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HP 680n - JetDirect Print Server Appendix: Secure The Imaging And Printing Device; Mfp Walk-up Authentication; Network Printing Authentication; Physical Document Access Control

Practical considerations for imaging and printing security.
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In addition to directly implementing extensive security capabilities in the device, HP strategically
partners with companies through the Global Solutions Catalog ( to provide enhanced
imaging and printing security, as well as solutions tailored to individual customers and environments.
The breadth and depth of the capabilities provided by HP and its partners uniquely poises HP as the
leader in imaging and printing security.

Secure the Imaging and Printing Device

Secure the Imaging and Printing Device includes capabilities that provide access controls to the
functions of the device and ensure the integrity of its operations.
Access controls limit MFP and printer functions to authorized users and include:
• Walk-up capabilities such as copying and digital sending
• Network printing
• Physical access to printed documents
Authentication requirements vary by environment, as do integration requirements to existing
authorization mechanisms.

MFP walk-up authentication

MFPs can require users to be authenticated before accessing MFP functions via the device control
panel. MFPs can restrict access to digital sending functions and restrict digital sending email
destinations based on user. MFPs can control access to installed functions and installed applications
(e.g. HP Autostore) based on user. Device usage may also be tracked with associated users.
Integrating MFP access controls with existing enterprise access controls reduces complexity and
minimizes administration requirements. HP and its partners support a wide variety of authentication
mechanisms, including Windows® Domain accounts, proximity cards, and Smartcards.
HP's Digital Sending Software (DSS) enables Windows and Netware authentication using an
intermediary server, while Capella Technologies' VeriUser provides Windows authentication
embedded in the MFP. Jetmobile's SecureJet, Ringdale's FollowMe, and SafeCom external
authentication each provide Smartcard, swipe card, and proximity card capabilities.

Network printing authentication

Printers and MFPs may enforce access controls for network printing to restrict usage of devices and
the use of high-value consumables. Auditing systems may also use the access controls to log user
activity, such as dates and times of documents printed.
The HP Output Server and the Microsoft® Print Spooler provide direct integration of Domain accounts
with printing access controls, which allows control of individual users and groups, including access
rights to network printers.

Physical document access control

Documents in the output bin of a network printer are at risk for unauthorized access. PIN and Pull
Printing allow print jobs to be saved electronically in the device, or on an external server, until the
authorized user is ready to print them. The user provides a simple PIN code, or uses an authentication
method supported for other MFP walk-up operations, to release the print job. HP printers and MFPs
provide native support for PIN printing, while Jetmobile, Capella Technologies, Ringdale, and SafeCom
each provide solutions integral to their authentication products.
For more information on Access Controls, including HP and partner solutions, see Appendix A,
"Access controls," on page 10.


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