Adobe ACROBAT READER 7.0 Manual page 128

Applying a digital identity stamp
If commenting is enabled in a PDF document, you can apply a digital identity stamp to
indicate your approval. Stamps that you apply become part of the document's page
content. You can delete your own stamp during the approval process; however, once the
approval process is completed, your stamp is locked. You can't move or delete stamps
from other participants. Before you can apply a digital identity stamp, you must add your
identity information to it. (See
To approve a PDF document:
1. Open the PDF attachment in the approval invitation email message. The Stamps palette
appears at the lower left of the document pane, and a stamp is selected by default.
2. If you want to use a different stamp than the one selected, select the stamp you want in the
Stamps palette. To view all the stamps in a category, scroll or drag a corner to resize the
window. (See
3. If you haven't added your identity information to the stamp, you are prompted to do so.
(See Adding identity information to a
4. Approve or reject the document:
To approve the PDF document, click the appropriate location in the PDF document to
apply your stamp. The Finished Approving dialog box appears.
To reject the PDF document, click the Reject And Send button in the Document Message
Bar, and then send the email message that appears to the appropriate person. (See
Rejecting and returning a PDF
5. In the Finished Approving dialog box, do one of the following:
Select Send To Next Approver to send the document to the next participant in the
approval process. In the email message that appears, type the email address for the next
approver in the To box, and then click Send. The Cc box may contain the initiator's email
address if the initiator chose to be notified of each approval.
Select I Am The Final Approver to complete the approval process. Then, select the Print,
Save A Copy, or Email option for the approved PDF document, or select Cancel to select
a different option in the Finished Approving dialog box. Selecting Print, Save A Copy, or
Email locks the stamps and prevents any modifications to them.
Select Hold to apply multiple stamps, resize the stamp, add a note in the pop-up window
or to view the PDF document after you've approved it. To conclude the approval process,
click the Complete My Approval And Send button in the Document Message Bar, type the
email address for the next approver or the initiator in the To box, and then click Send.
Select Cancel to delete your stamp or to complete the approval process at a later time.
PDF documents in an approval workflow present instructions and tools.
Adding identity information to a
Using digital identity
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