Page 1 All manuals and user guides at all-guides.com Pro 16fx User Guide 7/1999 701P31244...
Page 2 XEROX®, The Document Company®, the stylized X and WorkCentre Pro 16fx are registered trademarks of Xerox Corporation and Xerox Canada Ltd. is a licensee of all the trademarks. Product names used in this guide may be trademarks or registered trademarks of their respective companies and hereby acknowledged.
Page 3 __ __ __ __ __ __. (Product Code) (Serial number) The serial number is located on the back cover of the Pro 16fx, to the left of the power cord. XEROX Xerox Corporation Rochester, New York Manufactured in Japan...
Page 4: It's Illegal
Au Canada et aux États-Unis, pour obtenir la version française du présent guide d´utilisation, veuillez composer: 1 – 800 – TEAM – XRX (1 – 800 – 832 – 6979) À l´extérieur des États-Unis et du Canada, veuillez communiquer avec votre représentant Xerox. It's Illegal In the USA It is against US law to copy copyrighted material without permission of the copyright owner unless the copying falls within the "Fair Use"...
Page 5: Table Of Contents
Image Quality......................16 Reduction/Enlargement ..................17 Alternate Paper Tray.....................18 Two-Sided Copying ....................19 Envelopes ......................20 Customizing Your Pro 16fx...................21 Pro 16fx Care .......................25 Fax Control Panel A Look at the Fax Control Panel................28 About the Liquid Crystal Display................30 Using the Arrow Keys ...................30 Entering Characters....................31...
Page 6 All manuals and user guides at all-guides.com Fax Setup Entering Your Name and Fax Number ..............34 Setting the Date and Time..................35 Setting the Tray Paper Size..................36 Selecting the Reception Paper Size ..............37 Setting the Dial Mode ...................38 Setting the Number of Redial Times ..............39 Setting the Redial Interval..................40 Setting Fine Resolution Priority ................41 Adjusting the Beep Volume ..................42...
Page 7 Printing Transaction Reports ................109 Printer Driver Printer Driver Software Installation ..............112 Pro 16fx Properties (Printer Driver) ..............115 Creating Pro 16fx Floppy Disk Installation Diskettes..........118 Enabling High Speed Printer Communications ..........119 Problem Solving Single Pass Feeder Misfeed..............122 – E2 Clearing the Paper Path ..............123 Toner Cartridge Replacement..............126...
Page 8 All manuals and user guides at all-guides.com Appendix Hardware Specifications..................140 Fax Specifications ....................141 FCC Compliance in the USA ................142 Copy Print Fax Multiple Operation Table............145 Table of Contents...
Page 9: Preface
Do not use this Pro 16fx near water, wet locations, or outdoors. Do not place this Pro 16fx on an unstable cart, stand, or table. The Pro 16fx may fall, causing personal injury or serious damage to the Pro 16fx.
Page 10 This Pro 16fx should be operated from the type of power source indicated on the marking label. If you are not sure of the type of power available, consult your local power company. Do not allow anything to rest on the power cord. Do not locate the Pro 16fx where persons will step on the cord.
Page 11 Xerox installation procedures, ensure that concentration levels meet safe limits. If you need additional safety information concerning the Pro 16fx or Xerox supplied materials, you may call the following toll-free number. In the United States or Canada: 1 – 800 – 828 – 6571...
Page 12: Helpful Hints
Clean the Document Glass daily and as required. • Do not apply cleaning liquids or sprays directly to the Pro 16fx; apply to the cloth first. • Store paper in a dry area, on a flat surface, and in a closed cabinet.
Page 13: Installation
All manuals and user guides at all-guides.com Installation This chapter illustrates the contents of the packing carton and the components of the WorkCentre Pro 16fx. It also describes the steps needed to set up the WorkCentre Pro 16fx properly. The following topics are included: Installation................2 Getting to Know Your WorkCentre Pro 16fx.........3...
Page 14: Installation
All manuals and user guides at all-guides.com Installation As you unpack the Pro 16fx, familiarize yourself with its contents. After the Pro 16fx is installed, and the Ready Indicator is lit, the Pro 16fx is ready to make copies. IMPORTANT: Save the carton and packing materials. They should be used to repack the Pro 16fx if it has to be shipped for servicing or in case you move.
Page 15 All manuals and user guides at all-guides.com Installation (continued) Getting to Know Your WorkCentre Pro 16fx Document feeder guides Original exit area Original feeder tray Fax control panel Document cover Single Pass Feeder (SPF) Copier control panel Document glass Exit tray...
Page 16 4. Unscrew and remove the shipping screw from the left side of the Pro 16fx. CAUTION: The Pro 16fx will malfunction if the shipping screw is not removed. 5. Lift and pull open the paper tray. Turn and remove the paper tray button.
Page 17 Turn the paper tray button to secure its storage position. Note: Save the paper tray button and the shipping screw. They will be needed if the Pro 16fx has to be moved. 7. Load paper into the tray. • Refer to the Loading Paper section for additional information.
Page 18 Copying is now possible. Note: Save the carton and packing materials. They should be used to repack the Pro 16fx if it has to be shipped for servicing or moved. 19. Plug one end of the telephone line into the jack marked “LINE”.
Page 19: Copying
All manuals and user guides at all-guides.com Copying This chapter describes the copier operation and care of the WorkCentre Pro 16fx. The following topics are included: Copier Control Panel...............8 Power Reduction / Auto Clear ..........10 Auto Copy Function ..............10 Paper Specifications .............11 Paper Storage ................11...
Page 20: Copier Control Panel
• (customer settable) percentage has been set at the factory for 50%. Refer to Customizing Your Pro 16fx for information about changing this percentage. 4. Percentage Indicator: The indicator will light when any reduction or enlargement setting is selected.
Page 21 13. Ready Indicator: When the light is ON (not flashing), the Pro 16fx is ready to make copies. When the light is flashing after the Start key is pressed, the Pro 16fx is warming up and the copy cycle will begin automatically.
Page 22: Power Reduction / Auto Clear
Start button, then, select the desired features and press Start again. The copies will be made automatically. Auto Clear – This Pro 16fx is enabled at the factory to return to the Normal Copy Mode approximately one minute after a job is completed. Unless otherwise programmed, the Normal copy Mode settings are as follows: •...
Page 23: Paper Specifications
All manuals and user guides at all-guides.com Paper Specifications Paper Storage Note: Paper affected by humidity, and curled paper can cause jams and copy quality problems. For reliable copier operation and good copy quality, Xerox recommends that paper be stored: • on a flat surface. •...
Page 24: Loading Paper
All manuals and user guides at all-guides.com Loading Paper will flash in the copy quantity display and the green indicator in the copier diagram will flash when: • a paper tray is empty. • paper misfeeds: paper has not fed all the way into the copier. •...
Page 25: Flashing
All manuals and user guides at all-guides.com Loading Paper 4. Fan the paper and insert it into the tray. • Ensure that the paper corners are under the corner snubbers. • Do not fill above the max fill line. 5. Close the paper tray. 6.
Page 26: Making Copies On The Document Glass
Pr 129% 50% 200% Auto 100% 1. Ensure that the Pro 16fx is Off-line. • The light between the two icons will be off. 2. Select the desired copy features from the control panel. 3. Select the number of copies.
Page 27: Making Copies On The Single Pass Feeder
All manuals and user guides at all-guides.com Making Copies on the Single Pass Feeder Use the Single Pass Feeder(SPF) to make one collated copy of originals or multiple uncollated copies of one set of originals. The SPF holds up to 30 originals (20 lb/80 gsm) in one job. Ensure originals are in good condition, and that all staples and paper clips have been removed.
Page 28: Image Quality
All manuals and user guides at all-guides.com Image Quality The image quality features described on this page can be used to improve copies of documents printed on colored paper, photographs, or are of poor quality. Toner Save Photo Text Auto Auto Auto: Use Auto when copying from originals with a colored background or mixed text and graphics.
Page 29: Reduction/Enlargement
6 preset percentages. The customer settable percentage ( ) has been set at the factory for 50%. Refer to Customizing Your Pro 16fx for information about changing the default percentage. Variable Percentage t r e P r Press the Variable Percentage key to increase or decrease the reduction or enlargement by 1% increments.
Page 30: Alternate Paper Tray
All manuals and user guides at all-guides.com Alternate Paper Tray The alternate paper tray can be used to feed multiple sheets of standard paper, or it can be used to feed single sheets of special or heavy papers such as note cards, transparencies, and labels. The alternate paper tray holds up to 50 sheets of 20 lb/ 80 gsm paper ranging in size from 3.5×5.5"...
Page 31: Two-Sided Copying
All manuals and user guides at all-guides.com Two-Sided Copying 1. Place side 1 original face down on the Document Glass, with the TOP toward the LEFT. Lower the document cover. Note: 16 lb / 60 grams per square meter copy paper is not recommended for two-sided copying.
Page 32: Envelopes
All manuals and user guides at all-guides.com Envelopes Various types and sizes of envelopes can be printed/copied on the Pro 16fx using the bypass tray or alternate paper tray. Selecting Envelopes The construction of envelopes is critical to printing performance and varies widely. Use high- quality envelopes that are thin and sharply creased.
Page 33: Customizing Your Pro 16Fx
All manuals and user guides at all-guides.com Customizing Your Pro 16fx Programmable Features The default settings for various machine features may be changed to suit your individual needs. All of these features remain set until this process is repeated. Each of the programmable features, along with its program number and options are contained in the chart below.
Page 34 All manuals and user guides at all-guides.com Feature Program Option Number Number * Factory Setting Default Image Quality: This feature allows 0 – Auto Exposure * you to select the default Image Quality mode. 1 – Text 2 – Photo Auto Contrast Adjustment: The copy 0 –...
Page 35: Programmable Feature Settings 0 - 7 And 11 - 14
To change the programmable features, find the Program Number and the desired Option Number in the Programmable features chart on the previous pages. Follow the instructions below. Note: The Pro 16fx must be off-line and in the Ready mode. 1. Select the Toner Saver mode.
Page 36: Programmable Feature Setting 10
4 to 6 seconds. • The light next to Auto mode will light. • The lights within the Pro 16fx Diagram will flash. 3. Press the 10 key until the number 10 is displayed. 4. Press Start. 200% •...
Page 37: Pro 16Fx Care
Pro 16fx Care Cleaning the Document Glass and Cover Keeping the document glass clean helps ensure the best possible copies. Xerox suggests that you clean the document glass at the start of each day and during the day as needed.
Page 38 All manuals and user guides at all-guides.com Copying...
Page 39: Fax Control Panel
All manuals and user guides at all-guides.com Fax Control Panel This chapter provides an illustration of the WorkCentre Pro 16fx fax control panel and describes the various functions you can perform from it. The following topics are included: A Look at the Fax Control Panel ...........28 About the Liquid Crystal Display ...........30...
Page 40: A Look At The Fax Control Panel
All manuals and user guides at all-guides.com A Look at the Fax Control Panel Enter Auto Fax from Glass Menu Manual Answering Machine Reception Resolution Contrast Broadcast Direct Send Speed Dial/Search PQRS WXYZ Redial/Pause Tone On/Off Hook Stop/Exit Start Fax Liquid Crystal Displays fax operation and programming messages.
Page 41 All manuals and user guides at all-guides.com Number keys Press these keys to dial numbers and to enter characters during number/name storing procedures. 10/13 * / # Press these keys to enter symbols during the name storing procedure. Press the * (Tone) key to change from pulse dialing to tone dialing mode.
Page 42: About The Liquid Crystal Display
All manuals and user guides at all-guides.com About the Liquid Crystal Display The Pro 16fx is equipped with a two-line liquid crystal display (LCD) on the fax control panel for displaying various messages and settings during operation. This LCD can display up to 20 characters on each line.
Page 43: Entering Characters
All manuals and user guides at all-guides.com Entering Characters You can enter letters, numbers, and symbols by using the fax keypad. The keypad is shown below. PQRS WXYZ Entering Letters Letters are marked above each of the number keys “2” through “9.” To enter a letter, press the appropriate key repeatedly until the desired letter appears.
Page 44 All manuals and user guides at all-guides.com Notes: • To enter two characters that require using the same key in succession, press the right arrow key once after entering the first character and then enter the second character. • To change one individual character to another, use the left or right arrow key to move the cursor to the character you want to change.
Page 45: Fax Setup
All manuals and user guides at all-guides.com Fax Setup This chapter describes the procedures for setting up your WorkCentre fax machine. This includes explaining how to enter your name and fax number and how to set the date and time. It also includes instructions for setting the paper size, dial mode, number of redial times and interval, fine resolution priority, and beep and ringing volume.
Page 46: Entering Your Name And Fax Number
“*” key. To insert a “+” press the “#” key. Display = “ENTER YOUR NAME” Enter Example: Xerox Enter your name by pressing the appropriate number keys as shown on the left. Press each key repeatedly 999 = x...
Page 47: Setting The Date And Time
All manuals and user guides at all-guides.com Setting the Date and Time The date and time that appear in the display are printed at the top of every transmitted page. Set the date and time by pressing the keys on the operation panel as shown below. To correct a mistake, press the Stop/Exit key to move the cursor back to the mistake and then enter the correct number.
Page 48: Setting The Tray Paper Size
All manuals and user guides at all-guides.com Setting the Tray Paper Size You must program the size of paper you have loaded in the machine so that Receive Reduce functions can properly adjust the size of documents printed out. Follow the steps below. Note: If you are using letter-size paper, you do not need to make any changes, as this is the factory setting.
Page 49: Selecting The Reception Paper Size
All manuals and user guides at all-guides.com Selecting the Reception Paper Size On the Control Panel, you can select the paper size that you want received faxes to be printed on (AUTO, A4, Letter, Legal). If you select the AUTO setting, the machine automatically prints the fax on the most appropriate size paper.
Page 50: Setting The Dial Mode
All manuals and user guides at all-guides.com Setting the Dial Mode The machine can be used with both touch-tone and pulse telephone lines. Touch-tone lines use tones of different pitches for each number key, while pulse lines use a series of pulses. Your machine must be set to match the kind of telephone line you are using: touch-tone or pulse.
Page 51: Setting The Number Of Redial Times
All manuals and user guides at all-guides.com Setting the Number of Redial Times You can select the number of times the machine will try to redial a busy number. If you enter 00, the machine will not try to redial. Follow this procedure: Step Press these keys Comments...
Page 52: Setting The Redial Interval
All manuals and user guides at all-guides.com Setting the Redial Interval The redial interval (the time the machine waits in between attempts to re-send a fax to a busy number), can be set from 1 to 15 minutes. Follow this procedure: Step Press these keys Comments...
Page 53: Setting Fine Resolution Priority
All manuals and user guides at all-guides.com Setting Fine Resolution Priority For most fax jobs, you will most likely want to specify the fax image resolution. However, you can also set a default resolution when no setting is made using the Resolution key. When Fine Resolution Priority is turned on, all faxes will be sent in Fine Mode unless otherwise specified.
Page 54: Adjusting The Beep Volume
All manuals and user guides at all-guides.com Adjusting the Beep Volume Adjust the volume of both key beeps and alarm beeps (emitted at the end of transmission and reception) using the procedure below. Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “BEEP VOLUME”...
Page 55: Setting The Length Of Alarm Beeps
All manuals and user guides at all-guides.com Setting the Length of Alarm Beeps You can select the length in seconds of the alarm beeps by following the procedure below. Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “BEEP LENGTH”...
Page 56: Turning Key Beeps Off
All manuals and user guides at all-guides.com Turning Key Beeps Off You can choose to turn the key beeps off by following the procedure below. Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “KEY BEEPS” then 7 1 = on (default) 2 = off...
Page 57: Adjusting The Ringing Volume
All manuals and user guides at all-guides.com Adjusting the Ringing Volume You can adjust the ringing volume of the machine using the procedure below. Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “RINGING VOLUME” then 8 Left Right...
Page 58: Storing Numbers For Automatic Dialing
Enter the fax telephone number (maximum of 20 digits 8005551234 including pauses) using the number keys. Enter Display = “ENTER NAME” Example: Xerox Enter the name of the location or party by pressing 999 = x number keys as described in Entering Characters in 333 = e the Fax Control Panel chapter.
Page 59: Clearing Numbers
All manuals and user guides at all-guides.com Storing Numbers for Automatic Dialing (continued) Step 4 Return to Step 4 to store another number, or press the Stop/Exit key a number of times until you exit. If the number is a Rapid key number, you can write the Stop/Exit .
Page 60: Storing Numbers Under Group Keys
Enter one or more Speed Dial numbers with the number keys. Enter Display = “ENTER GROUP NAME” Example: Xerox Enter the name of the group by pressing number keys 999 = x as described in Entering Characters in the Fax 333 = e Control Panel section.
Page 61 All manuals and user guides at all-guides.com Storing Numbers Under Group Keys (continued) Enter Setting: Display = “GROUP SET” will appear in the display. Clearing: Display = “GROUP #=XX CLEARED” Step 3 Return to Step 3 to program/clear another Group key or press the Stop/Exit key a number of times until you exit.
Page 62 All manuals and user guides at all-guides.com Fax Setup...
Page 63: Sending A Fax
All manuals and user guides at all-guides.com Sending a Fax This chapter describes the procedure for sending a fax document. This includes choosing suitable media, setting the document, including a cover sheet, setting the resolution and contrast, and dialing and transmitting. The following topics are included: Choosing Suitable Media ............52 Size and Weight when using the SPF........52...
Page 64: Choosing Suitable Media
All manuals and user guides at all-guides.com Choosing Suitable Media Make sure that the documents to be faxed meet the specifications and guidelines listed in this section. Size and Weight when using the SPF The size of documents that you can load in the SPF depends on whether you load one sheet at a time or several sheets at once.
Page 65: General Guidelines
Originals with plastic or metallic coatings Notes: • Xerox does not accept responsibility for the loss or damage of originals. • It is a good idea to copy valuable originals on a flat-bed copier before using them with the machine.
Page 66: Setting The Document
All manuals and user guides at all-guides.com Setting the Document This section describes setting documents in the SPF or on the document glass. When using the SPF: 1. Confirm that there are no documents on the document glass and that copying is not in progress. 2.
Page 67: When Placing The Original On The Document Glass
All manuals and user guides at all-guides.com Setting the Document When placing the original on the document glass: 1. Confirm that there are no documents in the SPF. 2. Place the document face down and align it with the registration guide. 3.
Page 68: Including A Cover Sheet
All manuals and user guides at all-guides.com Including a Cover Sheet If you wish to include a cover sheet with your fax, you can either create one manually or program your fax to generate one for you. Programmed cover sheets can be on a per-fax basis or generated automatically every time you send a fax.
Page 69: Auto Cover Sheet
All manuals and user guides at all-guides.com Including a Cover Sheet Auto Cover Sheet If you want to send a cover sheet with your fax transmissions regularly, this function is very useful. This function differs from the Cover Sheet function in two ways. First, the Cover Sheet function must be programmed before every fax you want to use it with;...
Page 70: Setting The Resolution
All manuals and user guides at all-guides.com Setting the Resolution The Resolution key allows you to select the resolution of documents being sent. To set the Resolution, press the Resolution key until the desired resolution appears in the LCD. Your machine has the following resolution settings: HALFTONE Use Halftone for photographs and illustrations.
Page 71: Dialing And Transmitting
All manuals and user guides at all-guides.com Dialing and Transmitting Once you have set the document in the SPF or have scanned the document into memory from the document glass and have made any desired transmission settings, you are ready to dial the number of the receiving fax machine and transmit the document.
Page 72: Direct Sending
The Direct Send function provides the ability to send documents to a remote fax machine one page at a time. It is used when the internal memory of the Pro 16fx cannot hold the entire set of documents to be transmitted. Since the job is scanned and transmitted one page at a time, the Pro 16fx can send very large and complex jobs.
Page 73: Manual Dialing
All manuals and user guides at all-guides.com Dialing and Transmitting Manual Dialing Manual dialing provides the ability to dial phone numbers directly from the control panel to the phone line. This can be used to navigate phone menus prior to sending the fax. To manually dial a phone number, follow these steps: 1.
Page 74: Rapid Key Dialing
All manuals and user guides at all-guides.com Dialing and Transmitting For Rapid Key dialing or Group Key dialing, confirm that you have set the document in the SPF, or scanned the document into memory from the document glass. Rapid Key Dialing If the number you want to dial has been stored as a Rapid key number (see Storing Numbers for Automatic Dialing in the Fax Setup section), you can dial it by pressing the appropriate Rapid key as shown:...
Page 75: Speed Dialing
All manuals and user guides at all-guides.com Dialing and Transmitting Speed Dialing If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following procedure: 1. Confirm that you have set the document in the SPF, or Speed Dial/Search scanned the document into memory from the document glass.
Page 76: Using The Speed Dial/Search Key
All manuals and user guides at all-guides.com Dialing and Transmitting Using the Speed Dial/Search Key If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you can search for the number by following the steps below: 1.
Page 77: Redialing
All manuals and user guides at all-guides.com Dialing and Transmitting Redialing You can send a fax to the number you last dialed by following the steps below. 1. Press the Redial/Pause key. Redial/Pause 2. Press the Start Fax key. Start Fax Sending a Fax...
Page 78: Chain Dialing
All manuals and user guides at all-guides.com Dialing and Transmitting Chain Dialing The maximum number of digits that may be entered when storing a fax phone number is 20. If you need to store a number that is longer than 20 digits, use Chain Dialing. Rapid key or speed dial numbers are designated as “Chain Dial”...
Page 79: External Phone Dialing
All manuals and user guides at all-guides.com Dialing and Transmitting External Phone Dialing The fax machine provides the ability to connect an external phone to the “TEL” connector on the back of the machine. The connected telephone can be used to initiate the phone call to transmit the fax.
Page 80 All manuals and user guides at all-guides.com Sending a Fax...
Page 81: Receiving Faxes
All manuals and user guides at all-guides.com Receiving Faxes This chapter describes the procedure for receiving a fax on your WorkCentre. This includes three modes of reception and two optional settings for reducing the size of faxes that are larger than the paper you have loaded, and printing a footer showing the sending fax machine ID information.
Page 82: Selecting The Reception Mode
All manuals and user guides at all-guides.com Selecting the Reception Mode Your Pro 16fx has three modes for receiving incoming calls and faxes. A light for each mode is located above the Reception key on the fax control panel. To select the reception mode, press the Reception key until the light next to the desired mode comes on.
Page 83: Setting The Number Of Rings For Auto Reception
All manuals and user guides at all-guides.com Setting the Number of Rings for Auto Reception You can set the number of rings before the machine answers in Auto mode using the procedure below. Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “# OF RINGS(AUTO)”...
Page 84: Setting The Number Of Rings For Manual Reception
All manuals and user guides at all-guides.com Setting the Number of Rings for Manual Reception The number of rings before the machine answers in Manual mode can also be set. If you do not want the machine to answer at all in Manual mode, select “0” in Step 3 below. Step Press these keys Comments...
Page 85: Using The Machine With An Answering Machine
All manuals and user guides at all-guides.com Using the Machine with an Answering Machine Quiet Detect Time Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both phone messages and faxes. After the answering machine has answered, any duration of silence longer than a certain threshold time will prompt the machine to take over the line and prepare to receive a fax.
Page 86: Answering Machine Backup
All manuals and user guides at all-guides.com Using the Machine with an Answering Machine If Quiet Detect Time is not working properly... With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and fax messages from callers on touch-tone lines.
Page 87: Using The Remote Reception Function
All manuals and user guides at all-guides.com Using the Remote Reception Function The machine’s Remote Reception feature is designed to allow you to activate fax reception from an external telephone or a telephone connected directly to the machine. The Remote Reception function operates even when the Fax Signal Receive function is turned off.
Page 88: Using With A Pc Modem
All manuals and user guides at all-guides.com Using with a PC Modem The fax machine is set up to automatically begin reception if you pick up from an external telephone and a fax tone is heard. However, if you have a PC modem on the same telephone line as your fax machine, you must turn on the Remote Reception function, and deactivate the Fax Signal Receive function.
Page 89: Receive Reduce
All manuals and user guides at all-guides.com Receive Reduce You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper size.
Page 90: Footer Printing
Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “FOOTER PRINT” then 1 1 = on 2 = off (default) Stop/Exit twice Footer example: 0CT-14-1999 SAT 5:00 PM FROM:8005551234 TO:XEROX CORPORATION PAGE 1 Receiving Faxes...
Page 91: Setting The Index Function
All manuals and user guides at all-guides.com Setting the Index Function You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs on the output tray. Separate faxes with index marks.
Page 92: Anti Junk Fax
All manuals and user guides at all-guides.com Anti Junk Fax You can avoid wasting fax paper by using the Anti Junk Fax function. This function prevents the reception of faxes from up to ten specified parties. Turning Anti Junk Fax On and Off To turn the Anti Junk Fax feature on and off, use the following procedure: Step Press these keys...
Page 93: Clearing Junk Fax Numbers
All manuals and user guides at all-guides.com Anti Junk Fax Clearing Junk Fax Numbers To clear junk fax numbers, use the following procedure: Step Press these keys Comments Display = “ANTI JUNK FAX” Menu then 6 Left Display = “JUNK FAX # MODE” Arrow then Enter Display = “JUNK FAX # CLEAR”...
Page 94: Distinctive Ringing
All manuals and user guides at all-guides.com Distinctive Ringing Distinctive ringing is a service offered by some telephone companies that allows you to use up to four different telephone numbers, each with a distinctive ringing pattern, on your regular single line.
Page 95 All manuals and user guides at all-guides.com Distinctive Ringing Use the following procedure to change the ringing pattern: Step Press these keys Comments Display = “OPTION SETTING” Menu then 4 Display = “DISTINCTIVE RING” then 0 Left or Right Arrow Select a ringing pattern by scrolling through them with the arrow keys in the order of the above list.
Page 96 All manuals and user guides at all-guides.com Receiving Faxes...
Page 97: Fax Special Functions
All manuals and user guides at all-guides.com Fax Special Functions This chapter describes the fax special functions such as use of memory, data transfer, transmission reservation, broadcasting, polling, timer operations and anti junk fax. The following topics are included: Memory.................86 Memory Backup................86 Canceling a Reserved Job ............87 Broadcast Dialing..............88...
Page 98: Memory
All manuals and user guides at all-guides.com Memory Your machine has a memory area that can be used to store both incoming and outgoing documents. Approximately 120 pages of average content can be held in memory for transmission. Fewer pages can be held if any of the pages were scanned using fine or superfine resolution, or if document content is greater than average.
Page 99: Canceling A Reserved Job
All manuals and user guides at all-guides.com Canceling a Reserved Job This function allows you to cancel a reserved job. Doing so does not affect the current job. If there is no reserved fax job in queue, this procedure will not work. To cancel a reserved job: 1.
Page 100: Broadcast Dialing
All manuals and user guides at all-guides.com Broadcast Dialing This function allows you to send the same document to as many as 50 different locations with just one operation. Once the document is loaded, it is scanned and stored in memory. The fax numbers you have entered are then automatically dialed in succession, and the document is transmitted to each location.
Page 101 All manuals and user guides at all-guides.com Broadcast Dialing (continued) • Enter Speed Dial numbers with the number keys, (for example Speed Dial numbers 01, 02, through to 09). PQRS WXYZ 4. Press the Start Fax key. Transmission will begin. Start Fax Fax Special Functions...
Page 102: Broadcasting Using A Group Key
All manuals and user guides at all-guides.com Broadcasting using a Group key If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform the broadcasting operation using the following simplified procedure. Refer to “Storing Numbers Under Group Keys”...
Page 103: Transmission Reservation
All manuals and user guides at all-guides.com Transmission Reservation When your machine is busy receiving a document or transmitting a document from memory, you can “reserve” a transmission by setting the document on the document glass, reading it into memory, and entering the fax number. Once the current operation is completed, your machine will automatically dial the number and transmit the document saving you from having to wait.
Page 104: Transmission Reservation (Continued)
All manuals and user guides at all-guides.com Transmission Reservation (continued) • Press the Speed Dial/Search key and enter a Speed Dial number. Speed Dial/Search PQRS WXYZ • Enter a full number with the number keys. PQRS WXYZ 5. Press the Start Fax key if you entered a Speed Dial Start Fax number or a full number.
Page 105: When Using The Document Glass
All manuals and user guides at all-guides.com Transmission Reservation When using the document glass: 1. Confirm that there are no documents in the SPF and open the document cover. 2. Place the document face down and align it with the registration guide on the document glass.
Page 106: Polling
All manuals and user guides at all-guides.com Polling Polling allows you to request another fax machine to send a document to your fax machine. In other words, the receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both poll and be polled by others. Setting the Polling Key To use the polling function, you must first set Rapid key 20/poll for use as a polling key.
Page 107: Polling Others
All manuals and user guides at all-guides.com Polling Polling Others 1. Dial the number of the fax machine you want to poll On/Off Hook using one of the following methods: • Press the On/Off Hook key and dial the full number.
Page 108: Being Polled (Memory Polling)
All manuals and user guides at all-guides.com Being Polled (Memory Polling) To allow multiple fax machines to poll your fax, or in cases where you want to free up the Document Tray for other operations, use Memory Polling instead of Polling Standby. Programming a Memory Polling Operation You can choose whether to allow polling only once, or an unlimited number of times.
Page 109 All manuals and user guides at all-guides.com Adding to Documents If you have a document stored in memory for polling, and you want to add pages to it, use the following procedure. If you allow polling only once, the document will be automatically cleared from memory after polling.
Page 110: Timer Operations
All manuals and user guides at all-guides.com Timer Operations The timer function allows you to set a transmission or polling operation to be performed automatically at a time you specify. Up to three transmission operations or polling operations can be set at any one time, and the times they will be performed can be specified up to a week in advance.
Page 111: To Set A Timer Operation
All manuals and user guides at all-guides.com To set a timer operation: Step Press these keys Comments Menu then 1 Display = “TIMER MODE 1: SET 2: CLEAR” Display = “TIMER COMM. #=1” Note: Up to three different events may be programmed.
Page 112: To Cancel A Timer Operation
All manuals and user guides at all-guides.com To cancel a timer operation: If you need to cancel a timer operation after it has been set, follow the steps below: If the timer operation is a transmission operation, you will need to know the number assigned to it. If you do not remember the number (it appears in the display when you set the operation), print out the Timer List.
Page 113: Data Transfer
All manuals and user guides at all-guides.com Data Transfer If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into memory and then sent to a different fax machine for printing. This function is used when you cannot use the fax function, for example when the machine runs out of toner, or a misfeed occurs.
Page 114 All manuals and user guides at all-guides.com Fax Special Functions...
Page 115: Fax Reporting
All manuals and user guides at all-guides.com Fax Reporting This chapter provides instructions for printing out a variety of WorkCentre fax activity and settings reports. The following topics are included: Printing Out Reports by Request ........104 1. Transmissions Activity Report: ..........104 2.
Page 116: Printing Out Reports By Request
All manuals and user guides at all-guides.com Printing Out Reports by Request The machine is capable of printing a range of reports by request from Menu mode. These include reports on faxing activities as well as various settings you have made. The reports are described below.
Page 117: Timer List
All manuals and user guides at all-guides.com Printing Out Reports by Request (continued) 3. Timer List: ID numbers for timer operations. TIMER LIST Oct-22-1999 Wed 3:15 PM TIMER OPERATION RESERVED TIME TYPE RESOLUTION PAGES RECEIVER 4. Fax Number List: Telephone numbers stored in the machine as either Rapid key or Speed Dial numbers. FAX NUMBER LIST Oct-22-1999 Wed 3:48 PM...
Page 118: Optional Settings List
All manuals and user guides at all-guides.com Printing Out Reports by Request (continued) 5. Optional Settings List: Currently activated optional settings. OPTIONAL SETTING LIST Oct-22-1999 Wed 5:23 PM SW # ITEM SETTING PRINT PAPER SIZE AUTO PAPER SIZE(MAIN CASETTE) LETTER (SECOND CASETTE) LETTER FINE PRIORITY...
Page 119: Group List
All manuals and user guides at all-guides.com Printing Out Reports by Request (continued) 6. Group List: Fax numbers stored under Group keys. GROUP LIST Oct-22-1999 Wed 7:07 PM NAME REMOTE STATION ID # GROUP R06, R02, R01 R01, R02, G03 7.
Page 120: Activity Report Auto Listing
All manuals and user guides at all-guides.com Activity Report Auto Listing It is also possible to have the machine automatically print out Transmissions and Receptions Activity Reports for the last 30 operations. To do this, follow this procedure: Step Press these keys Comments Display = “OPTION SETTING”...
Page 121: Printing Transaction Reports
All manuals and user guides at all-guides.com Printing Transaction Reports You can choose to have various Transaction Reports printed out automatically after certain activities on the machine: transmission, reception, or error. Below is an illustration of a Transaction Report. TRANSACTION REPORT Oct-22-1999 Wed 1:07 AM RECEIVE...
Page 122 All manuals and user guides at all-guides.com Fax Reporting...
Page 123: Printer Driver
All manuals and user guides at all-guides.com Printer Driver This chapter explains how to install the WorkCentre Pro 16fx printer driver software, how to access and use the printer driver options, and how to create a set of printer driver installation diskettes. It also contains a section on enabling high speed printer communications.
Page 124: Printer Driver Software Installation
Creating Pro 16fx Floppy Disk Installation Diskettes section in this User Guide for instructions on making your own floppy diskettes. 2. Refer to the order sheet that is packaged with the Pro 16fx. This sheet explains how you can: •...
Page 125: Ieee 1284 Parallel Connection
3. Plug the other end of the IEEE-1284 cable into the computer. 4. Ensure that the power cord is plugged into the Pro 16fx and then into a grounded outlet. • Do not attach your Pro 16fx to a pass-through port of another device (scanner, CD-ROM ™...
Page 126: Installation For Windows 3.1X
Click on the OK button to proceed. 10. Follow the on-screen instructions. 11. When the install is complete, restart Windows and turn on the Pro 16fx. Installation for Windows NT 4.0 or 95/98 (continued from step 7) 8.
Page 127: Pro 16Fx Properties (Printer Driver)
Displaying the Properties dialog from the Start Menu • Displaying the Properties dialog from the Xerox Printer Services Program (Status Monitor) Displaying the Driver Properties dialog from an application Control of the driver settings is provided from the WorkCentre Pro Series Properties (Printer Driver) dialog box.
Page 128: Displaying The Properties Dialog From The Start Menu
Windows 95/98 and NT 1. On the Start Menu, click Settings. On the Settings submenu, click Printers. 2. Right click on the XEROX WorkCentre Pro Series printer icon and click Properties, or click Properties from the File menu. Windows 3.1x 1.
Page 129: Properties Tabs
It also provides troubleshooting information, in case you should run into any problems. When you have a question simply click on the Help button on the Xerox WorkCentre Pro Series Properties dialog. The main Help Topics window will be displayed.
Page 130: Creating Pro 16Fx Floppy Disk Installation Diskettes
All manuals and user guides at all-guides.com Creating Pro 16fx Floppy Disk Installation Diskettes If floppy diskettes are required to install the WorkCentre Pro Series Printer Driver Software, the user can order floppy diskettes or create a set of diskettes from CD-ROM.
Page 131: Enabling High Speed Printer Communications
WorkCentre Pro Series Digital Copier/Printer). Never use (scanners, CD devices, tape drives, switch boxes, etc.) attached to the same port as the Pro 16fx. Each device should be on a separate parallel port (LPT1, LPT2 etc.) for the greatest reliability.
Page 132 All manuals and user guides at all-guides.com Printer Driver...
Page 133: Problem Solving
This chapter provides instructions for clearing WorkCentre Pro 16fx paper path misfeeds and for replacing the toner and drum cartridges. It also contains tables and charts to help you resolve problems and error conditions with your Pro 16fx. Refer to these procedures and tables when you have questions or problems concerning your Pro 16fx.
Page 134: Single Pass Feeder Misfeed
All manuals and user guides at all-guides.com Single Pass Feeder Misfeed When a misfeed occurs in the feeder, the red SPF misfeed indicator flashes on the Copier Diagram, and an A1 or A2 status code will flash in the display window. The status code indicates the number of originals that must be returned to the feeder after clearing the misfeed.
Page 135: E2 Clearing The Paper Path
All manuals and user guides at all-guides.com – E2 Clearing the Paper Path When a paper misfeed occurs the red misfeed indicator flashes on the copier diagram, and an E2 status code will flash in the display window. Paper misfeeds may occur in the areas shown below. Follow the steps below to locate and clear the misfeed.
Page 136 All manuals and user guides at all-guides.com – E2 Clearing the Paper Path (continued) Fuser Area Warning: The fuser area is hot. Take care when removing paper from the fuser area. Note: Ensure that the alternate paper tray is lowered. 1.
Page 137 All manuals and user guides at all-guides.com – E2 Clearing the Paper Path (continued) Exit Area Note: Ensure that the alternate paper tray is lowered. 1. Press the release lever to open the side cover. 2. Press the front cover release buttons to open the front cover.
Page 138: Toner Cartridge Replacement
All manuals and user guides at all-guides.com Toner Cartridge Replacement The toner indicator on the copier diagram will light when the toner supply is low. Approximately 10 more copies can be made, but you should have a replacement cartridge in stock. When the J1 status code is displayed, the machine will stop operating until the toner cartridge is replaced.
Page 139: J2 Drum Cartridge Replacement
All manuals and user guides at all-guides.com J2 Drum Cartridge Replacement The useful life of the drum cartridge is approximately 18,000 copies. The drum cartridge indicator on the machine diagram lights when the drum is near the end of life. Approximately 1,000 more copies can be made, but you should have a replacement cartridge in stock.
Page 140: Counter Access
4 to 6 seconds. • The light next to Auto mode will light. • The lights within the Pro 16fx Diagram will flash. 3. Press and hold the Clear key for 5 seconds. • The count will continually be displayed until the Clear key is released.
Page 141: Copier Problem Solving
Ready indicator does not light. electrical receptacle. Ensure that there is power to the receptacle and that the Pro 16fx power switch is in the ON position. If the original is light, select the lower copy Copies are too light or too dark.
Page 142 Ensure that the paper is the proper paper weight. 20 lb / 80 gsm bond paper is recommended. Check for copy paper or pieces of copy paper remaining in the Pro 16fx after a paper jam has been cleared. (Refer to Clearing the Paper Path.) The three trouble indicators are lit The machine is in the program mode.
Page 143: Copier Status Code Chart
Ensure that there is paper in the selected paper tray. Ensure that the Paper Tray is closed properly. Paper may not have fed all the way into the Pro 16fx. (Refer to Loading Paper and Flashing Copy paper has misfed. (Refer to Clearing the Paper Path.) The toner indicator on the copier diagram will light when the toner supply is low.
Page 144: Fax Problem Solving
All manuals and user guides at all-guides.com Fax Problem Solving Memory Full Error Handling During the scanning of documents to memory, the possibility exists where the number of scanned documents can exceed the capacity of the machine memory. You must decide how to handle that condition.
Page 145: Fax Problem Solving Table
Switch OFF the Main Power. Wait approximately 5 seconds. Switch ON the Main Power. If the message persists, contact your Xerox dealer. Note: If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, call 1-800-TEAM-XRX.
Page 146: Fax Messages And Signals
All manuals and user guides at all-guides.com Fax Problem Solving (continued) Fax Messages and Signals Display Messages Message Meaning COVER OPEN The front cover or SPF is open. Close it. DOCUMENT JAM The original document is jammed. FAX RX IN MEMORY A fax has been received in memory because the imaging cartridge needs replacement, the fax machine has run out of printing paper, or the paper is jammed.
Page 147: Printer Problem Solving
The toner and drum cartridges Check that the toner and drum are not installed properly. cartridges are installed properly. The printer driver may not be Reinstall the Pro 16fx printing installed properly. software. The parallel port cable Use the IEEE-1284 parallel port specifications may not be correct.
Page 148 If using Windows 95, the spool Point to the Start Task bar and setting may be set incorrectly. then click Settings then Printers. Click the Xerox WorkCentre Pro16fx with the right mouse button. Click Properties and then spool settings on the details tab.
Page 149 All manuals and user guides at all-guides.com Printer Problem Solving (continued) Problem Probable Cause Remedy Character voids The paper may be too dry. Try printing with a different batch of paper. Background scatter The paper may be too damp. Try printing with a different batch of paper.
Page 150 All manuals and user guides at all-guides.com Problem Solving...
Page 151: Appendix
All manuals and user guides at all-guides.com Appendix This appendix contains technical data and FCC compliance information regarding your WorkCentre Pro 16fx. It also contains an operation contention table that describes machine behavior during concurrent operations. The following topics are included: Hardware Specifications .............140...
Page 152: Hardware Specifications
All manuals and user guides at all-guides.com Hardware Specifications Original Size: Maximum 10×14" / B4 Copy Ratio Percentages:1:1 ± 1% Preset: 50*, 78, 86,100,129, 200 customer settable Zoom: 50 – 200 Paper Size and Weight Tray 1 and Tray 2 5.5×8.5 to 8.5×14"/ A5 to 216×356mm 15 - 24 lb.
Page 153: Fax Specifications
All manuals and user guides at all-guides.com Fax Specifications Compatibility: ......... ITU-T G3 Telephone line: ......PSTN Dial mode: ........Pulse (10 pps), tone Distinctive ringing: ......6 different patterns available Modem rate: ........14,400 bps with automatic fallback to 12,000, 9,600,7,200, 4,800, or 2,400 bps Compression method: ....
Page 154: Fcc Compliance In The Usa
Part 68 rules Telephone Line Connection The Xerox WorkCentre Pro 16fx facsimile system contains an internal data coupler. Its use is restricted by the FCC. To comply with the FCC rules, you must carefully read and follow the instructions listed below.
Page 155: Canada
RENs, contact the local telephone company. If this Pro 16fx unit causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible.
Page 156 All manuals and user guides at all-guides.com Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord).
Page 157: Copy Print Fax Multiple Operation Table
All manuals and user guides at all-guides.com Copy Print Fax Multiple Operation Table This WorkCentre provides the capability of performing concurrent operations. The device is capable of suspending the current operation to allow a second operation to be performed, then resume with the suspended operation.
Page 158 All manuals and user guides at all-guides.com Appendix...

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