Adobe ACROBAT READER 7.0 Manual page 117

Participating in an email-based review
When you open the attached document as part of an email-based review, a tracked copy of
the Adobe PDF document opens with a Document Message Bar that lets you know that
this document has been sent for review. Use the tools on the Commenting toolbar to add
your comments to the tracked copy of the PDF document, and then send the comments
back to the initiator. Using the tracked copy of the PDF document ensures that your
comments appear with other reviewers' comments in the original document. Note the
following:
If you save the email attachment to a new location or create a copy by using Save As, the
resulting copy becomes the tracked PDF document, and earlier versions are no longer
tracked. The Send Comments button doesn't appear on the Commenting toolbar when
untracked PDF documents are open.
If you open the email attachment a second time (by double-clicking the attachment in the
email), Adobe Reader alerts you that it will open the tracked copy that contains your
comments, provided you saved the PDF attachment after adding comments.
When you send your comments to the initiator, the tracked PDF document with your
comments is sent.
To participate in an email-based review:
1. Open the PDF attachment in your email application.
2. Save the PDF document to a reliable location so that you have the option of reviewing the
document later. This copy is now your tracked copy of the PDF document.
3. Use the tools on the Commenting toolbar or Drawing Markups toolbar to add notes and
mark up the document. (See
4. When you're finished adding comments, save the document, and then click Send
Comments in the Commenting toolbar. A PDF document containing your comments is
attached to an email message that you can send back to the initiator. If you need help
configuring your email application, see
5. If you want to add more comments later, open the document in the Tracker window, add
or edit your comments, and click the Send Comments button again. The initiator receives
the new and edited comments. Unedited comments are not duplicated, and deleted
comments are not deleted in the initiator's document. (See
To reuse the PDF document when the review is completed, hide the Document
Message Bar by right-clicking (Window) or Control-clicking (Mac OS) between the
Document Message Bar and the document title bar, and choose Hide Document Message
Bar from the pop-up menu. Then, save and rename the PDF document.
About adding comments.)
Using email in a review.
Using the Tracker.)