ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine or clear a paper jam, make sure you have unplugged the telephone line cord first and the power cord from the AC power...
■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. ■...
Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a socket and a standard, grounded AC power outlet. Choose a location where the temperature remains between 10°...
Quick Reference Guide Sending faxes Automatic Transmission If it is not illuminated in green, press Load your document. (See Load documents on page 2-1.) Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Mono Start Press Colour Start Receiving faxes Select Receive Mode Menu/Set...
Dialling operations One-Touch Dialling/ Speed-Dialling If it is not illuminated in green, press Load your document. (See Load documents on page 2-1.) Press the One-Touch key of the number you want to call. —OR— Search/Speed Dial Press press , and then press the two-digit Speed-Dial number.
Table of Contents Introduction ... 1-1 Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Control panel overview ... 1-2 Turning the machine to Power Save condition ... 1-4 About fax machines ... 1-6 Fax tones and handshake ...
On-screen programming ... 3-1 User-friendly programming ... 3-1 Menu table ... 3-1 Memory storage... 3-1 Navigation keys ... 3-2 Getting started ... 4-1 Initial Setup ... 4-1 Setting the Date and Time ... 4-1 Setting the Station ID... 4-2 Entering text ... 4-3 Inserting spaces ...
If the Memory Receive is On at this time... 5-9 If the Memory Receive is Off at this time... 5-9 Polling... 5-10 Secure Polling ... 5-10 Setup for Polling Receive (Standard) ... 5-10 Setup for Polling Receive with Secure Code... 5-11 Setup Delayed Polling Receive ...
Setup for Polled Transmit with Secure Code (Not available for colour faxes)... 6-16 TX Lock ... 6-17 Using TX Lock ... 6-18 Setting Up the TX Lock for the First Time ... 6-18 Changing the TX Lock Password ...6-19 Switching TX Lock ON... 6-19 Switching OFF TX Lock...
Making copies ... 10-1 Using the machine as a copier ... 10-1 Enter Copy mode... 10-1 Making a single copy ... 10-2 Making multiple copies ... 10-2 Out of Memory message ... 10-3 Using the Copy keys (Temporary settings) ... 10-4 Quality ...
Document jam... 13-4 Document is jammed inside the front of Document is jammed inside the back of Printer jam or paper jam ... 13-5 Paper is jammed inside the front of Paper is jammed in the paper tray...13-5 Paper is jammed inside the paper tray ... 13-6 Paper is jammed inside the machine...
Introduction Using this Guide Thank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by viewing through this Guide.
Control panel overview One-Touch keys These 4 keys give you instant access to 8 previously stored dial numbers. Shift To access memory locations 5 through 8 in the One-Touch keys, hold down the Shift key. Photo key: PhotoCapture Lets you access the PhotoCapture Center.
Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. Stop/Exit Stops an operation or exits from the menu.
Turning the machine to Power Save condition When the machine is idle, you can turn it to Power Save condition by Power Save pressing the will receive telephone calls, and also receive faxes in Fax Only , Fax/Tel or External TAD mode. The delayed faxes that have been set up will be sent.
P. Save Setting Receive Mode Fax Receive:On Fax Only (default) Fax/Tel External TAD Manual — Fax Receive:Off Available Operations Fax Receive, Fax Detect, Delayed Fax, Remote Fax Option, Remote Retrieval: ■ You cannot receive fax with Mono Start or Colour Start. ■...
About fax machines Fax tones and handshake When someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Colour Start and they will continue for about 60 seconds after dialling During that time, the sending machine must begin the “handshake”...
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error.
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones.
Unless you are using Distinctive Ring, do not connect a TAD elsewhere on the same phone line. (Example for the U.K.) When the TAD is in use, the LCD shows Telephone . Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings.
Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order...
EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. These phones are now connected as external devices as per page 1-7, because they are connected to the fax machine via the T-connector.
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you.
Loading documents and paper Load documents You can send a fax, copy and scan from the ADF (automatic document feeder). Using the automatic document feeder (ADF) ■ Documents must be between 8.9 and 21.6 cm wide and 12.7 and 35.6 cm long. ■...
■ The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the machine. Use standard (80 g/m ) paper when using the ADF. Fan the paper, and then stagger the pages in the ADF as shown: DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples, paper clips, paste or tape attached.
For best results, use the recommended paper. When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab in the printer driver or in the Paper Type setting in the Menu/Set menu ( Also avoid stacking by removing each page after it exits the machine to avoid smudging.
Paper capacity of the paper tray Paper Type Plain Paper (Cut Sheet) Inkjet Paper Glossy Paper Transparencies Envelopes Photo Card Index Card * You can copy only on A4, A5 and Photo Card (102 mm x 152 mm) paper. * You can receive faxes only on A4 paper. Paper specifications for the paper tray Cut Sheet Paper Plain Paper: 64 to 120 g/m...
2 mm or longer ■ that are extremely shiny or highly textured ■ that were previously printed by a printer ■ that cannot be arranged uniformly when stacked ■ that are made with a short grain Do not use envelopes: ■...
203 mm Envelopes DL, C5, COM10, Monarch, Printable area depends on the Printer driver settings. The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using. Envelopes 1Top 2Bottom 3Left...
How to load paper and envelopes To load paper or other media Fan the stack of paper well to avoid paper jams and mis-feeds. Unfold the paper support, and press and slide the paper guide to fit the paper width. 2 - 7 LOADING DOCUMENTS AND PAPER Paper Support Paper Guide...
Gently insert the paper. Make sure the print side is towards you and the paper is below the maximum paper mark. To load glossy paper Fan the stack of glossy paper well. Put a sheet of plain paper in the paper tray first, and then put the stack of glossy paper on top of it.
To load envelopes Before loading, press the corners and sides of the envelopes to make them as flat as possible. If the envelopes are ‘double-feeding’, put one envelope in the paper tray at a time. Press and slide the paper guide to fit the width of the envelopes. Insert them into the paper tray with the address side toward you and pointed in the direction below.
On-screen programming User-friendly programming Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for General Setup menu —OR— Press for Fax menu —OR— Press for Copy menu Press for Initial Setup You can scroll more quickly through each menu level by pressing the arrow for the direction you want: Then set an option by pressing on the LCD.
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Volume 4.Clock Change 5.P.Save Setting The factory settings are shown in Bold. — Select & Set Menu Options Selections...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 2.Fax 1.Setup Receive (In Fax mode only) 2.Setup Send (In Fax mode only) The factory settings are shown in Bold. 3 - 4 ON-SCREEN PROGRAMMING —...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 2.Fax 2.Setup Send (Continued) (In Fax mode only) (Continued) 3.Set Quick-Dial The factory settings are shown in Bold. — Select & Set Menu Options Selections...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 2.Fax 4.Report Setting (Continued) 5.Remote Fax 6.Remaining Jobs Miscellaneous The factory settings are shown in Bold. 3 - 6 ON-SCREEN PROGRAMMING — Select &...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 3.Copy 1.Quality 2.Brightness 3.Contrast 4.Color Adjust 4.PhotoCapture 1.Print Quality 2.Paper & Size The factory settings are shown in Bold. — Select & Set Menu Options Selections...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 4.PhotoCapture 3.Brightness (Continued) 4.Contrast 5.Color Enhance 6.Cropping 7.Scan to Card The factory settings are shown in Bold. See the complete Software User’s Guide on the CD-ROM. 3 - 8 ON-SCREEN PROGRAMMING —...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 4.PhotoCapture 7.Scan to Card (Continued) (Continued) 5.LAN 1.Setup TCP/IP The factory settings are shown in Bold. See the complete Software User’s Guide on the CD-ROM. —...
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 5.LAN 1.Setup TCP/IP (Continued) (Continued) 2.Setup Misc. 6.Test Print 7.Print 1.Help List Reports 2.Quick-Dial 3.Fax Journal 4.XMIT Verify 5.User Settings 6.Network Config The factory settings are shown in Bold.
Press the Menu numbers. (ex. Press 1, 2 for Paper Type) — Select & Set Main Menu Submenu 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse 5.Phone Line 6.Local Language (For Czech and Hungarian) 6.Local Language (For Norwegian, Swedish, Danish and Finnish) The factory settings are shown in Bold.
Getting started Initial Setup Setting the Date and Time Your machine displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. Menu/Set Press Enter the last two digits of the year.
Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send. It is important that you enter the fax number in the internationally standardised format, i.e. in accordance with the following strict sequence: ■...
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for not have printed letters because they are used for special characters.
Special characters and symbols Press , and then press the special character or symbol you want. Then press select it. Press Press Press Setting Tone or Pulse dialling mode (Except for the Nordic Countries) Menu/Set Press Press (or Tone ). Menu/Set Press Stop/Exit...
Setting the Phone Line Type If you are connecting this machine to a PBX or PABX, you need to change the Phone Line Type to PBX by completing the following steps. If you are connecting this machine to a phone line that is also using a ADSL (Asymmetric Digital Subscriber Line) to send and receive faxes, it is also necessary to change the Phone Line Type to ADSL by completing the following steps.
General Setup Setting the Mode Timer The machine has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the machine takes after the last Copy or Scan operation before it returns to Fax mode.
Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using. Menu/Set Press Press Inkjet , Glossy or Transprncy . Menu/Set Press If you selected Glossy , press Glossy:4-Color or Glossy:3-Color . Menu/Set Press The print quality of black ink varies depending on the kind of...
Setting the Ring Volume You can adjust the ring volume when your machine is idle (not being used). You can turn the ring Off or you can select the ring volume level. Menu/Set Press Press ( Low , Med , High or Off ). Menu/Set Press Stop/Exit...
Setting the Speaker Volume You can adjust the machine’s one-way speaker volume. Menu/Set Press Press ( Low , Med , High or Off ). Menu/Set Press Stop/Exit Press Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature.
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your machine. You can choose the mode that best suits your needs. How it works The machine Fax Only automatically answers (automatic receive) every call as a fax. The machine controls the Fax/Tel* line and automatically...
To select or change your Receive Mode If it is not illuminated in green, press Menu/Set Press Press Fax Only , Fax/Tel , External TAD or Manual . Menu/Set Press Stop/Exit Press If you are changing the Receive Mode while in another operation, the LCD will return to that operation.
Setting the Ring Delay The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the Ring Delay setting of 4.
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Fax Detect When you use this feature, you don’t have to press Colour Start , or the Fax Receive Code fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone.
Printing a reduced incoming fax (Auto Reduction) If you choose On , the machine reduces an incoming fax automatically, so that it fits on to one page of A4 size paper. If it is not illuminated in green, press Menu/Set Press Off ).
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code machine starts to receive a fax.
Using a cordless external handset If your cordless telephone is connected onto the line socket and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press call to the cordless handset.
Reception into memory (Not available for colour fax reception) As soon as the paper tray becomes empty during fax reception, the screen will display Check Paper ; please put some paper in the paper tray. (See How to load paper and envelopes on page 2-7.) If the Memory Receive is On at this time...
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu/Set Press Press Secure . Menu/Set Press Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling.
Sequential Polling The machine can request documents from several fax units in a single operation. You just specify several destinations in Step 5. Afterward, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu/Set Press Press Standard , Secure or Timer .
Telephone services BT Callsign (For U.K. Only) This machine feature lets you use the BT Callsign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.
Setup Send How to fax You can send faxes from the ADF (automatic document feeder). Enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax. How to dial There are four ways to dial.
One-Touch dialling Press the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.) To dial One-Touch number 5 to 8, hold down as you press the One-Touch Key. If the LCD shows Not Registered when you press the One-Touch key, number has not been stored on it.
Search You can search for names you have stored in the One-Touch and Speed-Dial memories. Press navigation keys to search. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.) * To search alphabetically, you can use dial pad to enter the first letter of the name you are looking for.
Automatic transmission This is the easiest way to send a fax. Do not pick up the handset of the external phone to listen for a dial tone If it is not illuminated in green, press Load your document. (See Load documents on page 2-1.) Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search.
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not illuminated in green, press Menu/Set pressing ask if you want to enter more settings:...
Fax Resolution Fax Resolution You can use the temporarily (for this fax only). In Fax mode, press to select the setting you want, and then press Menu/Set —OR— You can change the default setting. If it is not illuminated in green, press Load your document.
Manual and automatic fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause , and then press again. If you want to make a second call to the last number dialled, you can save time by pressing Colour Start Redial/Pause only works if you dialled from the control panel.
Dual Access (Not available for colour faxes) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes. The LCD shows the new job number and available memory. Your machine normally uses Dual Access.
To change the default setting, press (or Off ). Menu/Set Press Go to Step 6. —OR— For the next fax transmission only, press Next Fax Only . Menu/Set Press Press (or Next Fax:Off ). Menu/Set Press Press if you want to choose more settings and the LCD will return to the Setup Send menu.
Cancelling a job while scanning, dialling and sending the document You can cancel a job while you are scanning it into memory by Stop/Exit pressing You can also cancel a job while the machine is dialling or sending the document by pressing Cancelling a scheduled job You can cancel a fax job that is stored and waiting in memory.
Advanced sending operations Broadcasting (Not available for Colour faxes) Broadcasting is when the same fax message is automatically sent to more than one fax number. Using the include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers. If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’...
When the LCD displays the fax number or name of the other Menu/Set party, press You will be asked to press the next number. Enter the next number. (Example: Speed-Dial number) When the LCD displays the fax number or name of the other Menu/Set party, press Enter another fax number.
Delayed Fax (Not available for colour faxes) During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter Menu/Set in Step 4. Press faxes to be sent.
Delayed Batch Transmission (Not available for colour faxes) Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Setup for Polled Transmit (Standard) (Not available for colour faxes) Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it. If it is not illuminated in green, press Load your document. (See Load documents on page 2-1.) Menu/Set Press Press...
Step 6, the document remains in the ADF until your machine is polled. If you must use your machine before the polled transmission occurs, you must first cancel this job. You can use Secure Polling only with another Brother fax machine. to select Secure .
TX Lock TX Lock lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn TX Lock On , so they won't be lost. If Fax Storage is On before you turn TX Lock On , then Fax Forwarding and Remote Retrieval will continue to work.
Using TX Lock You must use a password to switch TX Lock ON and OFF. Setting Up the TX Lock for the First Time Menu/Set Press Enter a 4-digit number as a new password. Menu/Set Press The screen prompts you to re-enter the password.
Changing the TX Lock Password Menu/Set Press Press Set Password . Menu/Set Press The screen prompts you to enter the old password. Enter the current password. Menu/Set Press Enter a 4-digit number as a new password. Menu/Set Press The screen prompts you to re-enter the new password.
Wrong Password . After 2 seconds the display will then return to displaying TX Lock Mode . You must then start from Step 1 to switch OFF TX Lock. If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. Menu/Set...
Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up your machine to do three types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Use the dial pad to enter the name (up to 15 characters). Menu/Set Press (You can use the chart on page 4-3 to help you enter letters.) —OR— Menu/Set Press Go to Step 2 to store another One-Touch number. —OR— Stop/Exit Press When you dial a quick-dial number, the LCD shows the name...
Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys ( Mono Start number, and 100 Speed-Dial numbers. Menu/Set Press Use the dial pad to enter a two-digit Speed-Dial location number (00-99).
Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored...
Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Search/Speed Dial First, you'll need to store each fax number as a One-Touch or Speed-Dial number.
To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialling. For example, for One-Touch key For Speed-Dial location 09, press press on the dial pad. The LCD shows Menu/Set Press Use the dial pad and the chart on page 4-3 to enter a name for the Group.
Dialling options Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers.
Pause Redial/Pause Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Fax Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Any time you want to make a second call to the last number dialled, press If you’re sending a fax automatically and the line is busy, the machine will automatically redial one time five minutes after the transmission.
Remote Fax Options (Not available for colour faxes) Fax Forwarding After you have selected Fax Forwarding, Fax Storage is set to On automatically. If you bring the Fax Forwarding feature back to Off , Fax Storage stays on. Programming a Fax Forwarding number When Fax Forwarding is set to On , your machine stores the received fax in the memory.
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding or Remote Retrieval operations. (See Remote commands on page 8-5.) If there is paper in your machine, a back-up copy of each fax will be printed. The LCD will show when you have a fax stored in memory.
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- Menu/Set Press Enter a three-digit code using...
Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times. Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone.
Remote commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by two short beeps and you must enter a remote command. Remote commands Change the Fax Forwarding settings...
Retrieving fax messages Dial your fax number. When your machine answers, immediately enter your Remote Access Code (3 digits followed by beep, you have messages. As soon as you hear two short beeps, use the dial pad to press Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by You cannot use...
Printing reports Machine settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu/Set Press —OR— Menu/Set Press Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
Setting the Journal Period You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the Steps on the next page. The default setting is Every 50 Faxes .
Printing reports Six reports are available: 1.Help List 2.Quick-Dial 3.Fax Journal 4.XMIT Verify 5.User Settings 6.Network Config To print a report Menu/Set Press Press Menu/Set Press —OR— Enter the number of the report you want to print. For example, press Mono Start Press 9 - 3 PRINTING REPORTS...
Making copies Using the machine as a copier You can use your machine as a copier, making up to 99 copies at a time. Enter Copy mode Copy Before making copies, make sure that ) is illuminated Copy Copy in green. If it is not, press ) to enter mode.
Making a single copy (Copy) Press Load your document. (See Load documents on page 2-1.) Mono Start Press To stop copying, press Making multiple copies (Copy) Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
Out of Memory message If the memory becomes full while you are making copies, the LCD message will guide you through the next step. If the Out of Memory message appears, press Mono Start cancel or will need to clear some jobs from the memory before you can continue.
Using the Copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy keys. You can use different combinations. These settings are temporary, and the machine returns to its default settings 60 seconds after it finishes copying. If you want to use these temporary settings again, place the next document in the ADF within that time.
Quality You can select the copy quality. The default setting is Normal . Quality Press Normal Fast Best Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
Options Options Use the key to set the following copy settings only for the next copy. Press Menu Selections Copy Options select Enlarge/Reduce Paper Type Paper Size Brightness Contrast Stack/Sort Page Layout No. of Copies After you finish choosing settings using the shows Press Start and then returns to Menu selections.
Enlarge/Reduce You can select the following enlargement or reduction ratios. Custom allows you to enter a ratio from 25% to 400%. Options Press to select Enlarge/Reduce Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
Paper Type You can change the paper type only for the next copy. Select the type of media that you are using to get the best print quality. Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
Paper Size You can change the paper size setting only for the next copy. You can copy only on A4, A5 and Photo Card (10(W)X15(H) cm) paper. Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
Brightness You can adjust the copy brightness to make copies darker or lighter. Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99). Options Press Menu/Set Press...
Contrast You can adjust the copy contrast to help an image look sharper and more vivid. (Copy) Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99). Options Press Menu/Set...
Sorting copies You can sort multiple copies. Pages will be stacked in the order 123, 123, 123, and so on. Copy Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
N in 1 copy (Page Layout) You can save paper by copying either two or four pages onto one page. Press Load your document. (See Load documents on page 2-1.) Use the dial pad to enter the number of copies you want (up to 99).
4 in 1 (P) 4 in 1 (L) If 2 in 1 or 4 in 1 copies are in colour, you must use A4 paper. If you selected Glossy in the Paper Type setting, 2 in 1 and 4 in 1 copies are not available. 2 in 1 or 4 in 1 copies in colour are not available with Multiple Copies.
Changing the default copy settings You can change the default copy settings. These settings will stay until you change them again. Copy Quality Menu/Set Press Press Normal , Best or Fast . Menu/Set Press Stop/Exit Press Brightness Menu/Set Press Press to make a lighter copy.
Colour Adjustment Menu/Set Press Press Green or Blue . Menu/Set Press Press to increase the colour saturation. —OR— Press to decrease the colour saturation. Menu/Set Press Return to Step 2 to select the next colour. —OR— Stop/Exit Press 10 - 16 MAKING COPIES to select Red , 4.Color Adjust...
Legal limitations Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.
Walk-Up PhotoCapture Center Introduction Your Brother machine includes four media drives (slots) for use with popular digital camera media: CompactFlash ® Memory Stick and SD (Secure Digital) Memory card. ® CompactFlash SmartMedia The PhotoCapture Center your digital camera at high resolution to get photo quality printing.
Basic flow Even if your machine is not connected to your computer, you can print photo directly from the digital camera media. This is the basic flow of the direct printing operation. For more details information, please read this chapter from the next page. Insert the media card firmly into the media drive (slot).
Getting started There are separate slots on your machine, for a CompactFlash card, a SmartMedia Use only Smart media cards with a 3.3v voltage rating. Firmly insert the card into the appropriate slot. ® SmartMedia ® MemoryStick SD Card ® CompactFlash PhotoCapture ■...
Do NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to PhotoCapture the card (the your data or damage the card. The machine can only read one Media card at a time so do not insert more than one card.
Printing the Index (Thumbnails) The PhotoCapture Center No.1, No.2, No.3, and so on). It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 4 images per line). This will show all the pictures on the media card.
Printing images Before you can print an individual image, you have to know the image number. Print the Index first. (See Printing the Index (Thumbnails) on page 11-5.) Make sure you inserted the media card. PhotoCapture Press Press Print Images . Menu/Set Press If your media card is with DPOF information, the LCD shows...
Paper Type & Paper Size Press ( 10x15cm Glossy , 13x18cm Glossy , A4 Glossy , A4 Plain , 10x15cm Inkjet or A4 Inkjet ). Menu/Set Press If you selected A4, go to Step 6. If you selected another size, go to Step 7. —OR—...
DPOF printing DPOF stands for Digital Print Order Format. Major Digital Camera manufacturers (Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd. and Matsushita Electric Industrial Co. Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera. If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
Changing the default settings You can adjust the Print Quality, Paper & Print Size, Brightness, Contrast, Colour Enhancement and Cropping settings, that are shown in the chart. These settings will remain set until you change them again. Menu/Set Press , followed by the number of the setting you want to change.
Brightness Menu/Set Press Press to make a lighter print. —OR— Press to make a darker print. Menu/Set Press Stop/Exit Press Contrast You can choose the contrast setting. More Contrast will make an image look sharper and more vivid. Menu/Set Press Press to increase the contrast.
Colour enhancement You can turn on the colour enhancement feature to print more vivid images. Menu/Set Press Press Off ). Menu/Set Press If you select On , you can customize the White Balance, Sharpness or Colour Density. If you selected On , Press Menu/Set Press...
■ Sharpness This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.
Software User’s Guide on the CD-ROM.) Using PhotoCapture Center scanning documents You can scan the documents into a media card. (See Scan to Card (MFC-3320CN and MFC-3820CN only) on page 2-22 in Software User’s Guide on the CD-ROM.) 11 - 13 WALK-UP PHOTOCAPTURE CENTER ™...
International E NERGY The purpose of the International E promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY that this product meets the E efficiency. ® Compliance Statement ®...
Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water.
Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes. Wait until pages have exited the machine before picking them Unplug this product from the wall socket and refer servicing to Authorized Service Personnel under the following conditions: ■...
(A4), and then press Mono Start or Colour Start. Add paper, and then press Mono Start or Colour Start. See Printer jam or paper jam on page 13-5. Try the call again. If the problem continues, call the telephone company and ask them to check your phone line.
Replace the ink cartridges. (See Replacing the ink cartridges on page 13-21.) Allow the machine to warm up. Call Brother Customer Service. Reinsert the correct media card. Order a new ink cartridge. Reinsert the correct media card. Verify the number and try again.
—OR— Clear the data in the memory. (See Out of Memory message on page 10-3.) (Printing operation in process) Reduce print resolution. (See Printer jam or paper jam on page 13-5.) Reinsert the correct media card.
Document jam If the document is jammed, follow the steps below. Document is jammed inside the front of the control panel. Remove any paper from the ADF that is not jammed. Pull the jammed document out toward the front of the machine. Stop/Exit Press Document is jammed inside the back of the control panel.
Printer jam or paper jam Remove the jammed paper depending on where it is jammed in the machine. Paper is jammed inside the front of the machine. Pull the paper toward you. Paper is jammed in the paper tray. Remove any paper from the paper tray that is not jammed.
Pull up the jammed paper to remove it. If it is difficult to pull the jammed paper, try to pull it while holding down the Paper Release Lever. Paper is jammed inside the paper tray Pull the paper tray out of the machine. 13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper Release Lever Paper Tray...
Pull up the jammed paper to remove it. Paper is jammed inside the machine. Open the control panel cover by lifting it toward you, and then lift the top cover toward the back. Remove the jammed paper. If the jammed paper is under the Print Head, unplug the machine, and then you can move the Print Head to remove the paper.
Mono Start key to see if the same problem occurs. If the copy is also bad, call your Brother dealer for service. Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using.
For example: If you are sending or receiving a fax message while a custom feature signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive data on a single, shared line with custom features.
Make sure the machine is not showing an error message on the LCD. If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show 'MFC Connect Failure' each time you restart ®...
DIFFICULTY SUGGESTIONS ™ PhotoCapture Center Difficulties Removable Disk does not a) Have you installed the Windows work properly. b) Take out the media card and put it back in again. c) If you have tried "Eject", you must take out the media card before you d) If an error message appears when you try to eject the media card, it e) If all of the above do not work, please turn off your PC and machine, Network Difficulties...
If you clean the print head at least five times and the print has not improved, call Brother your dealer for service. Print Quality Check If the print quality is not good, you can print a Print Quality Check Sheet to help you find the settings you may need to change.
STEP A: Colour block quality check The LCD shows: Check the quality of the four colour blocks on the sheet. (Black/Cyan/Yellow/Magenta). If all lines are clear and visible, press —OR— If you can see missing short lines as shown below, press The LCD will ask you if the print quality is OK for each colour.
STEP B: Alignment Check The LCD shows: Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches, press —OR—...
Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer. Caution Do NOT touch the print head. Touching the print heads may cause permanent damage and may void the print head’s warranty.
Packing and shipping the machine Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. Caution Do NOT unplug the machine after a print job until you hear the final click.
Unplug the machine from the telephone wall socket and remove the telephone line cord from machine. Unplug the machine from the AC outlet. Unplug the USB cable from the machine, if it is connected. Attach the yellow protective bar. Remove the paper tray and output paper support, ADF Document Output support and ADF Document support.
Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Close the carton. 13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Routine maintenance Cleaning the scanner Unplug the machine, and then open the control panel cover. Clean the flat white pressure bar and the glass strip below the bar with isopropyl alcohol on a lint-free cloth. White Bar Glass Strip TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19...
Be careful not to touch the paper feed star wheels, flat cable and encode film. ■ When you want to clean your machine printer platen, wipe it with a lint free cloth that is dry. Paper Feed Star Wheel Do NOT Touch!
Replacing the ink cartridges Your machine is equipped with an ink dot counter that automatically monitors the ink level in each colour cartridge. When the counter detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD shows you which colour cartridges are low or empty.
Open the new ink cartridge bag for the colour shown on the LCD, and then take out the ink cartridge. Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you.
Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■...
If damage is caused to the print head or other parts of this machine as a result of the use of ink or ink cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with this machine, any repairs required as a result will not be covered by the warranty.
Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
External phone A TAD (telephone answering device) or telephone that is plugged into the socket. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Menu mode Programming mode for changing your machine’s settings. MFL-Pro Suite Turns your machine into a printer and a scanner and enables PC faxing using the machine. OCR (optical character recognition) The bundled ScanSoft ® TextBridge software application converts an image of text to text you can edit.
Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on One-Touch keys and Speed-Dial numbers.
Scan to Card You can scan a black and white or colour original into a Media Card. Black and white images will be in TIFF file format and colour images may be in PDF or JPEG file format. Search An electronic, alphabetical listing of stored One-Touch, Speed-Dial and Group numbers.
Specifications Product description General Memory Capacity Automatic Document Feeder (ADF) Paper Tray Printer Type Print Method LCD (Liquid Crystal Display) Power Source Power Consumption Dimensions Weight S - 1 SPECIFICATIONS 16MB Up to 20 pages Temperature: 20 - 30 °C °C...
Noise Temperature Humidity Print media Paper Input Paper Output Operating: 48 A or less Standby: 35 A or less Operating: 10 - 35 °C Best Print Quality: 20 - 33 °C Operating: 20 to 80% (without condensation) Best Print Quality: 20 to 80% (without condensation) Paper Tray ■...
Up to 12 pages/minute (A4 paper) Colour Up to 10 pages/minute (A4 paper) Does not include the time it takes to feed the paper. Based on Brother standard pattern. Fast mode Stacks or Sorts up to 99 pages 25% to 400% (in increments of 1%) Max.
Memory Transmission Out of Paper Reception “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, MMR code).
* Maximum 1200 x 1200 dpi scanning with ® Windows XP (resolution up to 2400 x 2400 dpi can be selected by using the Brother scanner utility) Colour: up to 9 sec. Mono: up to 4 sec. (A4 size in 100 × 100 dpi)
* Black and White Printing: The MFC prints using black ink up to 4800 x 1200 optimized dpi when Photo mode is selected in the printer driver. * Colour Printing: The MFC uses Brother’s OP Technology to automatically vary the printing resolution for producing the highest quality output.
Remote Setup* Only) NOTE: All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ Application Software is different for Windows ® Macintosh Scanning is supported in 10.2.1 or greater.
Interfaces Consumable items Service Life of Ink Cartridge A Standard Universal Serial Bus cable that is not longer than 2.0 m. Black and 3 individual colour ink cartridges separate from the print heads. Approximately 500 page/Black cartridge at 5% coverage with 600 x 150 dpi resolution (Fast). Approximately 400 page/Colour cartridge at 5% coverage with 600 x 150 dpi resolution (Fast).
Network (LAN) S - 9 SPECIFICATIONS You can connect your machine to a network for Network Printing, Network Scanning and Internet Fax. Also included is Brother BRAdmin Professional Network Management software. Support for: ® Windows 98/Me/2000/XP ® Mac OS 8.6 - 9.2, Mac OS...
Cancelling fax forwarding ...8-5 fax jobs in memory ... 6-9 jobs awaiting redial ... 6-10 Cleaning print head ... 13-12 printer platen ... 13-20 scanner ... 13-19 CNG tones ...1-6 Connecting external TAD ... 1-8 external telephone ... 1-7 Consumable items ...S-8 Copy brightness ...
Not Registered ... 6-2 Out of Memory ... 13-3 while scanning a document ... 10-3 Extension telephone, using ... 5-7 Extension Telephones ... 1-11 External telephone ... 1-7 Fax codes Fax Receive Code ... 5-7 Remote Access Code ... 8-3 Telephone Answer Code ...
Multi-line connections (PBX) ... 1-13 One Touch numbers storing ...7-1 Options key (copying) Brightness ... 10-10 Paper Size ... 10-9 Paper Type ... 10-8 PABX ...1-13, 4-5 Paper ... 2-3, S-2 capacity ... 2-4 jam ... 13-5 Type ... 4-7 Phone line connections ...
... 13-4 error messages on LCD ... 13-1 if you are having difficulty incoming Calls ... 13-9 phone line difficulty ... 13-9 printer difficulties ... 13-10 printing or receiving faxes ... 13-8 sending faxes ... 13-9 paper jam ... 13-5 print quality ...
Remote Retrieval Access card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your machine’s Forwarding and Remote Retrieval features.
This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC...