Page 1: Operating Instructions
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in the “General Settings Guide” before using the machine. FAX Option Type 3232 Facsimile Reference <Advanced Features>...
Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be slightly different from the machine.
Page 3: Manuals For This Machine
Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file.
Page 4 ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine’s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.
Page 5: Table Of Contents
TABLE OF CONTENTS Manuals for This Machine ... i How to Read This Manual ...1 Symbols ...1 1. Transmission Mode Sending at a Specific Time (Send Later) ... 3 Sender Settings...5 Priority Transmission ...8 Confidential Transmission...9 Polling Transmission... 11 Polling Transmission Clear Report... 13 Polling Reception...
Page 6 4. Other Transmission Features Handy Dialing Functions... 47 Chain Dial... 47 (Example) 01133-1-555333... 47 Redial ... 47 Advanced Features... 49 SUB Code ... 49 SID Code ... 50 SEP Code ... 50 PWD Code... 51 Transfer Request ... 52 With transfer requests set in the system settings ... 55 On Hook Dial ...
Page 7 5. Reception Features Reception... 83 Immediate Reception ... 83 Memory Reception ... 83 Substitute Reception ... 84 Receiving messages unconditionally... 85 Receiving messages according to parameter-specified settings... 85 Reception Functions ... 87 Transfer Station... 87 Transfer Result Report ... 88 Transfer Result Report (transfer request by e-mail) ...
Page 8 6. Fax via Computer Sending Fax Documents from Computers ... 105 Before Use ...106 Installing the Software...106 Auto run program...106 Installing individual applications ...107 Applications Stored on the CD-ROM ...107 LAN-Fax Driver... 107 Address Book ...108 LAN-Fax Cover Sheet Editor ...108 Setting LAN-Fax Driver Properties...108 Setting Print Properties...108 Making Settings for Option Configuration...
Page 9 8. Facsimile Features Function List ... 139 Accessing User Tools (Facsimile Features)... 142 Quitting Default Settings ...142 General Settings/Adjustment ...142 Reception Settings ...145 E-mail Settings ...146 IP-Fax Settings...148 9. Administrator Setting Administrator Tools List ... 153 Using Administrator Settings ... 155 Programming, Changing, and Deleting Standard Messages ...
Page 10 Selecting Dial/Push Phone...191 Storing or Printing Received Documents ...192 Reception Report e-mail...193 Setting a User for Viewing Received and Stored Documents ...193 Menu Protection Settings ...194 10.Solving Operation Problems When an Error Report is Printed ... 195 Turning Off the Main Power / When a Power Failure Occurs ... 196 When an Error Occurs Using Internet Fax ...
Page 11: How To Read This Manual
How to Read This Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in- structions under this symbol.
Page 13: Transmission Mode
1. Transmission Mode Sending at a Specific Time (Send Later) Using this function, you can instruct the machine to delay transmission of your fax message until a specified lat- er time. This allows you to take ad- v a n t a g e o f o f f - p e a k t e l e p h o n e charges without having to be by the machine at the time.
Page 14 Transmission Mode C C C C Press [Send Later]. D D D D Enter the time (12 hour format) using the number keys, and then select [AM] or [PM]. Then, press [OK]. The specified time is shown above the highlighted [Send Later]. Note ❒...
Page 15: Sender Settings
Sender Settings This function tells receivers the fax sender's identity. If the sender's e-mail address is regis- tered in the destination list, the send- er can receive a Transmission Result Report by e-mail. Also, if you enable the Stamp Sender Name, the registered sender's name (user name) appears on the receiver's sheet, lists, or report.
Page 16 Transmission Mode E E E E Confirm the selected sender, and then press [OK]. F F F F Select [On] or [Off] for the Stamp Sender Name. Printing on the Receiver's Sheet If you enable this function, the sender's name (user name) ap- pears on the receiver's sheet, lists, and report.
Page 17 H H H H Press [OK]. The standby display appears. Note ❒ To check the settings, press [Transmission Mode]. I I I I Specify the destination, and then press the { { { { Start} } } } key. Note ❒...
Page 18: Priority Transmission
Transmission Mode Priority Transmission Documents you send with Memory Transmission are sent in the order they are scanned. Therefore, if several messages are queued in memory, the next document will not be sent imme- diately. However, by using this func- tion you can have your message sent before other queued messages.
Page 19: Confidential Transmission
Confidential Transmission If you want to limit who views your message, use this function. The mes- sage will be stored in memory at the other end and not printed until an ID is entered. There are two types of Confidential Transmission: ❖...
Page 20 Transmission Mode D D D D Depending on the Confidential Transmission type, use one of the following procedures: Default ID A Check that [Default ID] has been selected, and then press [OK]. The [Confidential TX] is highlight- ed and the [Default ID] is dis- played.
Page 21: Polling Transmission
Polling Transmission Use Polling Transmission when you want to leave an original in the ma- chine memory for others to pick up. The message will be sent when the other party calls you up. Preparation Before using ID Polling Transmis- sion, you must register a polling ID.
Page 22 Transmission Mode ❒ Polling TX Clear Report allows you to verify Polling Transmission has taken place. See p.13 “Polling Transmission Clear Report”. If E- mail TX Results is programmed in a Quick Operation key, you can se- lect whether a report e-mail is sent after transmission.
Page 23: Polling Transmission Clear Report
E E E E Press [Only Once] or [Save] to delete or save the file after transmission. Note ❒ To delete the original immedi- ately after transmission, select [Only Once]. ❒ To repeatedly send the original, select [Save]. ❒ To cancel Polling Transmission, press [Cancel].
Page 24: Polling Reception
Transmission Mode Polling Reception Use this function to poll a message from another terminal. You can also poll documents from many terminals with only one operation (use Groups and Keystroke Programs to fully ex- ploit this function). Preparation Before using ID Polling Transmis- sion, you must register a polling ID.
Page 25 Note ❒ To receive a message sent by De- fault ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the same Polling ID as the sender's. Free Polling Transmission does not re- quire the same Polling ID. ❒...
Page 26: Polling Reserve Report
Transmission Mode Note ❒ A Polling ID may be any four numbers (0 to 9) and charac- ters (A to F), except 0000 and FFFF. ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then try again.
Page 27: Checking And Canceling Transmission Files
2. Checking and Canceling After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also can- cel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend a file which the machine failed to transmit.
Page 28: Displaying Confirmation Of Transmission
Checking and Canceling Transmission Files Displaying Confirmation of Transmission A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select a file to check. Note ❒ If multiple destinations were specified, only the destination selected first appears.
Page 29: Canceling A Transmission
Canceling a Transmission You can cancel transmission of a file when the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memo- You can cancel a file for Memory Transmission. This function is useful to cancel a transmission when you notice a mistake in destination or with the originals after storing.
Page 30: Deleting A Destination
Checking and Canceling Transmission Files Deleting a Destination You can delete destinations. Note ❒ If you delete a destination that is the only destination for a transmis- sion, the transmission is canceled. A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings].
Page 31: Adding A Destination
Adding a Destination Note ❒ A destination cannot be added us- ing a destination list. A A A A Press [Change / Stop TX File]. B B B B Press [Check / Change Settings]. C C C C Select the file to which you want to add a destination.
Page 32: Changing The Transmission Time
Checking and Canceling Transmission Files Changing the Transmission Time You can change the transmission time specified with Send Later. See p.3 “Sending at a Specific Time (Send Later)”. You can also delete the transmission time. If the transmission time is delet- ed, the file is transmitted immediate- A A A A Press [Change / Stop TX File].
Page 33: Printing A File
Printing a File If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. Note ❒ Confidential Transmission files are displayed, but cannot be printed. ❒...
Page 34: Resending A File
Checking and Canceling Transmission Files Resending a File Machine memory stores messages that could not be successfully trans- mitted using Memory Transmission. Use this procedure to resend these messages. Preparation You should select “Store for 24 hours” for “Store a message that could not be transmitted”...
Page 35: Printing A List Of Files In Memory (Print Tx File List)
Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for ex- ample when erasing files).
Page 36 Checking and Canceling Transmission Files...
Page 37: Communication Information
Printing the Journal The Journal contains information about the last 50 communications (maximum) made by your machine. It is printed automatically after every 50 communications (receptions & trans- missions). You can also print a copy of the Jour- nal at any time by following the pro- cedure below.
Page 38 Communication Information C C C C Select a printing mode. A Select [All]. Print per File No. A Select [Print per File No.]. B Enter a 4-digit file number. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key, and then try again.
Page 39: Journal
Journal Printing date Shows the date and time when the report is printed. Programmed Fax Header Shows the sender name programmed for printing. Date Shows the transmission or reception date. Time Shows the transmission or reception start time. Other end ❖...
Page 40 Communication Information ❖ ❖ ❖ ❖ For Internet Fax destinations At time of transmission, it shows the e-mail address or name programmed in the destination list. At time of re- ception, it shows the e-mail address of the sender. At time of broadcasting transmission, it shows the number of destinations after the e-mail addresses or names of destination.
Page 41: Checking The Transmission Result (Tx File Status)
Checking the Transmission Result (TX File Status) You can browse a part of the Immedi- ate TX Result Report on the display. Note ❒ Only the transmission result of the last 200 communications (recep- tions & transmissions) are shown. ❒ You can view sent fax messages and their lists, using a network computer Web Image Monitor.
Page 42: Checking The Reception Result (Rx File Status)
Communication Information Checking the Reception Result (RX File Status) You can browse a part of the Recep- tion Result Report on the display. Note ❒ Only the reception result of the last 200 communications (receptions & transmissions) are shown. ❒ You can view received fax messag- es and their lists, using a network computer Web Image Monitor.
Page 43: Displaying The Memory Status
Displaying the Memory Status Use this function to display a summa- ry of current memory usage. Items shown are the percentage of free memory space, the number of re- ceived confidential messages, the number of files to be sent, the number of Memory Lock files and the number of received messages to be printed.
Page 44: Printing/Deleting Received And Stored Documents (Print/Delete Stored Rx File)
Communication Information Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) You can print documents that are re- ceived and stored on the hard disk. You can also delete unwanted docu- ments. Preparation Make a setting for received and stored documents before using this function.
Page 45: Deleting Received And Stored Documents
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File) D D D D Select the printing mode, and then press the { { { { Start} } } } key. Note ❒ To cancel printing, press [Can- cel]. The display returns to that of step ❒...
Page 46: Printing A Confidential Message
Communication Information Printing a Confidential Message This function is designed to prevent unauthorized users from reading your messages. If someone sends you a message using Confidential Trans- mission, it is stored in memory but not automatically printed. To print the message you have to enter the Confidential ID Code.
Page 47: Confidential File Report
Note ❒ You must enter the Confidential ID programmed in this ma- chine, if the received file has no Confidential ID. ❒ You must enter the Confidential ID programmed by the sender. Confirm the sender's Confiden- tial ID in advance. ❒...
Page 48: Printing A File Received With Memory Lock
Communication Information Printing a File Received with Memory Lock This is a security function designed to prevent unauthorized users from reading your messages. If Memory Lock is switched on, all received mes- sages are stored in memory and are not automatically printed. To print the messages, you have to enter the Memory Lock ID Code.
Page 49: Memory Lock Id
D D D D Enter a 4-digit Memory Lock ID with the number keys, and then press the { { { { Start} } } } key. Note ❒ If the Memory Lock ID does not match, the message “ fied code does not corre- spond to programmed Memory ”...
Page 50: Personal Boxes
Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.179 “Programming/changing Person- al Boxes”. Personal Boxes This function lets you set up the ma- chine so that incoming messages ad- dressed to certain users are stored in memory instead of being printed out immediately.
Page 51: Printing Personal Box Messages
Printing Personal Box Messages Follow these steps to print a message that has been received into a Personal Box. Note ❒ If you print a Personal Box mes- sage, it is deleted. A A A A Make sure that the Confidential File indicator is lit.
Page 52: Information Boxes
Communication Information Information Boxes Preparation Before using this function, set the Information Box in advance. See p.182 “Programming/changing Information Boxes”. Information Boxes Use the Information Box function to set up the machine as Document Server. By scanning documents into Information Boxes, other parties can receive these messages whenever they request them.
Page 53 C C C C Select the box in which you want to store the file. Note ❒ When there are pre-programmed files, a file mark is displayed at the end of the Box Name. ❒ A message is displayed, when selecting a box with a file stored in it.
Page 54: Printing Information Box Messages
Communication Information Printing Information Box Messages Follow these steps to print a message stored in an Information Box. A A A A Press [Information]. B B B B Press [Store / Delete / Print Information Box File]. C C C C Press [Print File].
Page 55: Deleting Information Box Messages
Deleting Information Box Messages Follow these steps to delete a file stored in an Information Box. A A A A Press [Information]. B B B B Press [Store / Delete / Print Information Box File]. C C C C Press [Delete File]. D D D D Select the box that contains the stored file you want to delete.
Page 56 Communication Information...
Page 57: Other Transmission Features
4. Other Transmission Features Handy Dialing Functions Chain Dial This allows you to compose a tele- phone number from various parts, some of which may be stored in Quick Dials and some of which may be entered using the number keys. Limitation ❒...
Page 58 Other Transmission Features A A A A Place the original, and then select the scan settings you require. B B B B Press the { { { { Pause/Redial} } } } key. C C C C Select the destination you want to redial to.
Page 59: Advanced Features
Advanced Features SUB Code Normally you can only use Confiden- tial Transmission to send messages to fax machines of the same manufactur- er that have the Confidential Recep- tion function. See p.9 “Confidential Transmission”. However, if the other machine supports a similar function called “SUB Code”, you can send fax messages to the other party using this method instead.
Page 60: Sid Code
Other Transmission Features Note ❒ If you use Immediate Transmis- sion and the fax machine at the destination does not support the SUB Code function, a mes- sage will appear on the display to inform you of this. When this happens, press [OK] to cancel the transmission.
Page 61: Pwd Code
E E E E Enter a SEP Code, and then press [OK]. “SEP Code” appears one line above [Adv. Features] on the dis- play. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try again.
Page 62: Transfer Request
Other Transmission Features Transfer Request Transfer Request allows fax machines that have this function to automati- cally transfer incoming messages to multiple fax destinations. This func- tion helps you save costs when you send the same message to more than one place in a distant area, and saves time since many messages can be sent in a single operation.
Page 63 ❒ When a Transfer Request is sent by e-mail, as soon as the Transfer Sta- tion completes transfer to all Re- ceiving Stations, it sends back a Transfer Result Report by e-mail. See p.89 “Transfer Result Report (transfer request by e-mail)”. ❒...
Page 64 Other Transmission Features D D D D Select [Transfer Req.]. E E E E Press [Receiving Station]. F F F F Specify a Receiving Station. Note ❒ You cannot enter Receiving Sta- tion numbers direc tly. T he numbers must be stored in des- tination lists, Speed Dial, or Groups in the Transfer Sta- tion(s).
Page 65: With Transfer Requests Set In The System Settings
With transfer requests set in the system settings You can program a Quick Dial key with Transfer Station and/or Receiv- ing Station using the Transfer Re- quest function in the System Settings. See “Registering the Transfer Re- quest”, General Settings Guide. A A A A Place the original down, and then select the desired settings.
Page 66: On Hook Dial
Other Transmission Features On Hook Dial The On Hook Dial function allows you to dial while hearing tone from the internal speaker. You can send a fax checking the connection. Limitation ❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax.
Page 67 - External Telephone On Hook Dial If you have an external telephone on the fax machine, you can speak with the other party when you hear a voice. If you hear a voice before press- ing the { { { { Start} } } } key, pick up the exter- nal telephone and tell the receiver you want to send a fax message (ask them to switch to facsimile mode).
Page 68: Manual Dial
Other Transmission Features Manual Dial The external telephone is required. Pick up the handset of the external telephone and dial. When the line is connected and you hear a high- pitched tone, press the { { { { Start} } } } key to send your fax message.
Page 69: Changing The Line Port
Changing the Line Port The optional extra G3 interface unit is required. When the extra G3 interface unit is in- stalled, you can connect to a maxi- mum of two ports. Note ❒ When you install the extra G3 in- terface unit, you can specify the line port home position from “General Settings and Adjust-...
Page 70 Other Transmission Features B B B B Select the line you want to use. When one optional extra G3 unit is installed. Note ❒ If you select “G3 Auto”, the ma- chine will use any available line. This increases efficiency. C C C C Press [Exit].
Page 71: Sub Transmission Mode
Sub Transmission Mode Book Fax Use to send book originals from the exposure glass. Pages are scanned in the order shown below. Limitation ❒ Place the original on the exposure glass. You cannot use the optional ADF. ❒ Depending on paper sizes avail- able in the destination machine, the message may be reduced when printed at the other end.
Page 72: Two-Sided Transmission (Double-Sided Transmission)
Other Transmission Features E E E E Select [From First Page] or [From Second Page], and then press [OK]. The selected original size is shown above the highlighted [Book Fax]. Note ❒ Select [From First Page] to send a book original from the first page.
Page 73 See p.78 “Transmission with Im- age Rotation”. ❒ This function is only available with Memory Transmission. ❒ This function is only available with the ADF. ❒ You can confirm whether both sides were properly scanned using th e Stamp func tio n. Se e p .72 “Stamp”.
Page 74: Standard Message Stamp
Other Transmission Features F F F F Specify the transmission mode from [2 Sided from 1st Page] or [1 Sid- ed for 1st Page], and then press [OK]. The selected original position and p age opening orientation are shown above the highlighted [2 Sided Original].
Page 75: Sending An Auto Document
D D D D Select the standard message to be stamped, and then press [OK]. The selected standard message is shown above the highlighted [Std. Message]. Note ❒ To cancel the selection, press [Cancel]. The display returns to that of step ❒...
Page 76: Printing Documents Stored As Auto Documents
Other Transmission Features B B B B Press [Sub TX Mode]. C C C C Press [Auto Document]. D D D D Select an Auto Document file, and then press [OK]. When you fax an Auto Document by itself, press [TX Stored File (AD) Only], and then press [OK].
Page 77: Sending A Stored File
E E E E Press [Cancel]. Note ❒ You can also send Auto Docu- ments. See p.65 “Sending an Auto Document”. F F F F Press [OK]. The standby display appears. Sending a Stored File Use this function to send documents stored in the Document Server.
Page 78 Other Transmission Features Note ❒ You can specify and print multiple documents. You can specify a max- imum of 30 documents at once. ❒ The machine can send a total of 1,000 pages in one operation. ❒ The specified documents are sent with the scan settings made when they were stored.
Page 79 C Select the file to be sent. Specifying documents from the file name A Select [Search by File Name]. B Enter the name of the docu- ment to be sent, and then press [OK]. Note ❒ Partial matching is used when searching for a file name.
Page 80: Printing Stored Documents
Other Transmission Features Printing stored documents Use this function to print documents stored in the Document Server. Note ❒ Only documents stored using the facsimile function can be printed. ❒ You can print documents saved from the copy or the printer func- tion with the Document Server.
Page 81 Specifying a document from the User Name A Select [Search by User Name]. B Press the user name of the doc- ument to be sent, and then press [OK]. Note ❒ To search by user name, press [Non-programmed Name], a n d t h e n e n t e r t h e u s e r name.
Page 82: Stamp
Other Transmission Features Note ❒ If you wish to two-sided print- ings, you need to install the op- tional two-side printing unit. ❒ To print both sides, press [Print 2 Sided]. ❒ To cancel printing, press [Can- cel]. F F F F Press the { { { { Start} } } } key.
Page 83: Transmission Options
C C C C Press [Stamp], and then press [OK]. Note ❒ To cancel the stamp, press [Stamp] again before pressing [OK]. D D D D Specify the destination, and then press the { { { { Start} } } } key. Transmission Options This section describes various func- tions that you can switch on and off...
Page 84: Auto Reduce
Other Transmission Features Note ❒ This function is unavailable with Immediate Transmission, or speci- fied transmission of a stored docu- ment. ❒ Image Rotation is unavailable with this function. Auto Reduce When this function is turned on, if the receiver's paper is smaller than the paper you are sending on, the mes- sage is automatically reduced to fit onto the paper available at the other...
Page 85 D D D D Select options to be set up. Note ❒ To close the option settings, proceed to step Programming the Fax Header Print A Press [On] for Fax Header Print. Note ❒ Press [Off] if you do not want to print the sender name.
Page 86: More Transmission Functions
Other Transmission Features More Transmission Functions If Memory Runs Out While Storing an Original If you run out of memory while stor- ing an original (free space reaches 0%), the message “ Cannot scan more. Transmitting only scanned pages. Press [Exit] to transmit stored pages only.
Page 87: Checking The Transmission Result
Checking the Transmission Result • Turn the Immediate TX Result Re- port on if you want a report to be printed after every successful transmission. See p.80 “Communi- cation Result Report (Memory Transmission)”. • If you leave the Immediate TX Re- sult Report off, the report will not be printed after every transmis- sion.
Page 88: Transmission With Image Rotation
Other Transmission Features Note ❒ Note that during Transmission or when in User Tools mode, the machine cannot scan an original. Transmission with Image Rotation Generally, place A4, 8 nals in the landscape orientation (L). If you place an A4, 8 in the portrait orientation (K), the image will be sent rotated by 90°.
Page 89: Transmitting Journal By E-Mail
Transmitting Journal by E-mail Preparation To transmit the Journal by e-mail, it is necessary to make settings with User Parameters. See p.164 “User Parameters” (switch 21, bit The Journal is automatically transmit- ted to an e-mail address of the admin- istrator by every 50 communications.
Page 90: Printed Report
Other Transmission Features Printed Report Memory Storage Report This report is printed after an original is stored in memory. It helps you re- view the contents and the destina- tions of stored originals. Limitation ❒ If you use Parallel Memory Trans- mission, the Memory Storage Re- port is not printed.
Page 91: Communication Failure Report
Communication Failure Report This report is printed when a message could not be successfully transmitted with Memory Transmission. If the machine is set up to print an Im- mediate TX Result Report, this report is not printed. Use it to keep a record of failed transmissions so you can send them again.
Page 92 Other Transmission Features...
Page 93: Reception Features
5. Reception Features Reception Immediate Reception Each page of a fax message is printed as soon as it is received. This method is used for standard fax messages. Normally this machine receives mes- sages by Immediate Reception. But Memory Reception is used when “Combine 2 Originals”, “Multi-copy Reception”, “RX Reverse Printing”...
Page 94: Substitute Reception
Reception Features Important ❒ When about one hour passes after power of the machine is turned off, all fax messages stored in memory will be lost. If any messages have been lost for this reason, a Power Failure Report is automatically printed when the operation switch is turned on.
Page 95: Receiving Messages Unconditionally
Receiving messages unconditionally If one of the conditions listed below occurs, the machine receives all fax messag- es using Substitute Reception. Problems Causes x is lit. Paper is jammed. The machine is printing The machine is busy print- with other function. ing with other function.
Page 96 Reception Features ❖ ❖ ❖ ❖ When Own Name or Own Fax Number is received The machine switches to Substitute Reception only when the sender has pro- grammed their Own Name or Own Fax Number. If the power is switched off for more than an hour, all the messages stored in memory are deleted.
Page 97: Reception Functions
Reception Functions Transfer Station Transfer Stations allow you to expand the standard functions of your fax machine to set up complex networks. The diagram below may make the concept clearer. The following terminologies are used in this section: ❖ ❖ ❖ ❖ Requesting Party The machine where the message originates.
Page 98: Transfer Result Report
Reception Features ❒ If the Requesting Party specified a destination fax number, Internet Fax destination and IP-Fax desti- nation programmed in Transfer Station as End Receiver, this ma- chine sends the message to the des- tination according to the User Parameter setting.
Page 99: Transfer Result Report (Transfer Request By E-Mail)
❒ An invalid destination will be printed if you have specified a group of more than 501 registra- tions. The message is not transmit- ted, but you can re-send it after confirming the number of destina- tions in the list. ❒...
Page 100: Forwarding Received Documents
Reception Features Forwarding Received Documents This machine can forward received documents to other destinations pro- grammed in memory based on Own Name, Own Fax Number or sender's e-mail address. A fax number, Internet Fax address, IP-Fax address, or folder address can be set as a Transfer Box.
Page 101: Routing Received Documents With Sub Code
Routing Received Documents with SUB Code When a document is received, its SUB Code is compared to user codes pro- grammed in Personal Boxes and, if a match is found, the document is routed to the destination whose user code is specified. If the destination specified is an e- mail address, the received document is routed to that destination as e-mail.
Page 102: Smtp Reception Using Internet Fax
Reception Features SMTP Reception Using Internet Fax You can set this machine to SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. You can route received e-mail to other Internet Fax machines as well.
Page 103: Routing E-Mail Received Via Smtp
Routing E-mail Received via SMTP E-mail received via SMTP can be routed to other fax machines. It can also be routed to destinations programmed as Quick Dial entries or Groups. Preparation Before routing e-mail received via SMTP, you first must set “SMTP RX File Delivery Settings”...
Page 104: Jbig Reception
Reception Features - Specifying E-mail Transfer The originator can request transfer of e-mail sent to another fax machine by spec- ifying the e-mail address as follows: ❖ ❖ ❖ ❖ Fax Number fax=destination fax number@host name of this machine. domain name Example: to transfer to fax number 212-123-4567, specify: fax=2121234567@abc.company.com ❖...
Page 105: Printing Options
Printing Options Print Completion Beep When this function is turned on, the machine beeps to let you know when a received message has been printed. Note ❒ You can alter the volume of the beep or turn it off completely (set the volume to the minimum level).
Page 106: Reception Time
Reception Features Reception Time You can have the date and time print- ed at the bottom of the message when it is received. You can turn this func- tion on or off using Reception Set- tings. See p.145 “Reception Settings”. Note ❒...
Page 107: 180-Degree Rotation Printing
Note ❒ The machine will use Memory Re- ception for Two-Sided Printing. ❒ Printouts may vary depending on how the sender sets the originals. ❒ You can select to have messages only from selected senders printed in this way. See p.169 “Special Senders to Treat Differently”.
Page 108: Image Rotation
Reception Features Image Rotation If you have set paper in the standard tray K, incoming fax messages will be rotated automatically to fit onto the paper. Note ❒ You can choose to have received messages printed from a specified tray. See p.145 “Reception Set- tings”.
Page 109: Page Separation And Length Reduction
Page Separation and Length Reduction When the size of a received message is longer than the paper loaded in the ma- chine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this function splits the message if the message length is 20mm (0.79") or longer than the paper used.
Page 110: Page Reduction
Reception Features Page Reduction If you receive a message that is longer than the paper in the tray, the ma- chine usually prints it on two pages. If you turn this function on, the ma- chine reduces the width and length of the received image so that it will fit on one page.
Page 111: 2Nd Color Choice
2nd Color Choice If this function is specified, the ma- chine can print with 2nd Color when the machine has run out of default toner. It is useful that the 2nd toner use as a reserve of toner. Limitation ❒ The color specified for FAX Print Color can not be used as a 2nd Col- or Choice.
Page 112: Setting Priority Trays
Reception Features ❒ The paper size used to print a re- ceived message may be different from the size of the sent original. ❒ If you specify a receiving tray with the setting priority under System Settings, the messages may be re- ceived in a different order by set- ting the priority table.
Page 113: Having Incoming Messages Printed On Paper From The Bypass Tray
Having Incoming Messages Printed on Paper from the Bypass Tray The optional Bypass Tray is required to use this feafure. You can print messages sent from Specified Senders on paper from the bypass tray. Set as follows: • Program a special sender and se- lect the Bypass Tray for the paper tray type.
Page 114: Where Incoming Message Are Delivered - Output Tray
Reception Features Where Incoming Message are Delivered - Output Tray Specifying Tray for Lines The optional extra G3 interface unit is re- quired. You can specify the document feed- ing tray for each port (telephone, In- ternet Fax, IP-Fax). For example, you can specify documents received through the G3 -1 port to be fed to the “Internal Tray 1”...
Page 115: Fax Via Computer
6. Fax via Computer Sending Fax Documents from Computers Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs you can fax documents, created using Windows applications, to other fax machines over a telephone line. •...
Page 116: Before Use
Fax via Computer Before Use To use these features, a LAN-Fax Driver must be installed on your com- puter. Use the LAN-Fax Driver in- cluded on the printer CD-ROM. You must also make the required comput- er to fax network settings on the ma- c h i ne , a c co r d i n g t o t he t y p e o f connection.
Page 117: Installing Individual Applications
❒ Clicking [Cancel] during installa- tion aborts the installation. If you cancel the installation, restart your computer and install the rest of the software or printer driver. LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor can be installed by Auto Run. Installing individual applications Preparation Before installing the above appli-...
Page 118: Address Book
Fax via Computer • LAN-Fax Driver for Windows NT 4.0 \DRIVERS\LAN-FAX\NT4 • LAN-Fax Driver for Windows 2000/XP \DRIVERS\LAN-FAX\ WIN2K_XP ❖ ❖ ❖ ❖ Operating Environment • Computer PC/AT Compatible • Operating Systems Microsoft Windows 95/98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 •...
Page 119: Making Settings For Option Configuration
C C C C Set the print properties. When using Windows 95/98/Me A Click the [Paper] tab. B Set the properties as shown be- low. • Paper size • Orientation • Tray • Resolution • Gray scale • Printing images of True Type fonts When using Windows 2000/XP, Windows Server 2003, or...
Page 120: Basic Transmission
Fax via Computer ❖ ❖ ❖ ❖ Enable E-mail Check this when using Internet Fax with the LAN-Fax function. ❖ ❖ ❖ ❖ IP-Fax Check this option when using IP- Fax, check this option. After checking this option, select a protocol by clicking an appropri- ate radio button.
Page 121 Note ❒ If you add a destination by mistake, click the wrong des- tination and then click [Delete from List]. E To specify more destinations, repeat Steps C C C C and D D D D . Specifying a destination using Address Book In order to use this method, you need to register destinations in the...
Page 122: P.112 "Specifying Options
Fax via Computer C Specify the destination. Note ❒ Specify the destination de- pending on the selected fax type as follows: • When [Fax] is selected: en- ter the fax number. • When [E-mail] is selected: enter the e-mail address. •...
Page 123 B B B B Specify the options you want to use. To send a fax document at a specific time A Select the [Sending at specific time] check box, and then spec- ify a transmission time. B Click [Send]. To print a Sender Stamp A Select the [Print Fax Header] check box.
Page 124: Transmission Result Notification
Fax via Computer G Enter a file name. Note ❒ You can also change the fold- er in this step. H Click [Save]. The image file is saved in the specified folder. To store the fax document on the Document Server A Select the [Send to Document Server] check box, and then en- ter a user name, file name, and...
Page 125: Lan-Fax Result By E-Mail
A A A A Click the [E-mail Settings] tab. B B B B Select the [Notify] check box under [E-mail TX results]. C C C C Enter the destination. When entering the e-mail address directly A Click the [Specify destinations] radio button.
Page 126: Printing And Saving
Fax via Computer Printing and Saving You can print documents created us- ing Windows applications. You can also save documents in TIF format. Open the application document you want to print or create a new docu- ment, and then perform the following procedure.
Page 127 Programming new destinations A Enter the destination and name. Note ❒ You can enter the name, com- p a n y n a m e , d e p a r t m e n t name, fax number, e-mail ad- dress, and IP-Fax address.
Page 128: Editing Fax Cover Sheets
Fax via Computer ❒ Depending on the machine type, you may not be able to use the ma- chine when it is updating the Ad- d r e s s B o o k u s i n g C S V f i l e s (retrieved using SmartDeviceMon- itor for Admin) that contain user codes.
Page 129: Attaching A Created Cover Sheet
C C C C Click [Save as...] on the [File] menu. D D D D Select a folder, and then enter a file name. E E E E Click [Save]. Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax mes- sage.
Page 130: Lan-Fax Operation Messages
Fax via Computer LAN-Fax Operation Messages Message Cannot access the print- er. Click retry to send the data again. The number of entries in Destinations exceed the limits. Up to 500 entries can be entered. "LAN-Fax" has already been launched. Cannot launch it again.
Page 131: Viewing Fax Information Using A Web Browser
Viewing Fax Information Using a Web Browser You can view received fax messages and their lists or print these messages using a Web Image Monitor on a net- work computer. Note ❒ You need to select “Store” as the “Reception File Setting” in the Fac- simile Features menu.
Page 132: Printing Fax Information Using A Web Browser
Fax via Computer F F F F To download the received fax message, click [PDF] or [Multi-page TIFF]. Clicking [PDF] causes Acrobat Reader to be started and the mes- sage to be displayed. Clicking [Multi-page TIFF] causes a downloading confirmation win- dow to appear.
Page 133: Programming Destination Information From Web Browser
Programming Destination Information from Web Browser If the receiving machine is compliant with T.37 full mode Internet Fax, you can program the receiver's properties from Web Image Monitor. You can program the following properties: • Compression type • Paper size •...
Page 134 Fax via Computer E Click [OK] in the upper-right of the screen. The Address Book is displayed. Note ❒ To cancel the setting, click [Cancel] in the upper-right of the screen. F F F F Close the Web browser.
Page 135: Delivering Files Received By Fax
Delivering Files Received by Fax ScanRouter EX Professional (sold separately) is also required as a delivery server. Desk- TopBinder Lite or DeskTopBinder Professional (sold separately) software must be in- stalled on your computer. Messages received by the machine can be viewed on or downloaded to a computer with the network delivery server, ScanRouter EX Professional.
Page 136 Fax via Computer...
Page 137: Simplifying The Operation
7. Simplifying the Operation Programs If you regularly send messages to a particular destination or transmit us- ing the same functions, you can save repetitive keypad operations by reg- istering this information in a Key- stroke Program. Registering and Changing Keystroke Programs Keystroke Programs can be recalled by just pressing a Quick Dial key.
Page 138 Simplifying the Operation Example of registering a program using Send Later with the fax number “0123456789” A Press { { { { 0} } } } , { { { { 1} } } } , { { { { 2} } } } , { { { { 3} } } } , { { { { 4} } } } , { { { { 5} } } } , { { { { 6} } } } , { { { { 7} } } } , { { { { 8} } } } , { { { { 9} } } } using the number keys.
Page 139: Registering A Priority Function Using A Program
Registering a priority function using a program You can select whether or not the function registered in program No. 1 will be set after the power is turned on or the { { { { Clear Modes} } } } key is pressed. After registering a function in pro- gram No.
Page 140: Using A Program
Simplifying the Operation D D D D Select the program number you want to delete. E E E E Press [Yes]. Note ❒ Press [No] not to delete the pro- gram. The display returns to that of step F F F F Press [Exit].
Page 141: Using The Document Server
Using the Document Server The Document Server can store docu- ments from various applications. The documents that are stored using the facsimile function are available to transmit by facsimile. Storing in the Document Server en- ables the following: • Once stored, a document can be sent out as many times as you want, just by selecting it.
Page 142: Storing A Document
Simplifying the Operation Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ ❖ ❖ ❖ File Names Scanned documents are automati- c a l l y a s s i g n e d n a m e s l i k e “FAX0001”...
Page 143 Note ❒ If you are not setting a user name, file name, or password, proceed to step ❒ You cannot change multiple documents at once. Programming a user name Note ❒ Set a user name from those pro- grammed in the user code. User code is programmed in System Settings.
Page 144: Changing Information Of Stored Documents
Simplifying the Operation B Enter a password using the number keys, and then press # ]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then reenter your password.
Page 145 D D D D If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step E E E E Change the desired information of the stored document.
Page 146: Deleting A Stored Document
Simplifying the Operation C Enter a new password using the number keys, and then # ]. press [# D Press lower [Change]. E Enter the password again, and # ]. then press [# F Press [OK]. F F F F Press [Exit].
Page 147: Managing Documents Saved In The Document Server From A Computer
G G G G Press [Exit]. H H H H Press [OK]. The standby display appears. Managing Documents Saved in the Document Server from a Computer Using DeskTopBinder Fax documents saved in the Docu- ment Server can be viewed and con- trolled from a network computer with DeskTopBinder installed.
Page 148 Simplifying the Operation...
Page 149: Facsimile Features
8. Facsimile Features Function List The User Tools allow you to program your identification, store frequently used numbers and settings, and customize default settings to meet your needs. The User Tools are grouped by functions so that you can quickly and easily find the desired User Tool.
Page 150 Facsimile Features ❖ ❖ ❖ ❖ Reception Settings Description Allows you to switch the following reception functions on or off: • Switch Reception Mode • Authorized RX • Forwarding • RX File Print Qty • 2 Sided Print • RX Reverse Printing •...
Page 151 ❖ ❖ ❖ ❖ Administrator Tools Description • Program / Change / Delete Standard Message • Store / Change / Delete Auto Document • Program / Change / Delete Scan Size • Print Journal • Transmission Page Count • Forwarding •...
Page 152: Accessing User Tools (Facsimile Features)
Facsimile Features Accessing User Tools (Facsimile Features) Customize the facsimile settings ac- cording to the operations to be fre- quently performed. Note ❒ The machine allows you to change the facsimile defaults in a mode that is not the facsimile mode. Af- ter changing the defaults, select facsimile mode again.
Page 153 ❖ ❖ ❖ ❖ Text Size Priority Use this function to specify the character size of your originals for scanning. • Standard • Detail • Super Fine (expansion memory required) ❖ ❖ ❖ ❖ Original Type Priority Use this function to specify the type of originals for scanning.
Page 154 Facsimile Features ❖ ❖ ❖ ❖ Program Economy Time Use this function for specifying a time for transmission when call charges are low. See p.3 “Sending at a Specific Time (Send Later)”. Limitation ❒ You can program only one Economy Time. Note ❒...
Page 155: Reception Settings
Reception Settings ❖ ❖ ❖ ❖ Switch Reception Mode Specify the method for receiving fax messages. • Manual Reception • Auto Reception ❖ ❖ ❖ ❖ Authorized RX (Authorized Recep- tion) Specify whether or not unwanted fax messages are to be screened out.
Page 156: E-Mail Settings
Facsimile Features Select the line type. Select a tray to deliver the re- ceived paper onto, and then press [OK]. Note ❒ If you want to specify another line type, repeat from step B. ❖ ❖ ❖ ❖ Checkered Mark Specify whether or not a checkered mark is to be printed on the first page of received fax messages.
Page 157 Note ❒ When e-mail exceeds the maxi- mum file size, an Error Report is output, and the e-mail is deleted. ❒ Even when e-mail does not ex- ceed the size limit, it may be re- jected if it does not meet the requirements of the server set- tings.
Page 158: Ip-Fax Settings
Facsimile Features IP-Fax Settings Make settings to use IP-Fax. Set H.323 for the gatekeeper, SIP for SIP server, and gateway for gateway access, respectively as needed. Note ❒ The following characters can be used for registration of the alias telephone number in H.323 Set- ting.
Page 159 ❖ ❖ ❖ ❖ SIP Settings Set the SIP server IP address and SIP user name. Note ❒ If you select “On” using the User Parameters, you can use the SIP server. See p.164 “User Parameters”(switch 34, bit 1) Press [SIP Settings]. Press [Change] for each proper- Note ❒...
Page 160 Facsimile Features Press [Change] for [Prefix]. Enter the Prefix using the number keys, and then press [OK]. Note ❒ To change the existing Prefix, press [Clear], and then enter a new ID num- ber. ❒ ID Number is used to specify the G3 Fax number that you wish to send via a gateway.
Page 161 Press [Program / Change / Delete Gateway]. Press [Delete], and then select the gateway to delete. Press [Delete] on the confir- mation message. Note ❒ If you do not want to de- lete the gateway you have selected, press [Do not De- lete].
Page 162 Facsimile Features...
Page 163: Administrator Setting
9. Administrator Setting Administrator Tools List You can program, change, or delete standard messages and auto documents. You can also set the line type for the machine connection, program various IDs (including a Polling ID), fax destinations, and many other items. In addition, you can check the number of documents transmitted and received.
Page 164 Administrator Setting Function name Box Setting Transfer Report Program Confidential ID Program Polling ID Program Memory Lock ID Select Dial / Push Phone Reception File Setting Stored RX File User Setting Menu Protection Settings Description Reference By using SUB and SEP Codes p.179 “Box Settings”...
Page 165: Using Administrator Settings
Using Administrator Settings Programming, Changing, and Deleting Standard Messages Use this function to program stan- dard messages to be printed at the top of the first page of the original. It is useful for personalizing messages such as sending greetings. Note ❒...
Page 166: Storing, Changing, And Deleting An Auto Document
Administrator Setting Deleting Standard Messages A Press [Delete], and then select the message you want to delete. B Press [Delete]. Note ❒ To delete another message, repeat from step A. ❒ To cancel a deletion, press [Do not Delete]. The display re- turns to that of step A.
Page 167: Deleting An Auto Document
Storing a file A Check [Program / Change] is se- lected. B Select [*Not Stored]. C Enter a file name, and then press [OK]. Reference “Entering Text”,General Set- tings Guide Changing a file A Check [Program / Change] is se- lected.
Page 168: Programming, Changing And Deleting A Scan Size
Administrator Setting C C C C Press [Administrator Tools]. D D D D Press [Store / Change / Delete Auto Document]. E E E E Press [Delete], and then select the file you want to delete. F F F F Press [Delete].
Page 169: Deleting A Scan Size
Note ❒ Each time you press [mm] or [inch], the units switch between “mm” and “inch”. If you enter a length and change the units by pressing [mm] or [inch], the length is converted automati- cally according to the unit (frac- tions are rounded off).
Page 170: Printing Journal
Administrator Setting Printing Journal The Journal allows you to check a maximum of the last 50 communica- tions (receptions & transmissions) performed by the machine. You can print the Journal using the Informa- tion menu. See p.27 “Printing the Journal”. Counters This function allows you to check the total number of pages transmitted...
Page 171: Programming An End Receiver
❒ When you wish to change the end receivers depending on the for- warding destinations, specify the end receivers by the forwarding destinations, at “Special Senders”. A document received from a for- warding destination who has not been specified as the end receiver will be forwarded to the forward- ing destination that has been spec- ified in this function.
Page 172: Quitting The Forwarding Function
Administrator Setting F F F F Specify an End Receiver using the destination list, and then press [OK]. The receiver name is shown to the right of [Receiver]. Note ❒ Press the button on the right of the display to switch the desti- nation between fax number, e- mail address, IP-Fax destina- tion, and folder.
Page 173: Memory Lock
❒ This function is not available when memory forwarding is performed to a folder destination. Memory Lock When you switch Memory Lock on, received messages are stored in mem- ory and not printed automatically. When a message is received in the Memory Lock mode, the Confidential File (i) indicator blinks.
Page 174: Ecm (Error Correction Mode)
Administrator Setting ECM (Error Correction Mode) If part of a transmission fails because of a line problem, the lost data is auto- matically resent. For this function to work, the other machine must have ECM. You can turn this function on or off through the following procedure.
Page 175 ❖ ❖ ❖ ❖ User Parameter List User Parameter Switches are outlined below. Switch 0 Forwarding Mark 3 TSI Print 0 Automatic printing of the Memory Immediate TX Re- sult Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Polling Reception Reserve Re- port 4 Automatic printing of the...
Page 176 Administrator Setting Switch 0 Receive Service Call (SC) 2, 1 Substitute the reception when the machine cannot print (because all pa- 5 Print sheet is limited to that 7 Empty tray alert (Paper Emp- 6 First page scanned for book 2 Parallel Memory Transmis- 2 Authorized Reception Type 1 Combine two originals...
Page 177 Switch Item 2 Whether you need to press [Add] after entering a Quick Dial/Group Dial when broadcasting 7 Receive messages by pressing the { { { { Start} } } } key when originals are not set. 0 Print date with Fax Header 1 Print transmitter origin with Fax Header 2 Print file number with Fax...
Page 178: Changing The User Parameters
Administrator Setting Switch 0 Quotation Priority for a desti- 0 Use gatekeeper server with 1 Use SIP server with IP-Fax Changing the User Parameters Preparation Access to some User Parameter Settings requires installation of op- tional equipment, or that other set- tings be made beforehand.
Page 179: Printing The User Parameter List
G G G G Press [OK]. Note ❒ To cancel these settings, press [Cancel]. The display returns to that of step H H H H E E E E G G G G Repeat steps the switch settings. I I I I After all the settings are finished, press [Exit].
Page 180: Authorized Reception
Administrator Setting ❖ ❖ ❖ ❖ Using Full matching Destination to be programmed (Own Name) NEW YORK BRANCH HONG KONG BRANCH SYDNEY BRANCH ❖ ❖ ❖ ❖ Using Partial matching Destination to be programmed (Own Name) BRANCH Note ❒ You can program up to 30 wild cards. ❒...
Page 181: Forwarding
❒ You can select to receive only from programmed senders or receive only from senders other than those programmed in User Parameters. See p. 164 “User Parameters” (switch 08, bit 2). ❒ If you select “Off” for “Authorized RX” in “Initial Set Up”, the settings will be the same as the Reception Mode settings.
Page 182: Memory Lock
Administrator Setting Memory Lock Use this function to store incoming documents from programmed send- ers (Special Senders) in memory with- out printing them. People without the Memory Lock ID cannot print the documents, and therefore this func- tion is useful for receiving confiden- t i a l d o c u m e n t s .
Page 183 F F F F Select the destination to program or change. When programming a new Special Sender, press [*Not Programmed]. G G G G Enter a destination name, and then press [OK]. Enter a destination name using Own Name or Own Fax Number. Reference “Entering Text”, General Set- tings Guide...
Page 184 Administrator Setting C Specify an End Receiver using the destination list, and then press [OK]. Limitation ❒ One forward destination can be registered for a destina- tion. To register two or more forward destinations, use Group Destinations. Howev- er a maximum of 500 parties can be specified in a group.
Page 185 C Enter the print quantity using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then try again. Print 2 Sided A Select [Print 2 Sided].
Page 186: Programming Initial Set Up Of A Special Sender
Administrator Setting J J J J Press [OK]. A Special Sender has been pro- grammed. Note ❒ To program another sender, re- peat the procedure from step K K K K Press [Exit]. L L L L Press the { { { { User Tools/Counter} } } } key. The standby display appears.
Page 187 Programming Bypass Tray Paper Size A Press [Bypass Tray Paper Size]. You can select a size from [Auto Detect], [Standard Size], or [Cus- tom Size]. If you select [Auto Detect], pro- ceed to step G. If you select [Standard Size], pro- ceed to steps C, and G.
Page 188: Deleting A Special Sender
Administrator Setting Note ❒ You can specify a horizontal size from 5.9 inch (148mm) to 18 inch (457mm). You cannot enter a size smaller than 5.9 inch or larger than 18 inch . ❒ Each time you press [mm] or [inch], the units switch be- tween “mm”...
Page 189: Box Settings
Box Settings The following functions are for deliv- ery and transfer of messages: • Personal Box • Information Box • Transfer Box Reference For details about how to set up these functions: • p.179 “Programming/chang- ing Personal Boxes” • p.182 “Programming/chang- ing Information Boxes”...
Page 190 Administrator Setting ❒ You can edit boxes in the same way you program them. However, to change the SUB Code itself, you must delete the box, and then pro- gram a new SUB Code. ❒ If a destination in the destination table is deleted after being regis- tered, delivery is not performed and the settings of the delivery...
Page 191: Deleting Personal Boxes
B Enter a password, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key before pressing [OK], and then try again. C Re-enter the password, and then press [OK].
Page 192: Programming/Changing Information Boxes
Administrator Setting E E E E Press [Delete], and then select the box you want to delete. With a programmed password A Enter a password using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key.
Page 193 A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Box Setting]. E E E E Check that Select [Program / Change] is selected.
Page 194: Deleting Information Boxes
Administrator Setting L L L L Re-enter the password, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try again.
Page 195: Programming/Changing Transfer Boxes
Programming/changing Transfer Boxes This function turns your machine into a fax relay station. Documents sent with a SUB Code that matches the SUB Code programmed as a Transfer Box are received, and then relayed to a programmed receiver. Since documents can be sent to multi- ple destinations in a single transfer re- quest, you can economize on call charges when sending to remote des-...
Page 196 Administrator Setting ❒ If you delete a destination speci- fied as a reception destination us- ing the destination table, the settings of the reception destina- tion are also deleted, so they must be registered again. When a desti- nation is changed, a message is transmitted to the new destination.
Page 197: Deleting Transfer Boxes
Note ❒ You can change the display to the fax destination, Inter- net fax destination, and IP- Fax destination using the button on the right side of the display. ❒ A reception station can also be registered as a group des- tination.
Page 198: Printing The Box List
Administrator Setting E E E E Press [Delete], and then select the box you want to delete. With a programmed password A Enter a password using the number keys, and then press [OK]. Note ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key.
Page 199: Transfer Report
Transfer Report For the Requesting Party to be able to receive Transfer Result Reports from the Transfer Station, the Requesting Party must program the number of the telephone line in connection on their own machine. See p.52 “Trans- fer Request”. Be sure to insert a pause after the area code.
Page 200: Programming A Confidential Id
Administrator Setting Programming a Confidential ID Program a Confidential ID to print a Confidential Reception. See p.36 “Printing a Confidential Message”. Note ❒ If you do not program a Confiden- tial ID, you cannot receive a Confi- dential Transmission. A A A A Press the { { { { User Tools/Counter} } } } key.
Page 201: Programming A Memory Lock Id
Note ❒ A Polling ID can be any combi- nation of digits (0-9) and letters (A-F), except 0000 and FFFF. ❒ If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key be- fore pressing [OK], and then try again.
Page 202: Storing Or Printing Received Documents
Administrator Setting B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Select Dial / Push Phone]. E E E E Press [Push Button Phone] or [Dial Phone (10PPS)] to select the line, and then press [OK].
Page 203: Reception Report E-Mail
A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Reception File Setting]. E E E E Select [Print] or [Store], and then press [OK].
Page 204: Menu Protection Settings
Administrator Setting A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. C C C C Press [Administrator Tools]. D D D D Press [Stored RX File User Setting]. E E E E If you want to use a user code, press [On].
Page 205: Solving Operation Problems
10. Solving Operation When an Error Report is Printed An Error Report is printed if a mes- sage cannot be successfully sent or re- ceived. Possible causes include a problem with your machine or noise on the telephone line. If an error occurs dur- ing transmission, resend the original.
Page 206: Turning Off The Main Power / When A Power Failure Occurs
Solving Operation Problems Turning Off the Main Power / When a Power Failure Occurs R CAUTION: • When you disconnect the power plug from the wall outlet, always pull the plug (not the cable). Even if the main power switch is turned off, the contents of the ma- chine memory (for example, pro- grammed numbers) will not be lost.
Page 207: When An Error Occurs Using Internet Fax
When an Error Occurs Using Internet Fax Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message. A “cc” of this notification is also sent to the administrator's e-mail address when one is specified. Note ❒...
Page 208 Solving Operation Problems...
Page 209: 11. Appendix
Connecting the Machine to a Telephone Line and Telephone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. R CAUTION: • To reduce the risk of fire, use only No.26AWG or larger telecommunication line cord.
Page 210: Selecting The Line Type
Appendix Selecting the Line Type Select the line type to which the machine is connected. There are two types: tone and pulse dial. Note ❒ This function is not available in some areas. Select the line type using “Administrator Settings”. See p.191 “Selecting Di- al/Push Phone”.
Page 211 Connecting the Machine to a Telephone Line and Telephone ❖ ❖ ❖ ❖ Adjusting the handset bell volume Adjust the handset ringer volume using the volume switch.
Page 212: Optional Equipment
Appendix Optional Equipment Expansion Memory (32MB: DIMM) This allows you to send fax messages at high resolution (Super Fine). This also allows you to receive fax messages at high resolution (Fine or Super Fine). If you require this option, consult your service representative. See p.210 “Maximum Values”.
Page 213: Specifications
Specifications ❖ ❖ ❖ ❖ Fax Transmission and Reception Standard Resolution Transmission time Data compression method Maximum original size Maximum scanning size Print process Transmission speed ❖ ❖ ❖ ❖ Power Consumption Standby mode Low power mode Sleep mode Immediate Transmission Memory Transmission Memory Reception Reception...
Page 214 Appendix ❖ ❖ ❖ ❖ Internet Fax Transmission and Reception Network Transmit function Scan line density Original size : Scanning width Communication Protocols E-mail format Authentication method Internet communication E-mail send functions E-mail receive functions Full mode ❖ ❖ ❖ ❖ IP-Fax Transmission and Reception Network Scan line density Original size...
Page 215: Compatible Machines
IP-Fax transmission function IP-Fax reception function Compatible Machines This machine is compatible to machines having the following specifications. Communication protocols E-mail format Data format Available in full mode, depending on the other party's settings. Specify IP address and send fax to an IP-Fax compatible fax through a network.
Page 216: Acceptable Types Of Originals
Appendix Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Wet ink or correcting fluid from originals will mark the exposure glass and affect the resulting image. Acceptable original sizes Where original is set Exposure glass ADF, one-sided docu- ment...
Page 217 Limitation ❒ There may be a difference in the size of the image when it is printed at the des- tination. ❒ If you place an original larger than A3, 11"×17" on the exposure glass, only an A3, 11"×17" area is scanned. Note ❒...
Page 218 Appendix ❖ ❖ ❖ ❖ Inch Version –approx. 9.6" approx. 9.6" – approx. 10.6" approx. 10.6"– × - Unable to auto detect Normally a length of about 420mm (16.5") can be scanned; however, it is only possi- ble to specify a scanning size up to 432mm (17"). - Maximum scan area The maximum scan area is shown below: •...
Page 219: Original Sizes Difficult To Detect
Original sizes difficult to detect The machine has difficulty detecting the size of the following kinds of originals. (When this happens, the receiving machine may not select print paper of the cor- rect size.) • documents placed on the exposure glass of sizes other than those listed in the table below •...
Page 220: Maximum Values
Appendix Maximum Values The following list contains the maximum value for each item. Note ❒ The maximum number of pages that can be stored or transmitted may de- crease depending on the contents of documents. Item Memory The number of pages that you can store in memory (Using A4 size Standard <ITU-T #4Chart>...
Page 221: Index
INDEX 180-Degree Rotation Printing , 97 2 Sided Printing , 83 Address Book , 116 Administrator Setting , 153 Administrator Tools List , 153 Authorized Reception , 170 Auto Document , 65 , 156 Changing , 156 Deleting , 157 Sending , 65 Storing , 156 Auto Fax Reception Power-up , 94...
Page 222 ID Override Polling Reception , 14 ID Override Transmission , 11 Image Rotation , 78 , 98 Immediate Reception , 83 Immediate TX Result Report (Immediate Transmission) , 81 Information Boxes , 42 , 184 Changing , 182 Deleting , 184 Printing , 188 Programming , 182 Storing Messages , 42...
Page 223 RDS (Remote Diagnostic System) , 196 Receiving Station , 52 , 87 Reception , 83 Reception Features , 83 Reception File Print Quantity , 171 Reception Functions , 87 Reception Reverse Printing , 172 Reception Settings , 145 Reception Time , 96 Reception Result (RX File Status) , 32 Redial , 47 Reduced Image Transmission , 73...
Page 224 MEMO...
Page 225 MEMO...
Page 226 MEMO B750-8511...
Page 228 Printed in Japan EN USA B750-8511 B7508511...

Ricoh Aficio 3224C Operating Instructions Manual

Manuals for this Machine

How to Read this Manual

1 Transmission Mode

Sending at a Specific Time (Send Later)

Sender Settings

Priority Transmission

Confidential Transmission

Polling Transmission

Polling Reception

2 Checking and Canceling Transmission Files

Displaying Confirmation of Transmission

Canceling a Transmission

Deleting a Destination

Adding a Destination

Changing the Transmission Time

Printing a File

Resending a File

Printing a List of Files in Memory (Print TX File List)

3 Communication Information

Printing the Journal

Checking the Transmission Result (TX File Status)

Checking the Reception Result (RX File Status)

Displaying the Memory Status

Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)

Printing a Confidential Message

Printing a File Received with Memory Lock

Personal Boxes

Information Boxes

4 Other Transmission Features

Handy Dialing Functions

Advanced Features

On Hook Dial

Manual Dial

Changing the Line Port

Sub Transmission Mode

More Transmission Functions

Printed Report

5 Reception Features

Reception

Reception Functions

Printing Options

Where Incoming Message Are Delivered - Output Tray

6 Fax Via Computer

Sending Fax Documents from Computers

Viewing Fax Information Using a Web Browser

Delivering Files Received by Fax

7 Simplifying the Operation

Programs

Using the Document Server

8 Facsimile Features

Function List

Accessing User Tools (Facsimile Features)

9 Administrator Setting

Administrator Tools List

Using Administrator Settings

10 Solving Operation Problems

When an Error Report Is Printed

Turning off the Main Power / When a Power Failure Occurs

When an Error Occurs Using Internet Fax

11 Appendix

Connecting the Machine to a Telephone Line and Telephone

Optional Equipment

Specifications

Maximum Values

Index

Quick Links

Operating Instructions

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Questions and answers

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