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BT Fax User Manual

Bt phone, fax, copier, pc scanner, pc faxing and colour printer user guide
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PaperJet 300
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Summary of Contents for BT Fax

  • Page 1 PaperJet 300...
  • Page 2 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Please open this page for an ‘at a glance’ guide to your PaperJet 300...
  • Page 3 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Please open this page for a ‘further at a glance’ guide to your PaperJet 300...

  • Page 4: At A Glance

    At a glance PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Plain paper tray Document feeder tray Holds documents to be faxed or copied. Paper exit For received faxes or copies. Document guides Control panel Document exit For your original documents.
  • Page 5 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 1. Start/Copy Press to start sending a fax or for manual fax reception. Press to copy a document. 2. Resolution Selects scanner resolution. 3. Enter Press to confirm selections.
  • Page 6 Off, Medium, High. Adjusts the speaker volume between Low, Medium and High when handsfree dialling or monitoring a call.

  • Page 8: Key Features

    The Directory also holds up to 50 names and numbers making dialling easier and quicker. If a fax fails to get through (e.g. the line is busy) PaperJet 300 will make up to two automatic redial attempts every three minutes.

  • Page 9: Table Of Contents

    In this guide At a glance Key features Introduction Safety information Setting up Using your PaperJet 300 Connecting to a PC Additional features Help General information Technical information Index...

  • Page 10: Introduction

    PaperJet 300 fax Handset Plain paper tray Black ink cartridge PC cable Telephone line cord with piggy back socket PC Fax and Print software CD For guarantee purposes proof of purchase is required so please keep your receipt...

  • Page 11: Safety Information

    Do not step on or place anything on the mains power cable. Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

  • Page 12: Setting Up

    Setting up Place your PaperJet 300 on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach. Remember to leave enough room at the front of the machine for documents to come out. Allow a free flow of air around the machine for ventilation.
  • Page 13 Plug into the mains power and switch on. Your PaperJet 300 displays: The plain paper sheet feeder can hold up to 50 sheets of 80gsm paper. Your PaperJet 300 is set to print on A4 paper. To print exactly to fit US Letter (216 x 279mm) and US Legal (216 x 356mm) you will need to adjust the paper setting, see ‘Optional Settings’, page 41.
  • Page 14 Close the paper tray. Your PaperJet 300 is supplied with a black cartridge. You can also install a colour cartridge for colour printing from a PC. Do not touch the print head on the ink cartridge. Do not rest the print head on any surface.
  • Page 15 Insert the ink cartridge into the cartridge carrier with the metal contacts facing away from you. Push the ink cartridge towards the back of the machine until it clicks into place. Close the cartridge cover and control panel Display shows: Press to display Press...
  • Page 16 For connecting to a PC, see page 34. Your name and number will be added to every fax page you send. You can set up to 20 characters and up to 20 digits. Press the...
  • Page 17 46. Position of your fax header. When you send a fax, your name, fax number, date and time will be shown at the top of the page inside the text area. To change this so that the header is printed outside the text area or to switch it off, see ‘Optional Settings’, page 41.

  • Page 18: Using Your Paperjet 300

    Using your PaperJet 300 You can store names and numbers in the One Touch buttons and Directory. Use the keypad enter a name: For example to enter the name JOHN: Press the button until the display shows Press the button until the display shows Press the button until the display shows Press the...
  • Page 19 You hear a confirmation beep. Display shows the next You can now add another entry. Press to return to standby. If sending a fax: Load the document. Press the Making a phone call: Lift handset (or press Press the...
  • Page 20 You can store up to 50 names and numbers in the Directory. The Directory will automatically keep a list of all outgoing phone and fax calls you make (except those already stored in the One Touch buttons), so you can store a number already called and simply button you want add a name to it.
  • Page 21 Press to confirm. You hear a confirmation beep. Display shows You can now add another entry. Press to return to standby. If sending a fax: Load the document. Press to scroll to the entry you want. Start Press . The document is scanned and the number is dialled.
  • Page 22 Press Display shows Press the Press confirmation beep. You can now transfer another entry by scrolling to a new phone or fax number. The transferred entry is cleared from the Directory. Press Press you want. Press Press confirmation beep.
  • Page 23 . Display shows the most frequently dialled entries first by name. Press once to display the phone/fax number. Press again to display the number of times dialled and the last date and time you called the number. For example, X 5 21 Dec 12:00 = Dialled 5 times, last called on 21st December at midday.
  • Page 24 You can choose different resolution settings to ensure the best quality when faxing or copying a document. The available settings are: – for standard text documents. STANDARD This is also the fastest setting. FINE – for documents with small type and drawings. –...
  • Page 25 Press . The document is scanned and the number is dialled. Copy If you want to hear the dialling tones and fax tones press the button before dialling the number. If you use this method the document will not be scanned into memory before sending.
  • Page 26 (secondary ringing) and you can answer the call by picking up the handset. If you do not answer, the machine will try to receive the call as a fax. During secondary ringing the caller will hear a beep every 2 seconds to reassure them that the line is active.
  • Page 27 Replace the ink cartridge, see page 51. If the memory becomes full while there is paper in the paper tray: This happens if the fax is too large for the PaperJet 300 to handle. Pages received before the memory became full will be printed but, you will need to ask the sender to re-fax the pages you have not received.
  • Page 28 Set the resolution and contrast if required. Press until the display shows Press . Display shows Enter the time you want the fax to be sent using the 24 hour clock, e.g. to start sending at 7.30pm, enter Press Display shows Enter the fax number.
  • Page 29 Press if sending now. Display shows Press if you want to set a time for the fax to be sent. Display shows If sending now: Enter a number you want. You can dial the number using the keypad or enter a...
  • Page 30 If you lift the handset and replace it, the voice request is cancelled. If the other person does not pick up their handset while the beeps are sounding – or if the other fax does not have a voice request function - the line will be disconnected.
  • Page 31 If the person wants to talk, your PaperJet 300 beeps while the fax is being sent or received and the display shows Lift the handset and wait for the caller to respond. You can use your PaperJet 300 to make and receive calls.
  • Page 32 Your PaperJet 300 will monitor the call and take control if it detects that it is a fax call. If the answering machine fails to answer, PaperJet 300 will answer the call after 7 rings and prepare to...
  • Page 33 Press to display You can choose the number or rings before your answering machine takes the call (refer to your answering machine’s guide for instructions), it is recommended that you set the number of rings to between and it must never be more than rings.
  • Page 34 Avoid using very smooth or slippery originals such as fax roll paper or transparencies as these could slip and the copy may run onto two pages. On some types of paper the ink may take longer to dry.
  • Page 35 Copy Press to return to standby. If you have subscribed to BT’s Caller Display, you may see a text message if the number of your caller is not available. The text message will be one of the following.

  • Page 36: Connecting To A Pc

    PaperJet 300 (it will show as Colour MFP on your PC) and opens the Add New Hardware Wizard screen, you should click on Cancel to close the wizard. Insert the PC Fax Software CD into the CD drive. The CD should auto run and present...
  • Page 37 the PaperJet 300 Software Installer screen with the options shown below. If your CD doesn’t run automatically, select from the menu, type in (where x is the letter of your CD drive) and then click on To view the user guide, double click on .
  • Page 38 3 minutes, your PaperJet 300 will “time out” and you will have to cancel the print and start again. option, the installer You can fax documents from your PC via your PaperJet 300. You can also scan documents into your PC. if you want to...
  • Page 39 The type of header sheet that will be sent is shown in the footer. If you want to change it, select from the and choose a new one. To send the fax, click on the icon (envelope) or select from the menu.
  • Page 40 Push the cartridge towards the back of the machine until it clicks into place. Close the cartridge cover and control panel. Display shows have used the cartridge before press Display returns to standby. If it is a new cartridge, press display Press .

  • Page 41: Additional Features

    Additional features Reports give you details of faxes sent and received. Lists show you the various settings and stored names and numbers on your PaperJet 300. The list contains all One Touch and Directory entries and received calls if you subscribe to a Caller Display services.
  • Page 42 Your PaperJet 300 can be set to print out a report after a delayed fax has been sent. This is called a “Timed Report”. The original setting is off. To switch it on, See ‘Optional Settings’, page 41.
  • Page 43 The print out lets you see a complete list of the feature settings currently set on your PaperJet 300. Press until the display shows Press Press until the display shows Press . The settings list is printed. Press to return to standby. You can see a list of all the functions you can set on your PaperJet 300.
  • Page 46 You can print a list of the current feature settings, see page 41.
  • Page 47 Power save cannot be deactivated through a command from your computer. If someone is trying to send you a fax that is longer than the paper you are printing on, your PaperJet 300 will try to receive it over 2 pages.
  • Page 48 “R”). This means the access code will automatically be dialled along if you with the number. press to return If sending a fax: Load the document. Press the button. Enter the number you want. Press .

  • Page 49: Help

    Help Try these solutions to the most common problems. Check that it is plugged in and switched on at the mains. Paper tray is empty. Paper is not properly inserted in the plain paper tray. If an error code is shown, check the error code list on page 49.
  • Page 50 Monitor volume may be set to Low. Move the monitor switch to Medium or High. See ‘At a glance’, page 3. Check that your PaperJet 300 is not already sending or receiving a fax. Press until the display shows . Then try printing again.
  • Page 51 The activity report may show error codes. The chart shows you what they mean.
  • Page 52 The display shows Open the control panel. Press and hold down the while removing the jammed paper. Close the control panel. The display shows Open the plain paper tray cover and pull out all the paper. Replace the paper in the tray. Close the cover.
  • Page 53 This is different to swapping cartridges. If you want to swap between mono and colour cartridges, see “Printing from a PC” on page 36. Pull open the control panel. Open the cartridge cover. The ink cartridge carrier should have automatically moved to the centre position. If it has not moved, press the button.
  • Page 54 Push the cartridge towards the back of the machine until it clicks into place. Close the cartridge cover and control panel. Display shows Press to display Press Display shows Press . The alignment page is printed. Select the vertical line that is closest to being a straight line.
  • Page 55 If the print quality should deteriorate at any time you might want to check the cartridge alignment. Open the printer Control Program. Click Click . The Align Cartridges box appears on screen. Your PaperJet 300 prints the alignment page. Select the vertical line that is closest to being a straight line.
  • Page 56 Make sure there is paper in the plain paper tray. Press until the display shows Press Display shows Press . Display shows the nozzle test pattern is printed. This shows a test pattern of nozzles working correctly. Compare the diagonal line above the bars to the diagonal line below the bars.
  • Page 57 If the print quality does not improve after purging the nozzles, the contacts may be dirty or there may be dried ink on the nozzles. Remove the print cartridge from the machine, see "To replace an empty ink cartridge" on page 51. Dampen a clean cloth with water.
  • Page 58 Do not use abrasive cleaning agents. If a streaky or dirty pattern appears on a copy or fax you have sent, clean the two document feeder rollers with a soft, clean cloth dampened with a mild detergent.

  • Page 59: General Information

    General information Subject to the terms listed below the guarantee will provide for the repair of, or at BT’s or its agent’s discretion the option to replace the PaperJet 300, or any component thereof, which is identified as faulty or below standard, or as a result of inferior workmanship or materials.

  • Page 60: Technical Information

    Technical information...
  • Page 61 United Kingdom. This equipment complies with the essential requirements of the Radio Equipment and Telecommunications Terminal Equipment Directive, 1999/5/EC. If you require a copy of the original manufacturer’s Declaration of Conformance, then please contact the BT PaperJet Helpline on...
  • Page 62 The memory can store up to 20 pages of the standard letter at A4 size.

  • Page 63: Index

    Directory add name to number in calls list delete dial edit search store transfer entry to One Touch button view directory view outgoing calls Document jam nter a fax number a name Error codes Error correction mode (ECM)
  • Page 64 Header, name and number Help Helpline nk cartridge align clean nozzles replace store Installation PC software fax software ists current settings functions stored names and numbers emory capacity Memory full Monitor volume ne Touch memories delete dial edit...
  • Page 65 Setting up Sending faxes date time Stop broadcast fax delayed fax Speak after sending a fax before receiving a fax Store directory entry entering a name & number One Touch entry Swap ink cartridge Switchboard make call send fax...
  • Page 66 The telecommunications services described in this publication are subject to availability and may be modified from time to time. Services and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publication forms any part of any contract. Touchtone is a registered trade mark of British Telecommunications plc in the UK.

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Paperjet 300

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