language, and then press the [OK] key.

  • Page 67: Monitoring And Configuring The Printer

    5. Monitoring and Configuring the Printer This chapter explains how to use Web Image Monitor to monitor the printer or change its settings. Using Web Image Monitor Using Web Image Monitor, you can check the printer status and change settings. Available operations The following operations can be remotely performed using Web Image Monitor on a computer: •...
  • Page 68 5. Monitoring and Configuring the Printer • The previous page may not appear even after the back button of the Web browser is clicked. If this happens, click the refresh button of the Web browser. • Updating the printer information is not automatically performed. Click [Refresh] in the main area to update the printer information.

  • Page 69: Displaying Top Page

    Displaying Top Page Displaying Top Page This section explains how to display Web Image Monitor and its Top Page. Displaying Top Page of Web Image Monitor Start your Web browser. Enter “http://(printer's address)/” in the address bar of the Web browser. Top Page of Web Image Monitor appears.

  • Page 70: Changing The Interface Language

    5. Monitoring and Configuring the Printer 2. Tab area Contains menus for the Status and Counter modes and tabs for switching between them. 3. Help If you click this icon, help index page opens. 4. Main area Displays the contents of the item selected in the menu area. Printer information in the main area is not automatically updated.

  • Page 71: Checking The System Information

    Checking the System Information Checking the System Information Click [Home] to display the main page of Web Image Monitor. You can check the current system information on this page. This page contains the following tabs: [Status], [Counter], and [Machine Information]. Checking the Status Information Click the [Status] tab on the main page to display system information, paper tray status and toner levels.

  • Page 72: Checking The Counter Information

    5. Monitoring and Configuring the Printer Item Description Transfer Roller Shows the remaining life of the transfer roller, as "Status OK", "Replacement Required Soon" or "Replacement Required". For replacing, contact your sales or service representative. Paper Feed Roller Shows the remaining life of the paper feed roller, as "Status OK", "Replacement Required Soon"...

  • Page 73: Checking The Machine Information

    Checking the System Information Print Counter Item Description Page Total Shows the total number of pages printed using the printer driver, lists/ reports printed from the [Print List/Report] menu and [List/Test Print] menu. Duplex Item Description Duplex Total Page Shows the total number of sheets printed on both sides. •...

  • Page 74: Configuring The System Settings

    5. Monitoring and Configuring the Printer Configuring the System Settings Click [System Settings] to display the page for configuring the system settings. This page contains the following tabs: [Tray Paper Settings] and [I/O Timeout]. Configuring the Paper Settings Click the [Tray Paper Settings] tab on the system settings page to configure the paper settings. Tray 1 Item Description...
  • Page 75 Configuring the System Settings Item Description Paper Type Select the paper type for tray 2 from the following: [Thin Paper (52 to 64g/m2)], [Thick Paper 1 (100 to 130g/m2)], [Plain Paper], [Recycled Paper], [Color Paper], [Preprinted Paper], [Prepunched Paper], [Letterhead] Bypass Tray Item Description...

  • Page 76: Configuring I/O Timeout Settings

    5. Monitoring and Configuring the Printer Bypass Tray Setting Priority Item Description Bypass Tray Setting Select how print jobs using the bypass tray are handled. Priority • [System Settings] The printer prints all print jobs according to the printer's settings. An error will occur if the paper size/type settings of the printer and printer driver do not match.
  • Page 77 Configuring the System Settings I/O Timeout Item Description Fixed USB Port Specifies whether the same printer driver can be used for multiple printers or not under USB connection. If this setting is active, the same printer driver you have installed in your computer can be used with any printer other than the one originally used for installation, if the printer is of the same model.

  • Page 78: Restricting Printing Function According To User

    5. Monitoring and Configuring the Printer Restricting Printing Function According to User You can set the printer to require a user code when someone tries to use the printing function. • When print jobs are restricted, you can only authenticate through the PCL6 printer driver. Printing from the PostScript 3 printer driver will not be possible.

  • Page 79: Configuring The Network Settings

    Configuring the Network Settings Configuring the Network Settings Click [Network Settings] to display the page for configuring the network settings. This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application], [DNS], [Auto E-mail Notification], [SNMP], [SMTP], and [POP3]. Checking the Network Status Click the [Network Status] tab on the network settings page to display network information.

  • Page 80: Configuring The Ipv6 Settings

    5. Monitoring and Configuring the Printer Configuring the IPv6 Settings Click the [IPv6 Configuration] tab on the network settings page to configure the IPv6 settings. IPv6 Item Description IPv6 Select whether to enable or disable IPv6. You cannot disable IPv6 using Web Image Monitor if the printer is currently in use in an IPv6 environment.

  • Page 81: Configuring The Network Application Settings

    Configuring the Network Settings • For details about [IPv6], see p.56 "Host Interface Menu Parameters". Configuring the Network Application Settings Click the [Network Application] tab on the network settings page to configure the network application settings. Network Print Setting Item Description Select to enable network printing using Internet Print Protocol (via TCP port 631/80).

  • Page 82: Configuring The Dns Settings

    5. Monitoring and Configuring the Printer Configuring the DNS Settings Click the [DNS] tab on the network settings page to configure the DNS settings. Item Description DNS Method Select whether to specify domain name servers manually or receive DNS information from the network automatically. When set to [Auto-Obtain (DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain Name] below become unavailable.

  • Page 83: Configuring The Auto E-Mail Notification Settings

    Configuring the Network Settings Item Description Host Name Enter a host name for the printer. Can contain up to 15 characters. • For details about each setting, see Web Image Monitor Help. Configuring the Auto E-mail Notification Settings Click the [Auto E-mail Notification] tab on the network settings page to configure the auto e-mail notification settings.

  • Page 84: Configuring The Snmp Settings

    5. Monitoring and Configuring the Printer Configuring the SNMP Settings Click the [SNMP] tab on the network settings page to configure the SNMP settings. SNMP Item Description SNMP Select whether to enable the printer to use SNMP services. Trap Item Description Target Trap Select whether to enable the printer to send traps to the management host...

  • Page 85: Configuring The Smtp Settings

    Configuring the Network Settings System Item Description Location Enter the location of the printer. The location entered here is displayed on the main page. Can contain up to 64 characters. Contact Enter the contact information of the printer. The contact information entered here is displayed on the main page.

  • Page 86: Configuring The Pop3 Settings

    5. Monitoring and Configuring the Printer Item Description Device E-mail Address Enter the system administrator’s e-mail address. This address is used as the sender's address of alert e-mail messages sent from this printer. Can contain up to 64 characters. Server Timeout Enter the number of seconds the printer waits before considering an SMTP (seconds) operation to have timed out (1 to 999).

  • Page 87: Configuring The Ipsec Settings

    Configuring the IPsec Settings Configuring the IPsec Settings Click [IPsec Settings] to display the page for configuring the IPsec settings. This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List]. • This function is available only when an administrator password is specified. Configuring the IPsec Global Settings Click the [IPsec Global Settings] tab on the IPsec settings page to configure the IPsec global settings.

  • Page 88: Configuring The Ipsec Policy

    5. Monitoring and Configuring the Printer Configuring the IPsec Policy Click the [IPsec Policy List] tab on the IPsec settings page to display the list of the registered IPsec policies. Item Description IPsec policy number. Name Displays the name of the IPsec policy. Address Settings Displays the IP address filter of the IPsec policy as below: Remote address/Prefix length...
  • Page 89 Configuring the IPsec Settings IP Policy Settings Item Description Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the position of the policy in the IPsec Policy List. Policy searching is performed according to the order of the list. If the number you specify is already assigned to another policy, the policy you are configuring will take the number of the earlier policy, and the earlier policy and any subsequent policies will be renumbered accordingly.
  • Page 90 5. Monitoring and Configuring the Printer Item Description Action Specify how the IP packets are processed from the following: • [Allow]: IP packets are both sent and received without IPsec applied to them. • [Drop]: IP packets are discarded. • [Require Security]: IPsec is applied to IP packets that are both sent and received.
  • Page 91 Configuring the IPsec Settings Item Description Authentication Specify the authentication algorithm to be applied when [ESP] is selected Algorithm for ESP for [Security Protocol] from the following: [MD5], [SHA1] Life Time Specify the life time of the IPsec SA (Security Association) as a time period or data volume.
  • Page 92 5. Monitoring and Configuring the Printer • For details about IPsec, see p.118 "Transmission Using IPsec".

  • Page 93: Printing Lists/Reports

    Printing Lists/Reports Printing Lists/Reports Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to print out information for that item. Print List/Report Item Description Configuration Page Prints general information about the printer and its current configuration. Test Page Prints a test page for checking the printing condition.

  • Page 94: Configuring The Administrator Settings

    5. Monitoring and Configuring the Printer Configuring the Administrator Settings Click [Administrator Tools] to display the page for configuring the administrator settings. This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore Setting], and [Help Source File Setting]. Configuring the Administrator Password Click the [Administrator] tab on the administrator settings page to configure the administrator password.

  • Page 95: Backing Up The Printer's Settings

    Configuring the Administrator Settings Reset Settings Item Description Reset Network Settings Select to restore network settings to their defaults. Reset Menu Settings Select to restore settings that are not related to the network. Reset Settings of Select to clear the user restriction settings. Available Functions Reset IPsec Settings Select to clear the IP security settings.

  • Page 96: Restoring The Printer's Settings From A Backup File

    5. Monitoring and Configuring the Printer Item Description Back up IPsec Settings Backs up the IP security settings to a file. Follow the procedure below to create configuration backup files. Select the radio button for the type of data you wish to back up. Enter the administrator password if required.

  • Page 97: Configuring Help Source File Setting

    Configuring the Administrator Settings Click [Browse...]. Navigate to the directory containing the backup file to restore. Select the backup file, and click [Open]. Enter the administrator password if required. Click [OK]. Reboot the printer if you are requested to do so. •...

  • Page 98: Displaying Web Image Monitor Help

    5. Monitoring and Configuring the Printer Displaying Web Image Monitor Help To use Help for the first time, you need to install its source file from the CD-ROM provided with this printer. • By clicking , the Help icon in the header area, the contents of Help appear. •...

  • Page 99: Printer Status Notification By E-Mail

    Printer Status Notification by E-Mail Printer Status Notification by E-Mail Whenever a toner cartridge becomes empty or paper is jammed, an e-mail alert is issued to the registered addresses to notify the printer status. • This function is available only if you are using this printer in a network environment. •...
  • Page 100 5. Monitoring and Configuring the Printer Use the following procedure to specify SMTP authentication. Start the Web browser, and access the printer by entering its IP address. In the menu area, click [Network Settings]. The "Network Settings" page appears. Click the [SMTP] tab. Make the following settings: •...

  • Page 101: Snmp

    SNMP SNMP You can use the SNMP manager to obtain information about the printer. The SNMP agent operating on UDP is built into the Ethernet board that is installed in this printer. • If you change the printer's community name, use Web Image Monitor to change the computer's settings accordingly.

  • Page 102: Reading The Configuration Page

    5. Monitoring and Configuring the Printer Reading the Configuration Page The configuration page contains the information shown below. System Reference • Machine ID Shows the serial number assigned to the printer by the manufacturer. • Total Memory Shows the total amount of memory installed on the printer. •...
  • Page 103 Reading the Configuration Page Host Interface Shows settings made in the [Host Interface] menu. For details, see "Host Interface Menu". Interface Information Shows the printer's interface information (MAC address and host name). Counter List Shows the printer's counter information. Paper Misfeed Counter Shows the printer's paper jam counter information.
  • Page 104 5. Monitoring and Configuring the Printer...

  • Page 105: Using A Print Server

    6. Using a Print Server This chapter explains how to configure this printer to work as a network printer. Preparing Print Server This section explains how to configure this printer as a Windows network printer. The printer is configured to enable network clients to use it. •...
  • Page 106 6. Using a Print Server...

  • Page 107: Special Operations Under Windows

    7. Special Operations under Windows Printing Files Directly from Windows You can print files directly using Windows commands; "lpr" or "ftp". Setup Use the following procedure to make network environment settings. Enable TCP/IP using the control panel, and then set up the printer’s network environment about TCP/IP including IP addresses.

  • Page 108: Printing Commands

    7. Special Operations under Windows • For details about printing configuration page using the control panel, see p.47 "Printing the Configuration Page". • For details about printing configuration page using Web Image Monitor, see p.91 "Printing Lists/ Reports". In other cases Add the IPv4 address and host name of the network printer to the hosts file on the computer used for printing.
  • Page 109 Printing Files Directly from Windows • The "option” specified in a command is an intrinsic printer option and its syntax is similar to printing from UNIX. When specifying a printer by an IP address c:\> lpr -Sprinter's IP address -Pprinter name [-ol] \pass name\file name When specifying a printer by host name instead of an IP address c:\>...
  • Page 110 7. Special Operations under Windows Quit ftp. ftp> bye • “=”, “,”, “_”, and “;”cannot be used for file names. File names will be read as option strings. • For “mput” command, option can not be defined. • For “mput” command, “*” and “?” can be used as wild cards in file names. •...

  • Page 111: Mac Os X Configuration

    8. Mac OS X Configuration This chapter explains how to use this printer under Mac OS X. The example procedures in this chapter explain configuration under Mac OS X 10.6. The procedure might be different according to the version of OS. Setting Up the PPD File Start [System Preferences...] and click [Print &...

  • Page 112: Setting Up Options

    8. Mac OS X Configuration Setting Up Options Use this procedure to configure the printer's options. From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print & Fax]. Select the machine from the list, and then click [Options & Supplies...]. Click the [Driver] tab.

  • Page 113: Setting Up For Printing

    Setting Up for Printing Setting Up for Printing Use the following procedures to configure the printer. Making Paper Settings from an Application Open the file you want to print. On the [File] menu, click [Page Setup...]. Check that the printer you want to use is displayed in [Format for], and then select the paper size you want to use in [Paper Size].

  • Page 114: Canceling A Print Job From The Computer

    8. Mac OS X Configuration Canceling a Print Job from the Computer From the Apple menu, select [System Preferences...]. Under "Hardware", click [Print & Fax]. Double-click the printer from "Printer". Select the print job you want to cancel, and then click [Delete]. •...

  • Page 115: Using Postscript 3

    Using PostScript 3 Using PostScript 3 Use the PostScript 3 driver to print files. You can use the following functions in the [Print] dialog: Paper Size Use this function to select the paper size. Input Tray Use this function to select the tray from which you want to feed paper. You can select [Auto Select], [Tray 1], [Tray 2], or [Bypass Tray].
  • Page 116 8. Mac OS X Configuration Print Blank Pages Use this function to print blank pages. To print blank pages, in the [Feature Sets] list, select [Toner]. Then set [Print Blank Pages] to [On]. Watermark Type Use this function to select the watermark style. In the [Feature Sets] list, select [Watermark Text], and then select the watermark type in the list.
  • Page 117 Using PostScript 3 In the [Feature Sets] list, select [Watermark Location], and then, select the watermark angle in the list. Watermark Use this function to select which page(s) to print the watermark on. In the [Feature Sets] list, select [Watermark Location], and then, in the [Watermark] list, select which page(s) you want to print the watermark on.
  • Page 118 8. Mac OS X Configuration...

  • Page 119: Appendix

    9. Appendix Functions and Network Settings Available in an IPv6 Environment The functions and network settings of this printer that are available in an IPv6 environment differ from those available in an IPv4 environment. Make sure the functions you use are supported in an IPv6 environment, and then configure the necessary network settings.

  • Page 120: Transmission Using Ipsec

    9. Appendix Transmission Using IPsec For securer communications, this printer supports the IPsec protocol. When applied, IPsec encrypts data packets at the network layer using shared key encryption. The printer uses encryption key exchange to create a shared key for both sender and receiver. To achieve even higher security, you can also renew the shared key on a validity period basis.

  • Page 121: Security Association

    Transmission Using IPsec AH Protocol The AH protocol provides secure transmission through authentication of packets only, including headers. • For successful authentication, the sender and receiver must specify the same authentication algorithm and authentication key. The authentication algorithm and authentication key are specified automatically.

  • Page 122: Encryption Key Exchange Settings Configuration Flow

    9. Appendix Encryption Key Exchange Settings Configuration Flow This section explains the procedure for specifying encryption key exchange settings. Printer 1. Set the IPsec settings on Web Image Monitor. 1. Set the same IPsec settings as the printer on PC. 2.

  • Page 123: Specifying Ipsec Settings On The Computer

    Transmission Using IPsec Specifying IPsec Settings on the Computer Specify exactly the same settings for IPsec SA settings on your computer as are specified for the IPsec Settings on the printer. Setting methods differ according to the computer's operating system. The following procedure is based on Windows 7 in an IPv4 environment as an example.
  • Page 124 9. Appendix In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. Select "My IP Address" in "Source address", and then click [Next]. Select "A specific IP Address or Subnet"...

  • Page 125: Enabling And Disabling Ipsec Using The Control Panel

    Transmission Using IPsec In the Session key settings, select "Generate a new key every", and enter the same validity period (in seconds or Kbytes) as that specified for [Life Time] on the printer. Click [OK], and then click [Next] Click [Finish]. If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this procedure from step 12 and specify ICMPv6 as an exception.

  • Page 126: Cautions To Take When Using In A Network

    9. Appendix Cautions to Take When Using in a Network Using DHCP You can use this printer in a DHCP environment. • Supported DHCP servers are those which are included with Windows Server 2003/2003 R2/2008/2008 R2. • DHCP relay-agent is not supported. If you use DHCP relay-agent on a network via ISDN, it will result in increased line charges.

  • Page 127: When Using Windows Terminal Service/Metaframe

    When Using Windows Terminal Service/MetaFrame When Using Windows Terminal Service/ MetaFrame The following explains how to use Windows Terminal Service and MetaFrame. Operating Environment The following operating systems and MetaFrame versions are supported. Windows Server 2003/2003 R2 • MetaFrame XP 1.0 FR3 •...
  • Page 128 9. Appendix • If a print error occurs on the MetaFrame XP 1.0 SP1/FR1 and the print job or a printer created in [Auto-creating client printers] cannot be deleted, we recommend making settings in [Delete unfinished print jobs] in the registry. For details, see the Readme file provided with MetaFrame.

  • Page 129: Copyright Information About Installed Applications

    Copyright Information about Installed Applications Copyright Information about Installed Applications expat Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark Cooper. Copyright (c) 2001, 2002 Expat maintainers. Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the...

  • Page 130: Openssl 0.9.8G

    9. Appendix 3. Redistributions must contain a verbatim copy of this document. The OpenLDAP Foundation may revise this license from time to time. Each revision is distinguished by a version number. You may use this Software under terms of this license revision or under the terms of any subsequent revision of the license.
  • Page 131 Copyright Information about Installed Applications 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
  • Page 132 9. Appendix If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.

  • Page 133: Trademarks

    Trademarks Trademarks Adobe, Acrobat, PostScript, and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Bonjour, Macintosh, Mac OS, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.
  • Page 134 9. Appendix ® ® Microsoft Windows 7 Ultimate ® ® Microsoft Windows 7 Enterprise • The product names of Windows Server 2003 are as follows: ® ® Microsoft Windows Server 2003 Standard Edition ® ® Microsoft Windows Server 2003 Enterprise Edition ®...

  • Page 135: Index

    INDEX ftp................100BASE-TX............10BASE-T............... General status............Alert message settings........... Host Interface............Authentication............Host name............AutoNet..............How to read this manual......... Bidirectional communication (Windows).... IP address..............Bypass tray setting priority........IPsec Policy............IPsec settings............IPsec transmission..........Collate..............IPv4 address............Combine printing........... IPv6.................
  • Page 136 Network environment......... Sort................. Network print setting..........Standard TCP/IP........... Network settings..........Status information..........55, 77 Network status............Symbols..............System..............System information..........OpenLDAP............System Menu............OpenSSL.............. TCP/IP status............Paper Input Menu..........Toner saving............Paper mismatch............. Top Page..............Paper settings............Trademarks............Paper size............... Trap................
  • Page 137 MEMO...
  • Page 138 MEMO M117-8506...
  • Page 140 M117-8506 © 2011...

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