Lexmark 4600 MFP User Manual
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Lexmark 4600 MFP User Manual

Scanner mfp option
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Download this manual See also: Service Manual
4600 MFP Option
Scanner User's Guide for the
T640, T642, and T644 series printers
www.lexmark.com
April 2006
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,
registered in the United States and/or other countries.
© 2006 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550

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Summary of Contents for Lexmark 4600 MFP

  • Page 1 Scanner User’s Guide for the T640, T642, and T644 series printers www.lexmark.com April 2006 Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved.

  • Page 2: Safety Information

    Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com.

  • Page 3: Table Of Contents

    Contents Chapter 1: Learning about the MFP ... 7 Basic functions of the scanner ... 7 Automatic document feeder and flatbed ... 7 Understanding the MFP control panel ... 8 Using the LCD touch-screen buttons ... 13 Menus ... 19 Chapter 2: Copying ...
  • Page 4 Creating an e-mail profile ... 32 Canceling an e-mail ... 32 Understanding e-mail options ... 32 E-mail server setup ... 34 Address book setup ... 34 Chapter 4: Faxing ... 35 Sending a fax ... 35 Using fax destination shortcuts ... 36 Using the address book ...
  • Page 5 Chapter 10: Maintaining the MFP ... 88 Determining the status of supplies ... 89 Ordering supplies ... 89 Recycling Lexmark products ... 90 Cleaning the scanner glass and backing material ... 90 Cleaning the automatic document feeder ... 91 Scanner registration ... 92 Removing the scanner top ...
  • Page 6 Chapter 13: Troubleshooting ... 109 Understanding MFP messages ... 109 Online technical support ... 109 Checking an unresponsive MFP ... 109 Locating the port name and IP address ... 109 Solving copy quality problems ... 110 Solving scan quality problems ... 110 Solving fax problems ...

  • Page 7: Chapter 1: Learning About The Mfp

    Note: Faxing is not supported on all models. Lexmark™ 4600 MFP option provides copy, fax, and scan-to-network capability for large workgroups. You can: • Make quick copies, or change the settings on the control panel to perform specific copying jobs.

  • Page 8: Understanding The Mfp Control Panel

    Understanding the MFP control panel MFP and scanner settings can be changed several ways: through the MFP control panel, the software application in use, the print driver, MarkVision™ Professional, or the Web pages. Settings changed from the application or print driver apply only to the job being sent to the MFP.
  • Page 9 Callout Control panel item 0—9 Note: Referred to as the numeric keypad. # (Pound or number character) Dial Pause Clear All Start Stop Backspace Asterisk (*) Function Press these buttons to enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes.

  • Page 10: Home Screen And Home Screen Buttons

    Home screen and Home screen buttons After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen which is referred to as the Home screen. Use the Home screen buttons to initiate an action such as copy, fax, or scan, to open the menu screen, or to respond to messages.
  • Page 11 Callout number Button Other buttons may appear on the Home screen. They are: Button Button name Release Held Faxes (or Held Faxes if in Manual Mode) Search Held Jobs Held Jobs Lock Device Function Touch to access the File Transfer Protocol (FTP) menus. A document can be scanned directly to an FTP site.
  • Page 12 Button Button name Unlock Device Cancel Jobs Cancel Jobs Function This button appears on the screen when the MFP is locked. The control panel buttons and shortcuts cannot be used while it appears, and no default copy starts may occur. To unlock the MFP: 1 Touch Unlock Device to open a PIN entry screen.

  • Page 13: Using The Lcd Touch-Screen Buttons

    Using the LCD touch-screen buttons The following section provides information on navigating through several screens. Only a few are chosen to demonstrate the use of the buttons. Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.
  • Page 14 Button Button name Right scroll increase button Left arrow button Right arrow button Scan the ADF Scan the flatbed Scan the Submit Scan the flatbed Back Back Back Back Function or description Touch the right scroll increase button to scroll to another value in increasing order.

  • Page 15: Sample Screen Two

    Sample screen two Unknown paper size. Copy from: Letter (8.5 x 11 in.) Legal (8.5 x 14 in.) Executive (7.25 x 10.5 in.) Folio (8. 5 x 13 in.) Statement (5.5 x 8.5 in.) A4 (210 x 297 mm) Information on touch-screen buttons Button Button name Down arrow...

  • Page 16: Other Touch-Screen Buttons

    Button Button name Selected radio button Cancel Job Cancel Continue Continue Other touch-screen buttons Button Button name Custom Cancel Cancel Function or description This is a selected radio button. Touch a radio button to select it. The radio button changes color to show it is selected. In Sample screen two, the only paper size selected is Letter.
  • Page 17 Button Button name Select Done Done Back Back Home Grayed out button Gray button Function or description Touch to select a menu. The next screen appears showing menu items. Touch to select a menu item. The next screen appears showing values. Allows specifying that a job is finished.
  • Page 18 Features Feature Feature name Menus Settings Menu trail line Copy Settings Number of Copies Attendance message alert Description A line is located at the top of each menu screen. This feature acts as a trail. It gives the exact location within the menus.

  • Page 19: Menus

    Menus A number of menus are available to make it easy for you to change MFP settings or print reports. To access the menus and settings, press the menu button in the lower right corner of the home screen. When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

  • Page 20: Chapter 2: Copying

    Copying The following copy topics are available in this and other chapters. Quick copy Multiple page copying Using the flatbed Understanding the copy screens and options Copying from one size to another Making transparencies Copying to letterhead Copying photographs Making copies using media from a selected tray Copying mixed-sized media Setting the duplex option Quick copy...

  • Page 21: Using The Flatbed

    Using the flatbed If you are using the flatbed (scanner glass) to make copies: Open the document cover. Place the document facedown on the scanner flatbed. Close the document cover. Touch Copy on the home screen, or press Go on the numeric pad. For Copy, continue with step 5.
  • Page 22 Printed Image: Copies halftone photographs or graphics such as documents printed on a laser printer or pages from a magazine or newspaper that are composed primarily of images. For original documents that are a mixture of text, line drawings, or other graphics, leave Printed Image off. Sides (Duplex): Prints copies on 1 or 2 sides, makes 2-sided copies (duplex) of 2-sided original documents, 2-sided copies from 1-sided original documents or 1-sided copies (simplex) from 2-sided original documents.

  • Page 23: Copying From One Size To Another

    Copying from one size to another Place your original document in the automatic document feeder faceup, short-edge first. Adjust the paper guides. Touch Copy on the home screen. Touch Copy from:, and then identify the size of your original document. For example, Legal.

  • Page 24: Making Copies Using Media From A Selected Tray

    Touch Content. Touch Photograph. Touch Copy It. Touch Scan Next or Done. Making copies using media from a selected tray During the copy process, you can select the input tray that contains the media type of choice. For example, if a special media type is located in the multipurpose feeder, and you want to make copies on that media: Place your original document in the automatic document feeder faceup, short-edge first.

  • Page 25: Setting The Duplex Option

    Setting the duplex option Place your original document in the automatic document feeder faceup, short-edge first. Adjust the paper guides. Touch Copy on the home screen. Touch the button that looks the way you want your copies duplexed. The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1 -->...

  • Page 26: Setting Collation Options

    Setting collation options If you want your copies collated, you don’t need to do anything; this is the default setting. For example, two copies of three pages will print page 1, page 2, page 3, page 1, page 2, page 3. If you don’t want your copies collated, you can change the setting.

  • Page 27: Placing The Date And Time At The Top Of Each Page

    Placing the date and time at the top of each page Place your original document in the automatic document feeder faceup, short-edge first. Adjust the paper guides. Touch Copy on the home screen. Touch Options. Touch Date/Time Stamp. Touch On. Touch Done.

  • Page 28: Canceling A Copy Job

    Touch Done. Touch Copy It. When the end of a set is reached, the “Scan the next page” screen appears. Touch Scan the next page, or touch Done. For more information on the Custom job or the job build setting, see the Menus and Messages Guide on the Software and Documentation CD.

  • Page 29: Chapter 3: E-Mail

    E-mail The MFP can be used to e-mail scanned documents to one or more recipients. There are four ways to send an e-mail from the MFP. You can type the e-mail address, use a shortcut number, use the address book, or a profile. Permanent e-mail destinations can be created in the Manage Destinations link located under the Configuration tab on the Web page.

  • Page 30: Using The Address Book

    Press #, and then enter the recipient's shortcut number. You can enter additional recipients by pressing next and then entering the recipient's shortcut number or address. Touch E-mail It. Using the address book Place the original document in the automatic document feeder faceup or on the flatbed facedown. Adjust the paper guides when using the ADF.

  • Page 31: Changing The Output File Type

    Changing the output file type Place the original document in the automatic document feeder faceup or on the flatbed facedown. Adjust the paper guides when using the ADF. Touch E-mail on the home screen. Enter an e-mail address. Touch Options. Touch the button that represents the file type you want to send.

  • Page 32: Creating An E-Mail Profile

    Go to the MFP, and place your original document in the automatic document feeder faceup, short-edge first. Press #, and then enter the recipient's shortcut number. Touch E-mail It. From the MFP Load the original document in the ADF faceup, short-edge first, and adjust the paper guides. Touch E-mail on the home screen.
  • Page 33 Orientation: Tells the MFP whether the original document is portrait or landscape and then changes the Sides and Binding settings to match the original document orientation. Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side. E-mail Subject: Lets you enter a subject line to your e-mail.

  • Page 34: E-Mail Server Setup

    E-mail server setup For e-mail to operate, it must be turned on in the MFP configuration and have a valid IP address or gateway address. To set up the e-mail function: Open your Web browser. In the address line, enter the IP address of the MFP you want to configure using the format: http://ip_address/.

  • Page 35: Chapter 4: Faxing

    Faxing Note: Faxing is not supported on all models. The fax function lets you scan items and fax them to one or more recipients directly from the MFP. When you touch Fax, it opens the fax destination screen. You enter the fax number and touch Fax It to send your fax. You can also change the fax settings to fit your personal needs.

  • Page 36: Using Fax Destination Shortcuts

    Using fax destination shortcuts Fax destination shortcuts are just like the speed dial numbers on a telephone or fax machine. You can assign shortcut numbers when creating permanent fax destinations. Permanent fax destinations or speed dial numbers are created in the Manage Destinations link located under the Configuration tab on the Web page.

  • Page 37: Creating Shortcuts

    Creating shortcuts Instead of entering the entire phone number of a fax recipient on the control panel each time you want to send a fax, you can create a permanent fax destination and assign a shortcut number. A single shortcut number or a multiple number shortcut can be created.

  • Page 38: Understanding Fax Options

    Understanding fax options Original: Opens a screen where you can choose the size of the documents you are going to fax. • Touching any of the paper size buttons on the follow-on screen will make that your selection and return you to the Fax Options Screen.

  • Page 39: Changing The Fax Resolution

    Changing the fax resolution Place your original document in the automatic document feeder faceup, short-edge first. Adjust the paper guides. Touch Fax on the home screen. Enter the fax number. Touch Options. Touch the button that represents the resolution you want. Touch Fax It.

  • Page 40: Cancel An Outgoing Fax

    Cancel an outgoing fax There are two ways to cancel an outgoing fax: While the original documents are still scanning When using the automatic document feeder, touch Cancel while Scanning… is displayed on the touch screen. When using the scanner bed, touch Cancel while Scan the Next Page / Finish the Job is displayed on the touch screen.

  • Page 41: Chapter 5: Ftp

    The MFP scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Note: Only one FTP address may be sent to at a time. Once an FTP destination has been configured by your system administrator, the name of the destination becomes available as a shortcut number or listed as a profile under the Held Jobs icon.

  • Page 42: Creating Shortcuts

    Creating shortcuts Instead of entering the entire FTP site address on the control panel each time you want to send a document to an FTP, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: from a computer or from the MFP touch screen.
  • Page 43 Binding: Tells the MFP whether the original document is bound on the long-edge or short-edge side. Base File Name: Lets you enter a file name. The default value is the word image. A timestamp is added to the file name to prevent overwriting files of the same name at the FTP site.

  • Page 44: Ftp Tips

    FTP tips The following tips may improve the MFP FTP quality. Question When should I use Text mode? • Text mode should be used when text preservation is the main goal of sending a • Text is best used for receipts, carbon copy forms, and documents that only contain When should I use •...

  • Page 45: Chapter 6: Scanning To A Pc Or Usb Flash Memory Device

    Scanning to a PC or USB flash memory device The MFP scanner lets you scan documents directly to your PC or a USB flash memory device. Your computer does not have to be directly connected to the MFP for you to receive Scan to PC images. You can scan the document back to your computer over the network by creating a scan profile on your computer and then downloading the profile to the MFP.

  • Page 46: Understanding Scan To Pc Options

    Understanding scan to PC options To change the options for the scan to PC Profile, you must click the Quick Setup box, and select Custom. Quick Setup lets you select preset formats or customize your scan job settings. You can select: Custom Photo - Color JPEG Text - BW PDF...

  • Page 47: Scanning To A Usb Flash Memory Device

    Scanning to a USB flash memory device Place the original document in the automatic document feeder (ADF) faceup or on the flatbed facedown. Adjust the paper guides when using the ADF. Insert the USB flash memory device into the USB direct interface on the front of the MFP. The Held Jobs screen appears.

  • Page 48: Chapter 7: Printing

    Printing This chapter covers information about sending a job to print, printing confidential jobs, canceling a print job, printing a menu settings page, a font list, and a directory list. This chapter also provides information on printing folio and statement size media.

  • Page 49: Canceling A Print Job

    To print from a USB flash memory device: Make sure the MFP is on and Ready or Busy appears. Insert a USB flash memory device into the USB Direct interface. Note: If you insert the memory device when the MFP requires attention such as when a paper jam has occurred, the MFP ignores the memory device.

  • Page 50: Canceling A Job From A Computer Running Windows

    Canceling a job from the MFP control panel If the job is formatting, scanning, or already printing, touch Cancel Job on the display. Canceling a job from a computer running Windows Canceling a job from the taskbar When you send a job to print, a small printer icon appears in the right corner of the taskbar. Double-click the printer icon.

  • Page 51: Printing The Menu Settings Page

    Printing the menu settings page You can print a menu settings page to review the default MFP settings and to verify the MFP options are installed correctly. Make sure the MFP is on and the Ready message appears. Touch the menu button on the control panel. Touch Reports.

  • Page 52: Printing Confidential And Held Jobs

    Printing confidential and held jobs The term held job refers to any type of print job that can be initiated by the user at the MFP. This includes a confidential job, a verify print job, a reserve print job, a repeat print job, a bookmark, a profile, or a file on a USB flash memory device. When sending a job to the MFP, you can specify in the driver that you want the MFP to hold the job in memory.

  • Page 53: Printing And Deleting Held Jobs

    At the MFP Touch Held jobs on the home screen. Touch your user name. Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the MFP.
  • Page 54 Windows From a word processor, spreadsheet, browser, or other application, select File Click Properties. (If there is no Properties button, click Setup, and then click Properties.) Depending on the operating system, you may have to click the Other Options tab, and then click Print and Hold. Note: If you have difficulty finding Print and Hold Print and Hold, then follow the driver instructions.

  • Page 55: Printing On Specialty Media

    Printing on specialty media Media is paper, card stock, transparencies, labels, and envelopes. The last four are sometimes referred to as specialty media. Follow these instructions to print on specialty media. Load the media as specified for the tray being used. See Loading standard trays and optional trays for help. From the MFP control panel, set the Paper Type and Paper Size according to the media you loaded.

  • Page 56: Loading Standard Trays And Optional Trays

    Loading standard trays and optional trays The printer has a 500-sheet standard tray. You may have also purchased one or more 250-sheet or 500-sheet optional trays or a 2000-sheet drawer. The steps for loading a 250-sheet tray or 500-sheet tray are the same. Note: The steps for loading a 2000-sheet drawer are different than the steps for loading a 250-sheet tray or 500-sheet tray.
  • Page 57 Place the print media in the tray: Note: Paper must be loaded differently in the trays, depending on the options you have installed. • Print side facedown for simplex (single-sided) printing • Print side faceup for duplex printing Note: Do not fill paper above the load line. Overfilling the tray may cause jams. Squeeze the side guide tab, and slide the guide toward the inside of the tray until it lightly rests against the edge of the media.

  • Page 58: Setting The Paper Type And Paper Size

    Setting the Paper Type and Paper Size After setting the Paper Type and Paper Size to the correct values for the type and size used in the trays, then any trays containing the same size and type are automatically linked by the printer. Note: If the size of the media you are loading is the same size of the media previously loaded, do not change the Paper Size setting.
  • Page 59 To load print media: Note: Do not add or remove print media when the printer is printing from the multipurpose feeder or when the control panel indicator light is blinking. Doing so may cause a jam. Push the release latch, and lower the multipurpose feeder. Pull the tray extension out.
  • Page 60 Load the media in the tray. Use the stack height label as a guide for stack height when loading print media. Loading paper, transparencies, or envelopes Note: Letterhead or other preprinted paper must be loaded differently depending on the options you have installed.

  • Page 61: Loading The 2000-Sheet Drawer

    Slide the side guide toward the inside of the tray until it lightly rests against the edge of the media. Set the Paper Size and Paper Type for the multipurpose feeder to the correct value for the print media you loaded. See Setting the Paper Type and Paper Size for more information.
  • Page 62 CAUTION:Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a 2000-sheet drawer. Certain other configurations also must have a printer stand or printer base. More information is available on our Lexmark Web site at www.lexmark.com/multifunctionprinters.

  • Page 63: Loading The Envelope Feeder

    Loading the envelope feeder The optional envelope feeder can accept a variety of envelope sizes. However, the envelope feeder must be adjusted correctly to ensure trouble-free printing. To load the envelope feeder: Adjust the envelope support for the length of envelope you are loading. •...
  • Page 64 Load the stack of envelopes flap side down with the stamp area and the flap on the left. The end of the envelopes with the stamp area enters the envelope feeder first. Let the envelopes at the bottom of the stack slide into the envelope feeder slightly more than the ones at the top of the stack.

  • Page 65: Linking Trays

    Printing Linking trays Tray linking enables the automatic linking feature for trays when you load the same size and type of print media in multiple sources. The printer automatically links the trays; when one tray is empty, print media feeds from the next linked tray. For example, if you have the same size and type of print media loaded in tray 2 and tray 4, the printer selects print media from tray 2 until it becomes empty, and then the printer automatically feeds print media from the next linked tray–tray 4.

  • Page 66: Chapter 8: Understanding Paper And Specialty Media Guidelines

    For more details about the types of paper and specialty media the MFP supports, see the Card Stock & Label Guide available on our Lexmark Web site at www.lexmark.com. We recommend that you try a limited sample of any paper or specialty media you are considering using with the MFP before purchasing large quantities.
  • Page 67 Print media sizes Legend  – indicates support Print media size Dimensions 210 x 297 mm (8.27 x 11.7 in.) 148 x 210 mm (5.83 x 8.27 in.) JIS B5 182 x 257 mm (7.17 x 10.1 in.) Letter 215.9 x 279.4 mm (8.5 x 11 in.) Legal 215.9 x 355.6 mm (8.5 x 14 in.) Executive...
  • Page 68 Printing label applications on the MFP requires a special label fuser cleaner. See Ordering supplies for more information on obtaining a fuser cleaner. Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site (www.lexmark.com); search for “converter list.” You can also check the Lexmark Automated Fax system (LEXFAX...
  • Page 69 Printing label applications on the MFP requires a special label fuser cleaner. See Ordering supplies for more information on obtaining a fuser cleaner. Information on whether your vinyl label converter has passed Lexmark criteria is available at the Lexmark Web site (www.lexmark.com); search for “converter list.” You can also check the Lexmark Automated Fax system (LEXFAX...
  • Page 70 Media weights supported in optional output bins Print media Type Paper Xerographic or (grain long) business paper Card stock– Index Bristol maximum (grain long) Cover Card stock– Index Bristol maximum (grain short) Cover Transparencies Laser printer Labels– Paper maximum Dual-web paper Polyester Vinyl...
  • Page 71 Media sizes supported in the finisher Size Dimensions 210 x 297 mm (8.27 x 11.7 in.) 148 x 210 mm (5.83 x 8.27 in.) JIS B5 182 x 257 mm (7.17 x 10.1 in.) Letter 215.9 x 279.4 mm (8.5 x 11 in.) Legal 215.9 x 355.6 mm (8.5 x 14 in.)
  • Page 72 Media weights supported in the finisher Print media Type Paper Xerographic or business paper Card stock– Index Bristol maximum (grain long) Cover Card stock– Index Bristol maximum (grain short) Cover Transparencies Laser printer Integrated forms Pressure sensitive area Paper base (grain long) Labels –...

  • Page 73: Selecting Print Media

    The following paper characteristics affect print quality and reliability. We recommend that you follow these guidelines when evaluating new paper stock. For detailed information, see the Card Stock & Label Guide located on the Lexmark Web site at www.lexmark.com. The laser printing process heats paper to high temperatures of 230°C (446°F). For Magnetic Ink Character Recognition (MICR) applications and for non-MICR applications, use only paper able to withstand these temperatures without discoloring, bleeding, or releasing hazardous emissions.
  • Page 74 For detailed information, see the Card Stock & Label Guide, which is available on the Lexmark Web site at www.lexmark.com. Transparencies can be fed automatically from the multipurpose feeder and all standard and optional trays, except the 2000- sheet drawer.
  • Page 75 For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications. Note: Labels are one of the most difficult print media for laser MFPs. All MFP models require a special fuser cleaner for label applications to optimize feed reliability.

  • Page 76: Storing Print Media

    Card stock Card stock is single ply, and has a large array of properties, such as the moisture content, thickness, and texture, that can significantly affect print quality. See Supported print media for information on the preferred weight and for the grain direction of print media.

  • Page 77: Avoiding Jams

    Avoiding jams Automatic document feeder Your automatic document feeder is designed to handle most paper types. However, if you are unsure if your document will cause a jam in the automatic document feeder, we recommend that you scan it using the flatbed. The following cannot be properly fed by the automatic document feeder: •...
  • Page 78 • Make sure the guides in the trays are properly positioned for the size of print media you have loaded. Make sure the guides are not placed too tightly against the stack of print media. • If a jam occurs, clear the entire media path. See Clearing jams in the User’s Guide on the printer Software and Publications CD for more information.

  • Page 79: Chapter 9: Installing And Removing Options

    Installing and removing options Installing memory or option cards CAUTION: If you are installing options after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing. You can customize the MFP memory capacity and connectivity by adding optional cards. The instructions in this section help you install any of the following options: •...
  • Page 80 Press both side door latches, and open the side door. Loosen, but do not remove, the six screws on the shield. Slide the shield to the right, and then remove it. Accessing the MFP system board...
  • Page 81 Installing and removing options Set the shield aside. Use the illustration to locate the connector for the card you want to install. Option card connector Flash and firmware card connectors Memory card connector Accessing the MFP system board...

  • Page 82: Installing Or Removing A Memory Card

    This may be Install Options, Device Settings, Device, or Options depending on your system. Adding the newly installed options. Installation Note: MFP or printer memory cards designed for other Lexmark MFPs or printers may not work with this MFP. Remove the system board access cover. (See Accessing the MFP system board.) Warning: MFP memory cards are easily damaged by static electricity.
  • Page 83 Removal Remove the system board access cover. (See Accessing the MFP system board.) Warning: MFP memory cards are easily damaged by static electricity. Touch something metal such as the MFP frame before you touch a memory card. Push the latches away from the card on both ends of the memory card connector. The memory card moves out of the connector as the latches open.

  • Page 84: Installing Or Removing A Flash Memory Or Firmware Card

    Installing or removing a flash memory or firmware card Installation Note: Flash memory or firmware cards designed for other Lexmark MFPs may not work with this MFP. Remove the system board access cover. (See Accessing the MFP system board.) Note: If an option card has been installed, you may need to remove the option card before installing the flash memory or firmware card.
  • Page 85 Removal Remove the system board access cover. (See Accessing the MFP system board.) Note: If an option card has been installed, you may need to remove the option card before removing the flash memory or firmware card. Squeeze the flash memory or firmware card locking clips. Pull the card out.

  • Page 86: Installing An Option Card

    Installing an option card The MFP has one connector that supports the following option cards: • MarkNet™ N8000 Series internal print server • RS-232 Serial Interface Card • Parallel 1284-B Interface Card • Coax/Twinax Adapter for SCS Warning: Option cards are easily damaged by static electricity. Touch something metal such as the MFP frame before you touch an option card.

  • Page 87: Replacing The Shield

    Replacing the shield After you have installed options on the MFP system board, follow these steps to reattach the shield and close the doors. Align the keyholes on the shield with the screws on the frame. Slide the shield down onto the screws. Tighten the screws.

  • Page 88: Chapter 10: Maintaining The Mfp

    MFP. Refer printing problems and maintenance tasks to this key operator. In the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place where you bought the MFP.

  • Page 89: Determining The Status Of Supplies

    To order supplies in the U.S., contact Lexmark at 1-800-539-6275 for information about Lexmark Authorized Supplies Dealers in your area. In other countries or regions, visit the Lexmark Web site at www.lexmark.com, or contact the place where you bought the MFP.

  • Page 90: Recycling Lexmark Products

    Recycling Lexmark products To return Lexmark products to Lexmark for recycling: Visit our Web site: www.lexmark.com/recycle Follow the instructions on the computer screen. Cleaning the scanner glass and backing material Open the document cover. Dampen a clean, lint-free cloth or cotton swab with isopropyl alcohol (95%).

  • Page 91: Cleaning The Automatic Document Feeder

    Cleaning the automatic document feeder The scanner parts can become contaminated with ink, toner particles, or paper coatings. Clean the scanner feed rollers if documents do not feed smoothly or easily, or if several pages feed at one time. Open the ADF document cover. Dampen a clean, lint-free cloth or cotton swab with isopropyl alcohol (95%).

  • Page 92: Scanner Registration

    Scanner registration Scanner Registration is a process to align the scan area with the paper location. Two pieces of either letter or A4 dark colored paper are needed for this process. Turn the printer off. Open the document cover. Clean the scanner glass and backing material. For more information, see Cleaning the scanner glass and backing material.

  • Page 93: Removing The Scanner Top

    Removing the scanner top Note: The following procedures should be done with two persons. The scanner top (document cover) uses two locking tabs to prevent accidentally seperation. To remove the document cover: Open the document cover. Lift the cover. Press and hold the locking tabs while lifting the cover. Note: If the cover is leaning forward, it is difficult to unlock the tabs.

  • Page 94: Moving The Mfp

    Moving the MFP Follow these guidelines to move the MFP within the office or to prepare the MFP for shipment. CAUTION: The printer requires at least two people to lift it safely. CAUTION: Follow these guidelines to avoid injuring yourself or damaging the MFP. •...

  • Page 95: Chapter 11: Clearing Jams

    Clearing jams By carefully selecting print media and loading it properly, you should be able to avoid most paper jams. For more information on avoiding paper jams, see Avoiding jams. If jams do occur, follow the steps outlined in this section. To resolve the paper jam messages, you must clear the entire paper path, and then touch Continue to clear the message and resume printing.

  • Page 96: Access Doors And Trays

    Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or caster base if you are using a 2000-sheet drawer. Certain other configurations also must have a printer stand or caster base. More information is available on our Lexmark Web site at www.lexmark.com/multifunctionprinters.

  • Page 97: Understanding Jam Messages

    Understanding jam messages The following table lists the jam messages that can occur and the action necessary to clear the message. The jam message indicates the area where the jam occurred. However, it is best to clear the entire paper path to ensure you have cleared all possible jams.

  • Page 98: Clearing Printer Jams

    Clearing printer jams Although there are several places a jam can occur, clearing the paper path is fairly easy depending on the jam message or messages displayed on the operator panel. Paper jams can occur in four areas: the front of the printer, inside the printer, at the rear of the printer, and the scanner. Jams in the front of the printer occur in the input options or the duplex tray.

  • Page 99: Chapter 12: Administrative Support

    Administrative support Adjusting control panel brightness If you are having trouble reading your control panel display, the LCD brightness can be adjusted through the Settings menu. Brightness Make sure the MFP is on. Touch the Menus button on the home screen. Touch Settings.

  • Page 100: Adjusting Screen Timeout

    Touch the left arrow or right arrow until Restore Now appears. When you touch Restore Now, all menu settings return to the factory default values, except: • The control panel Display Language setting in the Setup menu. • All settings in the Parallel menu, Serial menu, Network menu, and USB menu. Touch Submit.

  • Page 101: Configuring The Mfp

    Configuring the MFP A variety of functions can be used to increase the level of Information Technology (IT) security for the device. The following sections show how to configure these functions. Setting Password Protect for the menus Apply an administrative password to restrict unauthorized users from making changes to the MFP configuration from either the control panel or the Embedded Web Server (EWS).
  • Page 102 Preventing access to the menus from the control panel It is possible to prevent access to all the menus using the control panel touch screen. To prevent access: Touch the Menus button on the home screen. Touch Settings. Touch the down arrow. Touch Security Function Access Touch Submit.
  • Page 103 Setting a password before printing received faxes To prevent received faxes from being printed until a password is entered: Open a Web browser. In the address line, enter the IP address of the MFP being configured using this format: http://ip_address/. Click Configuration.
  • Page 104 Using the secure EWS The SSL (Secure Sockets Layer) allows for secure connections to the Web server within the print device. To connect to the EWS more securely, connect to the SSL port instead of the default HTTP port. The SSL port connection will encrypt all Web server network communications between the PC and the MFP.
  • Page 105 Supporting IPSec (Internet Protocol Security) IP Security protocol provides authentication and encryption of communications at the network layer allowing all application and network communications over the IP protocol to be secure. IPSec can be set up between the MFP and up to five hosts, using both IPv4 and IPv6.
  • Page 106 Using 802.1x authentication 802.1x port authentication allows the MFP to join networks that require authentication before allowing access. 802.1x port authentication can be used with the WPA (Wi-Fi Protected Access) feature of an optional internal wireless print server to provide WPA-Enterprise security support. Support for 802.1x requires the establishment of credentials for the MFP.

  • Page 107: Encrypting The Hard Disk

    Encrypting the hard disk Warning: All resources on the hard disk will be deleted. Resources residing in flash memory or in RAM remain unaffected. Note: This setting is only available on MFP models with an integrated internal hard disk drive. Turn the MFP off.

  • Page 108: Hard Disk Wiping

    Hard disk wiping Warning: All resources on the hard disk will be irretrievably deleted. (Resources residing in flash memory or in RAM remain unaffected.) Note: This setting is only available on MFP models with an integrated internal hard disk drive. Turn the MFP off.

  • Page 109: Chapter 13: Troubleshooting

    Menus and Messages Guide on the MFP Software and Documentation CD. Online technical support Technical support is available on our Lexmark Web site at www.lexmark.com. Checking an unresponsive MFP If the MFP is not responding, first make sure: •...

  • Page 110: Solving Copy Quality Problems

    Solving copy quality problems The following solutions will help solve copy problems. For additional information, see Copy tips. Symptom Solution Unwanted background is visible. Adjust the Background Removal setting under Copy Imaging. Touch the right arrow to remove more background. Unwanted patterns (Moire) Change the content mode to Printed Image under Copy appear when a document is...

  • Page 111: Solving Fax Problems

    Solving fax problems Note: Faxing is not supported on all models. The following solutions will help solve fax quality problems or solve fax problems. For additional information, see Fax tips. Symptom Solution The fax document takes a long Touch Options, then under Content, change the setting to Text, and then set the time to transmit.

  • Page 112: Notices

    Part 15 The 4600 MFP option 4036-307, 4036-308, and 4896 have been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
  • Page 113 5/EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment. The Official Declaration of Conformity may be viewed at www.lexmark.com/rtte. Compliance is indicated by the CE marking.
  • Page 114 Lexmark International Inc. týmto vyhlasuje, že tento výrobok vyhovuje Slovak technickým požiadavkám a ïalším ustanoveniam smernice 1999/5/ES, ktoré sa na tento výrobok vzt’ahujú. Družba Lexmark International Inc. s tem izjavlja, da je ta naprava skladna Slovenšèina z bistvenimi zahtevami in drugimi ustreznimi doloèili direktive 1999/5/EC. Notices...
  • Page 115 Radio interference notice Warning: This is a Class A product. In a domestic environment, this product may cause radio interference, in which case, the user may be required to take adequate measures. Japanese VCCI notice Korean MIC statement If this symbol appears on your product, the accompanying statement is applicable. BSMI EMC notice If this symbol appears on your product, the accompanying statement is applicable.
  • Page 116 If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service. If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc. at www.lexmark.com or your Lexmark representative. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

  • Page 117: Other Telecommunications Notices

    Using this product in Germany This product requires a German billing tone filter (Lexmark part number 14B5123) to be installed on any line which receives metering pulses in Germany. Metering pulses may or may not be present on analog lines in Germany. The subscriber may request that metering pulses be placed on the line, or can have them removed by calling the German network provider.

  • Page 118: Noise Emission Levels

    Using this product in Switzerland This product requires a Swiss billing tone filter (Lexmark part number 14B5109) to be installed on any line which receives metering pulses in Switzerland. The Lexmark filter must be used, as metering pulses are present on all analog telephone lines in Switzerland.

  • Page 119: Energy Star

    The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your local sales office phone number.

  • Page 120: Index

    Index address book 36 adjust paper tray 56 adjusting Power Saver 100 screen timeout 100 adjusting quality 25 Advanced Password, menu protection 101 Advanced Password, setting 103 appendix template 1-column 112 applying template to existing files 1-column appendix 112 Asterisk button 9 automatic size sensing 65 automatic tray linking 65 Backspace button 9...
  • Page 121 control panel menus preventing access 102 converting existing files to standard template 1-column appendix 112 copies flatbed 21 quick 20 copy from 21 one size to another 23 to 21 copy quality adjusting 25 copy screens 21 copy tray selection 24 copying 20 duplexing 25 enlarging 25...
  • Page 122 14 left scroll decrease button 13 letterhead loading input tray 57, 60, 62 letterhead copying 23 Lexmark Authorized Supplies Dealers 88 light, indicator 8 linking 65 trays 65 load line 57, 60 loading print media card stock 56...
  • Page 123 problems paper feed Paper Jam message remains after clearing jam 111 protocols, disabling 105 publications Card Stock & Label Guide 66 quick copies 20 radio button selected 16 unselected 15 received faxes printing setting a password prior to 103 recycling supplies 90 reducing 25 repeat print 53 reserve print 53...

This manual is also suitable for:

T640 seriesT642T644 seriesC77x4600T642 series

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