Kodak Scan Station 100 User Manual
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Kodak Scan Station 100 User Manual

Kodak Scan Station 100 User Manual

Kodak scan station 100: user guide
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Download this manual See also: Maintenance Manual, User Manual
Scan Station 100
Scan Station 100 Plus
& Scan Station 120EX
User's Guide
A-61544
9E9780

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Summary of Contents for Kodak Scan Station 100

  • Page 1 Scan Station 100 Scan Station 100 Plus & Scan Station 120EX User’s Guide A-61544 9E9780...

  • Page 2: Table Of Contents

    Contents 1 Introduction ..........1-1 2 Using the Scan Station .
  • Page 3 3 Installing and Using the Configuration Organizer ....3-1 4 Troubleshooting ..........4-1 Before you begin .

  • Page 4: Introduction

    A-61544 July 2008 Congratulations on your purchase of a Kodak Scan Station 100, Kodak Scan Station 100 Plus or Kodak Scan Station 120EX. If you need to digitize and share important documents quickly, across the hall, across the country or around the world, your Kodak Scan Station 100, 100 Plus or 120EX will quickly become an indispensable tool in your organization.

  • Page 5: Features At A Glance

    • Rotating turret for ease-of-use and ergonomic operation. • Handles mixed paper sizes and paper types in the same batch. • Special document feeder handles plastic cards. • Kodak Perfect Page technology automatically adjusts image quality settings for every page. A-61544 July 2008...

  • Page 6: User Types

    Advanced user does. Configuration File The Kodak Scan Station 100 has configurable menus that allow an organization to easily tailor the device for their network. Setup is possible using the Kodak Scan Station Configuration Organizer. The Configuration Organizer creates an encrypted configuration file that the administrator loads onto the device.
  • Page 7 File Output Types The Kodak Scan Station 100 offers you a choice of saving the images of your paper documents to these industry-standard file types. • TIFF – Tagged Image File Format. In single- or multi-page format, these images can be either color, grayscale or black and white. They are most often used for black and white images.

  • Page 8: Safety Information

    Kodak Scan Station 100 or any mechanical device. • The Kodak Scan Station 100, 100 Plus and 120EX is designed to meet worldwide environmental requirements. • Guidelines are available for the disposal of consumable items that are replaced during maintenance or service;...

  • Page 9: European Union

    This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities for recovery and recycling. Please contact your local Kodak representative or refer to www.kodak.com/go/recycle for additional information on the collection and recovery programs available for this product.

  • Page 10: Japan

    Japan Taiwan Peoples Republic of China 此为A级产品，在生活环境中品可能会造成无线电干扰。在这种情况下，可能需要 用户对其干扰采取切实可行的措施 Korean A-61544 July 2008 This is a Class A product based on the standard of the Voluntary Control Council for interference by information Technology Equipment (VCCI). If this is used in a domestic environment, radio disturbance may arise.

  • Page 11: Scan Station Components

    Scan Station components The Kodak Scan Station 100 consists of a scanner, control panel and touch screen. Front view Input tray — holds up to 50 sheets of paper. Function window — displays 1 through 9 or an “E” indicating Error.
  • Page 12 A-61544 July 2008 11 Cover release button — press this button to open the cover for maintenance and clearing documents. 12 Side guides — may be adjusted to accommodate document size. Control Panel Following is a description of the buttons on the control panel and how to use them.
  • Page 13 1-10 Inside view Feed module — provides smooth document feeding and separation of various sizes, thicknesses and textures of documents. Imaging guides — for optimum image quality, keep the imaging guides clean. There are two guides - one upper and one lower. Rollers —...

  • Page 14: Using The Scan Station

    Scan Station. They may also reduce the life of your feed module, leading to more frequent replacement. The Administrator’s Guide for the Kodak Scan Station 100, A-61588 provides maintenance procedures. • Make sure that all paper inks and/or correction fluids (e.g., Liquid Paper®, Tipp-Ex®, Wite-out®, etc.) on your documents are dry...

  • Page 15: Turning The Scan Station On And Off

    Turning the Scan Station on and off Adjusting the input and output trays In most cases, the Scan Station will be powered on by turning the main power switch to the On position. If the Scan Station fails to start up, press the green Soft Start button.

  • Page 16: Using The Control Panel And Touch Screen

    • Open the extender on the output tray. NOTE: The Special Document Feeder requires no special adjustments. The Kodak Scan Station 100 provides a touch screen and control panel for easy access and operation. You can use either the touch screen, control panel, or a combination of both.

  • Page 17: Scan Station Touch Screen

    Left arrow — touch to scroll the list to the left of the selected destination. Task — displays a list of available tasks which group together scanner settings and destinations. Email — displays a list of available email addresses. Select the email addresses you want to send the scanned document to, then press the green Go button to start the scanning process.
  • Page 18 A-61544 July 2008 Icon Fax — displays a list of fax destinations. Select the fax addresses you want to send the scanned document to, then press the green Go button to start the scanning process. USB flash drive — if you inserted a USB flash drive, touch this icon to use as your output destination.
  • Page 19 Middle portion of the Destination mode screen Displays a listing associated with the selected destination type. For example, if you select an Email destination type, all of the email addresses associated with the selected Email group are displayed. Use the arrows to the right of the list to scroll through the entire list. Custom —...
  • Page 20 A-61544 July 2008 Bottom of the Destination mode screen The button on the bottom of the screen allows you to toggle from Destination mode to Settings mode. The icons at the top of the screen will change depending what mode you are in.

  • Page 21: Settings Mode

    Settings mode The Settings mode screen displays the image processing icons. When you select an icon, the default values associated with that icon will be displayed in the list. These settings do not need to be changed unless the original document that you are scanning requires something different than the default.

  • Page 22: Basic Scan Station Operation

    Basic Scan Station operation A-61544 July 2008 Whether you are scanning documents to be sent to an email address(es), printer(s), network share, FTP location, USB flash drive, or fax (if the optional Fax Modem Accessory is installed) basic operating procedures are the same regardless of the selected output destination.

  • Page 23: Scanning Documents With The Default Settings

    Scanning documents with the default settings 2-10 • The Inactivity screen will be displayed if too much time has elapsed since the last action. To scan one or more documents: NOTE: Depending on how your Scan Station is configured the following screen may be displayed: •...
  • Page 24 A-61544 July 2008 2. On the Destination mode screen, select the destinations you want to send your document(s) to. • To email documents, select the Email icon and then select one or more addresses from the list. If you want to email the documents to an address that is not listed, select Custom to display a virtual keyboard.
  • Page 25 2-12 3. If you want to change any of the image processing settings, select the Settings button at the bottom left of the screen and select the setting(s) you want to change. The current settings are displayed along the bottom of the screen. For more information about changing settings, refer to the section entitled, “Customizing the Scan Station using a personal configuration file on a USB flash drive”...
  • Page 26 A-61544 July 2008 The Settings Review screen will be displayed. NOTES: • If your Scan Station is configured for FAST Scanning, scanning will start immediately and the Settings Review screen will not be displayed. • If you press any button on the screen or control panel (including the scroll arrows) the timer will stop and you will need to press the Go/Scan button again.
  • Page 27 2-14 As the Scan Station begins to feed and process the documents, a Status screen will be displayed. The page number and a preview image will be displayed as each page is being scanned. When all pages have been scanned, the Status screen will display a status as it sends your document to each selected destination.

  • Page 28: Resend And Reset

    • If you select No, all of the scanner settings and destinations will remain and be ready for the next scan job. • If you select Yes, all of your scanner settings and destinations for this scan job will be lost.

  • Page 29: Searching For Email Addresses

    Searching for email addresses 2-16 To search for an email address in either a selected email group or the network address book (if LDAP is configured), select Search. Selecting Search displays the virtual keyboard where you can enter a first or last name and the results will be displayed in a dialog box. The results in the dialog box are from the selected email group or from the network address book.

  • Page 30: Searching For Network Folders

    Searching for network folders A-61544 July 2008 • Click More to display any additional addresses that match your search criteria found in the local search results from the email group that you selected. To add one or more of the email addresses from the search results list, click on the each address you want to add then click Done.

  • Page 31: Using Setting Shortcuts

    • For more information about using Setting Shortcuts, see the section entitled, “Using the Setting Shortcuts option” later in this chapter. • For information about creating Setting Shortcuts, see the Administrator’s Guide for the Kodak Scan Station 100. A-61544 July 2008...

  • Page 32: Customizing Settings For Your Scan Session

    Customizing settings for your scan session A-61544 July 2008 After you have set up your Destination settings, you can also change the default image processing settings. Following is a summary of each of these settings. To change one or more settings, access the Settings mode and select the setting you want to change (i.e., Resolution, File Type, etc.).
  • Page 33 2-20 Icon Description Resolution — determines the quality of the scanned image. The image resolution is defined by the number of dots-per-inch that are used to create the image. The higher the resolution the sharper the image. Available resolutions are 75, 100, 150, 200, 240, 300, 400 and 600 dpi.
  • Page 34 A-61544 July 2008 NOTE: By default, when you select Settings mode, the Settings icons with the Scan As icon selected and output choices are displayed. If you scroll to another Settings type (i.e., File Type), then toggle back to Destination mode, the last selected Settings type is remembered.

  • Page 35: Changing The Scan As Option

    Changing the Scan As option 2-22 Scan As — three input options are available: Color, Grayscale, and Black and White. • If you choose Black and White, the Black and White screen will be displayed allowing you to choose either Best (iThresholding) or Normal (ATP).

  • Page 36: Changing The File Type Option

    Changing the File Type option A-61544 July 2008 File Type — file size is important when emailing scanned documents. Large files take a long time to download and may not be deliverable to the recipient. These file types are available: PDF - Searchable (Image + Text), PDF - Image Only, JPEG, TIFF - Multi Page or TIFF - Single Page.
  • Page 37 2-24 This screen allows you to select four different options for creating PDF files. - Quality, will display a screen which allows you to select a Good, Better or Best quality option. Selecting Good, Better, or Best, presets the dpi settings. As a result, the separate dpi settings will not have any effect when scanning in PDF mode.

  • Page 38: Using The Setting Shortcuts Option

    PDF files, select the Black and White Document (OCR Quality) Settings Shortcut. This changes all the scanner settings with a single touch. The changes will be reflected in the status bar at the bottom of the screen.

  • Page 39: Changing The File Name Settings Option

    Changing the File Name Settings option 2-26 The Configuration Organizer allows you to define two values that determine the location and file name used when creating scanned documents. The File Name Settings option allows you to define a Folder Name where all scanned documents will be placed when scanning to either a network folder or a USB flash drive destination.

  • Page 40: Changing The Input Document Is Option

    Changing the Document Type option A-61544 July 2008 Input Document Is — the Kodak Scan Station 100 scan both sides of a document in one pass. Select One-Sided or Two-Sided documents. Document Type — indicates whether the document to be scanned is Text with Graphics, Text, or Photographs.

  • Page 41: Changing The Resolution Option

    Changing the Resolution option Changing the Black and White Adjustment option 2-28 Resolution (dots per inch) — allows you to select the scanning resolution. This setting has no effect on PDF files. Choices are: 75, 100, 150, 200, 240, 300, 400, and 600. Black and White Adjustment —...

  • Page 42: Changing The Copies For Printing Option

    Changing the Copies for Printing option A-61544 July 2008 • Contrast ⎯ adjusts the difference between black and white, thereby making an image sharper or softer. In a low contrast setting, the difference between black and white is small, so the image is softer. In a high contrast setting, the difference between black and white is large, so the image is clearer.

  • Page 43: Advanced Option

    Advanced option 2-30 Advanced — when you click this icon you can select the Blank Image Detection option. This option is used to detect blank pages (i.e., the back side of a document), so these pages can be discarded. This is typically used when scanning black and white documents to either TIFF or PDF.

  • Page 44: Usb Flash Drive

    USB flash drive to load your preferred settings. Using the USB flash drive and the Kodak Scan Station 100 Configuration Organizer, you can create and store your preferred Scan Station settings and destinations. When you...
  • Page 45 2-32 The user interface screen will change, showing additional icons at the top of the Destination mode screen. These icons have a small human figure on them, indicating they are your personal destinations. 3. Load your document(s). 4. Select additional destinations or if your pre-selected destinations are okay, press the Go/Scan button.
  • Page 46 A-61544 July 2008 The Settings Review screen will be displayed: If you want to change these settings, cancel the job, go back to Settings mode and set your session the way you want it. • To scan immediately, select the green Go/Scan button again. •...

  • Page 47: Installing And Using The Configuration Organizer

    Configuration Organizer A-61544 July 2008 The Kodak Scan Station 100 uses configuration files to determine which destinations to display and what default settings to use when sending documents. The tool you can use to create these configuration files is the Kodak Scan Station 100 Configuration Organizer. The Configuration Organizer is run on a separate PC, which should, at a minimum, have the following specifications.
  • Page 48 2. Click Next. The Welcome screen will be displayed. 3. Click Next. The License Agreement screen will be displayed. 4. Read the license agreement, click I Agree and then click Next. A-61544 July 2008...
  • Page 49 A-61544 July 2008 The Select Installation Folder screen will be displayed. 5. Enter or browse to, the folder where you want to install the Configuration Organizer or keep the default setting. You may also select to install the application for Everyone or Just Me (yourself), then click Next.
  • Page 50 6. Click Next. The installation will start and progress will be displayed. NOTE: If Microsoft .NET 2.0 or greater is not installed, this installation may take a lot longer to complete (about 20 minutes). 7. When the installation is complete, the Installation Complete screen will be displayed.

  • Page 51: Creating Configuration Files

    Creating configuration files A-61544 July 2008 The Kodak Scan Station 100 Configuration Organizer allows you to create personal configuration files which contain personal scanning preferences. You can start the Configuration Organizer, make the necessary changes to destinations and settings and save it on your USB flash drive.

  • Page 52: Configuration Organizer Window

    Configuration Organizer window File menu After you install the Kodak Scan Station Configuration Organizer on your PC, the Configuration Organizer icon is placed on your desktop. • Double-click on the icon to start the Configuration Organizer. The Configuration Organizer window will be displayed.

  • Page 53: Edit Menu

    Edit menu Layout menu A-61544 July 2008 The Edit menu provides these options: Add Group — allows you to add a new task group, email group, fax group, USB flash drive group, network group, or FTP location as a destination type. NOTE: Adding a printer group or item to a printer group can only be done through the Administrator function (File>Administrator).

  • Page 54: User Menu

    From Email — allows you to receive notification if an email or fax (if the optional Kodak Fax Modem Accessory is installed) that you sent could not be delivered. The Help menu provides these options: Contents —...

  • Page 55: The Toolbar

    The Toolbar Modifying a configuration file A-61544 July 2008 The Toolbar provides quick access to commonly used features. The toolbar is always displayed and you cannot add, delete or move toolbar buttons. Icon Saves the configuration file to the USB flash drive or hard drive Searches your network address book for email addresses if LDAP is configured or network folder...
  • Page 56 3-10 5. If desired, access Settings mode and change one or more settings. The current settings appear at the bottom of the window. Refer to “Customizing settings for your scan session” in Chapter 2 for more information. NOTE: If you make a mistake, you can revert to the last saved version of the configuration file by selecting File>Reset.

  • Page 57: Creating Tasks

    Creating tasks A-61544 July 2008 Tasks allow you to group together scanner settings (e.g., resolution, file type, one-sided/two-sided, etc.) with one or more destinations. Once Tasks are created, use them to streamline your workflow by eliminating steps which will allow you to scan more quickly.
  • Page 58 3-12 The Choose Destinations screen will be displayed. Any destination groups in the configuration will be displayed in this list. Clicking on one of the items in the list will immediately display the contents of that group. 3. Select one or more Destinations (e.g. in this case, an email address) and click Done.
  • Page 59 A-61544 July 2008 The Choose Settings screen will be displayed. 5. Click on any of the settings in the list to change the setting for this task and click Done. The keyboard will be displayed allowing you to name your task. 6.

  • Page 60: Deleting Tasks

    Deleting tasks 3-14 To delete a task: 1. Select the task icon from the destination toolbar. 2. Select the task that you want to delete. 3. Select Edit>Delete Item. The message, Are you sure you want to delete this item will be displayed. 4.

  • Page 61: Renaming Tasks

    Review the destinations and scanner settings associated with the selected task, and make any changes as desired. Any changes you make to the destination or scanner settings after selecting a task will be associated with the selected task. Save these changes by saving the configuration file.

  • Page 62: Managing Your Destination Groups

    Managing your destination groups Adding an email group and addresses 3-16 This section provides procedures for managing your destination groups (e.g., email, USB flash drive, FTP, network, optional fax). In addition, information and procedures are included for importing your personal email address book.

  • Page 63: Renaming An Email Group

    Renaming an email group Deleting an email group A-61544 July 2008 By default, when you add an email group, the group is named E-mail. Group name 1. Access Destination mode and select the email group that you want to rename and select Edit>Rename Group. The Rename Group dialog box will be displayed.

  • Page 64: Importing An Email Address Book

    Importing an email address book 3-18 CSV (comma separated value) files are data files that represent database information. Each row contains individual data values that are separated by a comma. Each comma found on a line of text represents a column of data from the original database. The example below shows typical data exported from Microsoft’s Outlook Express.
  • Page 65 A-61544 July 2008 To import your email address book: 1. In the Configuration Organizer window, access Destination mode and select the email group you want to import your email address book to. 2. Select Edit>Import Emails. The Import Email Addresses dialog box will be displayed.

  • Page 66: Adding A Usb Flash Drive Folder Group

    Adding a USB flash drive folder group 3-20 If you want to add a folder to a USB flash drive group that already exists, skip to step 2: 1. In the Configuration Organizer window, access Destination mode and select Edit>Add Group>Flash Drive Folder. A Flash Drive icon is added to the toolbar.

  • Page 67: Renaming A Flash Drive Group

    Renaming a flash drive group Deleting a flash drive group A-61544 July 2008 By default, when you add a flash drive group, the group is named Flash Drive. 1. Select the flash drive group that you want to rename and select Edit>Rename Group.

  • Page 68: Adding A Network Group

    Adding a network group 3-22 If you want to add a folder to a network group that already exists, skip to step 2. 1. In the Configuration Organizer window, access Destination mode and select Edit>Add Group>Network folder. A Network group icon is added to the toolbar on the Configuration Organizer window.

  • Page 69: Renaming A Network Group

    Renaming a network group Deleting a network group A-61544 July 2008 By default, when you add a network group, the group is named Network. 1. Access Destination mode, select the network group you want to rename and select Edit>Rename Group. The Rename Group dialog box will be displayed.

  • Page 70: Adding An Ftp Group

    Adding an FTP group 3-24 To add an FTP group to your configuration: 1. Select Edit>Add Group>FTP. The Add: Ftp Folder dialog box will be displayed. 2. Make an entry in the Description, Folder, Username and Password fields. The Folder field should contain a complete path to the FTP site including the subfolder into which scanned documents will be placed.

  • Page 71: Specifying Proxy Settings

    Specifying Proxy settings A-61544 July 2008 If your company requires the use of a proxy server before communicating with an FTP site, define these proxy settings by clicking on the Proxy button. The Proxy Settings dialog box will be displayed. 1.

  • Page 72: Optional Fax Modem Accessory Only

    Adding a fax group and fax numbers 3-26 If you have the optional Kodak Fax Modem Accessory, use the procedures below for adding fax groups and fax numbers, renaming fax groups and deleting fax groups. If you want to add a fax number to a fax group that already exists, skip to step 2.
  • Page 73 A-61544 July 2008 The fax number will be added to the selected fax group and the number will be listed on the Configuration Organizer window. 4. Repeat steps 2 and 3 for each fax number you want to add to a specific fax group.

  • Page 74: Renaming A Fax Group

    Renaming a fax group Deleting a fax group 3-28 By default, when you add a fax group, the group is named Fax. Group name 1. Access Destination mode, select the fax group that you want to rename and select Edit>Rename Group. The Rename Group dialog box will be displayed.

  • Page 75: Creating Setting Shortcuts

    A-61544 July 2008 Settings Shortcuts are a way for you to create personalized groups of scanner settings to make scanning easier. If there are commonly used settings, you can create a shortcut to these settings and save them to your configuration. For example, you could create a shortcut called “My Color Photos”...

  • Page 76: Setting Up A Flash Drive Password

    Setting up a flash drive password 3-30 You may want to set up a password that will prevent unauthorized access to your configuration file. When a password is assigned, the Scan Station or Configuration Organizer will prompt the user for this password before accessing the information in the file.

  • Page 77: Testing Your Configuration File

    Testing your configuration file A-61544 July 2008 Once you have created the configuration file, added any destinations you want, selected your preferred device settings and set up a password, save and test the file. 1. Insert a USB flash drive into the USB port on your PC. 2.

  • Page 78: Troubleshooting

    4 Troubleshooting Indicator lights and error codes Clearing a document A-61544 July 2008 Occasionally you may encounter a situation with your Scan Station where it may not function properly. Refer to the information in this chapter to help you resolve the situation before calling Technical Support.

  • Page 79: Problem Solving

    Black lines appear on the scanned document Use the chart below as a guide to check possible solutions to problems you may encounter when using the Kodak Scan Station 100. Possible Solution Make sure that: • the power cord is plugged securely into the back of wall outlet.
  • Page 80 Eastman Kodak Company 343 State Street Rochester, NY 14650 U.S.A. © Kodak, 2008. All rights reserved. TM: Kodak...

This manual is also suitable for:

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