BT PaperJet 65E User Manual
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BT PaperJet 65E User Manual

BT PaperJet 65E User Manual

Plain paper fax, copier, scanner, colour printer, telephone and digital answering machine
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This product is intended to be connected to analogue
networks and private switching systems in the
United Kingdom.
This product has not been designed for making emergency
telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
PaperJet 65E
Plain Paper Fax, Copier, Scanner, Colour Printer,
Telephone and Digital Answering Machine
User
Guide

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Summary of Contents for BT PaperJet 65E

  • Page 1 United Kingdom. This product has not been designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. PaperJet 65E User Guide Plain Paper Fax, Copier, Scanner, Colour Printer, Telephone and Digital Answering Machine...

  • Page 2: Month Guarantee

    12 Month guarantee FOR ASSISTANCE CALL THE HELPLINE ON promptly replace it in the box with the faulty fax or 0870 240 8026 quoting the model and serial number loan fax to enable the courier to return the fax to 1.
  • Page 3 At a glance Plain paper sheet feeder Paper support Max. capacity 80 sheets of 80gsm paper. Document feeder Paper feeder width guide Holds up to 15 sheets placed face Adjust to fit the width of your down for faxing or copying. paper for A4, Letter and Legal sizes.
  • Page 4 Reduction/Enlargement button. Reduces and enlarges Recall button. For use with switchboards and BT Select copies to either 70% or 140%. Services. Resolution button. Allows you to choose text or photo Speed Dial/Clear button. Used to speed dial a stored resolution for copies. number.
  • Page 5 Cartridge holder Optical scanner Socket for PC cable connection...

  • Page 6: Key Features

    Key features Answering machine Plain paper fax you can record two Outgoing Messages Holds up to 80 sheets of A4 paper for ink (OGM’s) jet quality printing. - Message forwarding announcement. - 15 minute recording time. - Call screening. 21 page memory - Remote access.

  • Page 7: Table Of Contents

    In this guide 12 Month guarantee At a glance Key features Introduction Safety information Setting up Using your PaperJet 65E Sending faxes To broadcast a document Using the one-touch memories Using the speed-dial memories Reports and lists Making and receiving phone calls...

  • Page 8: Introduction

    Introduction Unpacking your PaperJet 65E The following items are not included with your PaperJet 65E but are required for PC printing and When you unpack you should have: printing of colour documents PaperJet 65E with attached Printer cable mains power cable and fitted 3-pin plug.

  • Page 9: Safety Information

    Safety information Never put foreign bodies into the fax machine. Their accidental contact with powered parts may cause a fire or electric shocks. Do not expose to direct sunlight. Do not stand your fax machine on carpets or other surfaces which generate fibres, or place it in locations preventing free flow of air over its surfaces.

  • Page 10: Setting Up

    Setting up Plan the location of your PaperJet 65E Connect the handset Place your PaperJet 65E on a stable, flat surface. Make sure it is close enough to the telephone and mains power sockets so that cables will reach. Remember to leave enough room at the front of the Plug the handset cord into the socket marked machine for documents to come out.
  • Page 11 Use the paper width adjustment lever to push the paper against the left side of the feeder. NOTE IMPORTANT When you need to add more paper, always slide it Before connecting your PaperJet 65E to your PC, under the paper that’s already loaded. complete these setting up instructions.
  • Page 12 To set the date and time NOTE If you have selected the 12 hour clock the letter from pm or for am is displayed. To display the When you connect the fax machine correct setting press the function button to the power supply, and following any when the cursor is flashing on the .
  • Page 13 Pull the cartridge towards the front of the machine Install the starter print cartridge until you hear it click into position. Open the printer compartment cover. Close the cover. If the display continues to show CHECK PRINT HEAD Remove the print cartridge from its packaging. the cartridge may not be installed properly.
  • Page 14 Automatic print quality test page Enter your name and fax number Your PaperJet 65E automatically cleans the Your name and number will be added to print nozzles and prints a test page. every fax page you send. You can enter a Once printed, the display shows maximum of 16 characters and 20 digits.
  • Page 15 When you have finished entering your name To set the position of your fax header To confirm. Display shows PHONE NUMBER Display shows TYPE YOUR NUMBER Your name, fax number, date and time can Enter your phone number. be shown at the top of the page outside the text area or slightly lower down inside the If you are entering your number in an text area.

  • Page 16: Using Your Paperjet 65E

    Using your PaperJet 65E Sending faxes Setting the contrast and resolution What type of paper you can use After inserting the document in the feeder. Contrast Dimensions: • width 148mm–216mm. Press the Contrast button. • length 216mm–600mm. To select the setting you want.
  • Page 17 To select the default resolution setting NOTE If you make a mistake when entering a number, press the < > buttons to move the cursor over the Your machine is pre-set to STD resolution digit and enter the correct digit. To delete the whole for faxing and copying.
  • Page 18 To dial using the handset If a fax fails to be sent, for example, the number dialled was engaged, your PaperJet 65E will automatically retry up to 3 times at 2 minute intervals. Place document face down in the document feeder.
  • Page 19 To cancel your pre-set fax transmission, press the Stop button or remove the document from the document feeder. You can set your PaperJet 65E to send a fax If you want to store the document in memory at a specific time in order to take advantage for delayed faxing, see “To fax from memory”...

  • Page 20: To Broadcast A Document

    To fax from memory After entering your last number press start again to confirm. Display returns to standby Your PaperJet 65E has a memory which lets and displays MEMORY TX . you store one document for sending at a pre-set time.
  • Page 21 Display shows TYPE TIME . By pressing the RX MODE button you can Change the time if required. set your PaperJet 65E to receive a Display shows TYPE NUMBER and the document in four different ways: number already entered.

  • Page 22: Using The One-Touch Memories

    Using the one-touch memories To store a one touch entry Using the codes 0-9, your PaperJet 65E has Using the keypad to enter names and 10 one-touch memories under which you numbers can store a name, fax number and telephone The keypad lets you type letters when you number.

  • Page 23: Using The Speed-Dial Memories

    To edit or delete a one-touch entry To store a speed dial entry Follow the steps shown above to store a Using the codes 01 – 32, your PaperJet 65E one touch entry selecting the location you has 32 speed dial memories under which want to change or delete.
  • Page 24 Press to switch between FAX or TEL NUMBER . To edit or delete a speed dial entry Press to select the fax or phone number setting you want. Follow the steps shown above to store a Display shows 1: FAX or TEL NUMBER . speed dial entry.

  • Page 25: Reports And Lists

    Provides confirmation of the results of the last fax stored on their fax machine. sent. You can set your PaperJet 65E to print a last transmission report after every fax, every failed fax, Date/Time Date and time fax was sent or received.
  • Page 26 To switch automatic printing of To switch automatic printing of delayed transmission and error reports on and off transmission on and off. Press until the display shows FAX SET-UP Press until the display shows FAX SET-UP Display shows DATE AND TIME Display shows DATE AND TIME Display shows VARIOUS SETTINGS Display shows VARIOUS SETTINGS...

  • Page 27: Making And Receiving Phone Calls

    Press to display PRINT OUT: EXIT . Press to return to the INSTALLATION menu. Making and receiving phone calls You can use your PaperJet 65E as a normal telephone. To make a phone call. Lift the receiver. Dial the phone number.
  • Page 28 To dial a one-touch phone number To search through the speed dial entries Do not put a document in the document Do not put a document in the document feeder. feeder. You can dial without lifting up the handset. You can dial without lifting the handset Press and hold the memory location Press the speed dial button.

  • Page 29: Copying Documents

    Copying documents To stop copying Your PaperJet 65E can act as a convenience copier and make multiple copies of a document as well as Press the Stop button. Display shows copy enlarging or reducing your original. interrupted. Remove any remaining sheets of paper in Do not use the document feeder.

  • Page 30: Using The Answering Machine

    Using the answering machine Your PaperJet 65E can be set to take messages if Message forwarding announcement you cannot answer calls. You can record your own ‘you have new messages’ announcement and set your PaperJet 65E to call you WARNING...
  • Page 31 Replace handset to end recording, your message is replayed. Setting the reception mode to TAD/FAX RX switches the answering machine on. If you run out of time, your PaperJet 65E automatically stops recording. Press the RX Mode button until the display shows TAD/FAX RX.
  • Page 32 Pick up the handset if you want to listen to old messages or press Stop to cancel and your messages privately. return to standby. Press the Stop button to end playback. After the last message has been played back your PaperJet 65E returns to standby.
  • Page 33 To forward new messages REC. FORW. ANNOUNC. You can now start recording your announcement. You can set your PaperJet 65E to call you at If an announcement is already recorded, it a set time at a remote telephone to let you is played back.

  • Page 34: Recording Capacity

    Recording capacity To set Announce Only Your answering machine can record up to 50 messages and memos, to a total recording time of You can set your answering machine to 18 minutes including OGMs and announcements. Announce Only where callers will hear your You can set the maximum length of each message OGM #1 but your machine will not record at 30 or 60 seconds.
  • Page 35 To switch Call screening on/off Announcement Meaning “You have ‘nn’ messages” Tells you the total number Your PaperJet 65E is pre-set to play of messages stored. incoming messages through the speaker as “Monday, Tuesday” etc Indicates the day the they are being recorded. You can switch message was received.
  • Page 36 To lock/unlock the answering machine NOTE If PLAY LOCK is set you will be asked to enter the remote access code after pressing the Play button. You can use your remote access code to prevent other people from listening to your If SET-UP LOCK is set, you will be asked to enter messages by selecting PLAY LOCK and/or the remote access code before you can enter the TAD...

  • Page 37: Remote Access

    PaperJet 65E answering machine has a 4-digit access code which You may have called your PaperJet 65E to must be entered. The default setting is 1 2 3 4. check your messages, or it may have called...
  • Page 38 Changing the settings: shows TOLL SAVER Switch answering machine off and set your Press the Start button to switch Toll Saver PaperJet 65E to AUTOMATIC RX mode. on. Display shows: ON . Switch answering machine on – Press buttons to switch between to TAD/FAX RX mode.

  • Page 39: Additional Features

    Additional features To set the print quality To set the print area of a document You can adjust the output quality of the You can set the print area of a received fax printer. There are 2 settings: NORMAL and to 70% 76%, 80%, 94% or 100% of the original.
  • Page 40 To receive a document longer than the To set the number of rings before your paper size fax machine takes a call If you receive a document sent using a If the fax machine is set to AUTOMATIC longer paper size than the one in your fax RX or PHONE FAX RX, it is pre-set to machine, you may find the text is cut off.
  • Page 41 If you answer a call on an extension phone connected START: ON to the same line as your PaperJet 65E and you hear Press to change from ON to OFF. fax tones, you can switch your PaperJet 65E into fax receive mode by dialling 5.
  • Page 42 To adjust the speed a fax is sent at select OFF , you will not hear the dialling and fax connection tones. Your PaperJet 65E is set to send faxes at Press to confirm the option displayed. 14400bps. If you consistently fail to send To return to standby.

  • Page 43: Polling

    It also enables another fax machine to call your interference on the line. When switched on, PaperJet 65E and request a document that you have the display shows E when sending or set ready to be received.
  • Page 44 To cancel polling To set a document for polling by another fax machine When you have set a polling time Insert a document in the document feeder. Press until the display shows POLLING RX Display shows DOCUMENT READY Display shows ALREADY ENTERED Set the resolution and contrast if necessary.

  • Page 45: Caller Display

    Caller Display To change the silence detection time If you have subscribed to your network provider’s caller display service your PaperJet 65E will display Press until the display shows INSTALLATION . caller information. When you receive an incoming Display shows TEL.LINE SET UP .

  • Page 46: Call Sign (Distinctive Ringing)

    DISTINCT. RING menu. number will have a different ring melody. When you use the distinctive ring feature for the first time, your PaperJet 65E will “learn” one of the melodies and will then react differently to calls with that melody.

  • Page 47: Connecting To A Switchboard

    PREFIX . With some switchboards you may also need to switch Press Start to confirm your choice. your PaperJet 65E from TONE dialling to PULSE dialling. Check with your switchboard manager or If you select PREFIX you are asked for the supplier to see if this is necessary.
  • Page 48 When dialling manually, just press External before dialling the number. To switch dialling mode during a call If you are using your PaperJet 65E in PULSE dialling mode, you can change to TONE mode during a call using the button. This...

  • Page 49: Help

    When the power is restored your machine will print If you run out of paper or ink. out a report which shows the total number Your PaperJet 65E will store incoming faxes in the of pages (both received and stored for sending) lost memory.
  • Page 50 Your machine does not receive faxes automatically • Check that is has not been set for manual reception. • Check that you have ink and paper. • Check for paperjams. You cannot print faxes or copy documents • Check for paper jams. •...

  • Page 51: Error Codes

    Error codes Other problems may be accompanied by a display of ERROR CODE and a number. Check the number against the list below. CODE MESSAGE ERROR CAUSE ACTION No message. Operation completed No action. successfully IMPOSSIBLE CONNECTION The fax machine does not detect any Check that the fax machine is dialing tone or receives an irregular signal.

  • Page 52: Error Messages

    COVER OPEN Error messages Close the printer compartment cover. If you see an error message on the display, check DOC IN MEMORY here for its meaning and solution. Messages are listed A received fax is stored in the memory because it in alphabetical order.

  • Page 53: Memory Capacity

    Stop button to turn off the Error light and clear the message. You may need to ask the sender to re-send the fax. Your PaperJet 65E can store up to 21 pages of this standard letter (reproduced A4 size). RX IN MEMORY A problem has occurred during reception and the fax has continued to be received in the memory.

  • Page 54: Maintenance

    4 Remove the new cartridge from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles. Changing the cartridge Your PaperJet 65E is supplied with a starter cartridge. Replacement cartridges (Code M2191 - mono, Code M2177 - colour) are available...
  • Page 55 6 Insert the new cartridge into the holder with the electrical contacts facing towards the front of the machine. 7 Pull the cartridge towards the front of the machine until you hear it click into position. 8 It should be oriented as shown on next drawing. FRONT OF MACHINE 9 Close the cover.
  • Page 56 Use a slightly damp cloth to clean the electrical contacts taking care not to touch the nozzles. If the cartridge is new, press the Start button. Your PaperJet 65E performs a print test. If the cartridge is not new, press to display...
  • Page 57 Cleaning the optical scanner Dust or dirt on the optical glass may cause scanning problems such as vertical lines on a received fax or copied document. If after cleaning, you still get vertical streaks on printed documents, contact your service engineer. NOTE Switch your machine off at the mains.
  • Page 58 Removing jammed pages If a document or sheet of paper becomes jammed while sending a fax or during copying the display shows REMOVE DOCUMENT, PRESS If paper used to print received faxes or photocopies becomes jammed the display shows PAPER ERROR, PRESS First try ejecting the paper by pressing the Stop button.

  • Page 59: Technical Information

    Technical information PaperJet 65E Model ............Desktop transceiver Display ............LCD 2 x 16 characters. Memory capacity* ........21 pages Dimensions Width ............359mm Depth ............234 + 84mm (with paper support extension) Height .............180mm + 138mm (with paper support extension) Weight.............4.5kg Communication features Telephone network........Public/private Compatibility ..........ITU...
  • Page 60 Reception features Printing method ..... . Printing on plain paper with ink jet printer Max. printing width ....208mm Printing paper .

  • Page 61: Index

    Index Cleaning 54, 56 ctivity report Contrast Alert beeps Copying documents Answering machine copy a document call screens on/off stop copying delete messages forward new messages lock/unlock on/off nter outgoing messages fax number playback of messages name playback of outgoing messages playback volume –...
  • Page 62 Pre-set fax nk cartridge – change 54–55 change details send ists configuration Print area one-touch Print cartridge set-up Print cartridge – change speed dial Print quality 13, 39 aintenance 54–58 eceiving Make a call document longer than paper size Memory faxes capacity Redial...
  • Page 63 fax at pre-set time date time Speed dial call Speed dial memories delete edit send store Store document in memory one-touch entry speed dial entry Switchboard external button 47–48 set access number set dial mode switch dialling mode echnical information Telephone line cord Time Toll saver on/off...
  • Page 64 Nothing in this publication forms any part of any contract. © British Telecommunications plc 2001. Registered Office: 81 Newgate Street, London EC1A 7AJ. Registered in England No. 1800000. Designed by Olivetti. Printed in Thailand. PaperJet 65E user guide (4/03) 1 Printed on paper which meets international environmental standards.

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