Yealink MeetingEye 600 User Manual
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Yealink MeetingEye 600 User Manual

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Summary of Contents for Yealink MeetingEye 600

  • Page 2: Table Of Contents

    Controlling the Participant Cameras..................19 Removing Participants......................19 Ending the Local Video Conference..................19 Switching Platform Quickly..............19 Using the Yealink VC Cloud Management Service Platform....20 Initiating Meet Now Conferences...................... 20 Viewing Scheduled Conferences.......................21 Joining Scheduled Conferences......................21 Joining a Scheduled Conference from the Conference Schedule..........21...
  • Page 3 Joining a Scheduled Conference from the Conference Reminder......... 21 Going to Virtual Meeting Room......................21 Joining Conferences by Dialing the Conference ID................22 Turning off the Local Camera......................22 Conference Control of Yealink Cloud Video Conferences..............22 Inviting Participants.........................24 Removing Participants......................24 Locking/Unlocking the Conference..................24 Allowing/Rejecting the Participant to Join the Conference.............24...
  • Page 4 | Contents | iv Using WPP20 Wireless Presentation Pod..................37 Sharing Content via WPP20....................37 Switching the Shared Content via WPP20................38 Stopping Sharing Content via WPP20................... 38 Sharing Content via Apple Device....................38 Sharing Content via Apple Device..................38 Stopping Sharing Content via Apple Device................39 Sharing Content by Miracast Presentation..................
  • Page 5 | Contents | v Basic Settings.................... 54 Configuring the Audio Settings......................54 Adjusting the Volume......................54 Configuring Key Tone......................55 Enabling Silent Mode......................55 Muting the Microphone......................55 Configuring Video Settings........................55 Adjusting the Monitor Display Proportion................55...

  • Page 6: About This Guide

    This guide is applicable to the following models: • MeetingEye 600 video conferencing system: suitable for medium meeting room • MeetingEye 400 video conferencing system: suitable for small meeting room This guide can help you to quickly use your video conferencing system. Before you set up and use the phone, check with your system administrator that the IP network is ready for phone configuration and read the Quick Start Guide in the product package.

  • Page 7: Getting Started

    | Getting Started | 7 http://support.yealink.com/documentFront/ Note: You can download the latest documents online: forwardToDocumentFrontDisplayPage. Getting Started This chapter introduces how to use the CTP20 touch panel to work with the VCS endpoint. Introduction of CTP20 Touch Panel • Familiarizing the Idle Screen of CTP20 Touch Panel •...
  • Page 8 | Getting Started | 8 Number Description Collapse/Expand the whiteboard toolbar. View follow: start presentation and everyone follows your view. Zoom the page. You can also zoom the page by pinching open or pinching close using double fingers on the whiteboard. Brush color: select the color of the writing tools.

  • Page 9: Introduction Of The Presentation Note Toolbar

    Return to the call or return to the home page. End the presentation. Familiarizing the Idle Screen of CTP20 Touch Panel If a Yealink Cloud account is registered on CTP20, the idle screen is displayed as below:...
  • Page 10 Home page New Meeting(Dial): create a new conference. • If you register a Yealink Cloud/YMS account, you can initiate Yealink Cloud/ YMS conferences. If not, you can only initiate local conferences. • Join Meeting: enter the conference ID and password to join a conference.

  • Page 11: Familiarizing The Icons On The Screen

    | Getting Started | 11 Name Description 1. Check the IP address. • LAN: X.X.X.X: indicates the system has obtained an IP address. • Network disconnected: indicates the system does not connect to a network cable, and you need check the network cable. •...
  • Page 12 A SIP account is registered An H.323 account is registered A Yealink Cloud account/YMS account is registered A PSTN account is registered Log into StarLeaf/Zoom/Pexip/BlueJeans/EasyMeet/Videxio platform The VCH50/VCH51 video conferencing hub is connected to the VCS endpoint...

  • Page 13: Running The Setup Wizard

    Call encryption Records the video and the audio to your system memory (only applicable to VC200) Records the video and the audio to your PC by Yealink Wireless Presentation Pod Records the video and the audio to the USB flash drive Dialed calls (H.323 account/SIP account/IP Call)

  • Page 14: Putting The System To Sleep

    If the virtual meeting room requires a password, dial IP##meeting password or conference meeting password@IP (for example, 10.3.6.201##123 or 123@10.3.6.201). Procedure 1. Select Dial > Dial. If you register a Yealink Cloud account or YMS account, select New Meeting > Dial.

  • Page 15: Placing Calls To Contacts

    Placing Calls to Contacts Procedure 1. Go to Dial > Directory. If you register a Yealink Cloud account or YMS account, go to New Meeting > Directory. 2. Select the desired contact type. 3. Select the desired contact. to place a video call.

  • Page 16: Answering A Call Automatically When Not In A Call

    | Calling | 16 Answering a Call Automatically When not in a Call You can enable the auto answer feature to answer calls automatically when the system is idle, which can avoid missing incoming calls. About this task Note: Auto answer feature may create security issues. For example, an unexpected caller can view your video conference room randomly.

  • Page 17: Rejecting Incoming Calls

    | Local Video Conference | 17 2. Enable DND. The DND icon is displayed in the status bar of the monitor. The system will reject all incoming calls automatically. Rejecting Incoming Calls Procedure Tap Reject. Ending Calls Procedure Tap Hang Up. Local Video Conference Local video conference should involve at least three parties, and the following introduces how to initiate and control the local video conference.

  • Page 18: Creating A Conference By Inviting Contacts

    | Local Video Conference | 18 Creating a Conference by Inviting Contacts You can invite contacts during a call to initiate a conference. Procedure 1. On the call screen, tap Invite. 2. Do one of the following: Select the desired contact type, select the desired contacts, and tap Invite on the right side of the •...

  • Page 19: Controlling The Participant Cameras

    If the account logged in the system is not the desired one, you can quickly switch to the corresponding account. About this task The account types you can switch on CTP20 are Yealink Cloud account, YMS account, Zoom account, and BlueJeans account. If the administrator does not enable the quickly switch platform feature, contact your administrator.

  • Page 20: Using The Yealink Vc Cloud Management Service Platform

    • Initiating Meet Now Conferences When you register a Yealink Cloud account, you can initiate a Meet Now conference at any time, without any reservation. Contact your administrator to check whether the Meet Now conference is enabled for your account.

  • Page 21: Viewing Scheduled Conferences

    Going to Virtual Meeting Room The VMR is created by the Yealink Cloud enterprise administrator on the Yealink VC Cloud management service platform, which allows the Yealink Cloud users to call into the VMR to initiate video conferences at any time.

  • Page 22: Joining Conferences By Dialing The Conference Id

    About this task Join an existing cloud conference by dialing: • If you register a Yealink Cloud account, dial the conference ID to join the conference. Enter the conference password id required. • If you do not register a Yealink Cloud account and the conference requires no password: For SIP devices, dial conference ID**@server address or server address##conference ID to join the conference.
  • Page 23 | Using the Yealink VC Cloud Management Service Platform | 23 Organizer/Moderator Guest Remove participants Lock/unlock the conference Allow/reject the participant to join the conference Switch roles between moderators and guests Switch between the free speak mode and the raise hand mode...

  • Page 24: Inviting Participants

    | Using the Yealink VC Cloud Management Service Platform | 24 Inviting Participants All participant can invite their contacts to join the conference. Procedure 1. In the Conference Control page, tap Invite. 2. Do one of the following: Select the desired contact type, select the desired contacts, and tap Invite on the right side of the •...

  • Page 25: Switching Roles Between Moderators And Guests

    | Using the Yealink VC Cloud Management Service Platform | 25 Switching Roles between Moderators and Guests The moderator can assign the visitor as the moderator. When a participant is not expected to be a moderator, other moderators can switch the person to a visitor. Organizers cannot be switched to visitors.

  • Page 26: Muting/Unmuting All Participants

    2. Tap Mute All or Unmute All to mute/unmute all participants. Muting/Unmuting a Single Participant If you are the organizer/moderator of a Yealink Cloud video conference, you can mute or unmute a single participant. In the Raise Hand mode conference, participants muted by the organizer or moderator cannot unmute themselves, they can only apply for speaking.

  • Page 27: Setting/Canceling The Spotlight Video

    | Using the Yealink VC Cloud Management Service Platform | 27 after the desired participant to disable/enable the camera. Setting/Canceling the Spotlight Video If you are the moderator of the meeting, when you want to focus on a specific participant, or you want to be the focus in the meeting, you can set the corresponding participant or yourself as the spotlight video.

  • Page 28: Using Yealink Meeting Server

    | Using Yealink Meeting Server | 28 Using Yealink Meeting Server You can dial other YMS accounts or use the YMS video conferencing feature after you register a YMS account. About this task There are three types of YMS conferences: Scheduled conference: you should schedule the conference via the YMS or Microsoft Outlook •...

  • Page 29: Viewing Yms Scheduled Conferences

    Joining the VMR The VMR is created by the YMS administrator on the Yealink Meeting Server, which allows the YMS users Yealink Meeting to call into the VMR to initiate video conferences at any time. For more information, refer to...

  • Page 30: Joining Conferences By Dialing The Conference Id

    • Virtual Meeting Room (VMR): support training mode and discussion mode. (The conference mode can only be set by the enterprise administrator on Yealink Meeting Server.) YMS video conferences support the training mode conference and the discussion mode conference. In the conferences, the participant roles are as follow:...
  • Page 31 | Using Yealink Meeting Server | 31 • Organizer: The organizer is someone who schedules the conference. The organizer in the training mode and discussion mode conference is the moderator by default. The organizer can designate any participant to be the moderator and give the participant control over the meeting.

  • Page 32: Inviting Participants

    | Using Yealink Meeting Server | 32 Ending the Conference • Inviting Participants All participant can invite their contacts to join the conference. Procedure 1. In the Conference Control page, tap Invite. 2. Do one of the following: Select the desired contact type, select the desired contacts, and tap Invite on the right side of the •...

  • Page 33: Appointing A Lecturer

    | Using Yealink Meeting Server | 33 Appointing a Lecturer In a training mode conference, if you are the organizer or moderator, you can appoint any participant as a lecturer. About this task Note: The modes of scheduled conferences and VMRs are Discussion mode and Training mode.

  • Page 34: Blocking/Unblocking The Audio

    | Using Yealink Meeting Server | 34 Blocking/Unblocking the Audio The moderator can block/unblock the audio of any participant to control whether the participant can hear the voice in the meeting. Procedure 1. In the Conference Control page, tap Participant.

  • Page 35: Turning On/Off The Participant Cameras

    | Using Yealink Meeting Server | 35 to adjust the focal length. Turning on/off the Participant Cameras The moderator can enable or disable the participant's camera to control whether other participants can see the video of the participant. Procedure 1. In the Conference Control page, tap Participant.

  • Page 36: Using The Third-Party Video Conference Platforms

    | Using the Third-Party Video Conference Platforms | 36 Using the Third-Party Video Conference Platforms Yealink video conferencing systems are compatible with StarLeaf/Zoom/BlueJeans/Pexip/EasyMeet/ Videxio video conferencing platform. Features StarLeaf Zoom Pexip BlueJeans EasyMeet Videxio √ √ √ √ Place calls to accounts in the same ×...

  • Page 37: Sharing Content With Vch51 Video Conferencing Hub

    On the WPP20, long press the presentation button for 3 seconds and then release this button. Select the file or window you want to share and then click Share Now. On the Yealink Wireless Presentation Pod software, click Contents Share, select the file you want to •...

  • Page 38: Switching The Shared Content Via Wpp20

    | Content Sharing | 38 Switching the Shared Content via WPP20 Procedure 1. On the Yealink Wireless Presentation Pod software, click New Share. 2. Select the file or window you want to share and then click Start Sharing. Stopping Sharing Content via WPP20...

  • Page 39: Stopping Sharing Content Via Apple Device

    | Content Sharing | 39 5. Tap Screen Mirroring, and select the related content sent by the system from the pop-up window. The content on the Apple device is automatically projected to the system. Note: For more information about connecting to the wireless AP of the system, contact your administrator.

  • Page 40: Sharing Content By Miracast Presentation

    | Content Sharing | 40 Sharing Content by Miracast Presentation The VCS endpoint allows you to use Win10 to share content via Miracast Presentation. Before you begin Before using Miracast wireless projecting, make sure that your device supports Miracast Presentation and you have connected WF50 to the USB port on the VCS endpoint.

  • Page 41: Using The Whiteboard Feature

    For the YMS conferences, if the organizer controls the video conference via the webpage and allows the visitor to sharing content, the visitor can initiate the whiteboard. • During the Yealink Cloud/YMS conferences, if the server does not support the whiteboard feature, you cannot use it. •...

  • Page 42: Initiating The Whiteboard

    | Using the Whiteboard Feature | 42 Saving/Sharing Whiteboard Source Files • Setting/Canceling as the Whiteboard Collaboration Speaker • Stopping the Whiteboard Follow • Initiating the Whiteboard You can quickly initiate whiteboard when the system is idle or during the call. In a call, anyone can participate in the whiteboard collaboration and the notes will be synchronized to all devices.

  • Page 43: Saving/Sharing Whiteboard Source Files

    | Using the Whiteboard Feature | 43 Saving/Sharing Whiteboard Source Files After registering the YMS account, you can save the whiteboard source file, to prevent the whiteboard from being erased due to issue switching or to save the uncompleted whiteboard data on the cloud disk. When you need to use this whiteboard, you can use the WPP20 to import it.

  • Page 44: Stopping The Whiteboard Follow

    Note: Contact your system administrator to check whether the whiteboard feature is available. Note: If you use the WPP20 on your Mac device and after starting the Yealink Wireless Presentation Pod software, the system will prompt Yealink WPP20 wants to make changes. After entering the device password, it can be used normally.

  • Page 45: Introduction Of Wpp20 Note Toolbar

    WPP20 to obtain the collaboration data, click the Sharing area to receive the sharing on the Yealink Wireless Presentation Pod software. Enter the four- digit authentication code in the security check box. The authentication code is displayed in the upper right...

  • Page 46: Initiating Whiteboard Sharing On Wpp20

    Procedure 1. On the Yealink Wireless Presentation Pod software, click Contents Share. 2. Select Whiteboard and click Start Sharing. Note: If the administrator has set that an authentication is required before the WPP20 collaboration, you need to enter the four-digit authentication code in the security check box before sharing the whiteboard.

  • Page 47: Saving The Content Or Whiteboard Picture Locally Via Wpp20

    | Using WPP20 Wireless Presentation Pod | 47 Saving the Content or Whiteboard Picture Locally via WPP20 After receiving or sending the content/whiteboard via WPP20, the shared content/whiteboard picture can be saved locally. Procedure In the content/whiteboard note toolbar, click 2.

  • Page 48: Importing The Whiteboard Source File Via Wpp20

    | Configuring Camera Settings | 48 Importing the Whiteboard Source File via WPP20 If you want to continue discussing the saved whiteboard file, download it from the cloud disk to your local system and use WPP20 to import the whiteboard source files. Procedure 1.

  • Page 49: Controlling Local Cameras

    | Configuring Camera Settings | 49 Controlling Local Cameras Procedure 1. Tap in the bottom-right corner. 2. Tap the navigation keys to adjust the camera angle. to adjust the focal length. Enabling Tracking Mode The tracking mode feature contains the auto framing and the speaker tracking. With the real-time face detection, the auto framing feature can automatically adjust the camera according to the number and the position of the participants, covering every participant in the conference.

  • Page 50: Camera Presets

    | Configuring Camera Settings | 50 2. Enable Far Control Near Camera. Related tasks Enabling Manual Camera Control Camera Presets Storing a Camera Preset • Adjusting the Local Camera to a Preset • Updating the Stored Preset • Editing the Stored Preset •...

  • Page 51: Deleting The Stored Preset

    | Local Screen Layout | 51 5. Tap Replace preset. Deleting the Stored Preset Procedure 1. In the Idle screen, tap in the bottom-right corner. In the Preset Location field, tap > Edit Preset Location. to delete the corresponding preset. Local Screen Layout The local screen layout is only effective for the participants themselves.

  • Page 52: Dual Screen Layout

    | Local Screen Layout | 52 The PC content is displayed in a large window and other participants are displayed in small windows beside the PC content. Dual Screen Layout The following introduces the default layout when you connect two monitors to MeetingEye600. Two-Way Video Call Two-Way Video Call with a Presentation Changing the Local Screen Layout...

  • Page 53: Recording Videos And Taking Screenshots

    | Recording Videos and Taking Screenshots | 53 Recording Videos and Taking Screenshots Recording Videos • Taking Screenshots • Recording Videos You can record videos and save it to the local storage, to a USB flash drive, or to your computer. The recorded videos will be saved as .mkv format and named as the recorded time and date.

  • Page 54: Taking Screenshots

    | Basic Settings | 54 Taking Screenshots You can take screenshots. The screenshots are saved as .jpg format and named as the captured time and date. About this task Your system should meet the following requirements: • Make sure the administrator has enabled the screenshots feature •...
  • Page 55 | Basic Settings | 55 Configuring Key Tone You can enable the key tone feature. When you press any key on the remote control, the system will produce a sound. Procedure > Setting > Basic > General. Go to 2. Enable Key Tone. Enabling Silent Mode If you enable the silent mode, the speaker of your endpoint makes no sound.

This manual is also suitable for:

Meetingeye 400

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