Kyocera ECOSYS M2635dn Operation Manual
  1. Manuals
  2. Brands
  3. Kyocera Manuals
  4. All in One Printer
  5. ECOSYS M2635dn
  6. Operation manual

Kyocera ECOSYS M2635dn Operation Manual

Hide thumbs Also See for ECOSYS M2635dn:
Table of Contents

Advertisement

Quick Links

PRINT
COPY
SCAN
FAX
FAX
ECOSYS M2635dn
ECOSYS M2635dw
OPERATION GUIDE
ECOSYS M2540dn
ECOSYS M2540dw

Advertisement

Table of Contents

Troubleshooting

loading

Related Manuals for Kyocera ECOSYS M2635dn

Summary of Contents for Kyocera ECOSYS M2635dn

  • Page 1 PRINT COPY SCAN ECOSYS M2635dn ECOSYS M2635dw OPERATION GUIDE ECOSYS M2540dn ECOSYS M2540dw...

  • Page 2: Table Of Contents

    Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions Used in This Guide ................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
  • Page 3 Logging in when Job Accounting has been Enabled ..........3-14 Fax transmission functions ....................3-15 Original Size ........................3-16 Original Image ........................3-16 FAX Resolution ........................3-16 Original Orientation ......................3-17 Continuous Scan ........................ 3-17 File Name Entry ........................3-17 Job Finish Notice ........................
  • Page 4 Deleting Sub Address Box ..................5-11 Printing Originals from a Sub Address Box .............. 5-12 Checking Details ...................... 5-13 Deleting Originals after Printing from a Sub Address Box ........5-13 Deleting Originals from a Sub Address Box ............. 5-14 Printing a Sub Address Box List ................5-15 Sub Address Transmission ..................
  • Page 5 Fax Settings ................. 8-1 Default fax settings ....................... 8-2 Operation method ...................... 8-2 System Menu Settings ....................8-3 Report ........................8-4 Common Settings ....................... 8-5 FAX ..........................8-6 Transmission Restriction ....................8-10 Registering Permit FAX No..................8-11 Changing Permit FAX No..................8-12 Deleting Permit FAX No.

  • Page 6: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 7: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page. This is convenient when you want to return corresponding page.
  • Page 8 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation is as follows: Actual procedure Procedure indicated in this guide Select the [System Menu/Counter] key [System Menu/Counter] key > [▲] [▼] key > [Common Settings] > [OK] ...

  • Page 9: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................

  • Page 10: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 11: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 12: Important Safety Instructions

    Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...

  • Page 13: Canadian Ic Requirements

    Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Innovation, Science and Economic Development Canada technical specifications."...

  • Page 14: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Notice Technical regulations for terminal equipment This terminal equipment complies with: • TBR21 • DE 05R00 National AN for D • AN 01R00 AN for P • DE 08R00 National AN for D • AN 02R01 AN for CH and N •...

  • Page 15: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Operation Method ............................ 2-6 Setting Date and Time ............................2-7 Local FAX Information Entry ..........................2-8 TTI (Transmit Terminal Identification) ......................

  • Page 16: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine’s Operation Guide Operation panel Perform the fax operation with this panel.
  • Page 17 Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Opening handle Hold this handle when opening or closing the Document Processor. Original eject table Read originals are ejected onto this table.

  • Page 18: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel 1 [Status/Job Cancel] key: Displays the Status/Job Cancel screen. 2 [Document Box/USB] key: Displays the Document Box/USB screen. 3 [System Menu/Counter] key: Displays the System Menu/Counter screen. 4 [FAX] key: Displays the FAX screen. 5 [Send] key: Displays the screen for sending.
  • Page 19 Before Using the Fax Machine > Part Names and Functions 21, 22 18 [Function Menu] key: Displays the function menu screen. 19 [Back] key: Returns to the previous display. 20 [Attention] indicator: Lights or blinks when an error occurs and a job is stopped. 21 Arrow keys: Increments or decrements numbers, or selects menu in the message display.

  • Page 20: Operation Method

    Before Using the Fax Machine > Part Names and Functions Operation Method This section explains how to operate the setting menus on the message display. Displaying the Menus and Configuring Settings Select the [System Menu/Counter] key or [Function Menu] key to display the setting menus. Select the [▲] key, [▼] key, [◄] key, [►] key, [OK] key, or [Back] key to select a menu, and perform settings.

  • Page 21: Setting Date And Time

    If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2635dn/ECOSYS M2635dw 3500 3500 ECOSYS M2540dn/ECOSYS M2540dw 4000 4000 Display the screen.

  • Page 22: Local Fax Information Entry

    Before Using the Fax Machine > Local FAX Information Entry Local FAX Information Entry Register the local FAX information below. TTI (Transmit Terminal Identification) Select whether or not to print the local fax information on the fax on the receiving system. Display the screen.

  • Page 23: Local Fax Id

    Before Using the Fax Machine > Local FAX Information Entry Local FAX ID Enter the local fax ID. The local fax ID can limit other parties with which you can communicate. The Local FAX ID is used for transmission limit purposes. For details of the local fax ID, refer to the following: Transmission Restriction (page 8-10) Display the screen.

  • Page 24: Fax Dialing Mode

    Before Using the Fax Machine > Local FAX Information Entry FAX Dialing Mode Select the dialing mode according to the line type. NOTE This setting does not appear in some regions. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Transmission] >...

  • Page 25: Pbx Setting (Europe Only)

    Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 26: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Key. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
  • Page 27 Before Using the Fax Machine > Registering Destinations in the Address Book Enter the fax number. [◄] [►] key > [FAX Number] > [Edit] Enter the fax number. NOTE Up to 32 characters can be entered. Use the numeric keys to enter a number. Selecting the [Address Recall/Pause] key adds about three seconds of waiting time during dialing.
  • Page 28 Before Using the Fax Machine > Registering Destinations in the Address Book Register the destination. Select the [OK] key. [Completed.] is displayed and the destination is registered. Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book.
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Delete the members. Select the member you want to delete. [Menu] > [▲] [▼] key > [Delete] > [OK] key > [Yes] The selected member is deleted from Group Member. Confirm the registered member.
  • Page 30 Before Using the Fax Machine > Registering Destinations in the Address Book Deleting a Contact or Group Display the screen. [System Menu/Counter] key > [▲] [▼] key > [Edit Destination] > [OK] key > [▲] [▼] key > [Address Book] > [OK] key Delete the destination.

  • Page 31: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Adding a Destination Add a new destination (contact or group). A maximum of 22 destinations can be registered. Register fax destinations in the Fax screen.
  • Page 32 Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Select the One Touch Key to be edited or deleted. Press the One Touch Key to be edited or deleted (2 seconds or more). Select a key number, select the [OK] key.

  • Page 33: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Using redial .............................. 3-3 Checking and Editing Destinations ......................3-4 Checking the Send Status ........................3-5 Cancelling Memory Transmission (while originals are being scanned) ........... 3-5 Cancelling Memory Transmission (during communication) ..............3-5 Cancelling Transmission (Disconnection of Communication) ..............

  • Page 34: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure Select the [FAX] key. The base screen for fax appears. Place the originals. For placing originals, refer to the following: Machine’s Operation Guide Select the transmission method. There are 2 transmission methods: memory transmission and direct transmission. Memory transmission: The original is scanned into memory before communication starts.

  • Page 35: Using Redial

    Sending Faxes > Basic transmission procedure Send Start. Press the [Start] key. When scanning finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory, the receiving system is dialed.

  • Page 36: Checking And Editing Destinations

    Sending Faxes > Basic transmission procedure Checking and Editing Destinations Check and edit a selected destination. [FAX] key > [Confirm/Add Destination] key Check the destination. Select the destination you want to check, select the [OK] key. [▲] [▼] key > [Detail/Edit] > [OK] key Information of the destination is displayed.

  • Page 37: Checking The Send Status

    Sending Faxes > Basic transmission procedure Checking the Send Status Select the [Status/Job Cancel] key. Display the send job status screen. [▲] [▼] key > [Send Job Status] > [OK] key Display the send job status screen. Check the details of the transmission job. Select the job you want to check.

  • Page 38: Cancelling Transmission (Disconnection Of Communication)

    Sending Faxes > Basic transmission procedure Cancelling Transmission (Disconnection of Communication) Follow this procedure to break the connection and stop transmission/reception. Select the [Status/Job Cancel] key. Disconnection of communication. [FAX] > [OK] key Check the status of communication. Select [Line Off]. When communication is disconnected, transmission stops.

  • Page 39: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If [Dest. Entry(FAX)] is set to [Prohibit], it is not possible to directly enter a fax number. Select the destination from the Address Book or the One Touch Key.
  • Page 40 Sending Faxes > Methods For Entering the Destination Select transmission settings. Sub address communication, encrypted transmission, transmission start speed and ECM can be set. Select [Detail]. Select the item to change the settings for and then select [Edit] or [Change]. Description Sub Address Set this to transmit using a Sub Address.

  • Page 41: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book NOTE For more information about how to register destinations in the Address Book, refer to the following: Registering Destinations in the Address Book (page 2-12) For details on the external address book, refer to the following: Command Center RX User Guide [FAX] key >...

  • Page 42: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-17) Select the [FAX] key. Select the One Touch Key where the destination is registered. When selecting One Touch Key numbers 12 to 22, the One Touch Key needs to be selected after switching on the [Shift Lock] indicator by selecting the [Shift Lock] key.

  • Page 43: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 44 Sending Faxes > Methods For Entering the Destination Select the destination from the Address Book Select the [Address Book] key. Select the destination. Select the [OK] key. To add destinations, repeat steps 2 to 3. NOTE For details of the Address Book, refer to the following: Choosing from the Address Book (page 3-9) Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered.

  • Page 45: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Login Administration has been Enabled When user login administration has been enabled, you need to enter a User ID and Password to use the machine. Login Enter the login user name. If this screen is displayed during operations, select the [OK] key while the column for entering a login user name is selected.

  • Page 46: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the account ID entry screen, enter the account ID using the numeric keys and select [OK] key.

  • Page 47: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions To configure the settings for functions, select the [Function Menu] key. Operation Method (page 2-6) Displays the function menu. Selects the item displayed or changes the numeric value. Confirms the selected setting. Cancels the current menu setting to return to the menu one level higher.

  • Page 48: Original Size

    Sending Faxes > Original Size Original Size Specify the original size to be scanned. Item Description Auto (DP) , A4, A5, A6, B5, B6, Folio, 216 × 340 mm, Letter, Legal, Have the size of original detected automatically, or Statement, Executive, Oficio II, 16K, ISO B5, Envelope #10, select from standard sizes and custom size.

  • Page 49: Original Orientation

    Sending Faxes > Original Orientation Original Orientation To scan the original in the correct orientation, specify which side of the original is the top. To set a 2-sided original, the orientation of the placed original must be set. Select original orientation from [Top Edge on Top] or [Top Edge on Left]. Item Image Top Edge on Top...

  • Page 50: Job Finish Notice

    Sending Faxes > Job Finish Notice Job Finish Notice Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 51: Fax Delayed Transmission

    Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the message display is not correct, you cannot send originals correctly at the preset time.

  • Page 52: Cancelling Delayed Transmissions (Queued)

    Sending Faxes > FAX Direct Transmission Cancelling Delayed Transmissions (Queued) Display the screen. [Status/Job Cancel] key > [▲] [▼] key > [Scheduled Job] > [OK] key Display the scheduled job screen. Canceling a job. Select the job you want to cancel and select [Cancel] > [Yes]. The selected job is deleted.

  • Page 53: Fax Tx Report

    Sending Faxes > FAX TX Report FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission. Item Description Does not print reports. Prints reports. Error Only Prints reports only if an error occurs. NOTE This setting is displayed if FAX TX Result Reports is set to [Specify Each Job].

  • Page 54: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 55: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

  • Page 56: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 57: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 58 Sending Faxes > Using chain dial Use the numeric keys to enter a fax number "212" is already entered, so continue by entering the fax number. Select the [OK] key. To select the next fax number, repeat steps from step 2. NOTE When [On] is selected in [Check New Dest.], a confirmation screen is displayed for the entered FAX number.

  • Page 59: Using Programs

    Sending Faxes > Using Programs Using Programs By registering sets of frequently used functions as a single program, you can simply select one of the [Program I] to [Program IV] keys as needed to recall those functions. For the procedure for registering programs, refer to the following: Machine’s Operation Guide 3-27...

  • Page 60: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Reception ..............................4-2 Reception Method ............................ 4-2 Set the Reception Method ........................4-2 Automatic Reception ............................4-3 Flow of automatic reception ........................4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of manual reception .........................

  • Page 61: Fax Reception

    Receiving Faxes > FAX Reception FAX Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to automatic reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below. •...

  • Page 62: Automatic Reception

    Receiving Faxes > Automatic Reception Automatic Reception Flow of automatic reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE When a telephone (commercially available product) is connected to the machine, reception starts after the telephone rings. You can change the number of times the ringing tone rings.

  • Page 63: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by selecting [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use manual reception, a handset (commercially available) must be connected to the machine and the reception mode must be changed to manual reception.

  • Page 64: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page  Restrict the type of paper that can be used. Media Type for Print Output page 4-6 Connection to PBX (Private Branch Exchange).

  • Page 65: Media Type For Print Output

    Receiving Faxes > Media Type for Print Output Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to the following: FAX Media Type (page 8-8) Setting the cassette for the print output of received faxes...

  • Page 66: Reception Date/Time

    Receiving Faxes > Reception Date/Time Reception Date/Time Reception Date/Time function adds the reception date/time, sender information and number of pages on the top of each page when the received fax is printed out. It is useful for confirming the time of reception if the fax is from a different time zone.

  • Page 67: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ........... 5-2 Using a Connected Telephone ....5-27 Type of Forwarding Destination ..5-2 FAX/TEL Auto Switch Reception ..5-27 Setting Forwarding ......5-2 FAX/Answering Machine Auto Switch Reception ..........

  • Page 68: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 69: Changing Registration Contents

    Using Convenient Fax Functions > Forward Settings Entering Forwarding Destination Directly [▲] [▼] key > [Register] > [OK] key > [▲] [▼] key > [Address Entry] > [OK] key [FAX], [E-mail], [Folder(SMB)] or [Folder(FTP)] > [OK] key Enter the address to be registered as a forwarding destination. Select the [OK] key.

  • Page 70: File Format Setting

    Using Convenient Fax Functions > Forward Settings File Format Setting If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, XPS, or OpenXPS as the file format. Display the screen. [System Menu/Counter] key >...

  • Page 71: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings Forwarding Time Setting Register the start time and end time between which forwarding is enabled. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] > [OK] key >...

  • Page 72: File Name Registration

    Using Convenient Fax Functions > Forward Settings File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [Reception] > [OK] key >...

  • Page 73: Settings For Forwarding From Command Center Rx (Forward Settings)

    Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. For information on the network settings, refer to the followings: Machine’s Operation Guide Accessing Command Center RX Display Command Center RX.

  • Page 74: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 75: Registering A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

  • Page 76: Changing Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Enter the box information. The table below lists the items to be set. Enter the information for each item and select the [OK] key. Item Description Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’...

  • Page 77: Deleting Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Change the box information. Item Description Sub Address You can use up to 20 digits including the numbers from 0 to 9, ‘ (space)’, ‘#’ and ‘*’ characters to enter a sub address. Box Name Enter a box name consisting of up to 32 characters.

  • Page 78: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Display the screen. [Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key Selecting the Originals.

  • Page 79: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Display the screen. [Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key Selecting the Originals.

  • Page 80: Deleting Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Display the screen. [Document Box/USB] key > [▲] [▼] key > [Sub Address Box] > [OK] key Selecting the Originals. Select the box containing the document you want to delete. Select the [OK] key.

  • Page 81: Printing A Sub Address Box List

    Using Convenient Fax Functions > Sub Address Box Function Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE The list can be printed when user login administration has been enabled and the machine is logged in with administrator privileges.

  • Page 82: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance. Encrypted transmission cannot be used in sub address transmission. For the setting method when the machine receives originals, refer to the following: Sub Address Box Function (page 5-8) Select the [FAX] key.

  • Page 83: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 84 Using Convenient Fax Functions > Polling Communication Using Polling Transmission Select the [Document Box/USB] key. Place the originals. Display the screen. [▲] [▼] key > [Polling Box] > [OK] key > [Store File] > [OK] key Select the type of originals, scanning density, etc., as necessary. Select the [Function Menu] key.

  • Page 85: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 86 Using Convenient Fax Functions > Polling Communication Using Polling Reception NOTE When the other party is using sub addresses, refer to Using Polling Reception with Sub Addresses below. Select the [FAX] key. Turn on polling reception. [Function Menu] key > [▲] [▼] key > [FAX RX Polling] > [OK] key > [▲] [▼] key > [On] > [OK] key Specify the destination.

  • Page 87: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When [On] is selected in [Check beforeSend], a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-11) Printing from a Polling Box Display the screen.

  • Page 88: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Display the screen. [Document Box/USB] key > [▲] [▼] key > [Polling Box] > [OK] key Select the original. Select the document you want to check. [Menu] > [▲] [▼] key > [Detail/Edit] > [OK] key The details of the selected document are displayed.

  • Page 89: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 90: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 91: Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Deleting Registration Contents of Encryption Key Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [TX/RX Common] > [OK] key > [Encryption Key] > [OK] key Deleting.

  • Page 92: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Select whether or not to use an encryption box. To use an encryption box Select [On] > [OK] key. Select an encryption box using the procedure below. To not use an encryption box Select [Off] > [OK] key. Proceed to step 7. Select the encryption box.

  • Page 93: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 94 Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. RX Settings (page 8-8) The telephone rings. The connected telephone set makes a ringing tone. NOTE You can change the number of times the ringing tone rings. Rings(FAX/TEL) (page 8-8) Answer the call.

  • Page 95: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 96 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 97: Drd Reception (Available For Some Countries.)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 98 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. When a call comes in, the telephone will ring. NOTE If you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception.

  • Page 99: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 100: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.

  • Page 101: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 102: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the FAX Driver .......................... 6-4 Uninstalling the FAX Driver ........................6-7 Basic Transmission ............................6-8 Configuring the Driver Default Settings ....................

  • Page 103: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 104: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine and PC to the network using a network cable. Machine’s Operation Guide Registering Destinations in the Address Book Save frequently used destinations to the Address Book.

  • Page 105: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the FAX Driver The following procedure is an example for installing the software in Windows 8.1 using [Custom Install]. Insert the Product Library disc. NOTE Installation on Windows must be done by a user logged on with administrator privileges. If the "Welcome to the Found New Hardware Wizard"...
  • Page 106 Sending Faxes from PC > Setup Install the software. Select the device to be installed. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network and that it is turned on and click (Reload).
  • Page 107 Sending Faxes from PC > Setup Finish the installation. If a system restart message appears, restart the computer by following the screen prompts. This completes the FAX driver installation procedure.

  • Page 108: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list.

  • Page 109: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation.
  • Page 110 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-11) You will return to the Print dialog box for the application.
  • Page 111 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. Maximum number of characters that can be entered: 64 characters Characters that can be entered: 0 to 9, #, *, -, space (a space or “-“ CANNOT be entered as the first character) Click [Add to Destination List].

  • Page 112: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. In charms on Desktop, click [Settings], [Control Panel], and then [Devices and Printers]. NOTE In Windows 7, click [Start] button on the Windows, and then click [Devices and Printers].

  • Page 113: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 114 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to your checkbox transmission. NOTE For more information how to register the cover page, refer to the following: Cover Page Registration (Default Settings) (page 6-25) (3) Authentication Tab Item...
  • Page 115 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.

  • Page 116: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book. NOTE There are three types of Address Books from which you can select the party to transmit to.
  • Page 117 Sending Faxes from PC > Basic Transmission Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu. Select the desired destination and click on the [Add>] button.
  • Page 118 Sending Faxes from PC > Basic Transmission (2) Sub address-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box.
  • Page 119 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page] in the [Cover Page] tab.
  • Page 120 Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in “(4) Sender Information Tab” can be changed by clicking the [Sender Information tab]. For the setting procedures, refer to the following: (4) Sender Information Tab (page 6-14) 6-19...

  • Page 121: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 122 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page Open the Transmit Settings dialog box. Perform Steps 1 to 6 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-8) When selecting the destination from an Address Book, refer to “(1) Selecting a Destination from the Address Book”, select the destination, and go to Step 4.
  • Page 123 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
  • Page 124 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list. NOTE If the Cover Page is registered in the Default Settings, then the action of selecting the Cover Page for each transmission can be omitted.
  • Page 125 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered.

  • Page 126: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 127 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 128 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to the following: (4) Sender Information Tab (page 6-14) Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 129 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
  • Page 130 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...

  • Page 131: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar. Double-click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed.

  • Page 132: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Send Result Reports ..........................7-4 Report for Job Canceled before Sending ....................

  • Page 133: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Reports Display Menu Contents to Timing of Check Reference Location Check Page FAX job history Message display Send Job Log History of latest 16 Any time check...

  • Page 134: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the following: Machine’s Operation Guide Displaying Job Log Screen Display the screen.

  • Page 135: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 136: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in [Send Result]. Display the screen.

  • Page 137: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. Reporting FAX Receipt Result by E-mail (page 7-9) Display the screen.

  • Page 138: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 139: Status Page

    Managing Jobs > Status Page Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. [System Menu/Counter] key >...

  • Page 140: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress].
  • Page 141 Managing Jobs > Reporting FAX Receipt Result by E-mail Enter the E-mail address [▲] [▼] key > [Address Entry] > [OK] key Enter the desired e-mail address using the numeric keys. For details on character entry, refer to the following: Character Entry Method (page 10-2) Select the [OK] key.

  • Page 142: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for [Check beforeSend], the confirmation screen of destinations appears after pressing the [Start] key. Machine’s Operation Guide Follow the steps below to confirm the destinations. Check all destinations. Select [▲] [▼] key, and confirm every destination.

  • Page 143: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-3 Report ..............................8-4 Common Settings ............................ 8-5 FAX ................................8-6 Transmission Restriction ..........................8-10 Registering Permit FAX No........................8-11 Changing Permit FAX No.

  • Page 144: Default Fax Settings

    If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2635dn/ECOSYS M2635dw 3500 3500 ECOSYS M2540dn/ECOSYS M2540dw 4000 4000 If function default settings have been changed, the [Reset] key can be selected in each function screen to immediately change the settings.

  • Page 145: System Menu Settings

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guide Reference Item Description Page Report Print reports to check the machine settings and status, or set various reports for checking the results of sending and receiving.

  • Page 146: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status, or set various reports for checking the results of sending and receiving. Report Print Item Description Status Page A status page provides the current status of machine. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 147: Common Settings

    Fax Settings > Default fax settings Common Settings Configures overall machine operation. Sound Item Description Buzzer Set options for buzzer sound during the machine operations. Job Finish Emit a sound when a job is normally completed. Value: Off, On, FAX Reception Only FAX Speaker Adjust the volume of the speaker.

  • Page 148: Fax

    Fax Settings > Default fax settings Date Setting Set the date and time for the location where you use the machine. Setting Date and Time (page 2-7) Timer Setting Item Description Unusable Time This feature sets a time period during which the machine will not print received faxes. Unusable Time (page 8-17) Function Defaults Item...
  • Page 149 Fax Settings > Default fax settings Transmission Item Description The transmit terminal identification (TTI) is the information about the sending machine (transmit terminal) that is printed by the receiving machine on the received fax. The information includes the date and time of transmission, number of pages sent, name and fax number. This machine enables the user to select if the TTI is printed out on the fax on the receiving system.
  • Page 150 Fax Settings > Default fax settings Reception Item Description FAX Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1 to 8 Media Type for Print Output (page 4-6) Rings(Normal) If the reception method is fax automatic reception, the number of rings until the machine...
  • Page 151 Fax Settings > Default fax settings Item Description Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Value: Off, On Duplex Printing (page 4-7) ECM RX Set whether ECM RX is performed.

  • Page 152: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.

  • Page 153: Registering Permit Fax No

    Fax Settings > Transmission Restriction Reception Rejection Prerequisites Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Rejection Number is not registered. Registering Reject FAX No. (page 8-13) • The sender’s Local Fax • Reception restriction settings are specified Number matches a Reject FAX in [Reject List] in Reception Restrictions.

  • Page 154: Changing Permit Fax No

    Fax Settings > Transmission Restriction Changing Permit FAX No. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit No. List] > [OK] key Changing.

  • Page 155: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key Add a Reject FAX No.

  • Page 156: Deleting Reject Fax No

    Fax Settings > Transmission Restriction Deleting Reject FAX No. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Reject No. List] > [OK] key Deleting.

  • Page 157: Changing Permit Id No

    Fax Settings > Transmission Restriction Changing Permit ID No. Display the screen. [System Menu/Counter] key > [▲] [▼] key > [FAX] > [OK] key > [▲] [▼] key > [TX/RX Restrict.] > [OK] key > [▲] [▼] key > [Permit ID List] > [OK] key Changing.

  • Page 158: Setting Send Restriction

    Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. Display the screen.

  • Page 159: Unusable Time

    Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M2635dn/ECOSYS M2635dw 3500 3500 ECOSYS M2540dn/ECOSYS M2540dw 4000 4000 Display the screen.
  • Page 160 Fax Settings > Unusable Time Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. Enter Unlock Code (0000 to 9999). Select the [OK] key. NOTE To use the machine temporarily during unusable time, enter the Unlock Code and select [Login].

  • Page 161: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 162 Fax Settings > Account Management Restriction of use function When you have enabled job accounting, you need to enter an Account ID when performing the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission •...

  • Page 163: Troubleshooting

    Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-6 Troubleshooting ..............................9-9 Common inquiries ............................. 9-11...

  • Page 164: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [Processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 165: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. The confirmation message for power supply off is displayed. It takes about 3 minutes for power off.

  • Page 166: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to the following: Error Code List (page 9-6) To print the sent/receipt result report, refer to the following: Send Result Reports (page 7-4)
  • Page 167 Troubleshooting > Messages Reference Message Checkpoint Corrective Action Page Maximum number of scanned Is the acceptable scanning count Cannot scan pages any more. Job is — canceled. Select the [OK] key. pages. Job is canceled. exceeded? Polling box limit exceeded. Is [OK] displayed on the screen? The specified box is full, and no further —...

  • Page 168: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 169 Troubleshooting > Error Code List Error Code Possible Cause/Action E01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
  • Page 170 Troubleshooting > Error Code List Error Code Possible Cause/Action E04500 Encrypted reception was canceled because the encryption key does not match. U04500 E05100 Transmission was canceled because communication requirements are not met due to the U05100 transmission restriction set on this machine. Check with the recipient. E05200 Reception was canceled because communication requirements are not met due to the reception U05200...

  • Page 171: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Reference Symptom Checkpoint Corrective Action Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. —...
  • Page 172 Troubleshooting > Troubleshooting Reference Symptom Checkpoint Corrective Action Page Cannot perform memory Is the recipient fax machine Sub address transmission cannot be — forwarding using a sub equipped with a sub address performed unless the recipient fax address. transmission feature? machine has a similar sub address transmission feature.

  • Page 173: Common Inquiries

    Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer I want to add a completion stamp when sending faxes. This product does not have a function for completion stamps.

  • Page 174: 10 Appendix

    10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Using the Keys ............................10-2 Selecting Type of Characters ......................... 10-3 Characters That Can be Entered Using the Numeric Keys ..............10-3 Entering Symbols ........................... 10-4 Entering Characters ..........................10-4 Specifications ..............................

  • Page 175: Character Entry Method

    Appendix > Character Entry Method Character Entry Method This section explains how to enter characters. Using the Keys Use the following keys to enter characters. Account Name: Text Display/Key Description Message Display Displays entered characters. Cursor Characters are entered at the position of the cursor. Right Select key Select to select the type of characters you want to enter.

  • Page 176: Selecting Type Of Characters

    Appendix > Character Entry Method Selecting Type of Characters To enter characters, the following three types are available: Types Description To enter alphabets. To enter numerals. Symbols To enter symbols. In a character entry screen, select [Text] to select the type of characters you want to enter. Account Name: Account Name: Symbols:...

  • Page 177: Entering Symbols

    Appendix > Character Entry Method Keys Characters (Each press of a key changes the character in the order from left to right.) (Repeats from the first character on the left) 9 (During number entry) (space) (Repeats from the first character on the left) 0 (During number entry) Select to change the character in the cursor position between upper case and lower case.
  • Page 178 Appendix > Character Entry Method Select the [*/.] key. [r] changes to [R]. Account Name: Text Select the [►] key. The cursor moves to the right. Account Name: Text Select the [#] key. Displays the symbol list. Symbols: !"#$%&'()*+,-./:;<=> ?@[\]^_`{|}~€ ƒ„…†‡^‰ <‘’“”•–—˜™>¡¢£¤¥¦§¨©ª...

  • Page 179: Specifications

    Appendix > Specifications Specifications IMPORTANT Specifications are subject to change without notice. FAX function Item Description Compatibility Communication Line Subscriber telephone line Transmission Time Less than 3 seconds (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
  • Page 180 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T, Wireless LAN support* Operating system Windows XP, Windows Server 2003, Windows Vista, Windows 7, Windows 8, Windows 8.1, Windows 10, Windows Server 2008/R2, Windows Server 2012/R2 Transmission Resolution 200 ×...

  • Page 181: Menu Map

    Appendix > Menu Map Menu Map Address Book (page 3-9) Redial (page 3-3) Checking and Editing Destinations (page 3-4) Manual Send (page 3-22) Manual Reception (page 4-4) One Touch Key (page 3-10) Program (page 3-27) Original Size (page 3-16) Original Image (page 3-16) FAX Resolution (page 3-16) Orig.Orientation (page 3-17) Continuous Scan (page 3-17)
  • Page 182 Appendix > Menu Map Print Job Status (refer to the machine’s Operation Guide) Send Job Status (refer to the machine’s Operation Guide) Store Job Status (refer to the machine’s Operation Guide) Scheduled Job (page 3-19) Print Job Log (page 7-3) Send Job Log (page 7-3) Store Job Log (refer to the machine’s Operation Guide) FAX Job Log...
  • Page 183 Appendix > Menu Map Common Settings Language (refer to the machine’s Operation Guide) Default Screen (refer to the machine’s Operation Guide) Sound (page 8-5) Buzzer (page 8-5) FAX Speaker (page 8-5) FAX Monitor (page 8-5) Display Bright. (refer to the machine’s Operation Guide) Orig./Paper Set.
  • Page 184 Appendix > Menu Map FAX (page 8-6) TX/RX Common Encryption Key (page 5-23) Transmission TTI (page 2-8) (page 8-7) Local FAX Name (page 2-8) Account Name Use (page 8-7) Local FAX ID (page 2-9) Local FAX Number (page 2-9) FAX Dialing Mode (page 2-10) Retry Times (page 8-7) ECM TX (page 2-10) TX Start Speed (page 2-10)

  • Page 185: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 186: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 187: Index

    Index ECM RX ECM TX E-mail Notice Numerics Job Finish Notice 3-18 2 in 1 Print 4-7, Reporting FAX Receipt Result Encryption Communication 5-23 Changing Registration Contents of Account Management 8-19 Encryption Key 5-24 Account Name Use Deleting Registration Contents of Address Book 2-12, Encryption Key 5-25...
  • Page 188 Local FAX ID Paper Local FAX Name Cassette Local FAX Number Multi Purpose Tray Login 3-13 Part Names and Functions PBX Setting 2-11 Permit Fax No. Change 8-12 Machine (Names) Change/Deletion 8-12 Manual Reception 4-4, 5-34 Registration 8-11 Manual Send 3-22, 5-33 Permit ID No.
  • Page 189 Selection of Transmit Terminal Identification (TTI) Send Status Sound FAX Monitor FAX Speaker Job Finish Specifications 10-6 Standby Transmission 3-23 Sub Address Box Function Checking 5-13 Deleting Originals after Printing from a Sub Address Box 5-13 Deleting Originals from a Sub Address Box 5-14 How to Delete 5-11...
  • Page 191 First edition 2016.6 2S4KDEN500...

This manual is also suitable for:

Ecosys m2635dwEcosys m2540dnEcosys m2540dw1102s13nl0

Table of Contents