Adobe CAPTIVATE 5 Help Manual page 201

Last updated 4/22/2010
Project Comments Folder
for storing the comments. Ensure that you provide write permissions to the folder. The path to the shared location
must begin with a double backslash (\\). If reviewers do not have access to a shared folder, you can choose not to
specify a location for the comments. In this case, you can ask the reviewers to export their comments to an XML
file and send the file to you.
When there is no shared network, you can choose not to specify a location. The reviewer must export the comments
and send them to you. When you import the contents of the XML file, the comments are embedded in your project.
Select Send Mail, and do the following:
5
• Select Attach Review (.CREV) File if you want to send the CREV file as an attachment along with the mail. Use
this option when the size of the CREV file is small enough to be sent by e-mail. E-mail filters are usually
configured to block e-mails that are larger than a specified size.
•
Select Attach Adobe Captivate Reviewer if you want to send the AIR installer as an attachment. Use this option
the first time you send a CREV file to a reviewer.
Click Email. A draft of the e-mail appears.
6
7 Customize the body of the draft if you want to provide additional instructions to reviewers.
8 Enter e-mail addresses of reviewers in the To and Cc fields, and click Send.
Important: Best practice is not to edit the Adobe Captivate project during the review. If the project changes during the
review, the posted comments might not appear at the intended locations. If you must edit the project, ask the reviewers to
stop their work. Then start a fresh review after editing the project.
Share the project on Acrobat.com for review
Open the project that you want to share for review.
1
2 Select File > Collaborate > Send For Shared Review.
3 In the Send for Shared Review dialog box, type a name for the review file (CREV file) and then select Automatically
Download and Track Comments From Acrobat.com.
Provide your Adobe ID and password. If you do not have an Adobe ID, create it using the link provided at the top
4
of the dialog box.
Click Sign In. A draft of the e-mail notifications to be sent to the reviewers appears.
5
Customize the body of the draft if you want to provide additional instructions to reviewers.
6
Enter e-mail addresses of reviewers in the To and Cc fields, and click Send.
7
Set default project comments folder
You can set your preference for the Project Comments Folder in the Preferences dialog box. When you create new
projects, the location specified in the Preferences dialog box is used when you publish a project for review.
Select Edit > Preferences (Windows) or Adobe Captivate > Preferences (Mac OS).
1
Select General Settings from the Global menu.
2
Specify a location for the project comments folder in the Comments At field.
3
DRAFT
Select this option and choose a shared folder, either on your computer or on the network,
USING ADOBE CAPTIVATE 5
Advanced Editing and Project Reviews
194